HR/Executive Admin

An HR / Executive Administrative Assistant is in charge of providing administrative support to the Human Resources department by managing employee records, assisting with recruitment, onboarding new employees, answering benefits questions, coordinating training logistics, and generally supporting day-to-day HR operations, often requiring strong organizational and communication skills to handle various tasks efficiently.

Key responsibilities:

· Employee record management:

o Maintaining employee files, updating personal information, and ensuring data accuracy within HR systems.

· Recruitment support:

o Posting job openings, screening resumes, scheduling interviews, and coordinating with hiring managers.

· Onboarding:

o Assisting with new employee paperwork, setting up accounts, conducting orientation sessions, and providing necessary information.

· Payroll/ Benefits administration:

o Assisting with payroll of employees

o Answering employee questions regarding benefits plans, processing enrollment forms, and updating benefit information.

· Training coordination:

o Scheduling training sessions, preparing materials, and managing attendance records.

· Employee communication:

o Drafting and distributing internal communications, responding to employee inquiries, and managing employee relations issues.

· Compliance management:

o Assisting with maintaining compliance with employment laws, including recordkeeping and reporting.

· Administrative tasks:

o Handling phone calls, maintaining calendars, preparing reports, and managing office supplies related to HR functions.

o Help with scheduled travel, coordinating catering lunch for big sales meetings, and note taking.

Qualifications

· Strong organizational skills: Ability to manage multiple tasks efficiently and prioritize work effectively.

· Excellent communication skills: Clear written and verbal communication to interact with employees at all levels.

· Attention to detail: Ensuring accuracy in data entry and recordkeeping.

· Proficiency with HR software: Familiarity with Applicant Tracking Systems (ATS), payroll systems, and employee database platforms.

· Confidentiality: Maintaining sensitive employee information with discretion.