Executive Assistant III

Please note that this is a contract role providing services to Amazon through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by a contract staffing supplier and will not be an employee of Amazon.

Job Summary:

This position offers an exceptional opportunity to work at the heart of a dynamic and fast-paced environment, providing critical support to senior leadership within a key business area. The successful candidate will serve as a trusted partner and strategic coordinator, managing complex schedules, facilitating seamless communication, and ensuring operational excellence across all administrative functions. This role demands exceptional organizational capabilities, sound judgment, and the ability to anticipate needs while maintaining the highest standards of professionalism and confidentiality. The position requires someone who thrives in high-pressure situations, can pivot quickly between competing priorities, and demonstrates unwavering commitment to excellence in every interaction.

Responsibilities:
• Manage complex calendar scheduling and coordinate meetings across multiple time zones and stakeholder groups
• Monitor and prioritize incoming communications, requests, and meeting invitations to ensure appropriate urgency and response times
• Track ongoing priorities, action items, and deliverables to ensure timely completion and follow-through
• Act as proxy for the executive when necessary, making decisions and taking action on their behalf
• Coordinate all travel arrangements including flights, accommodations, ground transportation, and detailed itineraries
• Process and reconcile expense reports with accuracy and attention to company policies
• Prepare documentation, presentations, and materials for meetings and strategic initiatives
• Manage multiple concurrent projects and action items with minimal supervision
• Facilitate communication between internal teams and external partners
• Maintain confidential information with the highest level of discretion and integrity

Skills:
• Exceptional organizational and time management abilities
• Outstanding written and verbal communication skills
• Strong decision-making capabilities with appropriate sense of urgency
• Impeccable attention to detail and accuracy
• Ability to prioritize effectively in high-volume, fast-paced environments
• Flexibility to adapt quickly to changing priorities and situations
• High degree of professionalism when interacting with senior executives
• Proactive problem-solving and critical thinking skills
• Discretion and sound judgment in handling sensitive information
• Ability to work independently with minimal guidance

Qualifications:
• Previous experience supporting executive-level leadership
• Demonstrated track record in administrative support roles
• Experience managing complex calendars and coordinating across multiple stakeholders

This is an outstanding opportunity to join a world-class organization and make a meaningful impact by supporting leadership in a critical business area. You will gain exposure to strategic initiatives, work alongside talented professionals, and develop your skills in a challenging and rewarding environment that values innovation, customer focus, and operational excellence.

Additional Details:

• Location: Seattle, WA
• Duration: 3 months
• Pay Range*: $38 - $41 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: 02/02/2026

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.