2 to 3 years
This role is STARs-friendly: Skilled Through Alternative Routes.
59% STARs in role.
An interior design firm in Chicago is looking for a Design Operations Associate! This is a part-time position, requiring 24-hours each week. The schedule will be 6-hours each day, Monday through Thursday (in-office).
Responsibilities
- Answer and screen all calls
- Greet clients and guests
- Manage daily office calendar
- Assist with preparation for meetings - set up conference rooms including presentation materials, catering, technology
- Review and process incoming mail/deliveries/materials and distribute to correct recipients
- Order, stock and track all office supplies
- Input and categorize all operations expenses in QuickBooks, maintaining all required documentation, receipts, dates of service, and proof of service completion
- Partnership with Financial Administrator on monthly closeout and financial audits
- General office tasks as needed from staff
- Keep the office organized, tidy and stocked daily
- Liaise with product vendors for presentations and library updates with studio team
- Prepare Principal for calls/meetings by giving correct phone numbers, times, addresses
- Prepare transportation for Principal and/or design team to client meetings, site visits, etc., inclusive of retrieving vehicle and contacting transportation companies
- Assist operations team with onboarding of new employees
Skills Required
- 2-3+ years of experience in operations within a design firm
- Ability to pivot with changing project requirements and designs
- Willingness to listen and learn from all team members
- Communicates effectively via email and ensures timely responses
This is a Contract to Hire position based out of Chicago, IL.
Pay and BenefitsThe pay range for this position is $31.25 - $32.45/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
This is a hybrid position in Chicago,IL.
Application DeadlineThis position is anticipated to close on Jun 19, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Posting ID: JP-006073626
