Finance
Planning
Invoicing
Timelines
Operations
Leadership
Mentorship
Coordinating
Communication
Presentations
Microsoft Excel
Problem Solving
Team Leadership
Customer Service
Microsoft Office
Vision Insurance
Microsoft Outlook
General Mathematics
Facility Management
Organizational Skills
Intellectual Curiosity
Commercial Real Estate
Computerized Maintenance Management Systems
2 to 5 years
Posted yesterday
This role is STARs-friendly: Skilled Through Alternative Routes.
51% STARs in role.
Description:
About the Role:
As a CBRE Sr. Facilities Coordinator, you'll play a key role in keeping our clients' workplaces running smoothly. This role is a hybrid position, with three days onsite at the client location and two days remote.
You'll serve as a team lead for a group of Facilities Coordinators, providing guidance, support, and oversight to ensure daily operations run efficiently. In this capacity, you'll partner closely with clients, vendors, and contractors to coordinate and deliver complex work orders with precision and consistency. You'll also support furniture-related needs, including coordination, planning, and execution of moves, adds, and changes to ensure functional and well-organized workspaces.
This position is part of our Facilities Management team, where we focus on delivering seamless support and exceptional service for every facility need and request. If you thrive in a fast-paced environment, enjoy leading others, and pride yourself on outstanding customer service, this role is a perfect fit.
What You'll Do:
Serve as the primary point of contact for vendors and engineering teams, responding promptly to inquiries and ensuring timely, high-quality service delivery.
Schedule and coordinate repairs with vendors, technicians, and engineers based on work order requests.
Manage the vendor invoice process, including receipt, verification, issue resolution, and coordination with finance to ensure timely payment.
Analyze data from work order reports to assess vendor performance, completion timelines, and overall progress.
Maintain accurate documentation, including work orders, proposals, department files, and vendor-submitted paperwork.
Coordinate office and parking space allocations to support business needs.
Support furniture-related requests, including coordination of moves, adds, and changes in partnership with vendors and internal teams.
Prepare and deliver presentations to internal departments and large groups of employees.
Identify and resolve both routine and non-routine issues independently using established procedures.
Evaluate options and determine appropriate solutions within defined guidelines.
Contribute to team success through the accuracy, quality, and timeliness of services and information provided.
Follow standardized processes while working with moderate supervision and guidance as needed.
What You'll Need:
High School Diploma or GED with 2-5 years of job-related experience.
Experience using a Computerized Maintenance Management System (CMMS) is required.
Basic financial experience, including tracking costs, reviewing invoices, or supporting budget-related tasks.
Ability to follow standard work routines and procedures.
Strong communication skills for sharing clear, accurate information.
Working knowledge of Microsoft Office applications (Word, Excel, Outlook, etc.). Experience using a CMMS.
Strong organizational skills with an inquisitive, problem-solving mindset.
Basic math skills, including calculating percentages, discounts, and markups.
Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.
Why CBRE?
As a CBRE Sr. Facilities Coordinator, you'll play a key role in keeping our clients' workplaces running smoothly. This role is a hybrid position, with three days onsite at the client location and two days remote.
You'll serve as a team lead for a group of Facilities Coordinators, providing guidance, support, and oversight to ensure daily operations run efficiently. In this capacity, you'll partner closely with clients, vendors, and contractors to coordinate and deliver complex work orders with precision and consistency. You'll also support furniture-related needs, including coordination, planning, and execution of moves, adds, and changes to ensure functional and well-organized workspaces.
This position is part of our Facilities Management team, where we focus on delivering seamless support and exceptional service for every facility need and request. If you thrive in a fast-paced environment, enjoy leading others, and pride yourself on outstanding customer service, this role is a perfect fit.
What You'll Do:
Serve as the primary point of contact for vendors and engineering teams, responding promptly to inquiries and ensuring timely, high-quality service delivery.
Schedule and coordinate repairs with vendors, technicians, and engineers based on work order requests.
Manage the vendor invoice process, including receipt, verification, issue resolution, and coordination with finance to ensure timely payment.
Analyze data from work order reports to assess vendor performance, completion timelines, and overall progress.
Maintain accurate documentation, including work orders, proposals, department files, and vendor-submitted paperwork.
Coordinate office and parking space allocations to support business needs.
Support furniture-related requests, including coordination of moves, adds, and changes in partnership with vendors and internal teams.
Prepare and deliver presentations to internal departments and large groups of employees.
Identify and resolve both routine and non-routine issues independently using established procedures.
Evaluate options and determine appropriate solutions within defined guidelines.
Contribute to team success through the accuracy, quality, and timeliness of services and information provided.
Follow standardized processes while working with moderate supervision and guidance as needed.
What You'll Need:
High School Diploma or GED with 2-5 years of job-related experience.
Experience using a Computerized Maintenance Management System (CMMS) is required.
Basic financial experience, including tracking costs, reviewing invoices, or supporting budget-related tasks.
Ability to follow standard work routines and procedures.
Strong communication skills for sharing clear, accurate information.
Working knowledge of Microsoft Office applications (Word, Excel, Outlook, etc.). Experience using a CMMS.
Strong organizational skills with an inquisitive, problem-solving mindset.
Basic math skills, including calculating percentages, discounts, and markups.
Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.
Why CBRE?
- Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
- Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
- Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.
Posting ID: 276403
