At least 5 years
As a Lease Administration Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses align with lease terms. You will uphold the integrity of a real estate portfolio data for a large, complex global portfolio under limited supervision. This role involves assisting asset managers in reviewing invoices and contractual terms.
Responsibilities- Conduct reconciliations to ensure operating expenses comply with lease terms.
- Maintain the integrity of real estate portfolio data for large, complex global clients.
- Assist asset managers in reviewing invoices and contractual terms.
- Manage the Purchase Order lifecycle for leased asset portfolios, including requesting, tracking, and monitoring POs.
- Serve as the primary point of contact for Accounts Payable inquiries and validate invoices against contractual terms.
- Resolve or escalate billing discrepancies to the Asset Manager.
- Monitor and report on invoices to ensure billings align with vendor obligations and financial terms.
- Collect, track, and maintain industry certificates from leased service providers to ensure compliance.
- Ensure service providers adhere to regulatory and operational standards.
- Support ad hoc contract reviews to ensure vendor contracts align with operational requirements.
- Deliver reporting to the lease asset management team concerning vendor compliance and status.
- Minimum of 5 years of experience in lease administration and asset management.
- Experience in real estate, accounting, accounts payable (AP) and receivable (AR), and financial accounting.
- Proficiency in reviewing portfolios and invoices.
- Knowledge of reviewing rent invoices and lease administration.
- Experience in financial analysis and property management.
- Experience in commercial real estate and the data center space.
- Proficient with Google Suites, including spreadsheet management and reporting tools like Looker Studio and Power BI.
- Salesforce experience is a plus.
- Self-starter with strong organizational skills.
- Preferred bachelor's degree, though open to equivalent experience.
The role supports data center work and requires intermediate to advanced proficiency with spreadsheets and reporting tools. The work environment is dynamic, requiring adaptability and attention to detail. Dress code and attire are not specifically mandated.
Job Type & LocationThis is a Contract position based out of San Jose, CA.
Pay and BenefitsThe pay range for this position is $24.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace TypeThis is a hybrid position in San Jose,CA.
Application DeadlineThis position is anticipated to close on Jul 28, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Posting ID: JP-006179859