Executive Assistant I

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support a Director. This role is crucial, requiring a strong focus and execution as it involves managing a high volume of tasks such as complex calendar management, handling travel arrangements, and monitoring key priorities. You will be responsible for ensuring the Director's office runs smoothly, including managing emails and acting as a proxy when necessary.

Responsibilities

• Manage complex calendar schedules and prioritize tasks effectively.
• Coordinate travel arrangements and handle travel expenses and visa requirements.
• Monitor and track key meetings, priorities, and emails, ensuring timely follow-up and preparation for the Director.
• Act as a proxy for the Director when necessary, making smart and timely decisions.
• Handle confidential information with high levels of integrity and discretion.
• Provide administrative support, ensuring all tasks and projects are completed with impeccable attention to detail.

Essential Skills

• Experience supporting senior management, including VPs, senior VPs, or CEOs.
• Impeccable attention to detail and the ability to complete tasks with little guidance.
• Exceptional verbal and written communication skills.
• Proficiency in Microsoft Office and Outlook tools.
• Ability to react with appropriate urgency to situations and events.

Additional Skills & Qualifications

• At least two years of college education required; a bachelor's degree is preferred.
• Strong working knowledge of calendar management and visa planning.
• High degree of professionalism in dealing with senior professionals.

Work Environment

This position is fully onsite in Seattle, supporting two executives, including handling calendar management and scheduling conflicts. You will manage travel bookings, including flights and accommodations, and handle executives' expenses. The role offers a chance of extension or conversion based on business needs. The business operates across borders, providing opportunities to engage with stakeholders and customers worldwide.

This is a Contract position based out of Seattle, WA.

The pay range for this position is $26.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Seattle,WA.

This position is anticipated to close on Mar 30, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.