At least 3 years
Leave Admin/Specialist (Contract)
Seeking an HR professional with FMLA and ADA experience to manage a high-volume leave and accommodations caseload. Whether your background comes from an internal HR team or a third-party leave administrator, this is a great opportunity to build expertise in employee relations, compliance, and leave management while supporting a collaborative HR team. Benefits administration experience is helpful, but leave management experience is the priority.
Job Description
This role is an excellent opportunity for an HR professional with experience in leave management and employee accommodations to join a collaborative HR team. The primary focus of this position is administering and managing employee leave of absence programs, including FMLA, ADA accommodations, disability claims, and workers' compensation cases. The individual will oversee a high-volume caseload, partner closely with employees and managers, and ensure compliance with applicable federal, state, and company regulations. While benefits administration and open enrollment support are part of the role, leave management experience is the primary focus.
Responsibilities
- Manage a high-volume caseload of FMLA, ADA accommodation requests, disability claims, and workers' compensation cases.
- Guide employees and managers through leave and accommodation processes while ensuring compliance with company policies and applicable regulations.
- Review medical certifications, accommodation documentation, and supporting leave paperwork.
- Coordinate the interactive process for ADA accommodations and maintain ongoing communication with employees, managers, and healthcare providers as needed.
- Track leave utilization, return-to-work timelines, and accommodation effectiveness.
- Maintain accurate case records, documentation, and reporting within HRIS and leave management systems.
- Serve as a subject matter resource for employee questions regarding leave eligibility, accommodations, and disability programs.
- Partner with third-party administrators, insurance carriers, and other vendors regarding leave and disability claims.
- Assist employees with benefits-related questions and life event changes associated with leave situations.
- Support benefits administration activities including enrollment changes, eligibility updates, and COBRA processes.
- Assist with annual open enrollment activities as needed.
- Maintain confidentiality of employee information and sensitive medical documentation.
- Support audits, compliance reviews, reporting requests, and process improvement initiatives.
Essential Skills
- 3+ years of leave administration, leave management, accommodations, or employee relations experience.
- Strong working knowledge of FMLA, ADA, disability administration, workers' compensation, and related compliance requirements.
- Experience managing multiple concurrent leave and accommodation cases in a fast-paced environment.
- Ability to interpret leave laws, policies, medical certifications, and accommodation requests.
- Experience working with third-party leave administrators or managing leave programs internally.
- Strong communication, customer service, and case management skills.
- Ability to manage confidential and sensitive employee information with professionalism.
Additional Skills & Qualifications
- Experience supporting leave programs for a mid-sized or large workforce.
- Exposure to employee benefits administration and open enrollment processes.
- Familiarity with HRIS platforms and leave management systems.
- PHR, SHRM-CP, CEBS, CLMS, or other HR-related certifications are a plus.
Work Environment
This position offers the opportunity to make an immediate impact supporting a complex and active leave management function. The team manages approximately 45 active FMLA cases and 10+ ADA accommodation cases at any given time, providing excellent experience for someone looking to deepen their expertise in leave administration and compliance. Benefits administration and open enrollment support are included, but the primary focus of the role is leave and accommodations. The schedule is Monday-Friday, 8:30 AM to 5:00 PM, in a great location near downtown Gulfport. The HR team is small, collaborative, and highly supportive.
Job Type & LocationThis is a Contract position based out of Gulfport, FL.
Pay and BenefitsThe pay range for this position is $25.00 - $27.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace TypeThis is a fully onsite position in Gulfport,FL.
Application DeadlineThis position is anticipated to close on Aug 25, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Posting ID: JP-006231049