At least 3 years
This role is STARs-friendly: Skilled Through Alternative Routes.
67% STARs in role.
Job Title: Executive Assistant
Job Description
This Executive Assistant role offers an opportunity to support company leadership and play a key part in day-to-day business operations within a high-growth technology and defense startup environment. You will work closely with executives and cross-functional teams, providing administrative and coordination support while gaining direct exposure to strategic projects and decision-making. This position is ideal for an early-career professional with 2–3 years of relevant experience who thrives in a fast-paced setting, enjoys wearing multiple hats, and is eager to learn and grow as the organization continues to scale.
Responsibilities
- Provide comprehensive administrative support to company leadership, including executives and founders.
- Manage complex calendars and schedules, ensuring efficient coordination of meetings, appointments, and internal and external commitments.
- Coordinate domestic and international travel arrangements for executives, including flights, accommodations, ground transportation, and itineraries.
- Organize and support company events, meetings, and off-site activities, handling logistics, invitations, and follow-up tasks.
- Assist with daily business operations and office coordination to ensure smooth and efficient workflows.
- Prepare, edit, and format documents, presentations, and reports using Microsoft Word, Excel, and PowerPoint.
- Maintain accurate records and perform data entry tasks with strong attention to detail and confidentiality.
- Serve as a professional point of contact for internal stakeholders and external partners, providing excellent customer service.
- Prioritize and manage multiple tasks and competing deadlines in a fast-paced environment.
- Proactively identify opportunities to improve processes and take initiative in supporting strategic projects and business operations.
- Collaborate with cross-functional teams to support ongoing initiatives and special projects as needed.
- Handle expense-related tasks and support the use of tools such as Concur or similar systems for travel and expense management.
Essential Skills
- 2–3 years of experience in administrative support, office coordination, executive assistant, project coordination, or a closely related role.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Demonstrated experience with calendar management and scheduling for busy professionals.
- Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
- Excellent verbal and written communication skills, with a professional and polished communication style.
- Proven ability to work effectively in a fast-paced environment and adapt to changing priorities.
- High level of attention to detail and accuracy in all tasks.
- Self-starter mindset with a strong willingness to learn, take initiative, and work independently when needed.
- Professional demeanor and the ability to interact confidently with leadership and external partners.
- Customer service orientation and a collaborative approach to working with cross-functional teams.
Additional Skills & Qualifications
- Bachelor’s degree is preferred.
- Experience supporting managers, founders, or leadership in a professional setting.
- Prior experience working in a startup, technology, engineering, manufacturing, or defense-related environment.
- Experience coordinating executive travel, events, and schedules.
- Familiarity with tools such as Concur or similar systems for travel and expense management.
- Experience in executive administrative support or high-level administrative assistance.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Interest in contributing to a cutting-edge technology and defense-focused organization.
- Desire for long-term career growth and development within a rapidly expanding company.
Work Environment
This role is 100% on-site, Monday through Friday, offering consistent in-person collaboration with company founders, leadership, and cross-functional teams. You will work in a fast-paced, high-growth technology and defense startup environment that emphasizes hands-on involvement in strategic projects and core business operations. The setting is dynamic and evolving, providing frequent opportunities to learn new tools, improve processes, and take on additional responsibilities as the organization scales. The culture values initiative, professionalism, and a strong sense of ownership, and it supports career development for team members who are eager to grow with the company.
Job Type & LocationThis is a Contract position based out of Philadelphia, PA.
Pay and BenefitsThe pay range for this position is $28.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace TypeThis is a fully onsite position in Philadelphia,PA.
Application DeadlineThis position is anticipated to close on Aug 14, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Posting ID: JP-006204103