Administrative Assistant

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:
This position provides essential operational and logistical support to a dynamic team focused on driving employee engagement across a specialized organization. The successful candidate will serve as a critical partner in ensuring the seamless execution of programs, events, and initiatives that strengthen culture, collaboration, and organizational connection. This hands-on role requires managing day-to-day administrative operations, coordinating with multiple stakeholders, and supporting high-impact initiatives that directly influence workplace culture. The position demands a proactive professional who can navigate ambiguity, maintain confidentiality, and deliver reliable support in a fast-paced corporate environment where attention to detail and follow-through are paramount.

Job Responsibilities:

• Manage day-to-day administrative operations to ensure smooth execution of programs and events
• Coordinate scheduling, meetings, and communications across the team and with stakeholders
• Book and manage vendors, including negotiating logistics and tracking associated expenses
• Track budgets, invoices, and expenses for activities, ensuring accurate reporting and reconciliation
• Maintain task lists, monitor project progress, and provide updates to leadership
• Pull and consolidate reports, status updates, and metrics to support team decision-making and leadership reviews
• Support preparation of materials for presentations, meetings, and events, ensuring accuracy and timeliness
• Serve as the point of contact for internal and external partners, ensuring seamless coordination and follow-up
• Provide hands-on support during event execution to ensure programs run smoothly from start to finish

Requirements:

• 2+ years of administrative support experience in a corporate environment
• 1-2 years of experience booking vendors and coordinating events or programs
• 2+ years of practical experience using Microsoft Office and collaboration tools for reporting and documentation
• Experience supporting employee engagement, human resources, or executive teams preferred
• Background in administrative support, office management, or operations
• Bachelor's Degree in Business, Operations, Administration, or a related field, or equivalent experience
• Strong organizational and time management abilities with capacity to manage multiple priorities
• Proficiency in Microsoft Office Suite including Excel, PowerPoint, Teams, Outlook, and OneNote
• Experience with collaboration tools such as SharePoint
• Excellent verbal and written communication skills with attention to detail
• Ability to work both independently and collaboratively across teams
• Vendor management and negotiation capabilities
• Budget tracking and financial reconciliation skills
• Report generation and data consolidation abilities
• Problem-solving skills with comfort navigating ambiguous situations
• Trustworthy with ability to maintain confidentiality and demonstrate integrity

Additional Details:

• Location: Redmond, WA (Onsite)
• Duration: 17 months
• Pay Range*: $30 - $34 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.