Executive Administrative Assistant

Executive Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

This position provides high-level administrative support to senior leaders in a dynamic, fast-paced global environment. Acting as a trusted partner to one or two senior managers, this individual will serve as the central point of coordination for day-to-day operations, ensuring seamless execution of executive priorities across multiple regions. The role requires exceptional organizational abilities, strong business acumen, and the capacity to manage competing demands while maintaining professionalism and discretion. Success in this position depends on the ability to anticipate needs, exercise sound judgment, and build effective relationships with stakeholders at all levels of the organization.

Job Responsibilities:

• Manage executive-level calendars with precision, coordinating complex scheduling across multiple time zones and competing priorities
• Process expense reports and coordinate comprehensive travel arrangements for domestic and international business needs
• Triage incoming emails and requests, determining priority and appropriate distribution or response
• Prepare and organize agendas, materials, and logistics for committee, board, and leadership meetings
• Participate in leadership meetings to capture action items and ensure follow-through on key decisions
• Prepare invoices, reports, memos, letters, financial statements, and other business documents as needed
• Maintain organized records management systems and ensure confidential information is properly secured
• Collaborate effectively with the broader administrative team to support cross-functional initiatives
• Provide recruitment-related coordination and administrative support as needed
• Perform general office duties including ordering supplies and maintaining basic bookkeeping records
• Read and analyze incoming communications to assess significance and plan appropriate distribution

Requirements:

• Minimum 5-7 years of professional administrative experience in a corporate environment
• Proven experience providing executive-level administrative support to senior leaders
• Demonstrated experience with complex calendar management and scheduling coordination
• Extensive experience managing travel arrangements and expense processing
• Experience working in recruitment coordination or related administrative support functions strongly preferred
• Advanced proficiency in Microsoft 365 suite including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
• Exceptional verbal and written communication skills with ability to interact professionally with senior stakeholders
• Strong multi-tasking abilities and capacity to manage competing priorities in a fast-paced environment
• Excellent customer service orientation and interpersonal skills
• Ability to work independently, exercise sound judgment, and manage time effectively
• High level of discretion and ability to maintain confidential information
• Strong organizational skills with meticulous attention to detail
• Proactive problem-solving abilities and capacity to anticipate needs

Additional Details:

• Location: Redmond, WA (Hybrid: 2-3 days a week)
• Duration: 3 months
• Pay Range*: $30.50 - $35 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com . This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.