Finance
Planning
Marketing
Scheduling
Operations
Leadership
Procurement
Coordinating
Adaptability
Communication
Microsoft 365
Professionalism
Microsoft Excel
Expense Reports
Business Planning
Microsoft Outlook
Influencing Skills
Travel Arrangements
Calendar Management
Facility Operations
Microsoft PowerPoint
Organizational Skills
Office Supply Management
Authorization (Computing)
Verbal Communication Skills
Corporate Travel Management
Interpersonal Communications
Employee Assistance Programs
At least 5 years
Salesforce Admin
$62,400 - $70,720 / yr
Posted 10 days ago
This role is STARs-friendly: Skilled Through Alternative Routes.
67% STARs in role.
Description:
Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
We are seeking a highly skilled and experienced Executive Administrator to serve as a trusted partner to VP- and GM-level leaders within a fast-paced, rapidly growing marketing organization. This role is central to enabling executive leadership effectiveness through expert calendar management, seamless meeting coordination, and proactive operational support. The ideal candidate thrives in a dynamic, matrixed environment, demonstrates exceptional judgment and discretion, and brings a strong ability to manage competing priorities while keeping key initiatives moving forward. No two days are the same - this position demands adaptability, professionalism, and a genuine passion for supporting senior leaders at the highest level.
Job Responsibilities:
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com . This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
We are seeking a highly skilled and experienced Executive Administrator to serve as a trusted partner to VP- and GM-level leaders within a fast-paced, rapidly growing marketing organization. This role is central to enabling executive leadership effectiveness through expert calendar management, seamless meeting coordination, and proactive operational support. The ideal candidate thrives in a dynamic, matrixed environment, demonstrates exceptional judgment and discretion, and brings a strong ability to manage competing priorities while keeping key initiatives moving forward. No two days are the same - this position demands adaptability, professionalism, and a genuine passion for supporting senior leaders at the highest level.
Job Responsibilities:
- Manage complex, global calendars for VP- and GM-level executives, including resolving scheduling conflicts and prioritizing competing demands
- Coordinate and prepare for leadership meetings, including agenda creation, logistics, and follow-up on action items
- Handle executive communications with professionalism, discretion, and attention to detail
- Support leadership team rhythms of business, including staff meetings, business reviews, and planning cycles
- Coordinate domestic and international travel arrangements and process business expense reports accurately and on time
- Plan and execute team events, offsites, and large-scale meetings from end to end
- Collaborate cross-functionally with senior leaders, business managers, Finance, HR, and other stakeholders to advance key initiatives
- Manage procurement of goods and services including computer equipment, office supplies, and vendor relationships
- Serve as a primary point of contact for the department, managing facility operations and general office support
- Handle confidential information with the utmost discretion and professionalism
- Complete special projects and ad hoc assignments as directed by executive leadership
- 5+ years of executive calendar management experience supporting VP-level or senior executives, including complex global scheduling and prioritization
- 5+ years of executive operations support experience, including travel management, expense processing, event and offsite coordination, and leadership team rhythm of business management
- 5+ years of Microsoft 365 proficiency, including meeting coordination, presentation development, and executive communications support
- Prior experience in a large, matrixed organization is strongly preferred
- Previous experience supporting executive leadership within a technology or marketing organization is highly desirable
- Citizenship attestation is required for this role
- Ability to meet hybrid on-site requirements in Redmond, WA as needed
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously in a fast-paced environment
- Strong proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Excel, and Word
- Demonstrated ability to manage complex global calendars and executive scheduling with precision
- Excellent written and verbal communication skills, including experience drafting executive-level communications
- Ability to anticipate executive needs proactively and act with minimal direction
- Strong interpersonal skills with the ability to influence without authority and build relationships across all levels of an organization
- High degree of professionalism, discretion, and sound judgment when handling sensitive or confidential information
- Comfort navigating ambiguity and adapting quickly to shifting priorities in a matrixed organization
- Experience supporting business planning, strategy, operations, finance, or executive leadership teams
- Location: Redmond, WA (Hybrid - Candidate must be able to come onsite as needed. )
- Duration: 11 months
- Pay Range*: $30 - $34 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com . This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Posting ID: 67032372