Job Title: Buyer/Purchasing Specialist

Job Description

The primary role of the Buyer/Purchasing Specialist is to procure machinery, equipment, tools, parts, supplies, or services essential for the efficient operation of an establishment. This position involves purchasing goods and services for organizational use, ensuring that all acquisitions meet the highest standards of quality while maintaining cost-effectiveness.

Responsibilities

• Review and optimize suppliers based on price, quality, selection, service, support, availability, and other relevant factors.
• Approve purchases of the highest quality merchandise at the lowest possible price and in correct amounts.
• Approve purchase orders, solicit bid proposals, and review requisitions for goods and services.
• Instruct staff on resolving issues related to undelivered goods.
• Guide staff on methods of negotiation, renegotiation, and administration of contracts with suppliers, vendors, and other representatives.
• Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.
• Evaluate and monitor contract performance to ensure compliance with contractual obligations and determine the need for changes.
• Manage just-in-time inventory.
• Attend trade shows.

Essential Skills

• Proficiency in verbal and written communication, attention to detail, negotiation skills, and interpersonal skills.
• Ability to analyze financial reports, price proposals, and other technical data.
• Skill in accurately documenting and recording customer/client information.
• Basic mentoring skills necessary to provide support and constructive performance feedback.
• Capability to evaluate suppliers.
• Knowledge of applicable laws and regulations related to purchasing.
• Understanding of supply chain processes and experience with computer applications such as Microsoft Word and Excel.

Additional Skills & Qualifications

• Bachelor's degree in finance or a related business field.
• 5-7 years of experience in finance, purchasing, supply chain, data entry, vendor management, and negotiation.

Work Environment

The work environment includes regular use of computer applications such as Microsoft Word and Excel, and may involve attending trade shows to stay updated on industry trends. The position demands professionalism and diligence in managing inventory and supplier relationships.