2 to 5 years
AR Staff Accountant
Job Description
The AR/Collections Specialist supports core financial operations with a focus on accounts receivable, journal entries, and month-end close. This role ensures the accuracy of financial records, manages collections and fixed assets, and provides clear insight into financial performance. The AR/Collections Specialist also contributes to a strong internal control environment, drives process improvements, and collaborates closely with cross-functional teams to support informed business decisions.
Responsibilities
- Process and post customer payments, including credit card transactions, discounts, and other forms of remittance, ensuring timely and accurate application to customer accounts.
- Manage collections activities by conducting proactive customer outreach, coordinating payment plans, and following up on past-due balances to reduce delinquency and improve cash flow.
- Monitor customer accounts for prepayment requirements and identify accounts that require service holds due to non-payment, escalating issues as appropriate.
- Support the monthly accounts receivable aging review and provide input on account status and risk assessments.
- Prepare recommendations for write-offs based on collection efforts, aging analysis, and established policies.
- Coordinate with third-party collection agencies as needed to support recovery efforts on delinquent accounts.
- Prepare and post journal entries for a variety of financial transactions, ensuring accuracy, completeness, and proper documentation.
- Reconcile general ledger accounts regularly, investigate variances, and resolve discrepancies in a timely manner.
- Support the month-end close process by preparing schedules, reconciliations, and journal entries to ensure accurate and timely financial reporting.
- Maintain the fixed asset register and depreciation schedules, ensuring all additions, disposals, and transfers are properly recorded.
- Track capital expenditures and ensure appropriate classification, including construction-in-progress, accruals, and other capital categories.
- Prepare and record monthly depreciation and related journal entries in accordance with accounting policies.
- Develop clear and concise commentary on monthly financial metrics by explaining variances, identifying underlying causes, and outlining potential business impacts for management.
- Collaborate cross-functionally with departments such as operations, sales, and human resources to gather context and ensure accurate interpretation of financial variances.
- Ensure all financial processes are documented with standardized operating procedures and kept current as processes evolve.
- Streamline financial processes by leveraging technology and automation tools to enhance efficiency, accuracy, and consistency in financial operations.
- Develop and maintain a robust internal control framework to safeguard company assets, support accurate financial reporting, and promote compliance with applicable requirements.
- Promote a culture of continuous improvement by regularly evaluating financial processes and controls, seeking feedback, and implementing enhancements to drive operational excellence.
- Support new customer account setup by coordinating with sales and operations to ensure accurate and complete information is captured in the system.
- Administer rebate, voucher, and redemption programs, ensuring accurate tracking, validation, and accounting for these activities.
- Perform audits and reconciliations related to insurance payments, identifying discrepancies and ensuring proper resolution.
- Assist with audits and ad hoc projects as assigned, providing analysis, documentation, and support to the finance and accounting team.
- Take on additional tasks and projects as assigned to support the Manager of Finance & Accounting and broader organizational objectives.
Essential Skills
- Bachelor’s degree in Accounting, Finance, or a related field.
- 2–5 years of relevant accounting experience, preferably with exposure to accounts receivable, general ledger, or month-end close processes.
- Hands-on experience with accounts receivable processes, including billing, collections, and reconciliations.
- Demonstrated collections experience, including customer outreach and negotiation of payment arrangements.
- Experience preparing and posting journal entries and reconciling general ledger accounts.
- Proficiency with ERP systems, such as Sage Intacct or similar platforms.
- Strong Microsoft Excel skills, including the ability to work with spreadsheets, formulas, and financial data analysis.
- Solid understanding of general accounting principles and month-end close procedures.
- Ability to interpret financial variances, create monthly commentary, and provide actionable insights for cross-functional teams.
- Demonstrated ability to design, document, and enforce standard operating procedures and internal controls to support accuracy and compliance.
- Evidence of leading or contributing to process improvement initiatives, including the use of automation or system enhancements.
- Strong analytical mindset with high attention to detail and accuracy.
- Ability to manage multiple priorities, meet tight deadlines, and adapt to changing business needs.
- Effective written and verbal communication skills, with the ability to explain financial information clearly to non-financial stakeholders.
- Strong interpersonal skills and the ability to collaborate effectively with colleagues across departments such as operations, sales, and human resources.
Additional Skills & Qualifications
- Experience with Sage Intacct or a similar cloud-based ERP system.
- Prior experience in healthcare, laboratory, or other regulated environments.
- Background in administering rebate, voucher, and redemption programs.
- Experience coordinating with third-party collection agencies.
- Exposure to fixed asset accounting, including maintaining asset registers and depreciation schedules.
- Experience performing audits and reconciliations related to insurance payments.
- Demonstrated ability to provide recommendations and suggestions in an engaging and collaborative manner.
- Experience working in a fully integrated, technology-driven environment.
- Interest in continuous learning and staying current with best practices in accounting and financial operations.
Work Environment
This role is fully onsite and scheduled for 40 hours per week. Core hours are 8:00 a.m. to 5:00 p.m., with flexibility on the specific schedule within those core hours. The organization operates as a fully integrated laboratory environment that leverages cutting-edge digital technology and emphasizes innovation and quality in its products and services. The culture values personalized service, strong cross-functional collaboration, and continuous improvement in processes and controls. You will work closely with finance, operations, sales, and human resources teams in a professional office and lab setting that supports focused, detail-oriented financial work while maintaining close connection to operational activities.
Contact Me:
Catherine Sullivan
View my availability here:
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Job Type & LocationThis is a Contract to Hire position based out of Pittsburgh, PA.
Pay and BenefitsThe pay range for this position is $28.85 - $31.25/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
This is a fully onsite position in Pittsburgh,PA.
Application DeadlineThis position is anticipated to close on May 24, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Posting ID: JP-006024233
