Planning
Scheduling
Operations
Leadership
Purchasing
Procurement
Communication
Microsoft 365
Prioritization
Detail Oriented
Professionalism
Microsoft Excel
Expense Reports
Microsoft Teams
Resourcefulness
Microsoft Outlook
Solution-Oriented
Expense Management
Business Priorities
Travel Arrangements
Stakeholder Management
Strategic Prioritization
Office Supply Management
Authorization (Computing)
Verbal Communication Skills
Employee Assistance Programs
Cross-Functional Collaboration
At least 5 years
Salesforce Admin
$62,400 - $70,720 / yr
Posted 17 days ago
This role is STARs-friendly: Skilled Through Alternative Routes.
67% STARs in role.
Description:
Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
We are seeking a highly organized, proactive, and detail-oriented administrative professional to support senior-level executives in a fast-paced, dynamic, and collaborative environment. This hybrid role, based onsite a minimum of three days per week in Redmond, WA, requires exceptional judgment, discretion, and the ability to manage competing priorities with efficiency and professionalism. The ideal candidate thrives in complex, high-volume settings, anticipates the needs of leadership, and drives seamless day-to-day operations that enable executives to remain focused on strategic priorities. This is a staff augmentation contractor role with an estimated schedule of 40 hours per week, Monday through Friday, with approximately 10 hours of overtime per month.
Job Responsibilities:
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com . This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
We are seeking a highly organized, proactive, and detail-oriented administrative professional to support senior-level executives in a fast-paced, dynamic, and collaborative environment. This hybrid role, based onsite a minimum of three days per week in Redmond, WA, requires exceptional judgment, discretion, and the ability to manage competing priorities with efficiency and professionalism. The ideal candidate thrives in complex, high-volume settings, anticipates the needs of leadership, and drives seamless day-to-day operations that enable executives to remain focused on strategic priorities. This is a staff augmentation contractor role with an estimated schedule of 40 hours per week, Monday through Friday, with approximately 10 hours of overtime per month.
Job Responsibilities:
- Manage complex executive calendars, prioritize high-volume meeting requests, resolve scheduling conflicts, and coordinate across multiple time zones
- Serve as the primary point of contact for internal and external stakeholders, managing communications and triaging requests with professionalism and sound judgment
- Make real-time calendar adjustments based on shifting business priorities and ensure all stakeholders are informed and prepared
- Coordinate domestic and international travel arrangements in full compliance with company policies
- Process and reconcile business expenses, manage purchase orders, and assist with budget tracking and reporting
- Plan, organize, and support team meetings, offsites, and events including agenda preparation and logistics coordination
- Maintain trackers and reporting mechanisms for key team initiatives and operational workflows
- Manage procurement of goods and services including computer equipment, office supplies, and vendor relationships
- Provide general office and facility support, serving as the department or group contact
- Complete special projects and assignments as directed by leadership
- 5+ years of proven experience managing complex executive calendars, including high-volume scheduling and multi-time-zone coordination
- 4-5+ years of hands-on experience with expense management, travel coordination, purchase orders, and budget tracking
- 4+ years of advanced proficiency with Microsoft 365 business tools and related operational systems
- Prior experience supporting senior leaders in a fast-paced, matrixed, or large enterprise environment strongly preferred
- Experience planning and executing team events, offsites, and large-scale meetings
- Exceptional organizational and prioritization skills with strong attention to detail
- Advanced proficiency in Outlook for calendar and email management
- Proficiency in Microsoft Teams, Excel, and PowerPoint
- Familiarity with internal systems for expense reporting and operational workflows
- Strong written and verbal communication skills with a high degree of professionalism
- Demonstrated ability to exercise discretion and maintain confidentiality
- Proactive, resourceful, and solutions-oriented mindset with the ability to work independently
- Strong cross-functional collaboration and stakeholder management capabilities
- Ability to navigate ambiguity and adapt quickly to changing priorities
- Service-oriented approach with a commitment to enabling leadership and team success
- Location: Redmond, WA (Hybrid: 3 days onsite)
- Duration: 12 months
- Pay Range*: $30 - $34 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com . This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Posting ID: 1220146424