Payroll & Invoicing Specialist

Description

Payroll Management Process payroll for employees and contractors accurately and on schedule. Handle deductions, garnishments, and other payroll-related adjustments. Ensure compliance with all federal, state, and local payroll tax laws. Maintain up-to-date payroll records and generate reports as needed. Invoicing & Billing Create and send professional invoices through Paychex (and eventually QuickBooks Online). This company currently uses Paychex but will switch to QuickBooks in the next 1-2 months. Follow client-specific billing schedules and customize invoices as needed. Monitor outstanding payments and follow up on overdue accounts. Compliance & Best Practices Stay current on payroll laws, tax regulations, and industry standards. Ensure all payroll and invoicing practices meet legal and company requirements. Recordkeeping & Reporting Keep organized records of all payroll and billing activities. Prepare financial reports for internal use and management review. Team Collaboration Work closely with HR, accounting, and project teams to ensure data accuracy. Support reconciliation efforts and help resolve any discrepancies quickly.

Skills

Payroll, Invoicing, Payroll processing, Invoice processing, quickbooks

Top Skills Details

Payroll,Invoicing,Payroll processing,Invoice processing,quickbooks

Additional Skills & Qualifications

Hands-on experience using Paychex or QuickBooks Online, especially for payroll and invoicing tasks. Background in construction, contracting, or other project-driven industries. Solid knowledge of payroll rules, tax laws, and reporting standards. Strong attention to detail and excellent organizational habits. Self-starter who can manage tasks independently and meet deadlines. Familiar with payroll tax filing processes and staying compliant with regulations. Clear and effective communicator. QuickBooks certification (preferred). Experience working with subcontractors and handling 1099 forms (preferred).

Experience Level

Intermediate Level