Job Title: Executive Assistant

Job Description

We are seeking an experienced and professional Executive Assistant to provide comprehensive, high-level administrative support to executive leadership. This role requires independent judgment, discretion, and a proactive approach to managing schedules, coordinating communications, and supporting strategic priorities. The ideal candidate is organized, resourceful, and capable of handling a variety of confidential and time-sensitive tasks.

Responsibilities

• Deliver specialized administrative support to executive leadership including calendar management, meeting logistics, and communications.
• Coordinate complex scheduling needs, travel arrangements, and event logistics.
• Screen calls, emails, and incoming requests; prioritize and handle inquiries with professionalism.
• Draft, edit, and format documents including memos, reports, presentations, and internal communications.
• Attend meetings, take detailed notes, and track follow-up items to ensure timely completion.
• Develop and maintain databases, records, and filing systems.
• Act as department timekeeper and support payroll/timekeeping system entries when needed.
• Ensure smooth communication and coordination within and between departments.
• Handle sensitive information with a high degree of confidentiality and discretion.

Essential Skills

• Administrative support
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Calendar management
• Expense management
• Executive support
• Minimum of 5 years of recent experience supporting executive-level leadership
• Advanced proficiency with virtual meeting platforms (Zoom, Teams, etc.)
• Proven ability to manage multiple competing priorities in a fast-paced environment
• Excellent written and verbal communication skills
• High level of professionalism and discretion when handling confidential information
• Strong organizational, problem-solving, and decision-making skills
• Experience with administrative tools, scheduling software, and timekeeping platforms

Additional Skills & Qualifications

• Previous experience in a large corporate or healthcare environment
• Familiarity with Workday or similar enterprise resource systems

Work Environment

The role offers a fully remote work environment, allowing flexibility and convenience. You will have the opportunity to work with a well-known hospital system, contributing to a dynamic and collaborative team. The position requires proficiency with various technologies to ensure effective communication and coordination.