Administrative Assistant
Microsoft
Posted Tuesday, April 7, 2026
Posting ID: 1061434369
Redmond, WA
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Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
This position provides critical administrative and operational support to a dynamic team focused on global learning and enablement initiatives. The role requires an experienced professional who can expertly manage complex calendaring needs for multiple senior leaders while maintaining exceptional organizational standards. Working in a fast-paced environment, this individual will serve as a trusted partner to directors and their teams, handling sensitive information with discretion and demonstrating strong executive presence. The position demands someone who can balance competing priorities, adapt quickly to new tools and processes, and communicate effectively across a global organization. This is an opportunity to work closely with leadership while contributing to the operational excellence of a team that creates learning experiences for people worldwide.
Job Responsibilities:
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com . This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
This position provides critical administrative and operational support to a dynamic team focused on global learning and enablement initiatives. The role requires an experienced professional who can expertly manage complex calendaring needs for multiple senior leaders while maintaining exceptional organizational standards. Working in a fast-paced environment, this individual will serve as a trusted partner to directors and their teams, handling sensitive information with discretion and demonstrating strong executive presence. The position demands someone who can balance competing priorities, adapt quickly to new tools and processes, and communicate effectively across a global organization. This is an opportunity to work closely with leadership while contributing to the operational excellence of a team that creates learning experiences for people worldwide.
Job Responsibilities:
- Manage complex calendars for three Directors, ensuring accuracy, timeliness, conflict resolution, and alignment with leadership priorities and commitments
- Provide backup support to the General Manager's Executive Assistant, including calendar management when needed
- Coordinate team support activities including distribution list management, space management, office moves, new hire onboarding, and equipment procurement
- Plan and coordinate purchasing of equipment, services, and supplies, including creating purchase orders and processing invoices
- Collaborate on planning and execution of All Hands meetings, morale events, and other group gatherings
- Coordinate and book international travel arrangements for leadership
- Process and reconcile expense reports with accuracy and timeliness
- Collaborate with Business Managers, Admins, partnering teams, and Leadership Team members on projects and operational activities
- Ensure compliance with administrative operations policies and procedures
- Handle highly sensitive and confidential information with professionalism and discretion
- Support additional projects as business needs arise
- Lift and carry materials weighing up to 50 pounds as needed for equipment setup and office support
- Five or more years of administrative, business support, or customer service experience with emphasis on executive-level scheduling, travel management, and event coordination
- Five or more years of hands-on experience with Microsoft products and enterprise tools including Employee Central, MyOrder, ProcureWeb, IDWeb, MyExpense, and MSTravel
- Three or more years of experience planning events and managing travel and expense processes
- Prior experience working in a Microsoft environment is required
- Three or more years of project management experience preferred
- Bachelor's Degree in Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology, or related field, or equivalent experience
- Physical ability to lift and move materials weighing up to 50 pounds
- Willingness to work onsite in Redmond, Washington as needed, with flexibility for hybrid arrangements
- Expert-level calendar management and scheduling coordination
- Advanced proficiency in Microsoft suite including Outlook, Word, Excel, and PowerPoint
- Strong organizational and time management abilities
- Excellent written and verbal communication skills
- Ability to exercise sound judgment and discretion with confidential information
- Strong problem-solving and conflict resolution capabilities
- Ability to work independently while maintaining alignment with leadership
- Cultural awareness and experience working with global teams
- Adaptability and ability to thrive in fast-paced environments
- Professional demeanor and executive presence
- Attention to detail and accuracy
- Ability to manage competing priorities effectively
- Location: Redmond, WA (Onsite)
- Duration: 18 months
- Pay Range*: $30 - $34 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com . This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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