Job Title: Executive Assistant II

Job Description

We are seeking a highly motivated and customer-focused Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This role requires a strong focus and execution in managing complex calendar scheduling, prioritizing tasks amidst a flood of information, and ensuring urgency in monitoring the VP's meetings, priorities, and emails. You will act as a proxy when necessary, manage travel and expenses, and handle all administrative support functions for this office. Additionally, you will be responsible for documentation, follow-up, and preparation for the VP, ensuring timely action on deliverables.

Responsibilities

• Manage complex calendar scheduling and prioritize tasks effectively.
• Monitor and track VP's meetings, priorities, and emails, and act as proxy when necessary.
• Manage travel arrangements and expenses.
• Handle all administrative support functions for the office.
• Document, follow up, and prepare for the VP, ensuring timely action on deliverables.

Essential Skills

• Ability to complete a high volume of tasks and projects with little to no guidance.
• Impeccable attention to detail and ability to make smart, timely decisions.
• Exceptional verbal and written communication skills.
• Ability to switch gears quickly and handle situations requiring urgent response.
• High level of integrity and discretion in handling confidential information.
• Professionalism in dealing with senior professionals inside and outside the company.
• At least two years of college required; bachelor's degree preferred.
• 6+ years of experience supporting senior management (VPs, Senior VPs, or CEOs).
• Strong working knowledge of Microsoft Office and Outlook tools.

Additional Skills & Qualifications

• Experience supporting C-level executives or multiple executives in larger organizations.
• Tech or aerospace background is beneficial.
• Knowledge of Outlook, MS365, and Slack software/tools is helpful.
• Bachelor's degree is ideal but not required with relevant experience.

Work Environment

You will be working within the Prime Air business group. The typical work schedule is 8am-5pm, although it may vary based on projects. There is potential for extension or conversion. The environment requires professionalism and adaptability to dynamic situations.