Filing
Typing
Writing
Research
Scheduling
Operations
Management
Proactivity
Proofreading
Reservations
Communication
Film Industry
Microsoft Word
Prioritization
Follow Through
Detail Oriented
Microsoft Excel
Technical Training
Microsoft PowerPoint
Organizational Skills
Administrative Support
Artificial Intelligence
Employee Assistance Programs
At least 3 years
Posted today
This role is STARs-friendly: Skilled Through Alternative Routes.
67% STARs in role.
Description:
Your New Role
Provides administrative support to the EVP, Theatrical Development & Production and the Director, Theatrical Development. This role will also provide back-up administrative support to the President.
Your Role Accountabilities
Acts as main point of contact for inbound and outbound communications including but not limited to answering and placing calls, scheduling, updating the calendar as needed, drafting and sending submissions, and gifting.
Tracks all ongoing projects and is well-informed of related activities and associated materials.
Assists with building lists, creating decks, taking notes, conducting research, and executing special projects as needed.
Maintains a strong organizational system for all materials and information.
Coordinates events, travel, and all associated reservations and accommodations.
Creates and submits expense reports.
Oversees general office operations, including but not limited to keeping inventory, ordering supplies, and coordinating with building personnel.
Performs additional related duties as required.
Qualifications & Experience
Work Experience
Minimum 3 years' experience providing administrative support required, preferably within the TV or entertainment industry.
Education, Professional Training, Technical Training or Certification
High School diploma or equivalent required
BA/BS degree
Knowledge/Skills
Must have proficiency with MS Word & Excel, PowerPoint, & the internet.
Must have excellent proofreading & writing skills.
Must have excellent organizational skills & possess ability to prioritize tasks.
Must have excellent communication skills.
Broad knowledge of TV & film industry required.
Must have a strong knowledge of entertainment industry & key players.
Must have ability to create & maintain databases & other resources.
Must be able to interface with all levels of personnel, including senior management, talent, producers and journalists.
Other Requirements
General Office Activities - including, but not limited to walking, standing, sitting, climbing stairs, typing, filing, lifting, bending, etc.
Must be able to work in extremely fast-paced environment.
Must be able to handle multiple tasks simultaneously.
Must have excellent follow-through skills.
Must have ability to self-direct and take initiative to pursue projects in the office with minimal direction.
Must be willing to collaborate with other staff within the office on common tasks or projects impacting the larger department.
Must be able to successfully see projects/tasks through to completion.
Must be able to work under minimal supervision.
Must be detail-oriented and maintain confidentiality.
Must be able to work under strict time constraints.
Must be able to resolve conflicts within the scope of responsibility.
Must be able to work overtime, as required.
How We Get Things Done
This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done.
Please note that this is a contract role providing services to Warner Bros. Discovery through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Warner Bros. Discovery.
This role is eligible for the following benefits:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
San Francisco Candidates only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
City of Los Angeles Candidates only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring.
Provides administrative support to the EVP, Theatrical Development & Production and the Director, Theatrical Development. This role will also provide back-up administrative support to the President.
Your Role Accountabilities
Acts as main point of contact for inbound and outbound communications including but not limited to answering and placing calls, scheduling, updating the calendar as needed, drafting and sending submissions, and gifting.
Tracks all ongoing projects and is well-informed of related activities and associated materials.
Assists with building lists, creating decks, taking notes, conducting research, and executing special projects as needed.
Maintains a strong organizational system for all materials and information.
Coordinates events, travel, and all associated reservations and accommodations.
Creates and submits expense reports.
Oversees general office operations, including but not limited to keeping inventory, ordering supplies, and coordinating with building personnel.
Performs additional related duties as required.
Qualifications & Experience
Work Experience
Minimum 3 years' experience providing administrative support required, preferably within the TV or entertainment industry.
Education, Professional Training, Technical Training or Certification
High School diploma or equivalent required
BA/BS degree
Knowledge/Skills
Must have proficiency with MS Word & Excel, PowerPoint, & the internet.
Must have excellent proofreading & writing skills.
Must have excellent organizational skills & possess ability to prioritize tasks.
Must have excellent communication skills.
Broad knowledge of TV & film industry required.
Must have a strong knowledge of entertainment industry & key players.
Must have ability to create & maintain databases & other resources.
Must be able to interface with all levels of personnel, including senior management, talent, producers and journalists.
Other Requirements
General Office Activities - including, but not limited to walking, standing, sitting, climbing stairs, typing, filing, lifting, bending, etc.
Must be able to work in extremely fast-paced environment.
Must be able to handle multiple tasks simultaneously.
Must have excellent follow-through skills.
Must have ability to self-direct and take initiative to pursue projects in the office with minimal direction.
Must be willing to collaborate with other staff within the office on common tasks or projects impacting the larger department.
Must be able to successfully see projects/tasks through to completion.
Must be able to work under minimal supervision.
Must be detail-oriented and maintain confidentiality.
Must be able to work under strict time constraints.
Must be able to resolve conflicts within the scope of responsibility.
Must be able to work overtime, as required.
How We Get Things Done
This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done.
Please note that this is a contract role providing services to Warner Bros. Discovery through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Warner Bros. Discovery.
This role is eligible for the following benefits:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
San Francisco Candidates only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
City of Los Angeles Candidates only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring.
Posting ID: 6866698
