Job Title: Project Administrator

Job Description:

• Set up quotations and jobs in the Project Management System.
• Maintain quote and job statuses.
• Assist in maintaining personnel job and equipment schedules.
• Book travel arrangements for projects, including flights, hotels, and rental cars.
• Track job costs and update customers using Microsoft Excel.
• Manage job invoicing and closeouts, working with customers to secure necessary change orders.
• Coordinate with internal superintendents and project managers.
• Work on multiple projects simultaneously, ranging from 5 to 10.
• Develop relationships with customers, vendors, and technicians.
• Engage with internal and external managers to facilitate communication and multitasking.

Essential Skills

• Skills in logistics, planning, and scheduling subcontractors.
• Experience with cost tracking, work orders, purchase orders, and change orders.
• Proficiency in Microsoft Excel
• Prior experience in billing and invoicing.