Planning
Scheduling
Leadership
Management
Mentorship
Coordinating
Adaptability
Communication
Virtual Teams
Expense Reports
Strategic Thinking
Expense Management
Workflow Management
Calendar Management
Business Operations
Organizational Skills
Productivity Software
Administrative Support
Operational Excellence
Administrative Functions
Business Support Systems
Authorization (Computing)
Verbal Communication Skills
Employee Assistance Programs
At least 5 years
Salesforce Admin
$70,720 - $80,080 / yr
Posted today
This role is STARs-friendly: Skilled Through Alternative Routes.
67% STARs in role.
Description:
Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
We are seeking a highly organized and proactive Executive Administrative professional to provide comprehensive support to senior leadership within a dynamic, globally connected engineering and customer-facing team. This hybrid role is based onsite four days per week and requires a polished, experienced administrator capable of managing complex calendars, coordinating high-stakes travel, and driving operational excellence across a fast-paced leadership environment. The ideal candidate brings a strong background supporting C-suite or VP-level executives at a major technology company and thrives in an environment that demands discretion, adaptability, and strategic thinking.
Job Responsibilities:
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com . This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
We are seeking a highly organized and proactive Executive Administrative professional to provide comprehensive support to senior leadership within a dynamic, globally connected engineering and customer-facing team. This hybrid role is based onsite four days per week and requires a polished, experienced administrator capable of managing complex calendars, coordinating high-stakes travel, and driving operational excellence across a fast-paced leadership environment. The ideal candidate brings a strong background supporting C-suite or VP-level executives at a major technology company and thrives in an environment that demands discretion, adaptability, and strategic thinking.
Job Responsibilities:
- Provide strategic calendar and time-planning support for senior leadership, protecting focus time, resolving scheduling conflicts, managing tradeoffs, and reducing low-value calendar noise
- Partner with the Chief of Staff and leadership team to plan and execute rhythm-of-business activities including leadership forums, business reviews, All Hands meetings, and people and rewards cadences
- Manage domestic and international travel end to end, including complex itineraries, documentation, customer and partner meetings, executive briefings, conferences, and speaking engagements
- Own executive meeting and event logistics including scheduling, attendee coordination, room and virtual meeting setup, audiovisual readiness, catering, briefing materials, notes, and action item tracking
- Operate within a shared administrative support model, enabling clear handoffs and global coverage while following standardized intake and calendar practices
- Support core business operations including executive expense reporting, discretionary budget and purchase-order tracking, headcount and recruiting administration, and onboarding and offboarding processes
- Manage distribution and security groups, hardware requests, and space management for the team
- Support executive visits and customer engagements, coordinating logistics and preparation materials for high-visibility interactions
- Drive continuous operational improvement by anticipating risks, simplifying workflows, and leveraging approved AI tools to enhance efficiency
- Contribute mentorship and leadership within the broader Business Support community
- Minimum 5 years of executive administrative experience supporting VP-level or above leadership
- Prior experience at a major technology company such as Amazon, Google, Meta, or equivalent large enterprise organization strongly preferred
- Demonstrated experience communicating and coordinating directly with external executive offices and partner organizations
- Proven track record managing executive calendars, travel, and high-visibility events in a fast-paced environment
- Experience supporting customer-facing or partner-facing executive engagements is a strong plus
- Bachelor's degree or equivalent practical experience preferred
- Candidates must be able to reliably commute to and work onsite four days per week in Redmond, WA
- Exceptional calendar management and time-planning skills with the ability to support multiple senior leaders simultaneously
- Strong written and verbal communication skills for interaction with internal and external executive offices
- Proficiency leveraging AI tools and productivity software to streamline administrative workflows
- Ability to manage complex, multi-leg domestic and international travel arrangements
- Experience coordinating large-scale meetings, events, and executive briefings with precision and professionalism
- Strong organizational skills with the ability to manage competing priorities and resolve last-minute issues calmly
- Demonstrated discretion and sound judgment when handling confidential information
- Familiarity with budget tracking, purchase orders, and expense management processes
- Ability to work effectively within a globally distributed team and support cross-regional coordination
- Location: Redmond, WA (Hybrid: 4 days onsite)
- Duration: 5 months
- Pay Range*: $34 - $38.50 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com . This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Posting ID: 1039593862