<h1><strong>Job Title: Operations Administrative Assistant </strong></h1><p><br></p><h2>Job Description</h2><p>Provide administrative support to the Leadership team, with a focus on supporting all functions in a manufacturing environment.</p><p><br></p><h2>Responsibilities</h2><ul><li>Create and maintain all non-stock purchase requisitions adhering to purchase order compliance. Set up new vendors in SAP system when required. Review open purchase orders on a regular basis to maintain PO data accuracy.</li><li>Maintain daily, weekly and monthly productivity reports. Run required reports for managers when necessary. Check weekly for shift/day record runs.</li><li>Compose and type routine correspondence and spreadsheets, organize and maintain file system, conduct research and compile and type statistical reports.</li><li>Complete process for soliciting employees for weekend overtime, verifying eligibility, and posting overtime requirements weekly.</li><li>Maintain attendance points records for plant employees on a weekly basis and issue corrective action forms for point violations.</li><li>Verify eligibility for perfect attendance bonus on a quarterly basis for plant employees and maintain perfect attendance records. Enter perfect attendance requests into employee’s timecards and update balances accordingly.</li><li>Maintain record of employees’ eligibility for company service awards. Order gift cards for those eligible and make gift available for supervisors and managers to award to employees on a timely basis.</li><li>Make travel reservations in Concur for employee travel. Create expense reports as needed in Concur for T&amp;E card purchases.</li><li>Code invoices in OnBase with proper cost centers and general ledger codes.</li><li>Arrange lunches for meetings, interviews, etc. as required. Arrange catering for company events such as summer barbecues and ice cream days, etc.</li><li>Assist employees and visitors both over the phone and in-person. Provide answers and guidance for their concerns.</li><li>Orders and maintains supplies for office and plant and arranges for equipment maintenance. Maintain supplies for Ricoh printers throughout the plant and arrange for repairs when needed.</li><li>Allocate purchasing card expenses in a timely manner to the correct cost center and general ledger accounts.</li><li>Create IT requests and prepare office spaces for staff new hires.</li><li>Comply with all Company policies and procedures.</li><li>Other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>5 years of administrative experience is preferred; will consider a strong candidate with less.</li><li>Experience using an ERP system is preferred, SAP is ideal but not required.</li><li>Intermediate user of Excel (good with formulas and cell manipulations); Lookups/Pivots are preferred.</li><li>Experience with OnBase is preferred but not required.</li><li>Experience with Concur is preferred but not required.</li><li>Ability to multi-task.</li><li>Sense of urgency.</li><li>Strong attention to detail.</li><li>Good communication skills; both written and verbal. Comfortable communicating with all level of employees.</li></ul><h2>Work Environment</h2><p>Office/cubicle environment. Flexible hours: Monday to Friday, 7am/8am - 4pm/5pm (8-hour days).</p>

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Operations Administrative Assistant

<h1><strong>Job Title: Operations Administrator</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Operations Administrator with a hands-on mentality to join our team. The ideal candidate will work closely with responsible parties to understand the full project scope, timeline, and expected outcomes. They will gather information, create Standard Operating Procedures (SOPs), participate in project meetings, and provide weekly status reports on deliverables.</p><p><br></p><h2>Responsibilities</h2><ul><li>Work with responsible parties to understand full project scope, timeline, and expected outcomes.</li><li>Gather information and create SOPs and similar documentation where needed.</li><li>Participate in project meetings and provide weekly status reports on deliverables.</li><li>Review projects and requests to organize the scope of work.</li><li>Engage with various departments and coordinate with outside/3rd party vendors.</li><li>Address receiving site challenges and implement mitigation suggestions to maintain product and process quality.</li><li>Understand industry-specific compliance and regulations to raise concerns and find solutions.</li><li>Communicate knowledgeably about industry-specific services.</li><li>Apply project management skills for continuous improvement and document all project activities.</li><li>Demonstrate good interpersonal skills with customers, vendors, and co-workers.</li><li>Work independently or in a team environment with minimal supervision.</li><li>Maintain a detailed-oriented and highly organized approach.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Proficient in Microsoft Office, CRM software, and other project management tools.</li><li>5+ years of experience in Manufacturing Management, Continuous Improvement, or Project Management.</li><li>Experience working on multiple projects and coordinating with internal and external stakeholders.</li><li>Experience managing hourly employees.</li><li>Ability to collect requirements, document, and communicate effectively to multiple teams.</li><li>Proven track record of managing projects from inception to completion on time.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s degree in Business, Economics, Marketing, Finance, Engineering, or equivalent.</li></ul><h2>Work Environment</h2><p>This position is based in an office environment, reporting to the General Manager. The role involves assisting with the transition of Production from Bethlehem to an out-of-state site. The working hours are Monday to Friday, 8:30 AM to 5:00 PM. The team consists of about 30 members in Operations/Production and two others in Management.</p>

Operations Administrator

<h1><strong>Operations Clerk</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Operations/Office Clerk to join our team and provide vital support to our Member Experience or Facilities department management and staff. This role involves organizing, coordinating, communication, record keeping, and handling special projects.</p><p><br></p><h2>Responsibilities</h2><ul><li>Provide in-office support to department management and staff.</li><li>Organize, coordinate, and maintain accurate records of incoming and outgoing mail for assigned departments.</li><li>Assist with a variety of day-to-day tasks, including data entry, filing, scanning, and process paperwork.</li><li>Provide back-up coverage for the Receptionist as needed.</li><li>Assist other departments as required.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in data entry, clerical tasks, and record keeping.</li><li>Experience with MS Office, including Word, Excel, and MS Teams.</li><li>Strong organizational and communication skills.</li><li>At least four years of experience in an administrative support role or fast-paced office setting.</li><li>Experience managing incoming and outgoing mail and packages.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School Diploma or equivalent.</li><li>Two or more years of experience in the insurance industry preferred.</li><li>Previous customer service experience is a plus.</li><li>Knowledge of insurance principles, claims, or applications is a plus.</li></ul><h2>Work Environment</h2><p>This is a full-time position, working five days a week at either 8:00am – 4:30pm or 8:30am – 5:00pm, with a 30-minute unpaid lunch break. The position offers growth opportunities and serves as a gateway into the company to explore further opportunities.</p>

Operations Clerk

<p><strong>Description</strong></p>
					<p>Priority of an Operations Representative will be to help dispatch calls from truck drivers, handling shipments, taking inbound calls from drivers that are reporting any problems/issues they are having, etc. 

As an Operations Representative you will ensure operational excellence through supporting both internal and external customers and carriers. You will do this by tracking and tracing our shipments, making appointments, entering shipment data, communicating to help resolve issues and ensure on time departures/arrivals. You will also provide excellent customer service to our carriers and customers.

Deliver operational excellence to customers, carriers and suppliers.
• Answer incoming calls and make outbound calls ensuring outstanding customer service.
• Schedule appointments via phone, email and company website.
• Provide timely and accurate shipment information to carriers.
• Audit load information for accuracy and completion.
• Complete customer, carrier and supplier requests with a sense of urgency.
• Track and trace shipments in a timely manner to best serve our customers.
• Enter shipment data ensuring a commitment to quality and accuracy.</p>
					<p><strong>Skills</strong></p>
					<p>Customer service, Microsoft office, Data entry, Logistics, Dispatch, Call center, Microsoft, Support, Email, Clerical</p>
					<p><strong>Top Skills Details</strong></p>
					<p>Customer service,Microsoft office,Data entry,Logistics,Dispatch</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>1+ year of customer service experience
Proficient in Microsoft programs
High school diploma or equivalent</p>
					<p><strong>Experience Level</strong></p>
					<p>Entry Level</p>

Operations Coordinator

<h1><strong>Job Title: Operations Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>Join our dynamic team as an Operations Specialist, where you will focus on quality and efficiency while executing various logistics tasks. This role involves managing shipment information, creating orders, activating shipments, building and assigning loads, scheduling appointments, tracking and tracing shipments, and handling invoicing. You will ensure customer and carrier satisfaction by responding to requests and following through on all inquiries.</p><p><br></p><h2>Responsibilities</h2><ul><li>Provide shipment information and create orders.</li><li>Activate shipments and build loads.</li><li>Assign loads and schedule appointments.</li><li>Track and trace shipments, and handle invoicing.</li><li>Monitor task boards and email accounts for customer and carrier requests.</li><li>Document events using SOPs and escalate as necessary.</li><li>Validate and ensure accuracy of load data in systems.</li></ul><h2>Essential Skills</h2><ul><li>Logistics expertise</li><li>Proficient in data entry</li><li>Strong vendor relationship skills</li><li>Attention to detail</li></ul><h2>Work Environment</h2><p>Work in our office located on the second floor of the headquarters building. We offer a collaborative environment where you can connect the world through technology and innovation. Our company is recognized as one of the World&#39;s Most Admired Companies, offering flexibility to create a meaningful career that aligns with your life goals. Join our diverse, global network to contribute to a sustainable future for our customers, communities, and the world.</p>

<p>Actalent Services is looking to hire an Operations Representative will be to help dispatch calls from truck drivers, handling shipments, taking inbound calls from drivers that are reporting any problems/issues they are having, etc. </p><p><br></p><p>As an Operations Representative you will ensure operational excellence through supporting both internal and external customers and carriers. You will do this by tracking and tracing our shipments, making appointments, entering shipment data, communicating to help resolve issues and ensure on time departures/arrivals. You will also provide excellent customer service to our carriers and customers.</p><p><br></p><p>Deliver operational excellence to customers, carriers and suppliers.</p><p>• Answer incoming calls and make outbound calls ensuring outstanding customer service.</p><p>• Schedule appointments via phone, email and company website.</p><p>• Provide timely and accurate shipment information to carriers.</p><p>• Audit load information for accuracy and completion.</p><p>• Complete customer, carrier and supplier requests with a sense of urgency.</p><p>• Track and trace shipments in a timely manner to best serve our customers.</p><p>• Enter shipment data ensuring a commitment to quality and accuracy.</p><p><strong>Skills</strong></p><p>Customer service, Microsoft office, Data entry, Logistics, Dispatch, Call center, Microsoft, Support, Email, Clerical</p><p><strong>Top Skills Details</strong></p><p>Customer service, Microsoft office, Data entry, Logistics, Dispatch</p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>1+ year of customer service experience</p><p>Proficient in Microsoft programs</p><p>High school diploma or equivalent</p><p><strong>Experience Level</strong></p><p>Entry Level</p>

<h1><strong>Job Title: Operations Project Manager</strong></h1><p><br></p><h2>Job Description</h2><p>As an Operations Project Manager, you will work closely with responsible parties to understand the full scope, timeline, and expected outcomes of various projects. Your hands-on mentality will be crucial as you gather information and create Standard Operating Procedures and similar documentation where needed. You will participate in project meetings and provide weekly status reports on deliverables. Additionally, you will review projects and requests to organize the scope of work, engaging with various departments and coordinating with external vendors to address site challenges and implement mitigation strategies. Understanding industry-specific compliance and regulations will be necessary to raise concerns and find solutions effectively.</p><p><br></p><h2>Responsibilities</h2><ul><li>Collaborate with responsible parties to understand project scope, timeline, and expected outcomes.</li><li>Gather information and create Standard Operating Procedures and documentation.</li><li>Participate in project meetings and provide weekly status reports on deliverables.</li><li>Review projects and requests to organize the scope of work.</li><li>Coordinate with various departments and external vendors to address site challenges.</li><li>Understand and address industry-specific compliance and regulations.</li><li>Apply project management skills for continuous improvement and document project activities.</li><li>Demonstrate good interpersonal skills with customers, vendors, and co-workers.</li><li>Work independently or in a team environment with minimal supervision.</li><li>Maintain attention to detail and highly organized approach.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support</li><li>Proficiency in Microsoft Office</li><li>CRM software</li><li>Operations support</li><li>5+ years’ experience in Manufacturing Management, Continuous Improvement, or Project Management.</li><li>Experience in coordinating multiple projects with internal and external stakeholders.</li><li>Experience in collecting requirements, documenting, and communicating to multiple teams.</li><li>Proven track record of managing projects from inception to completion on time.</li><li>Proficient in using Microsoft and/or other project management tools.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s degree in Business, Economics, Marketing, Finance, Engineering, or equivalent.</li><li>Proficient with Word, Excel, PowerPoint, CRM, and other tools.</li></ul><h2>Work Environment</h2><p>The work environment is an office setting, and the role involves assisting with the transition of Production from Bethlehem to another out-of-state site. Working hours are Monday to Friday, from 8:30 AM to 5 PM. You will be part of a team of approximately 30 individuals in Operations/Production and collaborate with two others in Management.</p>

Operations Project Manager

<h1><strong>Job Title: Order Entry Coordinator</strong></h1><p><br></p><h2>Job Description</h2><p>We are looking for a detail-oriented Order Entry Coordinator to process and manage orders accurately and efficiently. The ideal candidate will have experience in order processing, data entry, and customer communication within the manufacturing industry. This role offers growth opportunities and excellent benefits upon permanent hire.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process orders received, ensuring accuracy of pricing, codes, and nomenclature.</li><li>Confirm orders with all pertinent information to customers in a timely manner.</li><li>Provide updates on order status, ensuring clear expectations are set.</li><li>Decipher and distribute requests to appropriate internal departments.</li><li>Communicate efficiently with off-site corporate contacts.</li><li>Set up customers to access the Web Portal to retrieve available documents.</li></ul><h2>Essential Skills</h2><ul><li>2 years of order entry and B2B experience in the manufacturing industry.</li><li>Proficiency in ERP systems (experience with SAP or Oracle is advantageous).</li><li>High School Diploma or equivalent.</li><li>Proficiency in Microsoft Suite, including Excel and Office.</li></ul><h2>Work Environment</h2><p>The work schedule is Monday to Friday, 8am to 5pm, onsite for 5 days a week. Parking is included. You will be working in a dynamic environment with opportunities for growth, and upon permanent hire, you will receive excellent benefits including Medical, Dental, and Vision insurance, a generous 401k match with immediate vesting, and a flexible PTO policy.</p>

Order Entry Coordinator

<h1><strong>Job Title: Order Entry Representative</strong></h1><p>** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! **</p><p><br></p><h2>Job Description</h2><p>We are seeking an experienced and dedicated Order Entry Representative with at least 3 years of experience in a customer service role within a retail space. The ideal candidate will possess excellent phone and email etiquette skills, strong organizational abilities, and a positive, self-motivated attitude. You should be able to work independently and as part of a team, while maintaining high attention to detail and accuracy in a fast-paced environment. Flexibility to work varying shifts, including weekends and holidays, is essential.</p><p><br></p><h2>Responsibilities</h2><ul><li>Respond to customer inquiries, questions, and complaints, and troubleshoot issues with products or services.</li><li>Accurately document customer interactions within our CRM system.</li><li>Comply with all Customer Care objectives, performance standards (metrics/KPIs), and policies.</li><li>Stay up to date with our products to provide the best possible customer experience.</li><li>Perform any other duties or responsibilities assigned by the Supervisor of Customer Care to support the success of the Customer Care team and the overall business goals.</li></ul><h2>Essential Skills</h2><ul><li>At least 3 years of experience in a customer service role within a retail space.</li><li>Excellent phone and email etiquette skills.</li><li>Strong interpersonal skills and ability to work with diverse teams and customers.</li><li>Strong organizational skills and ability to multitask in a fast-paced environment.</li><li>Strong attention to detail and accuracy.</li><li>Ability to adapt to changing priorities and work well under pressure.</li><li>Ability to work independently and as part of a team.</li><li>Positive attitude, self-motivated, and results-oriented.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Flexible availability to work varying shifts, including weekends and holidays.</li></ul><h2>Work Environment</h2><p>Our call center environment is fun and fast-paced with a casual dress code. We operate in a new office building in Torrance, located near shops and restaurants. The office features large, high-walled open cubicles on the lower floor of the customer service area, and includes break areas for relaxation. There are significant opportunities for growth and promotion due to the company&#39;s expansion.</p>

Order Entry Representative

<h1 style="font-weight: 700;">Job Title: Order Entry Representative</h1><br><h2>Job Description</h2><p>As an Order Entry Representative, you will be responsible for entering customer orders into the ERP system, communicating order confirmations, and maintaining strong business relationships with both new and existing customers. You will process customer demands, ensure accurate order fulfillment, and provide updates on inventory levels, order status, tracking, and service contracts. You will handle inbound and outbound customer inquiries with professionalism and efficiency while developing a fundamental knowledge of products to offer the right solutions to customers.</p><br><h2>Responsibilities</h2><ul><li>Enter customer orders into the ERP system and communicate order confirmation.</li><li>Maintain strong business relationships with new and existing customers.</li><li>Process customer demands and ensure accurate order fulfillment.</li><li>Provide updates on inventory levels, order status, tracking, service contracts, and repairs.</li><li>Handle inbound and outbound customer inquiries with professionalism and efficiency.</li><li>Develop fundamental knowledge of products to ensure customers receive the right solutions.</li><li>Generate invoices and credit memos for customer orders.</li><li>Liaise with sales representatives, territory managers, service personnel, inside sales engineers, and production departments.</li><li>Create and maintain customer records with accurate account information.</li><li>Produce domestic and international shipping documents.</li><li>Perform additional duties as assigned by the manager.</li></ul><h2>Essential Skills</h2><ul><li>Order entry, data entry, and order management skills.</li><li>Strong administrative assistance and customer service capabilities.</li><li>Excellent written and phone communication abilities.</li><li>Exceptional problem-solving and time-management skills.</li><li>Ability to multitask effectively in a fast-paced environment.</li><li>High level of professionalism when interacting with customers and team members.</li><li>Accuracy with numbers and strong attention to detail.</li><li>Proficiency with ERP systems and computer operations.</li><li>Moderate to advanced skills in MS Office programs (Excel, Word, Outlook).</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Familiarity with customized databases and service support programs.</li><li>Customer service oriented with multitasking capabilities.</li><li>Experience in sales support and administrative support.</li><li>High school diploma with 2+ years of experience in a technical customer service environment.</li><li>AA or AS degree in business or manufacturing.</li><li>Experience with CRM and ERP systems.</li></ul><h2>Work Environment</h2><p>This is an onsite role with a schedule of Monday through Friday, 8 AM to 5 PM. As part of a growing company that invests in its people, products, and technology, we offer real opportunities for career growth and a competitive salary package. Our benefits include 10 paid holidays annually, vacation, sick time, a 401K with employer match, and flexible work scheduling. Full-time employees (30+ hours a week) have access to medical, dental, vision, and other insurance offerings, including employer-paid life insurance. Our positive company culture is a key factor in our employees&#39; satisfaction and success.</p><br>

<p>My client, a reputable company in Fort Meyers, FL, is hiring for an <strong>Order Entry Specialist </strong>with <strong>competitive pay and growth opportunity</strong>!</p><p><br></p><p><strong><u>Job Description:</u></strong></p><ul><li>Focus on order entry of windows &amp; doors for our homeowners and is aligned to data entry, internal operations, and administrative duties</li><li>Processes complex orders/requests, with 100% accuracy from intake to filing. </li><li>Ensures customer management system is updated appropriately. </li><li>Clarifies, diagnoses, and resolves customer order issues. </li><li>Creates packets or other materials as required for sales fulfillment process. </li><li>Prepares customer correspondence. </li><li>Identifies and implements ways to improve overall level of service. </li><li>Communicates order fulfillment process information to internal delivery partners and provides customer/delivery partner feedback. </li><li>Administers programs, e.g. customer referral program. </li><li>May train others in office and customer service processes. </li><li>May create purchase orders, process payments or process receipts.</li></ul><p><strong><u>Qualifications to Apply:</u></strong></p><ul><li>High school diploma or equivalent plus 1-3 years&#39; work experience </li><li>Demonstrated word processing, spreadsheet and general computer skills. </li><li>Strong phone etiquette &amp; verbal skills to facilitate problem resolution. </li><li>Intermediate writing skills. </li><li>Able to determine customer needs and assist in resolving issues for assigned area. </li><li>Persuasiveness, time management skills, and results orientation.</li></ul><p><b>APPLY NOW!!!!</b></p>

Order Entry Specialist

<h1 style="font-weight: 700;">Job Title: Order Entry Specialist</h1><br><h2>Job Description</h2><p>As an Order Entry Specialist, you will focus on the order entry of windows and doors for our homeowners. Your role will align with data entry, internal operations, and administrative duties to ensure seamless service delivery.</p><br><h2>Responsibilities</h2><ul><li>Process complex orders and requests with 100% accuracy from intake to filing.</li><li>Ensure the customer management system is updated appropriately.</li><li>Clarify, diagnose, and resolve customer order issues.</li><li>Create packets or other materials as required for the sales fulfillment process.</li><li>Prepare customer correspondence.</li><li>Identify and implement ways to improve the overall level of service.</li><li>Communicate order fulfillment process information to internal delivery partners and provide customer/delivery partner feedback.</li><li>Administer programs, such as the customer referral program.</li><li>Train others in office and customer service processes when needed.</li><li>Create purchase orders, process payments, or process receipts as necessary.</li></ul><h2>Essential Skills</h2><ul><li>Order entry and data entry skills.</li><li>Customer service and order processing experience.</li><li>Proficiency in CRM systems, particularly Salesforce.</li><li>High school diploma or equivalent.</li><li>1-3 years&#39; work experience in order processing.</li><li>Demonstrated word processing, spreadsheet, and general computer skills.</li><li>Strong phone etiquette and verbal communication skills.</li><li>Intermediate writing skills.</li><li>Ability to determine customer needs and assist in resolving issues.</li><li>Persuasiveness, time management skills, and a results-oriented approach.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with clerical tasks and purchase order management.</li><li>Proficiency in Microsoft Excel.</li></ul><h2>Work Environment</h2><p>This position is a full onsite role, located at a 55-person facility with 7 office staff. You will work closely with an install project manager, design consultant, concierge/project coordinator, and the production team in Minnesota. The work schedule is Monday through Friday, from 8 am to 4:30 pm or 8:30 am to 5 pm. This is a temp-to-hire role with opportunities for growth, including potential supervisor and manager openings. The company offers profit sharing and an incentive plan for permanent roles.</p><br>

<h1 style="font-weight: 700;">Job Title: Order Entry Specialist</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Order Entry Specialist to join our team. This role involves answering inbound calls, managing email orders, and ensuring accurate order processing. You will work closely with customers and the production team to verify product details and address any challenges.</p><br><h2>Responsibilities</h2><ul><li>Answer inbound calls and make follow-up calls as necessary (4-5 inbound calls/day).</li><li>Manage 400+ email orders daily in a shared inbox, handling 50-100 transactions via email/data entry daily.</li><li>Review past orders and customer profiles in the internal database.</li><li>Understand customer needs and enter product details into the internal system.</li><li>Import CAD files and pull materials needed for the order.</li><li>Verify product details, pricing, and order dates with customers and in the system.</li><li>Confirm order details or any challenges with the production team.</li><li>Perform various data entry and administrative tasks involved in order processing.</li></ul><h2>Essential Skills</h2><ul><li>1+ year of customer service experience.</li><li>6+ months of office experience.</li><li>High School Diploma.</li><li>Proficiency in data entry.</li><li>Strong customer service skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in a manufacturing company is preferred.</li><li>Ability to learn quickly.</li><li>Strong initiative.</li></ul><h2>Work Environment</h2><p>This is a small family-owned company with a friendly atmosphere. The office is adjacent to a fairly clean production floor, and candidates should be comfortable walking onto the floor occasionally. The work schedule is Monday to Friday, 9:30 AM to 6:00 PM. The role is entirely in-office. The company culture includes frequent catered lunches and holiday activities, providing a supportive and engaging work environment.</p><br>

<h1 style="font-weight: 700;">Job Title: Order Entry Specialist</h1><br><h2>Job Description</h2><p>This position is temporary from May until the end of 2025 to cover a couple of employees on leave. There could be an opportunity for long term but it is dependent on market changes and opportunity at the end of the year. The Order Entry Specialist will process orders and provide follow-up on existing orders, mostly through written communication via email.</p><br><h2>Responsibilities</h2><ul><li>Manage incoming orders, clarify parts, and route to the proper personnel</li><li>Efficiently process orders within the ERP system and online customer portals</li><li>Enter customer information into online portals</li><li>Interface with the parts warehouse on internal purchase orders and deliveries, including expedited processing for urgent requests</li><li>Communicate with customers on status changes for their orders that may impact expected and requested delivery dates</li><li>Work with other departments (purchasing, logistics, accounting, sales, etc.) in a timely and professional manner</li><li>Other duties as assigned</li></ul><h2>Essential Skills</h2><ul><li>Data entry</li><li>Microsoft Office proficiency</li><li>Data or order entry experience</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Able to work in a busy office setting</li><li>Ability to stay on task when processing orders and corresponding with customers efficiently and accurately</li></ul><h2>Work Environment</h2><p>Office setting within a manufacturing facility. Most likely will not need to go onto the manufacturing floor. Work hours are Monday to Friday, 9:00 am - 6:00 pm, with a 1-hour lunch break (open to a 30-minute lunch with a 9:30 am start time, but needs to be there until 6:00 pm). Dress code is business casual (jeans okay on Fridays).</p><br>

<h1><strong>Job Title: Inventory Coordinator </strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly motivated and detail-oriented Order Management Specialist and Inventory Coordinator to join our growing team. The ideal candidate will work closely with sales to confirm pricing and clarify customer requirements, ensuring a seamless order fulfillment process from start to finish.</p><p><br></p><h2>Responsibilities</h2><ul><li>Perform all phases of the order fulfillment process, including order entry, confirmation, purchasing buy-to-order materials, creating picklists and jobs, and managing other customer records.</li><li>Enter customer orders, ensuring accuracy and timely processing from quote to invoice.</li><li>Follow up on customer orders to increase the percentage of on-time deliveries, and promptly communicate any changes.</li><li>Answer phone calls and emails, qualify incoming calls and emails for proper routing and assistance.</li><li>Assist customers with requests regarding order status, stock status, list pricing, tracking numbers, and more.</li><li>Keep written and/or electronic records of relevant customer correspondence for review.</li><li>Develop friendly working relationships and positive rapport with customers.</li><li>Monitor the progress of orders to ensure they follow the schedule, communicating with all relevant employees to ensure delivery times are met and promptly communicate any issues.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in order entry and data entry.</li><li>Experience in production scheduling and order processing.</li><li>Strong communication and organizational skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or Bachelor&#39;s degree in a related field.</li><li>ERP knowledge is a plus but not required.</li><li>Basic math and reading skills.</li><li>Proficiency in Microsoft Office (Excel, Outlook).</li></ul><h2>Work Environment</h2><p>The position operates in a family-owned company with a very tight-knit group. The company is experiencing growth, offering ample opportunities for career advancement. The work schedule is Monday to Friday, 8am to 5pm.</p>

Order Management Specialist

<h1><strong>Job Title: Order Management / Customer Service Specialist </strong></h1><p><br></p><h2>Job Description</h2><p><br></p><h2>Responsibilities</h2><ul><li>Answer the phone, transfer calls, and gather detailed information from customers.</li><li>Relay information about company timelines for scheduling install projects and lead times to get back to customers.</li><li>Schedule Install Sales Representatives/Project Managers to go out on site visits.</li><li>Work closely with, cross-train, and back up other Install Customer Service Representatives.</li><li>Respond to customer inquiries, collect appropriate information, and pass it off to the appropriate person.</li><li>Process production orders, sales orders, quotes, and other supporting documents accurately and timely.</li><li>Monitor orders through the system and sales process as necessary.</li><li>Communicate, relay, and provide important information to customers, following up as necessary and providing updates as requested.</li><li>Provide troubleshooting assistance for customer orders, account statuses, inventory requests, and other relevant inquiries.</li><li>Investigate and resolve customer problems with deliveries or production.</li><li>Estimate date of delivery to customers based on knowledge of the firm&#39;s production and delivery schedules.</li></ul><h2>Essential Skills</h2><ul><li>Customer service</li><li>Order entry</li><li>Data entry</li><li>Customer support</li><li>Microsoft Office</li><li>Phone operation</li><li>Multi-line phone usage</li><li>Outlook</li><li>Excel</li><li>Inventory management</li><li>Administrative support</li><li>Order processing</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>6 months+ experience in customer service/administration</li><li>Computer savvy (Outlook, email, document management, Microsoft suites)</li><li>Ability to ask good questions and gather information</li><li>Ability to work in a fast-paced environment</li><li>Professional communication over the phone</li><li>Attention to detail and ability to enter accurate data</li></ul><h2>Work Environment</h2><p>Working in office Monday to Friday, 8am - 4:30pm. Fully onsite in Clackamas.</p>

Order Management/Customer Service Specialist

<h1 style="font-weight: 700;">Job Title: Order Processor</h1><br><h2>Job Description</h2><p>We are seeking an organized and detail-oriented Order Processor to join our team. In this role, you will work on a specific customer account, ensuring that orders are processed accurately and efficiently. You will communicate with clients via email and phone, and assist in various administrative tasks to support our operations.</p><br><h2>Responsibilities</h2><ul><li>Communicate with clients via email and phone to process orders.</li><li>Answer phones, check in drivers, and process all orders using the WMS system.</li><li>Handle approximately 30 calls/emails per day from customers.</li><li>Perform data entry and enter order information into the system (Camelot/Microsoft Navision).</li><li>Provide the warehouse with client orders.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in using Warehouse Management Systems, particularly Navision or Camelot.</li><li>Experience in customer service, shipping, and order entry.</li><li>Strong data entry skills and familiarity with Microsoft Office applications.</li><li>Excellent verbal and written communication skills.</li><li>Ability to multitask in a fast-paced environment.</li><li>Attention to detail and strong organizational skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School Diploma required.</li><li>Associate&#39;s or Bachelor&#39;s Degree preferred.</li><li>Experience working in a logistics, transportation, or industrial environment is highly preferred.</li></ul><h2>Work Environment</h2><p>The role is based within an office at a warehouse/distribution center. You will work in a small office setting, overseeing 1 or 2 customer accounts. The position is a temp-to-hire opportunity, with working hours from Monday to Friday, 7AM to 4PM.</p><br>

Order Processor

<h1><strong>Job Title: Buyer - Outside Processing Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>The Outside Processing Buyer/ Specialist (Levels I, II, III) plays a crucial role in managing purchasing functions related to Outside Processing within a dynamic aerospace environment. This role includes vendor management, purchase order creation, cost management, logistics coordination, and compliance oversight. The position supports cross-functional teams to ensure the efficient flow of parts through outside processors while meeting cost, schedule, and compliance objectives. From entry-level to sr positions, the Specialist is integral in achieving production and estimating goals, contributing significantly to the company&#39;s operational success.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage purchase orders and vendor communications.</li><li>Oversee supplier performance and ensure timely delivery of processed parts.</li><li>Independently handle procurement tasks and negotiate pricing.</li><li>Input, update, and manage purchasing data in MRP/ERP systems.</li><li>Ensure compliance with aerospace standards through accurate documentation handling.</li><li>Utilize Microsoft Office tools for tracking orders, communication, and data analysis.</li><li>Interact with vendors and cross-functional teams to manage documentation.</li><li>Prioritize tasks, meet deadlines, and manage part flow efficiently.</li></ul><h2>Essential Skills</h2><ul><li>Experience in purchasing, order processing, and vendor management.</li><li>Proficiency in Microsoft Excel and Outlook.</li><li>Familiarity with MRP/ERP systems.</li><li>Strong verbal and written communication skills.</li><li>Effective time management skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in the aerospace or defense industry.</li><li>Knowledge of special processing certifications such as NADCAP.</li><li>Exposure to invoice and purchase order reconciliation.</li><li>Advanced negotiation skills.</li><li>Experience with strategic sourcing initiatives.</li></ul><h2>Work Environment</h2><p>This is a full-time, onsite position located in Chatsworth, California, with standard hours from Monday to Friday, 7:00 AM to 3:30 PM, offering some flexibility. The work setting includes significant time in a machine shop, where conditions may vary from hot to cold and include exposure to noise, dust, fumes, and coolant vapors. Industry-standard safety equipment is provided. The company promotes a collaborative and supportive culture with a strong emphasis on mentorship and professional development. High ethical standards are maintained, ensuring a respectful work environment. Safety gear is required due to the machine shop environment, and professional attire suitable for aerospace manufacturing is expected.</p>

Outside Processing Buyer

<h1 style="font-weight: 700;">Job Title: Dispatcher</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Dispatcher to ensure the smooth operation of truck check-ins and dispatches. This role involves driving the company vehicle to verify truck placements, performing data entry in live spreadsheets, and effectively communicating with warehouse staff and drivers through phone and MS Teams. You will also be responsible for organizing and distributing paperwork to drivers, using multiple devices and computer programs to manage operations efficiently.</p><br><h2>Responsibilities</h2><ul><li>Check in and dispatch trucks, ensuring they are in the correct locations.</li><li>Drive the company vehicle to verify truck placements.</li><li>Perform data entry in a live spreadsheet with attention to detail.</li><li>Communicate with warehouse staff and drivers for updates via phone and MS Teams.</li><li>Organize and distribute paperwork to drivers.</li><li>Utilize multiple devices and computer programs for operational efficiency.</li></ul><h2>Essential Skills</h2><ul><li>Customer service skills.</li><li>Experience in dispatch, data entry, and administrative support.</li><li>Proficiency in Microsoft Office, including Excel and Outlook.</li><li>Proven record of excellent attendance.</li><li>Attention to detail and computer savvy.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>1 year of experience utilizing Microsoft Office, Excel, and Outlook.</li><li>1 year of experience in dispatch, data entry, administrative, or coordinator roles.</li><li>Proficiency with warehouse/production software.</li></ul><h2>Work Environment</h2><p>The work schedule is from 10:00pm to 6:00am, starting at 8:00pm when there is overtime, from Sunday night to Friday morning. Training will occur on first shift, from 6:00am to 2:00pm. You will work in an industrial setting, which may not be the cleanest, in an area by yourself but will collaborate with a team and drivers. The third shift consists of 12 people, with a supervisor available for backup if necessary. The company promotes a great culture with hard workers and team players, where treats are brought in, and occasional potlucks are enjoyed.</p><br>

Overnight Dispatcher

<h1 style="font-weight: 700;">Job Title: Paralegal</h1><br><h2>Job Description</h2><p>A personal injury paralegal assists attorneys in handling personal injury cases, which involve claims for injuries or accidents caused by another party. This role requires meticulous organization, excellent communication skills, and the ability to manage multiple tasks efficiently.</p><br><h2>Responsibilities</h2><ul><li>Assist in Investigations: Gather evidence and documentation such as medical records, accident reports, and witness statements.</li><li>Prepare Legal Documents: Draft and proofread pleadings, motions, and other court-required paperwork.</li><li>Manage Case Files: Organize and maintain case files, ensuring all important information is accurately recorded and easily accessible.</li><li>Coordinate with Medical Providers: Ensure clients are receiving appropriate treatment and manage correspondence with medical professionals.</li><li>Client Communication: Maintain relationships with clients, keeping them updated on case progress and addressing their concerns.</li><li>Trial Preparation: Assist attorneys in preparing for trials, hearings, mediations, and depositions.</li><li>Calculate Damages: Assess past and future medical expenses, loss of earnings, and pain and suffering.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in drafting and filing motions, ensuring they follow legal standards and guidelines.</li><li>Experience with e-filing, submitting legal documents electronically to the court system.</li><li>Strong knowledge of personal injury law.</li><li>Exceptional legal administrative skills.</li><li>Expertise in filing, legal document management, and paralegal support.</li><li>Proficient in legal administration and contracts.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>3+ years of paralegal experience.</li><li>Associate&#39;s degree minimum required.</li></ul><h2>Work Environment</h2><p>You will be part of a small legal team of about 5 people. The dress code is business professional. The typical working hours are Monday to Friday from 8:00 AM to 5:00 PM, with the expectation to come in early and stay late as needed. This is a great organization with room for growth.</p><br>

Paralegal

<h1><strong>Job Title: Part Time Accountant</strong></h1><p><strong>Aston Carter has partnered with a manufacturing company in the Johnson County area that is seeking to hire a part time accountant to assist the team with day-to-day duties while the team works through an ERP implementation. They are seeking candidates with a degree and 2+ years of full-cycle accounting experience. If you are looking for an opportunity to join a great team with a flexible schedule, please apply!</strong> </p><p><br></p><h2>Job Description:</h2><p>We are seeking a dedicated and detail-oriented Accountant to support our construction and service management teams. This role involves coordinating construction billing, ensuring accurate allocation of costs, and managing work in process. Additionally, you will provide service support by entering invoices, assisting with lease renewals, and creating financial reports.</p><p><br></p><h2>Responsibilities:</h2><ul><li>Support construction managers and service managers with their construction support needs.</li><li>Coordinate construction billing with service shops, admins, and the credit department.</li><li>Ensure revenue and cost are properly matched.</li><li>Accrue and manage construction work in process.</li><li>Ensure all construction costs are correctly allocated to respective projects.</li><li>Review and approve contractor pre-payments.</li><li>Monitor final vendor payment applications ensuring proper execution of lien releases and prevailing wage reports, if applicable.</li><li>Track contractor certificates of insurance.</li><li>Support new contractor setup ensuring all requirements are met and agreements executed.</li><li>Maintain and renew Contractors License list.</li><li>Enter service AP invoices ensuring proper coding and payment terms.</li><li>Support service field personnel in paying vendors via credit cards and preparing credit applications if necessary.</li><li>Monitor service shop lease renewals (35 active leases) and assist in lease renewals or new contracts.</li><li>Assist AP to ensure landlord payments are timely and correct.</li><li>Review vehicle lease payments ensuring correct coding and comparing actual expenses versus budget for forecasting purposes.</li><li>Verify revenue and cost match on non-construction service revenue.</li><li>Create monthly tech hours report.</li><li>Create and enter weekly and month-end journal entries.</li><li>Support the service business with ad-hoc reporting and analysis.</li><li>Respond to general ledger inquiries.</li></ul><h2>Required Skills:</h2><ul><li>2+ years of full-cycle accounting experience.</li><li>Proficiency in accounting, accounts payable, general ledger, reconciliation, month-end processes, journal entries, and financial statements.</li><li>Associates Degree Or Bachelors Degree in Accounting or related field required </li><li>Experience in construction or manufacturing accounting is preferred but not required.</li><li>Knowledge in construction accounting, cost accounting, and work in process (WIP) management.</li></ul><h2><br></h2><h2>Work Environment:</h2><p>This is a part-time role, requiring <strong>20-30 hours per week</strong>, fully in-office. The office environment is well-known for its family atmosphere, with a finance team that is quiet and focused, and an HR team that is lively and upbeat. The building is only 3 years old and has been completely remodeled, providing a modern and comfortable workspace.</p>

Part Time Accountant

<p><strong>***** PART-TIME FRONT DESK RECEPTIONIST| INTERVIEWS HAPPENING THIS WEEK!!*****</strong></p><p><strong><u>Job Type</u></strong>: Part-Time Front Desk Receptionist</p><p><strong><u>Location:</u></strong> Piscataway, NJ </p><p><strong><u>Pay: </u></strong>$19/hr </p><p><strong><u>Schedule:</u></strong> Monday through Friday, 12:30pm to 4:30pm </p><p>A leading organization is looking for a part-time front desk receptionist to work Monday through Friday from 12:30pm to 4:30pm. This receptionist will be responsible for greeting clients, providing customer service, and clerical work. </p><p><strong><u>What you&#39;ll be responsible for:</u></strong></p><ul><li>Greet and assist visitors: Provide a warm welcome to students, faculty, staff, and guests, and direct them to the appropriate departments or individuals.</li><li>Answer and manage phone calls: Handle incoming calls, provide information, and transfer calls to the relevant departments.</li><li>Manage appointments: Schedule and coordinate appointments for staff and faculty.</li><li>Provide information: Offer information about university programs, events, and services to visitors and callers.</li><li>Handle inquiries: Respond to questions and concerns from students, parents, and staff, both in person and via email.</li><li>Assist with administrative tasks: Support various administrative duties such as filing, data entry, and managing office supplies.</li></ul><p><strong><u>What you’ll bring:</u></strong></p><ul><li>1+ years of customer facing experience </li><li>1+ years of administrative experience </li><li>Previous experience working part-time/comfortable with the schedule </li><li>Strong communication and organization skills </li><li>Knowledge of MS Office Suite </li></ul><p><strong><u>What you’ll get</u></strong>:</p><ul><li>An immediate start date </li><li>Exposure to a leading organization </li></ul><p><em>Interviews are happening this week! If interested, please send over your most recent resume to </em><em>smauriello@ astoncarter.com</em> <em>along with your availability for a 10-minute phone screen to go over the position in more detail.</em></p>

Part-Time Front Desk Receptionist

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>The ideal candidate will provide essential administrative support to ensure the efficient operation of our office. This role involves a variety of tasks including data entry, scheduling, and communication with clients and team members.</p><br><h2>Responsibilities</h2><ul><li>Accurately input and manage data related to testing results, client information, and project details.</li><li>Coordinate and schedule appointments, meetings, and site visits for the testing team.</li><li>Serve as the primary point of contact for clients, answering phone calls, emails, and addressing inquiries.</li><li>Prepare and maintain documents, reports, and records related to testing projects.</li><li>Assist with general office duties such as filing, photocopying, and maintaining office supplies.</li><li>Provide excellent customer service to clients, ensuring their needs are met promptly and professionally.</li><li>Work closely with the testing team to support their administrative needs and ensure smooth workflow.</li></ul><h2>Essential Skills</h2><ul><li>Proficient in data entry and Microsoft Office Suite (Word, Excel, Outlook).</li><li>Experience in clerical and administrative support roles.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or equivalent; additional qualifications in office administration are a plus.</li><li>Previous experience in an administrative role, preferably in the construction or testing industry.</li></ul><h2>Work Environment</h2><p>This position is onsite, 5 days a week at the 1610 E Madison Ave location in Des Moines. The work schedule is around 30 hours per week, typically from 9am to 4pm, with flexibility on hours.</p><br>

Part-time Administrative Assistant (30 Hrs/week)

<p><strong>Description</strong></p><p>Part-time hours: 10am-2pm Monday - Friday </p><p>Greet and welcome visitors: Ensure all guests are warmly received and directed to the appropriate person or department.</p><p>Answer and manage phone calls: Handle incoming calls professionally, redirect calls as necessary, and take messages.</p><p>Manage appointments: Schedule and coordinate meetings and appointments for staff members.</p><p>Administrative support: Perform clerical duties such as filing, photocopying, and data entry.</p><p>Perform some HR responsibilities. </p><p>Maintain reception area: Keep the front desk and reception area clean and organized.</p><p>Assist with inquiries: Provide information and assistance to visitors and callers regarding the company&#39;s services and procedures.</p><p><br></p><p><strong>Skills &amp; Qualifications</strong></p><p>1+ year of front desk experience </p><p>HS Diploma</p><p><br></p><p><strong>Experience Level</strong></p><p>Entry Level</p>

Part-time Receptionist

<h1 style="text-align: center;"><strong><u>Medical Scheduler - Poughkeepsie, NY</u></strong></h1><p style="text-align: center;"><br></p><p style="text-align: center;"><br></p><p><br></p><h2>Job Description</h2><p>The Medical Scheduler assesses a large volume of phone calls and requests both clinical and non-clinical in nature while providing superior customer service and maintaining a one-call resolution standard. </p><p><br></p><p><strong>Remote work can be granted to an employee typically around the 6-month mark, based on performance and ability to work independently.</strong></p><p><br></p><h2>Responsibilities</h2><ul><li>Assess a high volume of incoming calls and requests.</li><li>Schedule appointments including but not limited to physicals, office visits, consults, hospital follow-ups, and CDL exams for 100+ multi-specialty physicians and other medical professionals.</li><li>Utilize all resources available to efficiently and effectively assist all callers.</li><li>Transfer/warm-transfer calls to other departments and/or staff members when appropriate.</li><li>Gather all pertinent information for requests and relay messages to clinical staff members accordingly.</li><li>Handle emergencies according to specified procedures.</li><li>Use NextGen medical software and Microsoft Outlook on a daily basis.</li></ul><h2>Essential Skills</h2><ul><li>Call center experience</li><li>Customer service experience within a call center or as a healthcare receptionist</li><li>Proficiency in Microsoft Office, including Excel</li><li>Experience in using NextGen medical software</li><li>Ability to handle a high volume of inbound calls</li><li>Scheduling appointments</li><li>Experience with multi-line phone systems</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School Diploma</li><li>2+ years of healthcare experience</li><li>is highly preferred in call center, medical records, customer service, etc.</li></ul><h2>Work Environment</h2><p>The position is based in Poughkeepsie and requires working Monday to Friday from 9:30 AM to 6:00 PM with a rotating Saturday shift every 4-6 weeks from 8 AM to 5 PM. Employees have the option to take a day off in the middle of the week, such as a Wednesday, if they work the Saturday shift. A 30-minute lunch break is provided. The role requires working with minimal supervision and being comfortable working independently. </p>

Patient Care Coordinator

<h1><strong>Job Title: Payroll Accountant Supervisor</strong></h1><p><br></p><h2>Job Description</h2><p>The Payroll Accountant Supervisor oversees day-to-day payroll-related functions. This position is responsible for directly supervising payroll personnel, ensuring integrity between the payroll module, general ledger module, and operations modules, and assisting with system upgrades, configurations, and changes.</p><p><br></p><h2>Responsibilities</h2><ul><li>Supervise day-to-day activities of the payroll team, including semi-monthly, multi-state payroll processing, time tracking, and payroll tax compliance.</li><li>Review payroll calculations to ensure accuracy and compliance with state and federal tax regulations.</li><li>Oversee timely payment of payroll tax deposits and timely filings of quarterly and annual tax returns and annual W-2 statements.</li><li>Supervise all payroll input, processing, and paycheck distribution.</li><li>Audit employee transactions to ensure data integrity.</li><li>Audit commissions pursuant to defined programs and respond to inquiries and research discrepancies.</li><li>Oversee administration and payment of payroll deductions and insurance premiums.</li><li>Oversee timely reconciliation and payment of Worker Compensation and adjust accruals as needed.</li><li>Ensure compliance with federal, state, and local legal requirements by keeping current on legislation and enforcing adherence to requirements.</li><li>Oversee prevailing wage compliance and reporting requirements.</li><li>Act as the primary resource for general ledger functions related to payroll, including payroll journals, accruals, balance sheet account reconciliations, and research of reconciling items.</li><li>Assist with variance analysis and reporting.</li><li>Prepare payroll and analytics to provide insights into payroll-related trends and metrics.</li><li>Assist in internal and external payroll audits, provide accurate payroll records and documentation, and ensure compliance with audit requirements.</li><li>Document all policies and procedures and ensure controls are maintained and followed.</li><li>Provide subject matter expertise to software vendors and participate in the implementation of Payroll, Human Resources Information Systems (HRIS), Information Technology (IT), and accounting system updates and changes.</li><li>Collaborate with Human Resources (HR) to ensure union contract compliance.</li><li>Review accrual and payment of monthly union benefits.</li><li>Identify opportunities to streamline payroll processes, enhance efficiency, and implement best practices to optimize payroll procedures.</li><li>Maintain employee confidence and protect payroll operations by keeping information confidential.</li><li>Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.</li><li>Hold JumpStart meetings regularly, allow others to lead the meeting, and help interject enthusiasm and energy into meetings.</li><li>Travel up to 10% of the time to locations to meet with coworkers and conduct payroll-related training.</li><li>Maintain punctual, regular, and predictable attendance.</li></ul><h2>Essential Skills</h2><ul><li>Payroll processing for 1000 employees</li><li>Multi-state payroll experience (CA and WA primarily)</li><li>Payroll journal entries</li><li>Payroll reconciliations</li><li>Knowledge of payroll tax, fringe benefits, FLSA, and FICA</li><li>Experience with Form 941</li><li>Proficiency in payroll software such as Workday Payroll, Kronos, and others</li><li>Supervisory or management experience (overseeing at least 1 person)</li><li>Strong payroll accounting skills</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Associates Degree</li><li>Certified Payroll Professional (CPP) preferred</li><li>5+ years of payroll processing/payroll accounting experience, preferably in a complex, multi-division/multi-company enterprise with employees covered by a collective bargaining agreement</li><li>3+ years of supervisory experience</li></ul><h2>Work Environment</h2><p>This position is fully on-site with working hours from 8am to 5pm. It is a direct placement opportunity.</p>

Payroll Accountant Supervisor

<h1><strong>Job Title: Payroll Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>Join our team as a Payroll Specialist where you will perform a wide variety of record-keeping and payroll processing activities. This role offers a hybrid work environment with potential for career advancement.</p><p><br></p><h2>Responsibilities</h2><ul><li>Perform a wide variety of record-keeping and payroll processing activities.</li><li>Process wage and salary payments, audit time entries, and calculate and process special checks.</li><li>Handle new hire paperwork and terminations.</li><li>Utilize automated time and attendance software and programs in day-to-day operations.</li><li>Provide time and attendance software support and resolve issues for HR and employees.</li><li>Conduct daily and weekly audits associated with payroll operations.</li><li>Manage general inquiries regarding payroll and time/attendance.</li></ul><h2>Essential Skills</h2><ul><li>1-3 years of experience in Payroll, Time and Attendance.</li><li>High volume payroll processing experience, supporting around 4,500 employees.</li><li>Proficiency with Microsoft Suite, especially Excel using formulas, sorting, filtering data, and Vlookup.</li><li>Experience using Ceridian or similar payroll systems.</li><li>HS Diploma or GED.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Associates or Bachelor&#39;s degree in a related field preferred.</li><li>Experience in a manufacturing environment or industry with higher turnover.</li><li>Human resources, accounting, or finance.</li><li>Experience in Pharma or Med Device industry.</li><li>Experience working with both exempt and non-exempt employees.</li></ul><h2>Work Environment</h2><p>This position offers a hybrid work schedule with three days on-site and two days remote. The work schedule is Monday to Friday, 8:00 am to 4:30 pm. Overtime may be expected around 3-5 hours per week, depending on business needs. You will be part of a collaborative team dedicated to enhancing healthcare quality and accessibility.</p>

Payroll Administrator

<h1 style="font-weight: 700;">Job Title: Payroll Administrator</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Payroll Administrator to join our team in a hybrid capacity, working onsite four days a week and remotely on Fridays from 8 a.m. to 4:30 p.m. This role involves assisting in the preparation and administration of payroll for all employees, ensuring timely and accurate disbursement of wages.</p><br><h2>Responsibilities</h2><ul><li>Assist in the preparation and administration of payroll for all employees, ensuring timely and accurate disbursement of wages.</li><li>Input and maintain employee information in the HRIS system, including government forms, employee addresses, direct deposit information, and earning or deduction adjustments.</li><li>Collect, verify, and process timesheets, time off, and leave requests to ensure accurate payroll calculations.</li><li>Support the administration of employee benefits, including enrollments, changes, and terminations in regard to payroll.</li><li>Help ensure compliance with federal and state payroll regulations, company policies, and labor laws by maintaining registrations in all jurisdictions and researching tax discrepancies.</li><li>Generate and review payroll reports, assist with audits, and provide necessary documentation to internal stakeholders and external auditors.</li><li>Address payroll inquiries from employees and resolve pay discrepancies in a professional manner.</li><li>Collaborate with HR and finance teams to streamline payroll processes and enhance operational efficiency.</li><li>Document payroll processes effectively and make updates to documentation as needed.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in payroll processing and data entry.</li><li>Experience with payroll systems such as UKG.</li><li>Knowledge of vlookup and pivot tables in Excel.</li><li>Strong attention to detail and ability to handle sensitive and confidential information.</li><li>Good verbal and written communication skills.</li><li>Ability to manage time effectively, meet tight deadlines, and stay organized.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or equivalent required; Associate&#39;s degree or coursework in accounting, finance, or a related field is a plus.</li><li>Basic proficiency in Microsoft Office (Excel, SharePoint); experience with HRIS/Payroll systems or a strong willingness to learn new systems is preferred.</li><li>Positive and proactive attitude with a strong desire to learn and grow within a startup environment.</li><li>Customer service, banking, accounting, accounts payable, or other financial services experience is a plus.</li></ul><h2>Work Environment</h2><p>You will work in a collaborative and dynamic startup environment. The role requires a self-starter who can handle ambiguity and take the initiative. You will be running payroll for scientists and research associates, and need to be comfortable communicating with analytical individuals to resolve any payroll issues that arise. Our company is committed to Diversity, Equity, and Inclusion, and we seek individuals who share our values and are excited by the prospect of working in a groundbreaking biotech company focused on innovative cancer treatments.</p><br>

<h1><strong>Job Title: Payroll Administrator ( Hybrid)</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Payroll Administrator to join our team in a hybrid capacity, working onsite four days a week and remotely on Fridays from 8 a.m. to 4:30 p.m. This role involves assisting in the preparation and administration of payroll for all employees, ensuring timely and accurate disbursement of wages.</p><p><br></p><h2>Responsibilities</h2><ul><li>Assist in the preparation and administration of payroll for all employees, ensuring timely and accurate disbursement of wages.</li><li>Input and maintain employee information in the HRIS system, including government forms, employee addresses, direct deposit information, and earning or deduction adjustments.</li><li>Collect, verify, and process timesheets, time off, and leave requests to ensure accurate payroll calculations.</li><li>Support the administration of employee benefits, including enrollments, changes, and terminations in regard to payroll.</li><li>Help ensure compliance with federal and state payroll regulations, company policies, and labor laws by maintaining registrations in all jurisdictions and researching tax discrepancies.</li><li>Generate and review payroll reports, assist with audits, and provide necessary documentation to internal stakeholders and external auditors.</li><li>Address payroll inquiries from employees and resolve pay discrepancies in a professional manner.</li><li>Collaborate with HR and finance teams to streamline payroll processes and enhance operational efficiency.</li><li>Document payroll processes effectively and make updates to documentation as needed.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in payroll processing and data entry.</li><li>Experience with payroll systems such as UKG.</li><li>Knowledge of vlookup and pivot tables in Excel.</li><li>Strong attention to detail and ability to handle sensitive and confidential information.</li><li>Good verbal and written communication skills.</li><li>Ability to manage time effectively, meet tight deadlines, and stay organized.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>A high school diploma or equivalent is required; an associate&#39;s degree or coursework in accounting, finance, or a related field is a plus.</li><li>Basic proficiency in Microsoft Office (Excel, SharePoint); experience with HRIS/Payroll systems or a strong willingness to learn new systems is preferred.</li><li>Positive and proactive attitude with a strong desire to learn and grow within a startup environment.</li><li>Customer service, banking, accounting, accounts payable, or other financial services experience is a plus.</li></ul><h2>Work Environment</h2><p>You will work in a collaborative and dynamic startup environment. The role requires a self-starter who can handle ambiguity and take the initiative. You will be running payroll for scientists and research associates, and need to be comfortable communicating with analytical individuals to resolve any payroll issues that arise. Our company is committed to Diversity, Equity, and Inclusion, and we seek individuals who share our values and are excited by the prospect of working in a groundbreaking biotech company focused on innovative cancer treatments.</p>

Payroll Administrator ( Hybrid)

<h2>Responsibilities</h2><ul><li>Review weekly payrolls for prevailing wage and union jobs, confirming rate of pay and overtime rules.</li><li>Upload all reports on LCP Tracker and/or any other required reporting software.</li><li>Upload all supporting documentation as requested by external customers.</li><li>Assist with all audits on prevailing wage and union jobs.</li><li>Provide support for resolving any payroll discrepancies related to prevailing wage or union contracts.</li><li>Collaborate with the HR department to ensure employee records are kept up-to-date with union and prevailing wages.</li></ul><h2>Essential Skills</h2><ul><li>Experience in payroll processing.</li><li>Proficiency in Microsoft Excel, specifically excel pivot tables.</li><li>Construction, architecture or engineering industry preferred</li><li>Experience with certified payrolls and union employees</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Vista ViewPoint highly preferred </li></ul>

Payroll Analyst

<h1><strong>Job Title: Payroll Clerk / Manager</strong></h1><p>** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! **</p><p><br></p><h2><strong><u>Pay Rates:</u></strong></h2><p>Payroll Clerk: $28HR (Depending on Experience)</p><p>Payroll Manager: $35-$40HR (Depending on Experience)</p><p><br></p><h2>Job Description</h2><p>We are seeking a highly knowledgeable Payroll Clerk or Payroll Manager to join our team. The ideal candidate will have extensive payroll experience beyond the basic clerk level, with proficiency in handling payroll for a large organization. The position requires strong knowledge of Paylocity and Workday systems, as well as advanced Excel skills. This role involves processing payroll for approximately 1400 employees and overseeing the entire payroll process for multiple business units.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process payroll for 1400 employees, ensuring accuracy and compliance with company policies.</li><li>Handle overall payroll processing for 12 business units, each submitting their own payroll data.</li><li>Utilize Paylocity for current payroll processing, transitioning to Workday in the near future.</li><li>Manage payroll on a bi-monthly basis, with payrolls processed on the 15th and the last day of each month.</li><li>Ensure compliance with multistate payroll laws and regulations.</li><li>Provide support and potentially stay on permanently if the payroll department remains understaffed.</li></ul><h2>Essential Skills</h2><ul><li>Extensive payroll experience beyond the clerk level.</li><li>Proficiency in Paylocity and Workday systems.</li><li>Strong Excel skills.</li><li>Experience with multistate payroll laws.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience managing payroll for a large organization.</li><li>Ability to handle payroll for multiple business units.</li><li>Detail-oriented with strong organizational skills.</li></ul><h2>Work Environment</h2><p>The position involves working with Paylocity and transitioning to Workday over the next few months. The payroll is processed twice a month, on the 15th and the last day of the month. The role may require handling payroll for employees across multiple states, ensuring compliance with different state laws. The payroll department has felt understaffed, so there is a possibility of the role becoming permanent. The work environment is dynamic and requires a high level of accuracy and attention to detail.</p>

Payroll Clerk / Manager

<h1><strong>Job Title: Payroll Clerk / Manager</strong></h1><p><br></p><p><br></p><h2><strong><u>Pay Rates:</u></strong></h2><p>Payroll Clerk: $28HR (Depending on Experience)</p><p>Payroll Manager: $35-$40HR (Depending on Experience)</p><p><br></p><h2>Job Description</h2><p>We are seeking a highly knowledgeable Payroll Clerk or Payroll Manager to join our team. The ideal candidate will have extensive payroll experience beyond the basic clerk level, with proficiency in handling payroll for a large organization. The position requires strong knowledge of Paylocity and Workday systems, as well as advanced Excel skills. This role involves processing payroll for approximately 1400 employees and overseeing the entire payroll process for multiple business units.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process payroll for 1400 employees, ensuring accuracy and compliance with company policies.</li><li>Handle overall payroll processing for 12 business units, each submitting their own payroll data.</li><li>Utilize Paylocity for current payroll processing, transitioning to Workday in the near future.</li><li>Manage payroll on a bi-monthly basis, with payrolls processed on the 15th and the last day of each month.</li><li>Ensure compliance with multistate payroll laws and regulations.</li><li>Provide support and potentially stay on permanently if the payroll department remains understaffed.</li></ul><h2>Essential Skills</h2><ul><li>Extensive payroll experience beyond the clerk level.</li><li>Proficiency in Paylocity and Workday systems.</li><li>Strong Excel skills.</li><li>Experience with multistate payroll laws.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience managing payroll for a large organization.</li><li>Ability to handle payroll for multiple business units.</li><li>Detail-oriented with strong organizational skills.</li></ul><h2>Work Environment</h2><p>The position involves working with Paylocity and transitioning to Workday over the next few months. The payroll is processed twice a month, on the 15th and the last day of the month. The role may require handling payroll for employees across multiple states, ensuring compliance with different state laws. The payroll department has felt understaffed, so there is a possibility of the role becoming permanent. The work environment is dynamic and requires a high level of accuracy and attention to detail</p>

<h1><strong>Job Title: Payroll Supervisor</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly skilled Payroll Supervisor to join our team. The ideal candidate will have advanced payroll knowledge, strong Excel experience, and a <span style="color: rgb(8, 7, 7); background-color: none;">background</span> in payroll-specific processes. This role involves managing payroll for a large company with 1400 employees, ensuring accurate and timely payroll processing.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage payroll processing for 1400 employees</li><li>Oversee payroll submissions from 12 business units</li><li>Ensure timely and accurate payroll on a bi-monthly basis (15th and last day of the month)</li><li>Utilize Paylocity for payroll processing, transitioning to Workday in the coming months</li><li>Maintain compliance with multistate payroll laws</li><li>Support payroll department during periods of understaffing and potential long-term opportunities</li></ul><h2>Essential Skills</h2><ul><li>Advanced knowledge of payroll processes</li><li>Experience with Paylocity and Workday</li><li>Proficiency in Excel</li><li>Understanding of multistate payroll laws</li><li>Experience managing payroll for a large organization</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with prevailing wage calculations</li><li>Ability to manage a team or supervise payroll processes</li><li>Capability to transition between payroll systems</li><li>Strong attention to detail and organizational skills</li></ul><h2>Work Environment</h2><p>This position involves working in a dynamic and collaborative environment. The role primarily uses Paylocity, with a transition to Workday planned within the next few months. The payroll department handles payroll processing on a bi-monthly basis and must comply with multistate payroll regulations.</p>

<h1 style="font-weight: 700;">Job Title: Payroll Specialist</h1><br><h2>Job Description</h2><p>We are seeking a detail-oriented and experienced Payroll Specialist to manage payroll processing, assist with accounting invoices, and provide some HR administrative support. The ideal candidate will have hands-on experience with ADP payroll systems, a strong understanding of payroll compliance, and a high level of accuracy and confidentiality. This role is essential in ensuring timely and accurate payroll while maintaining compliance with federal, state, and local regulations.</p><br><h2>Responsibilities</h2><ul><li>Manage end-to-end payroll processing for all employees, ensuring accurate disbursement of wages, bonuses, deductions, and overtime.</li><li>Utilize ADP Payroll software (ADP Workforce Now) to process payroll, manage employee records, and resolve payroll-related issues.</li><li>Ensure payroll practices comply with federal, state, and local regulations, including tax filings and labor laws.</li><li>Prepare, reconcile, and submit payroll-related reports, including tax filings, earnings statements, and compliance reports.</li><li>Address employee questions related to payroll, benefits, deductions, and tax-related matters promptly and professionally.</li><li>Assist HR with employee record management, benefits administration, vacation tracking, and other administrative projects.</li><li>Review and reconcile time and attendance records to ensure accurate payroll processing.</li><li>Resolve any payroll discrepancies and ensure all records are maintained accurately.</li><li>Maintain accurate payroll records, ensuring all data is entered correctly into the ADP system.</li><li>Stay informed of changes to payroll regulations, best practices, and software updates.</li><li>Complete accounts receivable invoices and payroll journal entries.</li><li>Perform all other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>2+ years of experience in payroll processing, preferably using ADP.</li><li>Experience with payroll regulations, compliance, and HR administrative tasks.</li><li>Proficient in Microsoft Office Suite (especially Excel).</li><li>Strong attention to detail and accuracy.</li><li>Ability to handle sensitive and confidential information with discretion.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to manage time effectively, work independently, and adapt to changing priorities.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor’s degree in accounting or a related field preferred.</li><li>Certified Payroll Professional (CPP) certification is a plus.</li><li>Experience with other accounting tasks.</li><li>HR administrative experience.</li></ul><h2>Work Environment</h2><p>This role is primarily onsite in Evansville, with the opportunity to work from home on Fridays after training. We offer a fun, family-feel culture with opportunities to gain experience in various areas and potential for career advancement, such as moving into a general Accountant role.</p><br>

Payroll Specialist

<p><strong>***** PAYROLL SPECIALIST | INTERVIEWS HAPPENING THIS WEEK!!*****</strong></p><p><strong><u>Job Type</u></strong>: Payroll Specialist </p><p><strong><u>Location:</u></strong> Whitehouse Station, NJ </p><p><strong><u>Pay: </u></strong>$80k to 90k</p><p>A leading organization is currently seeking an energetic and results driven Payroll Specialist. They will report to the company’s Director of Payroll and assist with various responsibilities of the payroll department. This position will collaborate with the field employees and office staff as needed.</p><p><strong><u>What you&#39;ll be responsible for:</u></strong></p><ul><li>Greet and assist visitors: Provide a warm welcome to students, faculty, staff, and guests, and direct them to the appropriate departments or individuals.</li><li>Intake &amp; entry of new hires into the on-site ERP</li><li>Intake and processing of layoffs &amp; missed time requests</li><li>Payroll time entry and reconciliation thereof for both union and corporate employees</li><li>Addressing payroll related requests/ inquiries from field personnel</li><li>Weekly &amp; Monthly compliance reporting of: Certified Payrolls, OCIP/CCIP reporting on various online portals, MEUR Reporting</li><li>Maintenance of all union documentation such as union CBA agreements, rate and fringe increase rate schedules, and remittance reports</li><li>Processing unemployment &amp; disability claims</li><li>Intake and entry of child support and garnishment IWO’s</li><li>PTO tracking</li><li>Assisting PR Department with migration and implementation of a new payroll system</li><li>Assisting in transition, implementation, &amp; ongoing maintenance of mobile time application</li><li>Ability to work cooperatively and collaboratively with all levels of employees, management, &amp; external parties</li></ul><p><strong><u>What you’ll bring:</u></strong></p><ul><li>Minimum of 3+ years’ experience with in-house payroll processing</li><li>Union (construction trades preferred) &amp; Non Union environment experience required</li><li>Experience processing payroll for 300+ employees</li><li>Construction <span style="color: rgb(8, 7, 7); background-color: none;">background</span> or industry related <span style="color: rgb(8, 7, 7); background-color: none;">background</span> is necessary</li><li>Ability to work independently and in a fast-paced team environment</li><li>Meticulous attention to detail, Excellent customer service</li><li>Computer proficiency (advanced excel knowledge a plus)</li></ul><p><strong><u>What you’ll get</u></strong>:</p><ul><li>An immediate start date</li><li>Exposure to a leading organization</li><li>Flexible compensation</li><li>Great benefits package</li></ul><p><em>Interviews are happening this week! If interested, please send over your most recent resume to </em><em>smauriello@ astoncarter.com</em> <em>along with your availability for a 10-minute phone screen to go over the position in more detail.</em></p>

<p><strong>Job Description</strong></p><p>Payroll Processing (75%)</p><ul><li>Huddle Board updates and oversight/archiving of Payroll tasks required to complete each payroll period. </li><li>Tracking and processing On Demand checks and error ratio to normal payroll. </li><li>Review of payroll work products, such as payroll audits, journals, certifications, and other work completed by payroll team members.</li><li>Ensure accuracy of Executive compensation transactions.</li><li>Periodic participation in audits and preparing materials for internal and external auditors.</li><li>Preparation of payroll reasonability and completion of all payroll transactions.</li></ul><p>Continuous Improvement (25%)</p><ul><li>Interacts with internal representatives to resolve issues and ensure changes are clear. </li><li>Monitors processing issues and works with team to resolve issues and/or implement work arounds for interim use.</li><li>Assists with development of BOT’s/automations through report writing.</li><li>Develop ad-hoc testing scenarios and reports.</li></ul><p><br></p><p><strong>Skills &amp; Qualifications:</strong></p><ul><li>5+ years of high volume payroll experience - MUST have candidates with experience of 5000+ employee payroll processing</li><li>Multi state payroll processing experience</li><li>Strong with Microsoft Office (Excel, Word, PowerPoint)</li><li>Experience using ERP systems (Large ERP systems preferred)</li><li>Associate degree and FPC or CPP (Certified Payroll Professional) designation preferred. </li></ul>

<h1 style="font-weight: 700;">Job Title: Payroll Specialist</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Payroll Specialist to manage the bi-weekly payroll for over 275 employees across 7 divisions in multiple states. This role involves entering new hires, processing employee changes, and handling voluntary deductions in the payroll system. You will partner with another associate to ensure accurate and timely payroll processing.</p><br><h2>Responsibilities</h2><ul><li>Prepare and process hourly and salaried bi-weekly payrolls.</li><li>Review computed wages and correct errors to ensure earnings accuracy.</li><li>Ensure all payroll changes are processed correctly.</li><li>Prepare and process garnishments and manual checks for terminations and discrepancies.</li><li>Check non-exempt personnel timesheets using electronic time and attendance software to ensure compliance with policy and regulatory requirements.</li><li>Calculate new hire pay, termination pay, and required adjustments.</li><li>Maintain accurate payroll records and employee files, including manual check logs and payroll account reconciliation.</li><li>Process stop payments or payroll adjustments.</li><li>Handle garnishments, deductions, and vacation/sick accruals.</li><li>Calculate bonuses and profit-sharing earnings as requested.</li><li>Ensure computing, withholding, and deductions are done correctly.</li><li>Manage the 401(k) plan by ensuring timely contributions to the 401(k) administrator.</li><li>Prepare various payroll and management reports, journal entries, workers&#39; compensation, and reconcile quarterly payroll taxes.</li><li>Coordinate and administer benefits.</li></ul><h2>Essential Skills</h2><ul><li>3+ years of experience in multi-state payroll processing for both salaried and hourly employees.</li><li>Experience with ADP payroll systems.</li><li>Knowledge of wage and hour laws.</li><li>Experience processing garnishments, sick leave, benefits, 1095, W2 forms, etc.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with per diem pay calculations preferred.</li><li>Experience in 401(k) and profit-sharing administration preferred.</li></ul><h2>Work Environment</h2><p>Our company has been a leader in providing biomass-fired energy systems, lumber dry kilns, and related services for over 50 years. We offer a collaborative work environment where you will be part of a team dedicated to providing complete services in design, engineering, manufacturing, installation, and on-site technical services. Enjoy benefits such as profit sharing, discretionary bonuses averaging 5-10% of your annual salary, and two weeks of paid vacation.</p><br>

<p><strong>Description</strong></p><p>Title: Payroll Analyst III </p><p>Work Location: *candidate can sit anywhere US-must be able to work core PST hours of 9a-3p with flexibility of start and end times, in their time zone.</p><p><br></p><p><strong>Job Description: </strong></p><p>*8 hour shift/ 40hrs M-F.</p><p>*Will only consider candidates with experience of 5000+ employee payroll processing, candidates with less experience will be disqualified. </p><p><br></p><p><strong>Job Summary:</strong></p><p>Ability to perform all duties of a Payroll Analyst III as business needs and workload dictates and supervises all activities necessary to process 1 or more payrolls by performing or ensuring: maintaining related records, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, and preparing special reports for <span style="background-color: none; color: rgb(8, 7, 7);"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> management. Maintains payroll-related accounts and is responsible for the funding and disbursement of funds through third party vendors as well as administration of 401(k) plan contributions and disbursements.  Prepares various accounting papers, schedules, exhibits, and summaries. Ensures accuracy and manages executive compensation transactions in partnership with the compensation team.  Provides policy information and employee specific data to employees in a customer service capacity. May perform periodic internal audits of various payroll areas and prepare materials for external or internal auditors. Conducts payroll staff, employee and manager training and education in formal and casual settings.  Interacts with internal department representatives to resolve issues and ensure processes and data exchanges are clear.  Contributes toward setting performance standards, financial controls, and processes for the group.  Recommends process improvements to support efficiencies and/or customer experience.  Monitors industry trends, products and information and recommends improvements and/or enhancements to the department. Provides input, evaluation, and assessment of performance of other payroll staff.   Administer the company’s payroll system and associated interfaces/data feeds/connections to other systems critical to the accurate processing of payroll and reporting.  Develops testing scenarios and reports, to assist in establishing new processes or configurations within the Workday environment.</p><p><br></p><p>Principal Duties &amp; Responsibilities:</p><p>Payroll Processing (75%)</p><ul><li>Huddle Board updates and oversight/archiving of Payroll tasks required to complete each payroll period.</li><li>Tracking and processing On Demand checks and error ratio to normal payroll.</li><li>Review of payroll work products, such as payroll audits, journals, certifications, and other work completed by payroll team members.</li><li>Ensure accuracy of Executive compensation transactions.</li><li>Periodic participation in audits and preparing materials for internal and external auditors.</li><li>Preparation of payroll reasonability and completion of all payroll transactions.</li></ul><p><br></p><p>Continuous Improvement (25%)</p><ul><li>Interacts with internal representatives to resolve issues and ensure changes are clear.</li><li>Monitors processing issues and works with team to resolve issues and/or implement work arounds for interim use.</li><li>Assists with development of BOT’s/automations through report writing.</li><li>Develop ad-hoc testing scenarios and reports.</li></ul><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><ul><li>Education: Associate degree and FPC or CPP (Certified Payroll Professional) designation preferred.</li><li>Experience: 5+ years payroll experience, preferably within a company or corporation of 5000+ employees with multiple entities and multiple states.</li><li>Strong PC skills (Microsoft Excel, Word, and PowerPoint) and experience with large ERP systems preferred.</li></ul>

<h1 style="font-weight: 700;">Job Title: Payroll Specialist</h1><br><h2>Job Description</h2><p>We are seeking a highly skilled Payroll Specialist to efficiently manage the payroll process for our diverse team of employees across multiple states. You will collaborate with an associate to ensure accurate and timely payroll operations for over 275 employees in seven divisions. Your role will include entering new hires, processing employee changes, and handling voluntary deductions.</p><br><h2>Responsibilities</h2><ul><li>Prepare and process bi-weekly payrolls for both hourly and salaried employees.</li><li>Review computed wages for accuracy and correct errors.</li><li>Ensure all payroll changes are processed correctly.</li><li>Prepare and process garnishments and manual checks for terminations and discrepancies.</li><li>Check non-exempt personnel time sheets using electronic time and attendance software for compliance.</li><li>Calculate new hire pay, termination pay, and adjustments to normal pay.</li><li>Maintain accurate payroll records and employee files, including manual check logs.</li><li>Handle garnishments, deductions, and vacation/sick accruals.</li><li>Calculate and administer per diem pay as required.</li><li>Calculate bonuses and profit sharing earnings.</li><li>Ensure accurate computing, withholding, and deductions.</li><li>Manage the 401(k) plan by ensuring timely contributions.</li><li>Prepare various payroll and management reports, journal entries, and reconcile quarterly payroll taxes.</li><li>Coordinate and administer benefits.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 3 years experience in multi-state payroll processing.</li><li>Proficiency in ADP payroll systems.</li><li>Strong understanding of payroll tax and wage/hour laws.</li><li>Experience processing garnishments, sick leave, and benefits.</li><li>Knowledge of 1095, W2, and per diem calculations.</li><li>401K and profit sharing administration skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with profit sharing plans.</li><li>Leave management expertise.</li><li>Preferred experience in per diem administration.</li></ul><h2>Work Environment</h2><p>For over 50 years, the company has been a leader in providing biomass-fired energy systems, lumber dry kilns, and related products and services. The firm offers comprehensive services in design, engineering, manufacturing, installation, and on-site technical services. Join a growing company that offers profit sharing, discretionary bonuses averaging 5-10% of annual salary, and two weeks of paid vacation.</p><br>

<h1 style="font-weight: 700;">Job Title: Payroll Specialist</h1><br><h2>Job Description</h2><p>We are seeking a highly skilled Payroll Specialist with exceptional bookkeeping and QuickBooks skills. The ideal candidate will have 2+ years of experience working with multiple QuickBooks files and companies simultaneously in a public accounting environment. Additionally, the candidate should possess exceptional payroll tax knowledge and the ability to process payroll in multiple states. A positive attitude, professional demeanor, emotional intelligence, and expert problem-solving skills are essential for this role. While a degree in accounting and public accounting experience are required, a CPA is not necessary as skill level and experience are highly valued.</p><br><h2>Responsibilities</h2><ul><li>Manage and process payroll for multiple companies in multiple states.</li><li>Maintain and manage multiple QuickBooks files simultaneously.</li><li>File payroll tax returns accurately and timely.</li><li>Ensure compliance with payroll tax regulations across multiple states.</li><li>Provide exceptional bookkeeping services.</li><li>Demonstrate a positive attitude, professional demeanor, and high emotional intelligence.</li><li>Solve problems effectively and efficiently.</li></ul><h2>Essential Skills</h2><ul><li>2+ years of bookkeeping experience with QuickBooks.</li><li>2+ years of experience processing payroll and filing tax returns for multiple companies in multiple states.</li><li>Exceptional payroll tax knowledge.</li><li>Degree in accounting.</li><li>2-5 years of public accounting experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>3+ years of multi-state payroll experience (open to 1-2 years).</li><li>Skill level and experience are valued over education or certifications.</li><li>CPA is not required.</li></ul><h2>Work Environment</h2><p>This is an in-office role with the potential to work in a hybrid environment in the future. The company offers 10 paid holidays a year, 401k with profit sharing, company-paid health insurance, vision, accidental, disability, and life insurance, dependent care reimbursements, and tuition reimbursements. Minimal overtime is required, with no heavy hour tax season.</p><br>

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