<h1><strong>Job Title: Logistics Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>The Logistics Specialist is entrusted with the responsibility of executing customer vehicle relocation service orders and overseeing all supporting business operations. This role is pivotal in managing customer order execution, maintaining consistent communication with staff, independent contractors, and contacts for pickup and delivery through email and telephone. The specialist is also responsible for ensuring accurate data management in each order tracked in the CRM system.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage execution of customer orders, ensuring timely coordination and scheduling of vehicle pickup and delivery while adhering to customer instructions.</li><li>Efficiently execute orders by linking multiple orders and overseeing completion of additional services such as vehicle detailing, titling/registration, and storage placement.</li><li>Communicate effectively via email, telephone, and CRM with staff, independent contractors, and delivery contacts, escalating issues to management as necessary.</li><li>Update CRM activities and notes promptly, ensuring accurate data maintenance after each communication and uploading necessary photos and scanned documents.</li><li>Ensure compliance with company policies, procedures, and applicable DOT regulations, as well as Federal, State, and Local laws.</li><li>In the absence of management, calculate and offer flat fees on orders by emailing bid sheets to independent contractors.</li><li>Daily management of storage facility operations, verifying vehicle numbers using VIN and order confirmations.</li><li>Check vehicles in and out of the lot, reviewing conditions and noting any damage or issues, and taking inventory of items left in vehicles.</li><li>Move vehicles in and out of the lot, securing them in the storage facility upon drop-off and staging them for pickup.</li><li>Account for all cars on the lot, ensuring vehicles start properly and communicating issues to headquarters before reactivation.</li></ul><h2>Essential Skills</h2><ul><li>Ability to learn and utilize all company systems and equipment.</li><li>Outstanding customer service skills, providing up-to-date information to customers.</li><li>Time management skills with the ability to monitor team dashboard and complete tasks efficiently.</li><li>Confident, assertive, and decisive action-taking ability, with responsibility and accountability for position requirements.</li><li>On-site presence is required.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School Diploma - required </li><li>Comfortable working in a fast-paced office environment with multitasking abilities and detail orientation</li><li>Experience managing multiple concurrent projects with high attention to detail and accuracy</li><li>Advanced computer skills, including Microsoft Office Excel, data entry, and CRM proficiency</li><li>Strong communication skills, both written and verbal</li><li>Six months of customer service experience, inventory experience is a plus</li><li>Typing speed of at least 37 WPM</li></ul><h2>Work Environment</h2><p>The position is based in Orlando, FL, with working hours from Monday to Friday, 8 AM to 5 PM. The role is on-site and involves interaction with independent contractors, requiring comfort in a fast-paced environment similar to Outside Operations roles. The company offers growth opportunities within its 11 departments and is a women-owned business.</p>

public

Logistics Specialist

<p>We are seeking highly skilled and motivated Logistics Specialists to support the management of daily freight movements across our North American distribution network. This is an exciting opportunity to join a growing team in a dynamic and fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Maintain ongoing tactical communication and account management with external partners, including carriers and vendors.</li><li>Extract and analyze data from various systems (e.g., Excel, Access, SQL) to support ad hoc reporting and decision-making.</li><li>Review appointment and arrival data to identify trends and drive process improvements.</li><li>Communicate findings effectively through written narratives and presentations, highlighting performance against goals.</li><li>Operate within tight timeframes to meet critical business needs while tracking and evaluating operational activities.</li><li>Lead initiatives to optimize business processes and eliminate inefficiencies across transportation operations.</li><li>Escalate issues and data variances to appropriate teams and ensure timely resolution.</li><li>Develop and monitor performance metrics to drive operational success.</li><li>Collaborate with technical teams to define business and functional requirements for system enhancements.</li><li>Interpret data trends to make informed business decisions that support operational goals.</li></ul>

Logistics Specialist – Transportation Operations

<h1><strong><em>Job Title</em></strong></h1><h1><em>Administrative Assistant</em></h1><p><br></p><h2><em>Responsibilities</em></h2><ul><li>Accurately enter and confirm customer orders, ensuring adherence to specifications and timelines.</li><li>Provide customers with detailed information regarding order status, estimated delivery schedules, service contracts, and warranties.</li><li>Collaborate closely with production and shipping teams to manage customer shipments and expedite orders.</li><li>Resolve any delivery-related issues promptly and efficiently.</li><li>Manage sales orders, ensuring accuracy and timely processing.</li><li>Work with the Business Development team to ensure timely response to all customer needs and exceed expectations.</li><li>Conduct customer visits as needed to assess needs and promote product/service sales.</li></ul><h2><em>Skills and Qualifications Required</em></h2><ul><li>Minimum of 1-3 years of experience.</li><li>Proven ability to build and maintain strong customer relationships.</li><li>Excellent verbal and written communication skills.</li><li>Problem-solving and analytical abilities.</li><li>Proficiency in ERP/MRP systems; experience using Epicor is a plus.</li></ul>

MANUFACTURING ADMINISTRATIVE ASSISTANT

<p><strong>Description</strong></p>
					<p> Assists in the maintenance and updates of the manufacturing calendar; manages and
prioritizes schedules.
 Assists in implementing manufacturing procedures, policies and documentation
 Supports continuous improvement of manufacturing controls and materials
planning functions
 Tracks and updates product and supply inventories
 Maintains inventory of supplies and anticipates supply needs; ensures prompt
ordering and receipt of supplies and delivers supplies to work areas as needed
 Provides office communications support by fielding calls, answering questions,
forwarding messages, confirming customer orders and keeping customers informed
of order status as necessary
 Assists with shipping/receiving processes and procedures
 Issues POs/Packing slips/Invoicing</p>
					
					
					
					
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>ERP Experience Specifically Quickbooks or Delmia (Preferred)
Experience in purchasing/inventory in a manufacturing environment</p>

Manufacturing Administrative Assistant

<p>Job Description:</p><p>We are seeking a detail-oriented and proactive Manufacturing Operations Coordinator to support our production and inventory management processes. This role is essential in maintaining operational efficiency and ensuring timely communication across teams.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Maintain and update the manufacturing calendar; manage and prioritize production schedules</li><li>Assist in implementing manufacturing procedures, policies, and documentation</li><li>Support continuous improvement initiatives in manufacturing controls and materials planning</li><li>Track and update product and supply inventories</li><li>Monitor supply levels, anticipate needs, and ensure timely ordering and delivery to work areas</li><li>Provide office communications support, including fielding calls, answering inquiries, confirming customer orders, and updating customers on order status</li><li>Assist with shipping and receiving processes</li><li>Issue purchase orders, packing slips, and invoices</li></ul><p>Additional Skills &amp; Qualifications:</p><ul><li>ERP system experience, preferably with QuickBooks or Delmia</li><li>Prior experience in purchasing and inventory management within a manufacturing environment</li><li>Strong organizational and communication skills</li><li>Ability to work independently and cross-functionally in a fast-paced setting</li></ul><p><br></p>

<p><strong>Job  Title: Manufacturing Admin Assistant</strong></p><p><br></p><p><strong><span class="ql-cursor">﻿</span>Description</strong></p><p> Assists in the maintenance and updates of the manufacturing calendar; manages and</p><p>prioritizes schedules.</p><p> Assists in implementing manufacturing procedures, policies and documentation</p><p> Supports continuous improvement of manufacturing controls and materials</p><p>planning functions</p><p> Tracks and updates product and supply inventories</p><p> Maintains inventory of supplies and anticipates supply needs; ensures prompt</p><p>ordering and receipt of supplies and delivers supplies to work areas as needed</p><p> Provides office communications support by fielding calls, answering questions,</p><p>forwarding messages, confirming customer orders and keeping customers informed</p><p>of order status as necessary</p><p> Assists with shipping/receiving processes and procedures</p><p> Issues POs/Packing slips/Invoicing</p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>ERP Experience Specifically Quickbooks or Delmia (Preferred)</p><p>Experience in purchasing/inventory in a manufacturing environment</p>

<p><strong>Description</strong></p><p> Assists in the maintenance and updates of the manufacturing calendar; manages and</p><p>prioritizes schedules.</p><p> Assists in implementing manufacturing procedures, policies and documentation</p><p> Supports continuous improvement of manufacturing controls and materials</p><p>planning functions</p><p> Tracks and updates product and supply inventories</p><p> Maintains inventory of supplies and anticipates supply needs; ensures prompt</p><p>ordering and receipt of supplies and delivers supplies to work areas as needed</p><p> Provides office communications support by fielding calls, answering questions,</p><p>forwarding messages, confirming customer orders and keeping customers informed</p><p>of order status as necessary</p><p> Assists with shipping/receiving processes and procedures</p><p> Issues POs/Packing slips/Invoicing</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>ERP Experience Specifically Quickbooks or Delmia (Preferred)</p><p>Experience in purchasing/inventory in a manufacturing environment</p>

Manufacturing Office Assistant (Post Falls, ID)

<h1><strong>Job Title: Market Access Manager</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a proven and strategic Market Access Manager to spearhead efforts in securing coverage, reimbursement, and pricing for cutting-edge medical devices. This role demands extensive expertise in navigating the intricacies of private insurance carriers, Medicare, and Medicaid, along with a robust ability to drive evidence-based strategies that enhance access and affordability. The ideal candidate will have over 5 years of demonstrated success in market access, pricing, and reimbursement within the medical device industry.</p><p><br></p><h2>Responsibilities</h2><ul><li>Develop and execute strategies to secure coverage, reimbursement, and pricing for medical devices across Medicare, Medicaid, and private payers.</li><li>Build relationships with commercial payers, PBMs, IDNs, and government agencies; negotiate innovative contracts, including value-based and outcomes-based models.</li><li>Collaborate with Health Economics &amp; Outcomes Research (HEOR) teams to develop evidence that supports product value and reimbursement.</li><li>Work with Sales, Marketing, Finance, and Clinical teams to align market access strategies with business goals.</li><li>Ensure all strategies and communications comply with CMS, Medicaid, and private payer regulations.</li></ul><h2>Essential Skills</h2><ul><li>Proven success in DME reimbursement expansion with private payers and Medicaid.</li><li>High-priority payer experience, including Tricare, Kaiser, and Medicaid in Kentucky, Louisiana, and Texas.</li><li>Strong negotiation and payer engagement skills.</li><li>5+ years in market access, pricing, or reimbursement in the medical device or healthcare industry.</li><li>Experience working with HEOR or clinical teams to support market access.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Advanced Degree (MBA, MPH, PhD, RN) is a plus.</li><li>Experience in therapeutic areas such as Physical Medicine, Neurology, or Orthopedics.</li><li>Familiarity with home-use medical device technologies.</li><li>Experience in entrepreneurial or high-growth environments.</li><li>Experience in medical device or pharma sales.</li><li>Executive-level stakeholder engagement abilities.</li><li>Project management and process development skills.</li></ul><h2>Work Environment</h2><p>Primarily remote work with collaboration across hybrid teams. The culture is mission-driven, fast-paced, and entrepreneurial, with an emphasis on innovation, cross-functional teamwork, and patient-centered impact. Part of a lean, high-performing team within the Market Access or Commercial function. Dress code is business casual for virtual meetings and professional attire for in-person engagements. Standard hours are Monday–Friday, full-time, with some flexibility and travel required (25–50% of the time) for payer meetings, conferences, and internal strategy sessions.</p>

Market Access Manager

<p>We are seeking a Customer Insights Manager with strong market research expertise and strategic thinking to help identify opportunities to delight customers and drive growth across smart home product categories. Must be based in Seattle, WA OR Sunnyvale, CA OR Denver, CO to be considered for this role. </p><p><br></p><p>This role is ideal for someone who has led full-cycle research projects, managed vendors, and translated insights into business impact. You’ll work across teams to drive customer engagement, own research initiatives, and help scale insights infrastructure—including an AI-powered repository.</p><p><br></p><h2>Responsibilities</h2><p>The Customer Insights Manager will lead multiple market research projects across various stakeholder groups. You will leverage both qualitative and quantitative methods to deeply understand customer behaviors, unmet needs, motivations, and barriers—ultimately identifying opportunities to enhance their lives through smart home technology.</p><p>You will lead research initiatives across product areas (e.g., smart lighting, prospective smart home customers), including:</p><ul><li>Study strategy and design</li><li>Survey writing and programming (Qualtrics, SurveyMonkey, etc.)</li><li>Data collection and analysis</li><li>Report writing and stakeholder presentations</li></ul><p>You will also support the development of scalable tools and processes to improve vendor engagement and internal access to insights, including ownership of a research repository migration into an AI-powered search tool.</p><p><br></p><ul><li>Market Research Strategy &amp; Design: Develop and implement comprehensive learning plans aligned with business goals. Select appropriate methodologies to address strategic questions.</li><li>Project Management: Lead and execute full-cycle research projects. Manage external vendors and internal resources to ensure timely, high-quality deliverables.</li><li>Survey Programming &amp; Data Analysis: Write and program surveys using platforms like Qualtrics or SurveyMonkey. Analyze results to extract meaningful insights.</li><li>Reporting &amp; Communication: Translate complex data into clear, actionable recommendations. Present findings to <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> stakeholders and cross-functional teams.</li><li>Content &amp; Repository Management: Own the migration of historical research into an AI-powered repository for internal access and reuse.</li><li>Thought Leadership: Proactively identify research opportunities and guide strategic decision-making through insights.</li></ul><p><br></p><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor’s or Master’s degree in Marketing, Business, Statistics, Psychology, Cognitive Science, or related field.</li><li>5–10+ years of professional market research experience and consumer insights experience, including full-cycle project ownership.</li><li>Strong quantitative and qualitative research skills, including survey design and data analytics.</li><li>Experience with research platforms (e.g., Qualtrics, SurveyMonkey).</li><li>Proven ability to manage multiple cross-functional projects with minimal guidance.</li><li>Strong written communication and stakeholder engagement skills.</li><li>Self-starter with the ability to thrive in fast-paced, ambiguous environments.</li><li>Familiarity with smart home or consumer technology platforms preferred.</li><li>Experience with Generative AI tools and applications in research workflows preferred.</li><li>Strategic mindset with a bias for action and operational rigor.</li><li>Experience with SQL and business intelligence tools (e.g., Tableau, Power BI) preferred.</li><li>Comfort with both strategic planning and executional tasks.</li></ul><p><br></p><p><strong>Work Environment </strong></p><p>This position can be based in Seattle, Sunnyvale, or Denver with a hybrid work arrangement, requiring attendance at the office at least twice a week. If converted to a full-time role, the expectation is to return to the office five times a week. Remote work is possible, but relocation may be necessary for conversion opportunities. Work hours are preferably aligned with Pacific Standard Time but may require flexibility for meetings in other time zones.</p>

Market Research Program Manager

<p>My client is currently hiring for a Fully Remote Marketing Assistant role! This individual <strong>must</strong> be local to the Charleston, SC area.</p><p><br></p><p><strong>Job Description:</strong></p><ul><li>Utilize various tools, such as Google, Lusha, LinkedIn, and social media, to research and identify potential sales leads that meet specific criteria. </li><li>Build relationships with prospects and qualify leads for handoff to sales staff.</li><li>Maintain accurate and up-to-date records of leads, track lead generation metrics, analyze campaign performance, and meet monthly KPIs. </li><li>Assist with the development and review of sales presentations/marketing content to engage potential leads.</li><li>Craft and implement strategies for contacting potential leads through various channels, including email, phone calls and social media.</li><li>Nurture leads through email and phone calls to encourage engagement.</li><li>Clean lists to ensure the accuracy of potential new companies and contact lead generation.</li><li>Demonstrates the values and business principles of company.</li></ul><p><strong>Qualifications to Apply: </strong></p><ul><li>Proficiency in Microsoft Office Suite is required</li><li>Bachelor’s degree in Business Administration, Marketing, Communications or related field is preferred</li><li>Previous sales or marketing experience preferred</li></ul><p><strong>APPLY NOW!!!</strong></p>

Marketing Assistant

<p><strong>Description: </strong></p><p>- Utilize various tools, such as Google, Lusha, LinkedIn, and social media, to research and identify potential sales leads that meet specific criteria. </p><p>- Build relationships with prospects and qualify leads for handoff to sales staff</p><p>- Maintain accurate and up-to-date records of leads, track lead generation metrics, analyze campaign performance, and meet monthly KPIs. </p><p>- Assist with the development and review of sales presentations/marketing content to engage potential leads</p><p>- Craft and implement strategies for contacting potential leads through various channels, including email, phone calls and social media</p><p>- Nurture leads through email and phone calls to encourage engagement</p><p>- Clean lists to ensure the accuracy of potential new companies and contact lead generation</p><p>- Demonstrates the values and business principles of company</p><p><br></p><p><strong>Qualifications: </strong></p><p>- Bachelor’s degree in Business Administration, Marketing, Communications or related field is preferred, but not required</p><p>• Previous experience in marketing, industrial or manufacturing environment is preferred but not required</p><p>• Computer Skills – Proficiency in Microsoft Office Suite (Word, Excel &amp; PowerPoint) and Microsoft Teams are required</p><p>• Marketing Tools (familiarity with marketing platforms like Good Analytics, social media management tools and email marketing software is preferred</p><p>- Previous sales or marketing experience preferred</p><p>- Ability to lead and prioritize multiple projects at the same time</p><p>• Outgoing, team-player who can also self-motivate and work independently</p><p>• Ability to build effective working relationships with colleagues inside and outside the organization</p><p>• Experience with email marketing software and Salesforce is a plus, but not required</p><p><br></p>

<h1><strong>Job Title: Marketing Specialist</strong></h1><p><br></p><h2><strong>Job Description</strong></h2><p>Seeking a dynamic Digital Marketing &amp; SEO Specialist to lead the charge in boosting online visibility and driving lead generation. In this role, you&#39;ll craft and execute SEO strategies, manage website content, and produce compelling digital assets across blogs, social media, email, and advertising channels. You&#39;ll also design and track targeted campaigns, analyze performance using tools like Google Analytics, Search Console, and HubSpot, and collaborate closely with Sales to align messaging and outreach. Perfect for a data-driven creative with a passion for optimization and storytelling.</p><p><br></p><h2><strong>Responsibilities</strong></h2><ul><li>Search Engine Optimization (SEO)<ul><li>Develop and execute SEO strategies to increase organic traffic, improve keyword rankings, and enhance lead generation.</li><li>Conduct regular SEO audits and implement technical and on-page optimizations (metadata, headers, image tags, internal linking).</li><li>Monitor website performance using tools like Google Analytics, Search Console, and SEMrush or equivalent.</li><li>Collaborate with internal teams to ensure SEO best practices are integrated into all website and content updates.</li></ul></li><li>Website &amp; Content Management<ul><li>Manage website content and ensure product/service offerings are clearly presented.</li><li>Write and edit web copy, blog posts, case studies, and technical collateral aligned with SEO strategies.</li></ul></li><li>Digital Marketing &amp; Content Creation<ul><li>Develop and schedule regular content for LinkedIn and other social media platforms.</li><li>Plan and execute email marketing, social media campaigns, and digital ads to support brand awareness and lead conversion.</li><li>Create brochures, technical sell sheets, email campaigns, and newsletters.</li><li>Collaborate with the Sales Team to generate content that aligns with current offerings and campaigns.</li><li>Track campaign performance and report results to the Director of Sales.</li></ul></li><li>Campaign &amp; Lead Generation<ul><li>Execute targeted marketing campaigns to support sales initiatives and lead nurturing.</li><li>Monitor and report on campaign performance using tools such as Google Analytics, HubSpot, or Zoho Campaigns.</li><li>Maintain and update marketing contact lists and lead databases.</li></ul></li></ul><p><br></p><h2><strong>Essential Skills</strong></h2><ul><li>Bachelor’s degree in Marketing, Communications, Business, or related field.</li><li>2+ years of marketing experience, preferably in a technical, industrial, or B2B environment.</li><li>Proficiency with Adobe Creative Suite, Canva, or other design tools.</li><li>Familiarity with CRM and email marketing platforms (Zoho, HubSpot, or equivalent).</li><li>Strong written and verbal communication skills with an eye for detail.</li><li>Ability to manage multiple projects and meet deadlines with minimal supervision.</li></ul><h2><strong>Work Environment</strong></h2><p>This role is based onsite in Newton, five days a week. The office has a laid-back environment and dogs are often present, so comfort with dogs is essential. The role involves collaborating closely with remote colleagues who visit the office weekly, as well as working with the CEO.</p><p><br></p><p><strong><em><u>This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to kvespia @astoncarter.com along with your availability for a 10-minute phone call.</u></em></strong></p>

Marketing Specialist

<h1><strong>Master Data Manager **must live in St. Louis, MO</strong></h1><p><br></p><p>**Opportunity to work for a large organization in the STL area!</p><p><br></p><h2>Job Description</h2><p>The Master Data Manager plays a crucial role in enhancing business agility by leading and driving activities related to Master Data Management, SAP enhancements, and sustaining utilization. This position offers the opportunity to make a significant impact on the success of the business at a network scale.</p><p><br></p><h2>Responsibilities</h2><ul><li>Lead and oversee the Master Data Management organization, including managing the team&#39;s budget.</li><li>Define clear roles and responsibilities for the Master Data teams in their maturity journey.</li><li>Coordinate and manage day-to-day Master Data operations, ensuring timely execution of end-to-end business processes.</li><li>Streamline master data processes, including creation, updates, and data clean-up.</li><li>Drive resolution of Master Data issues and implement corrective actions.</li><li>Maintain and improve Master Data quality and integrity.</li><li>Analyze data for business needs and create specifications based on required or available data elements.</li><li>Define and implement Master Data structure, standards, rules, and governance.</li><li>Establish data owners and enhance data dictionaries across functions.</li><li>Drive Master Data changes and lead communication efforts.</li><li>Represent the Supply Chain Master Data Management group in corporate initiatives.</li><li>Leverage and share best practices across the network.</li><li>Develop a strategy for Master Data maturity and drive it to action.</li></ul><p><br></p><h2>Essential Skills</h2><ul><li>Expertise in SAP and master data management.</li><li>Proficiency in Excel and other MS applications.</li><li>Strong process design and implementation skills.</li><li>Good interpersonal and communication skills, both written and verbal.</li><li>Ability to be flexible and adaptable.</li><li>Bachelor&#39;s degree.</li><li>Subject Matter Expert (SME) in Master Data Management with at least 5 years of experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience within Supply Chain or Finance.</li><li>Managerial experience, ideally 3-5 years.</li><li>Experience in pharma or biologics operations.</li><li>Knowledge of GMP (Good Manufacturing Practices).</li><li>Experience using Experian (MDM system).</li></ul><h2>Work Environment</h2><p>This position requires working 100% onsite from Monday to Friday during standard business hours, with flexibility on start time.</p>

Master Data Manager

<h1><strong>Job Title: Materials Manager</strong></h1><p><br></p><h2>Job Description</h2><p>The core function of this role is the planning and control of work in process to the finished product. An effective Materials Manager will ensure that available goods can satisfy customer demand, minimize waste, manage inventory levels, and keep output aligned with the company’s balance sheet.</p><p><br></p><h2>Responsibilities</h2><ul><li>Plan material requirements, production schedules, and capacity requirements.</li><li>Measure operational performance against the plan.</li><li>Receive and distribute products.</li><li>Develop or maintain reports, analytics, and metrics.</li><li>Align demand with sourcing activities.</li><li>Define and execute on physical inventory and/or cycle count policy.</li><li>Align inventory requirements with sales and operations planning and/or the demand schedule.</li><li>Train and guide employees.</li></ul><h2>Essential Skills</h2><ul><li>Strong communication skills.</li><li>Excellent organizational and project management skills.</li><li>Attention to detail.</li><li>Creative problem-solving.</li><li>Strategic and analytical thinking.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>1-3 years’ experience in a previous management role.</li><li>Experience in materials management and as a production planner and inventory controller.</li><li>Experience managing teams through ERP systems; Syteline experience would be beneficial.</li><li>Ability to make quick, accurate decisions based on information collected.</li><li>Demonstrated ability to problem solve.</li><li>Experience with ERP implementation.</li><li>Demonstrated ability to effectively communicate with all levels of the organization.</li></ul><h2>Work Environment</h2><p>This role is based onsite and requires the ability to work flexible hours, with additional time as needed. The building houses sales, accounting, supply chain, and some engineering teams. The Materials Manager will work closely with the engineering team to ensure smooth operations through ECOs and NPIs, engaging in daily meetings. Communication with planning and warehouse teams is also a daily requirement, focusing on lead times and material updates. </p>

Materials Manager

<h1><strong>Job Title: Supply Chain Manager</strong></h1><p><br></p><h2>Job Description</h2><p>As a Supply Chain Manager, you will be responsible for overseeing all activities related to managing the <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">COVID-19</span></span> test equipment supply chain. This includes managing the Approved Vendor List (AVL) for commodity, handling supplier selection and qualification, negotiating prices, and coordinating with equipment suppliers for onsite equipment installation and support.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage the supply chain for COV19 test equipment, ensuring efficient operations.</li><li>Oversee supplier selection, qualification, and price negotiation.</li><li>Coordinate with equipment suppliers for onsite equipment installation and support.</li><li>Manage the Approved Vendor List (AVL) for commodities.</li><li>Ensure supplier performance meets the required standards.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor&#39;s degree in Business Operations, Supply Chain Management, Engineering, or related field.</li><li>7+ years of experience in high volume manufacturing operations or sourcing environment.</li><li>7+ years of direct experience in supplier/supply chain management.</li><li>Experience in managing cross-functional teams in a fast-paced consumer electronics product company.</li><li>Knowledge and experience with Continuous Improvement and Six Sigma methodologies.</li><li>Understanding of basic supply agreement construction and key contracting provisions/requirements.</li><li>Proficiency in Microsoft Office.</li><li>Working knowledge of semiconductor industry processes, technologies, and key suppliers.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Master&#39;s degree.</li><li>Familiarity with world-class sourcing methods and tools.</li><li>Exceptional problem-solving skills and ability to coordinate with global team members.</li><li>Extensive negotiation experience with global suppliers with a proven track record in cost reduction.</li><li>Excellent written and verbal communication skills.</li><li>Innovative approach to strategic sourcing, vendor relations, quality assurance, and associated measurement systems.</li><li>Strong analytical skills, including cost modeling, quotation analysis, and supplier selection.</li><li>Knowledge of Agile is highly desirable.</li></ul><h2>Work Environment</h2><p>This role requires onsite presence with working hours from 8am to 4pm or 9am to 5pm. The environment supports growth potential within the organization and offers opportunities for extension or conversion.</p>

<p><strong>Job Description</strong></p><p>A leading healthcare organization is seeking a detail-oriented Medical Accounts Receivable Specialist to join its billing and reimbursement team. This role supports timely and accurate billing and collections for services across multiple healthcare lines, including Home Infusion, Skilled Nursing, Home Health, Hospice, and Home Medical Equipment. The position offers a collaborative environment with potential for long-term placement and growth.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Maintain patient accounts by posting charges, payments, and adjustments.</li><li>Contact patients regarding unpaid medical bills and negotiate payment plans or settlements.</li><li>Collaborate with insurance companies to resolve disputes and facilitate timely payments.</li><li>Monitor accounts receivable and follow up on aging reports and unpaid claims.</li><li>Maintain accurate records of patient interactions and payment history.</li><li>Ensure compliance with Medicare/Medicaid regulations and insurance contracts.</li><li>Utilize billing and accounting software to manage workflows and documentation.</li><li>Communicate effectively with internal teams and external payers to resolve billing issues.</li><li>Support continuous improvement in billing processes and reimbursement strategies.</li></ul><p><strong>Essential Skills</strong></p><ul><li>2+ years of recent accounts receivable experience in a healthcare setting.</li><li>Strong understanding of medical billing, collections, and reimbursement practices.</li><li>Familiarity with insurance contracts and Medicare/Medicaid regulations.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent communication, negotiation, and problem-solving skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul><p><strong>Additional Skills &amp; Qualifications</strong></p><ul><li>High school diploma or equivalent required; associate or bachelor’s degree in Accounting, Finance, or related field preferred.</li><li>Experience with Epic or similar billing platforms.</li><li>Coursework or training in medical front office or billing preferred.</li><li>Strong attention to detail and organizational skills.</li><li>Candidates residing in AK, WA, MT, OR, CA, TX, or NM are encouraged to apply.</li></ul><p><strong>Work Environment</strong></p><p>This is a remote contract position with potential for conversion based on performance and location within the organization’s footprint states. The team fosters a supportive and collaborative culture focused on accuracy and efficiency.</p><p><br></p>

Medical Accounts Receivable Specialist

<h1><strong>Job Title: Medical Biller</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Accounts Receivable Specialist to manage and resolve insurance claims within the musculoskeletal (MSK) health space. The role involves working collaboratively in a dynamic environment, contributing to transformative healthcare solutions.</p><p><br></p><h2>Responsibilities</h2><ul><li>Investigate and resolve denied insurance claims.</li><li>Manage claims across all aging categories, including posting payments, submitting appeals, and handling Additional Documentation Requests (ADRs).</li><li>Identify overdue accounts and take appropriate steps to collect outstanding balances.</li><li>Document all follow-up actions promptly and accurately.</li><li>Coordinate and submit necessary medical records for appeals.</li><li>Communicate clearly with insurance companies to ensure accurate billing and patient information.</li><li>Prepare weekly status updates for management review.</li><li>Support general billing tasks such as submitting insurance claims, posting payments, managing patient accounts, and reviewing statements.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Experience in accounts receivable and medical billing.</li><li>Proficiency in Microsoft Office and Excel.</li><li>EHR system experience.</li><li>Strong understanding of insurance processes, medical billing, terminology, and benefits.</li><li>Experience with both commercial and non-commercial payors in billing and accounts receivable.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma required; <strong>2 years of relevant experience required</strong>.</li><li>Orthopedic billing experience is a plus.</li><li>Experience in orthopedic or physical therapy is advantageous.</li><li>Proficient in data entry, reconciliation, invoicing, and collection.</li><li>Excellent verbal and written communication skills.</li><li>Strong interpersonal skills with the ability to build relationships and collaborate effectively.</li><li>Proven ability to manage multiple priorities in a fast-paced environment.</li><li>Professional demeanor and polished presentation.</li></ul><h2>Work Environment</h2><p>The position is located on-site in Bethesda and requires attendance five days a week. Working hours are flexible between 8am-5pm or 7am-4pm. The company promotes a collaborative and innovative environment, with an emphasis on continuing education, leadership training, and career development. Employees benefit from a culture that values innovation, collaboration, and lifelong learning.</p>

Medical Biller

<h1 style="font-weight: 700;">Job Title: Medical Receptionist</h1><br><h2>Job Description</h2><p>The Medical Receptionist plays a crucial role in ensuring the smooth operation of the healthcare facility. This position involves answering incoming calls, directing them to appropriate staff, greeting and checking in patients for appointments, managing paperwork, scanning insurance cards, and entering demographic information into the electronic health record. The receptionist also enters referrals for office visits into the EMR, scans documents for staff, directs patients to other suites in the building, and collaborates closely with physicians, staff, and hospital personnel.</p><br><h2>Responsibilities</h2><ul><li>Answer telephones and direct callers to the appropriate staff member, transferring calls to voicemail when necessary.</li><li>Greet and direct all patients to the practice.</li><li>Take and receive messages for various personnel.</li><li>Provide callers with information such as company address, directions, fax numbers, website, and other related details.</li><li>Receive, sort, and fax incoming medical lab reports and distribute them to appropriate staff.</li><li>Coordinate the pick-up and delivery of express mail services like FedEx and UPS.</li><li>Assist in the ordering, receiving, stocking, and distribution of office supplies.</li><li>Perform clerical duties such as photocopying, faxing, scanning, collating, and mailing.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in handling prior authorizations and refilling prescriptions.</li><li>Strong customer service skills.</li><li>Experience with front desk operations and clerical tasks.</li><li>Knowledge of healthcare and medical procedures.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>At least 2 years of experience as a Medical Receptionist.</li><li>High school diploma required.</li></ul><h2>Work Environment</h2><p>The work environment is a busy medical center with operations from Monday to Friday. The hours are Mondays from 9:30 am to 5 pm, Tuesdays from 8 am to 4 pm, Wednesdays from 8 am to 6 pm, Thursdays from 9:30 am to 5 pm, and Fridays from 9 am to 12:30 pm.</p><br>

Medical Receptionist

<h1><strong>Job Title: Medical Secretary</strong></h1><p><br></p><h2>Job Description</h2><p>The Medical Secretary plays a vital role in supporting both the physician and patients. This position involves answering phones, preparing charts, and scanning documents into the Electronic Medical Record (EMR) system. The Medical Secretary must exhibit strong organizational skills and collaborate effectively with physicians, clinical staff, and administration.</p><p><br></p><h2>Responsibilities</h2><ul><li>Answer patient calls for the physician and take detailed messages.</li><li>Send out new patient packets to individuals making their first appointment, reminding them to request their previous medical records.</li><li>Schedule and confirm appointments, including entering patient demographic information prior to office visits and sending out paperwork for patients to complete before their scheduled visit.</li><li>Examine future schedules to ensure adequate availability for routine and urgent visits.</li><li>Send reminder letters to patients for primary care, chronic care needs, timely routine checks, and preventative care.</li><li>Process outgoing referrals and enter them in the Medent log.</li><li>Send clinical and demographic patient data to referral specialists and track responses.</li><li>Obtain records and ensure referral is received from the patient&#39;s Primary Care Physician (PCP) for specialty appointments.</li></ul><h2>Essential Skills</h2><ul><li>Healthcare understanding required.</li><li>Experience with medical and EMR systems.</li><li>Front desk and Medical Front Desk experience.</li><li>Proficiency in Microsoft Office, including Excel.</li><li>Customer service skills.</li><li>Insurance verification skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School Diploma.</li><li>2+ years of Medical Receptionist experience.</li></ul><h2>Work Environment</h2><p>The work environment is a typical office setting, operating Monday through Friday from 8 AM to 5 PM, with flexibility for patient needs. Occasionally, assistance may be required in Poughkeepsie, though not consistently. The position requires the ability to work independently and with minimal supervision. Once permanent, candidates are eligible for healthcare, vision, and dental insurance, and after one year of employment, 401K options become available. The company operates 40 locations across Westchester and Putnam.</p>

Medical Secretary

<p><strong>Join Our Team as a Medical Receptionist</strong></p><p><strong>Location:</strong>Poughkeepsie, NY</p><p><strong>Schedule</strong>:Monday–Friday, 8:00 AM–5:00 PM</p><p><strong>Compensation</strong>:$20/hour</p><p>Are you an organized, compassionate professional with experience in medical administration? We&#39;re looking for a Medical Receptionist to be the welcoming face </p><p>of our outpatient clinic in Poughkeepsie. This full-time role offers stability, growth, and a supportive team environment.</p><h3>What You’ll Bring:</h3><ul><li>Ability to commute to our Poughkeepsie location</li><li>At least one year of experience in a medical administrative or receptionist role</li></ul><h3>What You’ll Gain:</h3><ul><li>A consistent weekday schedule in a dynamic outpatient setting</li><li>Comprehensive benefits including medical, dental, vision, and 401(k) with company match</li><li>Health Savings Account with company contributions</li><li>Tuition reimbursement to support your continued learning</li><li>Eligibility for remote work after six months</li><li>Clear opportunities for professional development and career advancement</li></ul><h3>What You’ll Do:</h3><ul><li>Handle incoming patient calls and relay detailed messages</li><li>Send new patient packets and request prior medical records</li><li>Schedule and confirm appointments, entering patient demographics accurately</li><li>Review upcoming schedules to ensure availability for routine and urgent visits</li><li>Send reminder letters for primary and chronic care needs</li><li>Process outgoing referrals and track responses</li><li>Coordinate with referral specialists and obtain necessary records</li></ul><h1><br></h1>

<h1><strong>Job Title: Medical Underwriter - Level 3</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Medical Underwriter to join our team. The ideal candidate will be responsible for underwriting new business according to set guidelines and determining the eligibility of groups for health insurance. This role requires a strong understanding of medical terminology and the ability to evaluate medical risks effectively.</p><p><br></p><h2>Responsibilities</h2><ul><li>Underwrite new business according to parameter guidelines and determine group eligibility for health insurance.</li><li>Review Medical Load Reports and evaluate medical risks.</li><li>Analyze Participation Worksheets and Group Eligibility documents.</li><li>Compare Current Carrier Bills and Renewal Rates against census data and generated rates.</li><li>Conduct phone calls with employers and contact individual applicants for additional health information or clarification.</li><li>Send out final new business rates and run alternate quotes approved by the rate committee.</li><li>Review Health Renewals and renewal tools, making appropriate rate increase recommendations.</li><li>Document renewal actions and underwriting details in renewal spreadsheets.</li><li>Create synopses of claim referrals and IDC complaints for finalization by Level 4.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in underwriting and understanding medical terminology.</li><li>Experience with Microsoft Office and underwriting software.</li><li>Minimum 3 years&#39; experience in the insurance industry, including 1-2 years&#39; experience in group and individual medical underwriting.</li><li>High School Diploma required.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with medical database underwriting.</li><li><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">Background</span></span> in underwriting is highly preferred.</li><li>Experience with Gradient underwriting software is preferred but not required.</li><li>Candidates with previous career changes aiming to return to the industry are encouraged.</li></ul><h2>Work Environment</h2><p>This position operates in a hybrid work environment, requiring 3 days in the office and 2 days remote (Monday through Friday). The role reports to the L3 and L4 Underwriter Supervisor.</p>

Medical Underwriter - Level 3

<h3><strong>We are hiring a hybrid Member Recruitment Coordinator for a healthcare client of ours! This position allows a flexible hybrid schedule and requires travel. </strong></h3><p>Are you passionate about making a difference? Do you thrive on connecting with people and inspiring action? Join our mission-driven team as a Member Recruitment Coordinator and help us grow a life-saving registry through education, engagement, and community outreach.</p><p><br></p><p><strong><u>Requirements: </u></strong></p><ul><li>Bilingual in Spanish and English – <strong>a must!</strong></li><li>A charismatic communicator who&#39;s comfortable engaging one-on-one or with large crowds.</li><li>Energetic, enthusiastic, and mission-driven– you light up a room!</li><li>Physically able to work on your feet and outdoors for extended periods.</li><li>A <span style="color: rgb(8, 7, 7); background-color: none;">background</span> in Public Health or a related field is a bonus.</li><li>Experience in community outreach or volunteer coordination.</li><li>A valid license (required if hired full-time).</li></ul><p><strong><u>Work Environment: </u></strong></p><ul><li>75% of events during business hours- candidate has to have some flexibility for some evening/weekend events (e.g., frat training at 7 PM).</li><li>Average 3.5 events/week, increasing in October due to school.</li><li>Administrative focus increases in November.</li><li>60–70% on college campuses.</li><li>30–40% remote administrative work.</li><li>90% of travel is in-state, with potential trips to New Mexico and Idaho.</li></ul><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Execute presentations and events on college campuses local to Phoenix AZ. This person will be the face of the company typically on college campuses 80%-85% of the time at one of the tables and adding individuals to the registry.</li><li>Register 445 individuals/month to the registry.</li><li>Maintain projection accuracy between 90%–110%.</li><li>Recruit, train, and manage volunteers.</li><li>Lead volunteers during events and ensure proactive public engagement.</li><li>Set up materials and tents in outdoor conditions.</li><li>Transport materials between storage and event locations.</li></ul>

Member Recruitment Coordinator (Travel Involved)

<h1 style="text-align: center;"><strong>Mortgage Processing Manager</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dynamic and experienced Mortgage Processing Manager to lead and inspire our processing team, driving performance, accountability, and operational excellence. This role is ideal for a seasoned mortgage professional who excels at building high-performing teams and streamlining processes to deliver an exceptional client experience.</p><p><br></p><h2>Responsibilities</h2><ul><li>Oversee the daily operations of the mortgage processing department, ensuring accuracy, efficiency, and compliance with regulatory and investor guidelines.</li><li>Manage, train, and mentor a team of mortgage processors to achieve high performance and maintain service-level standards.</li><li>Monitor loan pipelines to ensure files progress smoothly and all required documentation is gathered in a timely manner.</li><li>Resolve escalated issues, working collaboratively with loan officers, underwriters, and closing teams to keep files on track.</li><li>Develop and implement process improvements to streamline workflows and enhance the borrower experience.</li><li>Maintain a thorough understanding of loan products, processing procedures, and compliance requirements.</li><li>Prepare and analyze departmental performance metrics, identifying trends and opportunities for improvement.</li></ul><h2>Essential Skills</h2><ul><li>Experience in mortgage operations and mortgage processing.</li><li>Proficiency in processing supervision or management.</li><li>Knowledge of conventional and non-QM loans, loan processing, and loan applications.</li><li>Familiarity with HELOC, Fannie Mae, mortgage banking, DU/LP, VA loans, FHA loans, and mortgage lending.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>3+ years of experience in Mortgage Processing Management</li></ul><h2>Work Environment</h2><p>The position requires working Monday through Friday from 8 AM to 5 PM, with possible extended hours at the end of the month. </p>

Mortgage Processing Manager

<h1><strong>NetSuite Accounts Payable Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>We are looking for a dedicated Accounts Payable Specialist to join our team. You will be responsible for managing vendor invoice issues, ensuring timely and accurate invoice processing, and supporting our accounting team with various tasks. This role requires strong skills in NetSuite and expertise in 3-way matching.</p><p><br></p><h2>Responsibilities</h2><ul><li>Resolve vendor invoice issues and respond to vendor inquiries in collaboration with various departments.</li><li>Perform 3-way match upon receiving invoices to ensure accuracy.</li><li>Verify, secure approvals, and post vendor invoices into NetSuite, ensuring timely and accurate recording with complete documentation.</li><li>Maintain effective vendor relations by reconciling vendor statements and handling payment complaints or discrepancies.</li><li>Support the accounting team in identifying and analyzing prepaids and sales taxes.</li><li>Contribute to team efforts by participating in ad hoc projects as needed.</li><li>Assist with quarterly and annual audit requests, providing supporting documentation for expenses recorded throughout the year.</li></ul><h2>Essential Skills</h2><ul><li>Proficient in NetSuite.</li><li>Experience in accounts payable and invoice processing, handling over 100 invoices daily.</li><li>Expertise in purchase orders and 3-way matching.</li><li>Strong skills in vendor management and invoice reconciliation.</li><li>Proficient in accounting, including coding and handling accounts payable/receivable.</li><li>Advanced skills in Microsoft Excel, including pivot tables.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Oracle.</li><li>Knowledge of accounting principles and practices.</li></ul><h2>Work Environment</h2><p>This is a hybrid role requiring attendance in the office three days a week: Tuesday, Wednesday, and Thursday. Initially, four days in the office are required during training. Thursday presence is mandatory due to payment runs.  The position became available as the previous employee resigned without notice</p>

NetSuite Accounts Payable Specialist

<h1><strong>Job Title: Planner</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Planner to join our growing team. This role involves a balance of data-driven tasks and hands-on responsibilities, ensuring the seamless flow of materials and products within our warehouse setting. The successful candidate will play a key role in maintaining productivity and meeting demand by managing inventory, coordinating with warehouse teams, and assisting in the execution of purchase orders.</p><p><br></p><h2>Responsibilities</h2><ul><li>Assist in ensuring data accuracy so that all tools and processes function as expected.</li><li>Level load work orders to maintain productivity and meet demand.</li><li>Analyze inventory position and SKU performance to determine inventory needs.</li><li>Execute a variety of purchase order in-stock and vendor-related systems and reports.</li><li>Deliver completed kits to production spaces to ensure seamless execution.</li><li>Coordinate with warehouse teams directly, helping with Kanban processes and physically transporting kits to the floor.</li><li>Utilize the Jira system to preemptively backfill kits and ensure a steady pipeline.</li><li>Inspect full kits of products for specific work orders and identify assemblies based on labels.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 3 years of experience with planning and inventory management systems, particularly SAP or a similar system.</li><li>Proficiency in Excel, including pivot tables, index matching, and vlookups.</li><li>Strong data analysis skills to review stock levels and determine order needs.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience as an Associate Planner or Associate Buyer.</li><li>Highly organized and self-starting individual comfortable with business software.</li><li>Flexibility to work in an ambiguous environment with frequent changes.</li><li>Strong written and oral communication skills.</li><li>Team-oriented and able to meet tight deadlines while managing multiple projects.</li><li>Degree is flexible; relevant experience is preferred.</li></ul><h2>Work Environment</h2><p>This position is 100% onsite, with options for <strong><u>shifts from Sunday to Wednesday or Wednesday to Saturday, from 4 pm to 2:30 am. </u></strong>Training will take place in Redmond, WA, typically starting around 1 pm. The role involves both computer-based tasks and physical activity, with the need to lift up to 50 lbs and stand throughout the shift. Flexibility to occasionally work from the Redmond location is required.</p>

Night Shift Aerospace Planner

<p><strong>Description</strong></p>
					<p>Candidate will have atleast 6 years of experience</p>
					<p><strong>Skills</strong></p>
					<p>selenium, python, node, java, git, Javascript</p>
					<p><strong>Top Skills Details</strong></p>
					<p>selenium,python,node,java,git</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Post Graduation</p>
					<p><strong>Experience Level</strong></p>
					<p>Intermediate Level</p>

Non TFA Support Engr 07_29_2025 17:09:54

<p><strong>Description</strong></p>
					<p>Candidate will have atleast 6 years of experience</p>
					<p><strong>Skills</strong></p>
					<p>selenium, python, node, java, git, Javascript</p>
					<p><strong>Top Skills Details</strong></p>
					<p>selenium,python,node,java,git</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Post Graduation</p>
					<p><strong>Experience Level</strong></p>
					<p>Expert Level</p>

Non TFA Support Engr 08_05_2025 16:30:18

<h1><strong>Job Title: Office Administrator</strong></h1><p><br></p><h2><strong>Job Description</strong></h2><p>The Office Administrator role requires a professional who can efficiently manage the switchboard and multitask various assignments. The position involves welcoming guests, assisting customers, applicants, and visitors, and ensuring they connect with the appropriate internal contacts. The Office Administrator will also handle mail processing, equipment maintenance, and provide comprehensive administrative services.</p><h2><br></h2><h2><strong>Responsibilities</strong></h2><ul><li>Operate all aspects of the switchboard and multitask assignments professionally.</li><li>Greet guests and assist customers, applicants, and visitors, ensuring they are directed to the correct internal contacts.</li><li>Process and organize incoming and outgoing mail, including mailing invoices.</li><li>Maintain equipment in the central supply room.</li><li>Provide administrative services such as file management, document composition, and word-processing.</li><li>Assist with catering needs, confirm billing accuracy, coordinate meeting room requirements, and ensure general cleanup.</li><li>Order, organize, and maintain office and kitchen supplies, checking stock levels and verifying receipt.</li><li>Maintain and organize employee records and HR files.</li><li>Act as a backup for managing the Service Award process, including ordering gift cards and gifts.</li><li>Aid in running standard HR reports.</li><li>Collaborate with HR team members for onboarding and termination processes.</li><li>Support the maintenance of benefits brochures and forms for Compensation and Benefits processes.</li><li>Assist with event coordination as required.</li><li>Provide backup assistance for various departments as needed.</li><li>Carry out other duties and responsibilities as assigned.</li></ul><h2><br></h2><h2><strong>Essential Skills</strong></h2><ul><li>Proficiency in Microsoft Office.</li><li>Associates degree or equivalent experience.</li><li>2+ years of experience in Front Desk and Administrative responsibilities.</li></ul><h2><br></h2><h2><strong>Additional Skills &amp; Qualifications</strong></h2><ul><li>HR administrative experience is preferable.</li><li>Receptionist customer service skills.</li><li>Experience with ADP systems.</li></ul><h2><br></h2><h2><strong>Work Environment</strong></h2><p>The role requires onsite work five days a week in a state-of-the-art office building.</p><h2><br></h2><h2><strong>Pay and Benefits</strong></h2><p>The pay range for this position is $18.00 - $20.00/hr.</p><p><br></p><p>Eligibility requirements apply to some benefits and may depend on your job</p><p>classification and length of employment. Benefits are subject to change and may be</p><p>subject to specific elections, plan, or program terms. If eligible, the benefits</p><p>available for this temporary role may include the following:</p><p><br></p><p>• Medical, dental &amp; vision</p><p>• Critical Illness, Accident, and Hospital</p><p>• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available</p><p>• Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents)</p><p>• Short and long-term disability</p><p>• Health Spending Account (HSA)</p><p>• Transportation benefits</p><p>• Employee Assistance Program</p><p>• Time Off/Leave (PTO, Vacation or Sick Leave)</p><p><br></p><h2><strong>Workplace Type</strong></h2><p>This is a fully onsite position in Canton,MA.</p><h3><br></h3><p style="text-align: center;"><br></p>

Office Administrator

<p><strong>Description</strong></p><p>We are seeking a highly organized and detail-oriented Office Administrator to oversee daily administrative operations and ensure the smooth running of our office. The ideal candidate will be responsible for supporting staff, managing office supplies and equipment, handling correspondence, and assisting in various clerical duties to maintain an efficient work environment.</p><p><br></p><p>Greet and assist visitors and clients.</p><p><br></p><p>Answer and direct phone calls, emails, and other correspondence.</p><p><br></p><p>Maintain and organize office files, records, and databases.</p><p><br></p><p>Order and manage inventory of office supplies and equipment.</p><p><br></p><p>Schedule meetings, appointments, and travel arrangements.</p><p><br></p><p>Prepare reports, memos, and other documents as needed.</p><p><br></p><p>Support HR functions such as onboarding and maintaining employee records.</p><p><br></p><p>Ensure the office environment is clean, safe, and functional.</p><ul><li> Liaise with building management, vendors, and service providers.</li><li> Assist in budgeting and expense tracking.</li><li>Any other duties assigned by your direct supervisor.</li></ul><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><ul><li>Proven experience as an Office Administrator, Administrative Assistant, or similar role.</li><li>Excellent organizational and time management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and office management software.</li><li>High school diploma required; associate or bachelor’s degree preferred.</li><li>Ability to multitask and prioritize daily workload.</li></ul><p><br></p>

<h1><strong>Job Title: Office/Safety Administrator</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking an experienced Office/Safety Administrator to join our team in an automotive assembly plant setting, specifically within the paint department. The successful candidate will be responsible for a variety of administrative duties, including assisting with payroll, handling documentation, conducting safety tours, filing, scheduling, taking notes, attending meetings, and managing safety documents.</p><p><br></p><h2>Responsibilities</h2><ul><li>Perform clerical and administrative support tasks.</li><li>Assist with payroll duties, including managing employee hours and timecards.</li><li>Handle documentation and ensure proper filing.</li><li>Conduct safety tours and manage safety documents.</li><li>Schedule meetings and appointments.</li><li>Take detailed notes during meetings and provide summaries.</li><li>Attend meetings and provide administrative support.</li></ul><h2>Essential Skills</h2><ul><li>Experience working in an automotive or industrial environment.</li><li>Proficiency in clerical and administrative tasks.</li><li>Prior experience in handling documentation and conducting safety tours.</li><li>Experience in filing, scheduling, and note-taking.</li><li>Exposure to payroll clerk duties, including managing employee hours and timecards.</li><li>Proficiency in Microsoft Office and data entry.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Prior safety administrative experience.</li></ul><h2>Work Environment</h2><p>The role is based in an automotive plant office setting. The environment requires attention to detail and adherence to safety protocols.</p>

<h1><strong>Job Title: Office Coordinator (Open ended contract)</strong></h1><p><strong>Start Date-</strong> August 18th</p><p><br></p><h2>Responsibilities</h2><ul><li>Work independently as the sole office coordinator </li><li>Welcome and check in all guests with a friendly and professional demeanor</li><li>Receive and distribute incoming packages and mail</li><li>Manage the main phone line, field inquiries, and route calls appropriately</li><li>Compose and send professional email correspondence</li><li>Prepare and tidy up conference rooms for meetings and events</li><li>Coordinate repair requests and follow up on service completion</li><li>Monitor office supply levels and expedite replenishment orders</li><li>Schedule and oversee the usage of conference room facilities</li></ul><p><br></p><h2>Essential Skills</h2><ul><li>Work independently </li><li>Outgoing and welcoming personality.</li><li>Proficiency in Excel.</li><li>Strong attention to detail.</li></ul><h2>Work Environment</h2><p>This is a very high-end office space with numerous executives present. You must be prepared to engage with high-level individuals in a professional manner</p>

Office Coordinator

<p><strong>Description</strong></p>
					<p>Our on-demand manufacturing company is looking for a highly-skilled, experienced Office Manager to direct the day-to-day office operations across multiple office locations with a primary location in our Rockville, MD office. This person will serve as the “go-to” point of contact for employees and other stakeholders of the organization and will work directly with company leadership to ensure policies and procedures are implemented effectively.

The successful candidate will have a wide range of experience in administrative and executive support, as well as office management.  The Office Manager should be comfortable wearing multiple hats, demonstrate resourcefulness and creativity when solving problems, and be able to work independently with little to no supervision.  The individual who fills this role will have access to sensitive data, therefore must understand the need for maintaining the highest level of discretion and good judgment.

Duties &amp; Responsibilities:

Office Services (25%)
●	Manage the day-to-day office operations for all Maryland locations.
●	Provide excellence in customer service to all employees and managers ensuring a positive employee experience.
●	Responsible for the maintenance, cleanliness, and safety of common spaces including pantries, kitchen, etc. 
●	Identify office service vendors based on quality, manage the pricing negotiation, and manage service level agreements.
●	Order, manage and maintain an inventory of office supplies, pantries, and equipment

Facilities Management (25%)
●	Coordinate with property management, utility companies and facility services to ensure physical issues are addressed and handled promptly
●	Manage the building security system and vendor making sure employees have proper access and that the building is always secured.
●	Manage facility calendars and provide support for meetings as needed
●	Point person for resolving all issues with the timekeeping equipment for hourly/non-exempt employees.
●	Ability to lift 75lbs.
 
Purchasing (35%)
●	Monitor the Purchasing email account and place orders for items needed by all Xometry employees
●	Ensure purchasing process is followed by all employees who submit purchase requests in accordance with company policy and ISO guidelines
●	Coordinate internally to confirm purchases, and inform requestors of delays or necessary substitutions
●	Follow up with suppliers and vendors as needed to process payments, track shipments, inquire about product availability or other purchase-related questions or tasks.
 
Recruiting and Onboarding (15%)
●	Ensure all candidates have a positive candidate experience throughout the interviewing process and through their first week.
●	Provide accurate and timely communications on interviewing agenda, logistics, and travel arrangements.
●	Act as an onsite ambassador for onsite interviews and for first-day onboarding.
●	Coordinate with IT to ensure employees have a clean workspace, equipment and technical support required to be effective in their roles.</p>
					<p><strong>Skills</strong></p>
					<p>Administrative support, Microsoft office, purchasing, calendar management, vendor management, office supplies, Customer service, Filing, Front desk</p>
					<p><strong>Top Skills Details</strong></p>
					<p>Administrative support,Microsoft office,purchasing,calendar management,vendor management,office supplies</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>●	Bachelor’s degree or equivalent experience preferred
●	A minimum of 3 years of experience managing a multi-location office and providing administrative, facilities, accounting and communication support
●	Intermediate level of Google Suite or Microsoft Office products, specifically managing spreadsheets and creating presentations
●	Strong attention to detail and organizational skills
●	Ability to prioritize and multitask
●	Excellent written and verbal communication skills
●	Flexible, resourceful, and professional in a fast-paced atmosphere</p>
					<p><strong>Experience Level</strong></p>
					<p>Intermediate Level</p>

Office Manager

<h1><strong>Office Manager</strong></h1><p><br></p><h2>Job Description</h2><p>This Administrative Assistant role involves performing a variety of administrative and project coordination duties within a leading construction management company.</p><p><br></p><h2>Responsibilities</h2><ul><li>Assist Project Managers with day-to-day administrative tasks related to construction projects, including scheduling meetings, tracking deliverables, and preparing project documentation.</li><li>Facilitate communication between internal teams, subcontractors, and clients. Manage project timelines, update project tracking systems, and ensure all stakeholders are aligned on key milestones.</li><li>Prepare and submit certified payroll reports in accordance with Pennsylvania wage determination requirements. Ensure compliance with prevailing wage laws and maintain accurate labor documentation.</li><li>Coordinate logistics for executive-level project review meetings. Prepare presentation materials, compile project updates, and ensure all documentation is accurate and professionally formatted.</li><li>Assist in the preparation and submission of quarterly reports, including compiling data, formatting documents, and ensuring timely delivery to stakeholders.</li><li>Support the onboarding process for new hires and subcontractors by preparing welcome materials, collecting required documentation, and coordinating orientation schedules.</li><li>Maintain organized digital and physical filing systems for project records, contracts, permits, and correspondence. Ensure all documentation is up-to-date and easily accessible.</li><li>Perform a variety of administrative tasks including data entry, answering phones, managing calendars, ordering office supplies, and supporting ad hoc requests from the project team.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support</li><li>Office management</li><li>Project coordination</li><li>Certified Payroll</li><li>Excel proficiency</li><li>Data entry</li><li>Strong attention to detail</li><li>Highly organized</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Construction management or paralegal experience</li><li>Bachelor&#39;s or Associate&#39;s Degree</li><li>3+ years of experience in administrative support</li><li>3+ years of experience in project support/coordination</li><li>3+ years of certified payroll experience</li><li>Personable and disciplined</li><li>Culture fit is important</li></ul><h2>Work Environment</h2><p>The role requires working onsite five days a week in West Chester, directly with a team of project managers and superintendents.</p>

<h1><strong>Job Title: Office Manager</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated and organized Office Manager to oversee the daily operations of our office environment. This role involves maintaining a welcoming and efficient space for clients, visitors, and staff while managing essential office resources and correspondence. You will be the primary contact for staff inquiries and responsible for various administrative tasks.</p><p><br></p><h2>Responsibilities</h2><ul><li>Maintain a welcoming, safe, and tidy office environment for clients, visitors, and staff.</li><li>Manage correspondence and pertinent office resources, including phone calls, emails, mail, and packages.</li><li>Order and maintain office resources and inventory such as workspace layout seating, furniture, supplies, technology equipment, and signage.</li><li>Serve as the primary point of contact for staff inquiries and building management, understanding office lease terms and commitments.</li><li>Assist with submitting property requests including security access, parking, and maintenance work orders.</li><li>Provide direct support to staff on timesheets, expense reports, certification renewals, and mileage log reports.</li><li>Carry out office sustainability programs and ensure accountability to office lease terms.</li><li>Prepare for and receive vendor, guest, client, and executive leadership visitations and meetings.</li><li>Assist with travel arrangements, meeting registrations, and conference, seminar, and training coordination.</li><li>Review, process, and track payment of office vendor invoices and submit office expenses.</li><li>Support the Office Principal on business matters, including building management, crisis meetings, and IT system updates.</li><li>Perform human resource duties related to new hire orientation and terminations.</li><li>Oversee duties as safety coordinator and manage activities/events related to the Employee Engagement &amp; Community Program.</li><li>Participate in Administrative Quality Improvement Meetings, providing quality improvement ideas.</li><li>Assist with the growth of the Administrative Learning Program, serving as a presenter or subject matter expert.</li><li>Provide remote support to offices where administrative staff are not present.</li><li>Other duties may be assigned as necessary.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>7+ years of relevant experience preferred.</li><li>Microsoft Office Suite</li><li>Experience with onboarding and offboarding processes.</li><li>Data entry proficiency.</li><li>Ability to support multiple locations.</li></ul><h2>Work Environment</h2><p>This is an on-site position with working hours from Monday to Friday, 8 AM to 5 PM. There may be some remote flexibility in the future, but candidates must be available to work on-site full-time initially. The role offers a long-term opportunity to support multiple locations.</p>

<p><strong>Description</strong></p><p>Seeking a proactive and detail-oriented Site Manager to oversee the daily operations. This role is essential to maintaining a productive, safe, and welcoming environment for both employees and visitors. The ideal candidate is hands-on, resourceful, and thrives in a dynamic setting where no task is too small or too big.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist visitors while ensuring compliance with all onsite protocols.</li><li>Manage daily office operations to maintain a smooth and efficient work environment.</li><li>Uphold facility standards by coordinating with building management, utility providers, and ensuring adherence to ITAR and other security regulations.</li><li>Oversee vendor relationships, including selection, budgeting, and coordination for services such as maintenance, cleaning, security, and office improvements.</li><li>Conduct regular office inspections and ensure compliance with safety regulations.</li><li>Maintain and manage office inventory and supplies.</li><li>Collaborate with the supply chain team to handle shipping, receiving, and tracking of packages.</li><li>Respond to ad hoc operational requests to support overall office functionality.</li></ul><p><strong>Qualifications</strong></p><ul><li>Full-time, on-site presence required (5 days per week).</li><li>Hands-on, can-do attitude with a willingness to take initiative and solve problems.</li><li>Strong analytical skills and attention to detail, with a continuous improvement mindset.</li><li>Experience managing office budgets and reconciling expenses.</li><li>Proven organizational skills and ability to follow through on tasks.</li><li>Excellent communication and interpersonal abilities.</li><li>Proactive problem-solver with a strong sense of ownership.</li><li>Proficiency in standard office software and online tools.</li></ul><p><br></p><p><strong>Work Environment:</strong></p><p>San Francisco</p><p>Monday - Friday 8am-6pm</p><p><br></p>

<p>Job Title: Facility Operations Coordinator</p><p>Schedule: Monday–Friday, 7:30 AM – 4:00 PM (occasional overtime and weekend work required)</p><p><br></p><p><br></p><h3>Position Summary</h3><p>The Facility Operations Coordinator plays a vital role in ensuring the smooth and efficient operation of the PRRC facility. This position serves as the first point of contact for visitors, manages day-to-day administrative and operational tasks, and supports site leadership in maintaining compliance, inventory, and vendor relationships. The ideal candidate is highly organized, proactive, and experienced in plant or industrial facility environments.</p><h3>Key Responsibilities</h3><ul><li>Visitor Management:<ul><li>Greet and assist all visitors, ensuring proper sign-in and adherence to safety protocols.</li></ul></li><li>Event &amp; Function Coordination:<ul><li>Lead planning and execution of group and facility functions.</li></ul></li><li>Administrative Support:<ul><li>Assist General Manager and site leadership with reporting updates (daily, weekly, monthly).</li><li>Track status of permits and regulatory requirements.</li></ul></li><li>IT Liaison:<ul><li>Serve as the primary point of contact for IT-related needs and coordination.</li></ul></li><li>Document Control:<ul><li>Maintain organized document systems (electronic and paper), including folder structure, naming conventions, revision control, and editor tracking.</li></ul></li><li>Inventory &amp; Procurement:<ul><li>Manage inventories of parts, tools, supplies, and consumables.</li><li>Execute procurement tasks: create purchase requisitions, manage approvals, issue purchase orders.</li><li>Coordinate shipments and deliveries to support operations.</li><li>Restock shelves and perform inventory audits (cycle counts, physical counts).</li></ul></li><li>Vendor &amp; Subcontractor Management:<ul><li>Establish and onboard vendors.</li><li>Coordinate subcontractor activities (e.g., cleaners, exterminators, auditors, consultants, landscapers, waste haulers).</li><li>Evaluate bids and align scopes of work.</li></ul></li><li>Cross-Functional Collaboration:<ul><li>Work closely with plant staff, vendors, visitors, and other stakeholders.</li></ul></li><li>Additional Duties:<ul><li>Perform other tasks as assigned by leadership.</li></ul></li></ul><h3>Qualifications</h3><ul><li>Education:<ul><li>High School Diploma required; Associate’s Degree or higher preferred.</li></ul></li><li>Experience:<ul><li>Minimum of 5 years in a similar role within a plant, manufacturing, or industrial facility.</li><li>Proven experience in procurement, logistics coordination, and inventory control.</li></ul></li><li>Skills:<ul><li>Office management, customer service, data entry, Microsoft Office proficiency, administrative support, purchasing, inventory control, front desk operations.</li></ul></li></ul>

<p><strong>Description</strong></p><p>Our on-demand manufacturing company is looking for a highly-skilled, experienced Office Manager to direct the day-to-day office operations across multiple office locations with a primary location in our Rockville, MD office. This person will serve as the “go-to” point of contact for employees and other stakeholders of the organization and will work directly with company leadership to ensure policies and procedures are implemented effectively.</p><p><br></p><p>The successful candidate will have a wide range of experience in administrative and executive support, as well as office management.  The Office Manager should be comfortable wearing multiple hats, demonstrate resourcefulness and creativity when solving problems, and be able to work independently with little to no supervision.  The individual who fills this role will have access to sensitive data, therefore must understand the need for maintaining the highest level of discretion and good judgment.</p><p><br></p><p>Duties &amp; Responsibilities:</p><p><br></p><p>Office Services (25%)</p><p>●	Manage the day-to-day office operations for all Maryland locations.</p><p>●	Provide excellence in customer service to all employees and managers ensuring a positive employee experience.</p><p>●	Responsible for the maintenance, cleanliness, and safety of common spaces including pantries, kitchen, etc. </p><p>●	Identify office service vendors based on quality, manage the pricing negotiation, and manage service level agreements.</p><p>●	Order, manage and maintain an inventory of office supplies, pantries, and equipment</p><p><br></p><p>Facilities Management (25%)</p><p>●	Coordinate with property management, utility companies and facility services to ensure physical issues are addressed and handled promptly</p><p>●	Manage the building security system and vendor making sure employees have proper access and that the building is always secured.</p><p>●	Manage facility calendars and provide support for meetings as needed</p><p>●	Point person for resolving all issues with the timekeeping equipment for hourly/non-exempt employees.</p><p>●	Ability to lift 75lbs.</p><p> </p><p>Purchasing (35%)</p><p>●	Monitor the Purchasing email account and place orders for items needed by all Xometry employees</p><p>●	Ensure purchasing process is followed by all employees who submit purchase requests in accordance with company policy and ISO guidelines</p><p>●	Coordinate internally to confirm purchases, and inform requestors of delays or necessary substitutions</p><p>●	Follow up with suppliers and vendors as needed to process payments, track shipments, inquire about product availability or other purchase-related questions or tasks.</p><p> </p><p>Recruiting and Onboarding (15%)</p><p>●	Ensure all candidates have a positive candidate experience throughout the interviewing process and through their first week.</p><p>●	Provide accurate and timely communications on interviewing agenda, logistics, and travel arrangements.</p><p>●	Act as an onsite ambassador for onsite interviews and for first-day onboarding.</p><p>●	Coordinate with IT to ensure employees have a clean workspace, equipment and technical support required to be effective in their roles.</p><p><br></p><p><strong>Skills</strong></p><p>Administrative support, Microsoft office, purchasing, calendar management, vendor management, office supplies, Customer service, Filing, Front desk</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>●	Bachelor’s degree or equivalent experience preferred</p><p>●	A minimum of 3 years of experience managing a multi-location office and providing administrative, facilities, accounting and communication support</p><p>●	Intermediate level of Google Suite or Microsoft Office products, specifically managing spreadsheets and creating presentations</p><p>●	Strong attention to detail and organizational skills</p><p>●	Ability to prioritize and multitask</p><p>●	Excellent written and verbal communication skills</p><p>●	Flexible, resourceful, and professional in a fast-paced atmosphere</p><p><br></p><p><strong>Experience Level</strong></p><p>Intermediate Level</p>

<h1 style="font-weight: 700;">Job Title: Office Manager</h1><br><h2>Job Description</h2><p>This Administrative Assistant role involves performing a variety of administrative and project coordination duties within a leading construction management company.</p><br><h2>Responsibilities</h2><ul><li>Assist Project Managers with day-to-day administrative tasks related to construction projects, including scheduling meetings, tracking deliverables, and preparing project documentation.</li><li>Facilitate communication between internal teams, subcontractors, and clients. Manage project timelines, update project tracking systems, and ensure all stakeholders are aligned on key milestones.</li><li>Prepare and submit certified payroll reports in accordance with Pennsylvania wage determination requirements. Ensure compliance with prevailing wage laws and maintain accurate labor documentation.</li><li>Coordinate logistics for executive-level project review meetings. Prepare presentation materials, compile project updates, and ensure all documentation is accurate and professionally formatted.</li><li>Assist in the preparation and submission of quarterly reports, including compiling data, formatting documents, and ensuring timely delivery to stakeholders.</li><li>Support the onboarding process for new hires and subcontractors by preparing welcome materials, collecting required documentation, and coordinating orientation schedules.</li><li>Maintain organized digital and physical filing systems for project records, contracts, permits, and correspondence. Ensure all documentation is up-to-date and easily accessible.</li><li>Perform a variety of administrative tasks including data entry, answering phones, managing calendars, ordering office supplies, and supporting ad hoc requests from the project team.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support</li><li>Office management</li><li>Project coordination</li><li>Certified Payroll</li><li>Excel proficiency</li><li>Data entry</li><li>Strong attention to detail</li><li>Highly organized</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Construction management or paralegal experience</li><li>Bachelor&#39;s or Associate&#39;s Degree</li><li>3+ years of experience in administrative support</li><li>3+ years of experience in project support/coordination</li><li>3+ years of certified payroll experience</li><li>Personable and disciplined</li><li>Culture fit is important</li></ul><h2>Work Environment</h2><p>The role requires working onsite five days a week in West Chester, directly with a team of project managers and superintendents.</p><br>

<h1><strong>Job Title: Office Manager</strong></h1><p><br></p><h2>Job Description</h2><p>Our on-demand manufacturing company is seeking a highly-skilled and experienced Office Manager to oversee the day-to-day operations across multiple office locations, primarily based in our Rockville, MD office. The ideal candidate will act as the primary point of contact for employees and stakeholders, collaborating closely with company leadership to ensure effective implementation of policies and procedures. The role requires a strong <span style="color: rgb(8, 7, 7); background-color: none;">background</span> in administrative and executive support, as well as office management, with the ability to handle multiple tasks independently and maintain discretion with sensitive data.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage the day-to-day office operations for all Maryland locations, ensuring a positive employee experience.</li><li>Maintain the cleanliness and safety of common spaces, including pantries and kitchens.</li><li>Identify and manage office service vendors, negotiate pricing, and oversee service level agreements.</li><li>Order and manage inventory of office supplies, pantries, and equipment.</li><li>Coordinate with property management and utility companies to address and resolve physical issues promptly.</li><li>Manage the building security system and ensure proper employee access and building security.</li><li>Manage facility calendars and provide support for meetings as needed.</li><li>Resolve issues with timekeeping equipment for hourly/non-exempt employees.</li><li>Monitor the purchasing email account and place orders, ensuring adherence to company policies.</li><li>Communicate with suppliers and vendors to process payments, track shipments, and resolve inquiries.</li><li>Ensure a positive candidate experience during the interviewing process and onboarding.</li><li>Coordinate with IT to provide employees with necessary workspace and equipment.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 3 years managing a multi-location office with administrative, facilities, and communication support</li><li>Intermediate level proficiency in Google Suite or Microsoft Office, especially spreadsheets and presentations</li><li>Strong attention to detail and organizational skills</li></ul><h2>Work Environment</h2><p>The position is 100% onsite at the Rockville/North Bethesda site, with occasional commutes to the Gaithersburg site for mail and stocking supplies. The work hours are from 8 AM to 6 PM, with an hour for lunch.</p>

<h1 style="text-align: center;"><strong>We Are Hiring an Office Manager for a Healthcare Clinic!!</strong></h1><h2>Job Description</h2><p>We are seeking a dedicated Office Manager / HR Coordinator to join our dynamic team. This role requires a detail-oriented professional who thrives in a fast-paced environment, handling both administrative and HR-related tasks. You will play a critical role in ensuring the smooth operation of our office and supporting our HR team in various capacities.</p><p><br></p><h2>Responsibilities</h2><ul><li>Utilize QuickBooks Online for data entry and financial management.</li><li>Create, process, and manage invoices; handle billing and email communications.</li><li>Conduct daily billing and HR meetings to ensure operational efficiency.</li><li>Maintain and organize HR files and execute daily filing tasks.</li><li>Process time off requests within 24 hours.</li><li>Schedule staff weekly, preparing schedules a month in advance.</li><li>Generate daily productivity reports and SOAP audits.</li><li>Audit time cards and perform batch processing.</li><li>Handle purchase orders, package logs, car logs, and coordinate maintenance.</li><li>Facilitate weekly staff meetings, preparing agenda and minutes.</li><li>Lead weekly RT staff/admin meetings.</li><li>Manage aging invoices and ensure timely collection of past due items.</li><li>Provide immediate feedback on accounts requiring special handling.</li><li>Adhere to departmental lunch and break schedules.</li><li>Assist in interviewing, onboarding, training, hiring, and managing HR needs including license renewals.</li><li>Coordinate equipment repairs with the <span style="color: rgb(8, 7, 7); background-color: none;">Senior</span> Clinician Team.</li><li>Manage computer login passwords and restart computers weekly.</li><li>Oversee staff emails, mailboxes, and perform daily HR and accounting checklists.</li><li>Send nightly recap and pending reports by 7 PM, followed by a 6:30 PM call.</li><li>Close the clinic securely and manage key holder responsibilities.</li></ul><h2>Essential Skills</h2><ul><li>Experience with QuickBooks Online.</li><li>Proficient in creating and processing invoices.</li><li>Strong billing and payroll experience.</li><li>Experience in scheduling staff.</li><li>Proficiency in Excel reporting.</li><li>HR experience including onboarding, recruitment, training, hiring, and firing.</li><li>Strong data entry and administrative support skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Customer service experience.</li><li>Additional experience in administrative support and data entry.</li></ul><h2>Work Environment</h2><p>This role is based on-site, Monday through Friday, from 9:30 AM to 6:30 PM, with occasional Saturday shifts if needed. Our team is mission-driven, dedicated to providing comprehensive rehabilitation services. You will work in a high-performance environment under the guidance of a Doctor of Physical Therapy, benefiting from a unique leadership model that offers diverse responsibilities and growth opportunities.</p>

<p><strong style="font-size: 12pt;">Position</strong></p><p><strong style="font-size: 12pt;">Overview</strong></p><p><span style="font-size: 12pt;">As</span></p><p><span style="font-size: 12pt;">an Office Services Manager, you will be responsible for overseeing daily</span></p><p><span style="font-size: 12pt;">operations at a designated client site, serving as the primary point of contact</span></p><p><span style="font-size: 12pt;">for internal stakeholders and external vendors. This role plays a critical part</span></p><p><span style="font-size: 12pt;">in enhancing employee experience, ensuring operational efficiency, and</span></p><p><span style="font-size: 12pt;">maintaining a safe and engaging workplace environment. You will collaborate</span></p><p><span style="font-size: 12pt;">closely with client Site Leaders, Real Estate Site Services (RESS) Regional</span></p><p><span style="font-size: 12pt;">Leads, Finance, and other departments to support strategic initiatives and</span></p><p><span style="font-size: 12pt;">day-to-day needs.</span></p><p><span style="font-size: 12pt;"> </span></p><p><strong style="font-size: 12pt;">Key</strong></p><p><strong style="font-size: 12pt;">Responsibilities</strong></p><ul><li><span style="font-size: 12pt;">Act as the primary liaison for site operations, supporting local Site Leaders, RESS Regional Lead, and employees.</span></li><li><span style="font-size: 12pt;">Manage all aspects of office services including reception, security, emergency planning, EHS, ergonomics, sustainability, food services, supplies, asset management, and more.</span></li><li><span style="font-size: 12pt;">Lead initiatives to improve employee experience through feedback channels, surveys, and site meetings.</span></li><li><span style="font-size: 12pt;">Partner with leadership to plan and execute site-level programs and improvements.</span></li><li><span style="font-size: 12pt;">Prepare and manage operational budgets, forecasts, and cost optimization strategies in collaboration with Finance and RESS.</span></li><li><span style="font-size: 12pt;">Oversee vendor contracts, insurance, and risk management, ensuring compliance with legal standards.</span></li><li><span style="font-size: 12pt;">Coordinate office moves, expansions, and facility upgrades (HVAC, electrical, plumbing).</span></li><li><span style="font-size: 12pt;">Manage seating assignments and occupancy planning using RESS tools and resources.</span></li><li><span style="font-size: 12pt;">Serve as the point of contact for property management and regulatory visits.</span></li><li><span style="font-size: 12pt;">Support corporate shipping, receiving, and global trade functions.</span></li><li><span style="font-size: 12pt;">Assist with onboarding, orientation, university relations, and recruitment coordination.</span></li><li><span style="font-size: 12pt;">Collaborate with IT to support telecommunications, videoconferencing, and site-specific tech needs.</span></li><li><span style="font-size: 12pt;">Organize and lead Global Citizenship initiatives including employee events and community engagement.</span></li></ul><p><strong style="font-size: 12pt;">Required</strong></p><p><strong style="font-size: 12pt;">Qualifications</strong></p><ul><li><span style="font-size: 12pt;">Experience: 4–5+ years in a related role; prior supervisory or shift management experience preferred.</span></li><li><span style="font-size: 12pt;">Education: High School Diploma or GED.</span></li><li><span style="font-size: 12pt;">Skills:</span></li><li><span style="font-size: 12pt;">Vendor management and contract oversight</span><ul><li><span style="font-size: 12pt;"> </span></li><li><span style="font-size: 12pt;">Strong interpersonal and communication abilities</span></li><li><span style="font-size: 12pt;">Advanced math skills (percentages, markups, discounts)</span></li><li><span style="font-size: 12pt;">Organizational and planning expertise</span></li><li><span style="font-size: 12pt;">Familiarity with operational processes and systems</span></li></ul></li></ul><p><span style="font-size: 12pt;"> </span></p><p><strong style="font-size: 12pt;">Preferred</strong></p><p><strong style="font-size: 12pt;">Skills</strong></p><ul><li><span style="font-size: 12pt;">Budgeting and financial reporting experience</span></li><li><span style="font-size: 12pt;">Customer-focused mindset with continuous improvement orientation</span></li><li><span style="font-size: 12pt;">Ability to tailor communication to diverse audiences</span></li><li><span style="font-size: 12pt;">Collaborative and team-oriented approach</span></li><li><span style="font-size: 12pt;">High-level organizational skills and curiosity-driven problem solving</span></li></ul><p><strong style="font-size: 12pt;">Technical</strong></p><p><strong style="font-size: 12pt;">Proficiency</strong></p><ul><li><span style="font-size: 12pt;">Software: Microsoft Office Suite (Word, Excel, Outlook – expert level)</span></li><li><span style="font-size: 12pt;">Systems: HVAC (training provided), Coupa Procurement Tool (training provided)</span></li></ul><p><span style="font-size: 12pt;"> </span></p>

Office Services Manager

<p><strong>Description</strong></p><p>Develop and implement production plans to maximize the use of the organization&#39;s resources and meet established production specifications and schedules; volume, cost, and wastage targets; and quality standards. </p><p>Use engineering plans, contracts, and production specifications to produce schedules and production plans and estimate the human resources, tools, and equipment needed to manufacture products. </p><p><strong><em>Monitor production activity and analyze production data so that the flow of materials is timed meet production requirements. </em></strong></p><p><strong><em>Adjust schedules to accommodate backlogs, design changes, and material or labor shortages. </em></strong></p><p><strong><em>Prepare work orders for production or purchase requests based on production schedules. </em></strong></p><p>Evaluate production specifications and plant capacity data to determine manufacturing processes and calculate machine and operator loads. </p><p><br></p><p>This is a one year contract position with a leading medical device company at their corporate headquarters. Weekly pay with full benefits offered. </p><p><br></p><p><strong>Experience Level</strong></p><p>Intermediate Level</p>

Operations Analyst- Production Planning

<p><strong>Description</strong></p><p>Operations experience in the cruise industry or experience in management and fleet movement will have an easy grasp on what our Operations Coordinators do. Quality control through the accurate reporting of data to suppliers – either confirming services or passenger numbers or through accurate information on manifests and emails. Control costs through managing confirmed services. Carries out responsibilities in accordance with the organization’s policies and applicable laws.</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>Education: bachelors degree is required</p><p>International travel experience either in personal life or for work</p><p>Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.</p><p><br></p><p>Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.</p><p>Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</p><p>Computer Skills: To perform this job successfully, an individual should have knowledge of and be proficient in: Database Software, Internet Software, Inventory Software, Project Management Software, Spreadsheet Software, Word Processing Software, Electronic Mail Software, In-house Reservation Software.</p><p>Operations experience required.</p><p>Knowledge of geography is helpful.</p><p>At least one year of experience required.</p><p>Ability to analyze the risk, benefit, and impact of decision on the present and future business environment prior to taking action.</p><p>Ability to look at situations from several points of view.</p><p>Advance spreadsheet and computer skills.</p><p>Ability to work with internal and external executives.</p><p>Demonstrable competence in team building, development of objectives and goals, and goal accomplishment.</p><p>Exceptionally strong leadership and management capabilities.</p><p>May require some travel on an as needed basis.</p><p><strong>Experience Level</strong></p><p>Entry Level</p><p><br></p><p>If interested: you can email your resume to rdegraw @astoncarter.com (no space between the w and the @)</p>

Operations Coordinator

<h1><strong>Job Title: Operations Coordinator</strong></h1><p><br></p><h2>Job Description</h2><p>As an Operations Coordinator, you will play a pivotal role in ensuring the quality and efficiency of logistics operations. You will execute tasks in line with company policies and standard operating procedures, contributing to the seamless flow of shipments and orders.</p><p><br></p><h2>Responsibilities</h2><ul><li>Create and activate orders and shipments, build and assign loads.</li><li>Schedule appointments and track and trace shipments.</li><li>Manage invoicing and update financial records.</li><li>Handle non-standardized activities related to carrier payments and T-checks.</li><li>Reject and cancel orders, update and resolve events.</li><li>Book and bounce loads, execute load builder profiles.</li><li>Monitor task boards and assigned email accounts for customer and carrier requests.</li><li>Document events using SOPs and experience, following escalation procedures as needed.</li><li>Ensure accuracy of load data in systems according to standards.</li><li>Follow through on customer or carrier requests to ensure satisfaction.</li><li>Perform additional duties as assigned based on team or country-specific requirements.</li></ul><h2>Essential Skills</h2><ul><li>High School diploma or GED.</li><li>Minimum 1 year of experience as an Associate Operations Coordinator.</li><li>Ability to work evenings and/or weekends.</li><li>Minimum two years’ experience in call center customer service or transportation/logistics.</li><li>Proficiency in Microsoft Office Suite.</li><li>Excellent communication, prioritization, and time management skills.</li><li>Attention to detail and system maintenance.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor’s degree from an accredited college or university.</li><li>Previous customer service experience in a call center or similar environment.</li><li>Values a diverse and inclusive work environment.</li></ul><h2>Work Environment</h2><p>The work environment consists of an on-site open cubicle setup. The company fosters a collaborative culture and diverse workforce, with a strong emphasis on inclusion and creativity.</p>

<h1><strong><u>We are hiring for an Operations Coordinator in Calabasas, CA ASAP! </u></strong></h1><h1><strong>**If you&#39;re interested, APPLY NOW and EMAIL your updated resume to sinfante @ astoncarter.com **</strong></h1><p><br></p><h2>Job Description</h2><p>The Operations Coordinator role offers an exciting opportunity for individuals with operations experience in the cruise industry or expertise in management and fleet movement. This position involves quality control through accurate reporting of data to suppliers, confirming services or passenger numbers, and managing costs through confirmed services. The role requires adherence to organizational policies and applicable laws.</p><p><br></p><h2>Responsibilities</h2><ul><li>Ensure quality control by accurately reporting data to suppliers.</li><li>Manage and confirm services to control costs.</li><li>Carry out responsibilities in accordance with organizational policies and applicable laws.</li><li>Collaborate with the Reservations Department to coordinate all land-related requests and activities.</li><li>Ensure all custom and special requests are handled efficiently.</li></ul><h2>Essential Skills</h2><ul><li>Operations experience is required.</li><li>Proficiency in Microsoft Office and advanced spreadsheet skills.</li><li>Problem management and vendor management skills.</li><li>Ability to analyze the risk, benefit, and impact of decisions on the present and future business environment.</li><li>Strong leadership and management capabilities.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>One year certificate from college or technical school, or three to six months related experience and/or training, or equivalent combination of education and experience.</li><li>Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.</li><li>Ability to write routine reports and correspondence.</li><li>Ability to speak effectively before groups of customers or employees of the organization.</li><li>Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference, and volume.</li><li>Ability to apply concepts of basic algebra and geometry.</li><li>Proficiency in Database Software, Internet Software, Inventory Software, Project Management Software, Spreadsheet Software, Word Processing Software, Electronic Mail Software, In-house Reservation Software.</li><li>Knowledge of geography is helpful.</li><li>Ability to look at situations from several points of view.</li><li>Demonstrable competence in team building, development of objectives and goals, and goal accomplishment.</li><li>May require some travel on an as-needed basis.</li></ul><h2>Work Environment</h2><p>The Operations Coordinator will work in the Operations department alongside a team of about 8-12 operations personnel. Regular collaboration with the Reservations Department (Group/FIT) is required to coordinate all land-related requests and activities. The work environment is dynamic and involves close interaction with various teams to ensure efficiency and quality service delivery.</p>

<h1 style="text-align: center;"><strong>Operations Onboarding Analyst</strong></h1><p><br></p><h2>Job Description</h2><p>The Operations Onboarding Analyst will serve as the primary point of contact for onboarding new private client relationships. This role involves coordinating account opening documentation and ensuring compliance with regulatory and internal requirements. The analyst will liaise with internal teams such as legal, compliance, and operations to facilitate smooth transitions and track onboarding progress, proactively communicating updates to stakeholders. Additionally, the role requires ensuring accurate data entry into CRM and portfolio management systems and identifying and escalating potential issues or delays in the onboarding process. The analyst will also contribute to process improvement initiatives to enhance client experience and operational efficiency.</p><p><br></p><h2>Responsibilities</h2><ul><li>Serve as the primary point of contact for onboarding new private client relationships.</li><li>Coordinate account opening documentation, ensuring compliance with regulatory and internal requirements.</li><li>Liaise with internal teams (legal, compliance, operations) to facilitate smooth transitions.</li><li>Track onboarding progress and proactively communicate updates to stakeholders.</li><li>Ensure accurate data entry into CRM and portfolio management systems.</li><li>Identify and escalate potential issues or delays in the onboarding process.</li><li>Contribute to process improvement initiatives to enhance client experience and operational efficiency.</li></ul><h2>Essential Skills</h2><ul><li>Degree in Finance, Business Administration, or related field.</li><li>0 - 1 years of experience in financial services, preferably in client onboarding, operations, or client service.</li><li>Strong attention to detail and organizational skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office Suite.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with CRM or portfolio management systems is a plus.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li></ul><h2>Work Environment</h2><p>The role is 100% on-site from 8:30 AM to 5 PM. </p>

Operations Onboarding Analyst

<p><strong>Description</strong></p><p><span style="font-size: 10.5pt;">This role will support and spearhead a new pilot site for new autonomous solutions and technologies for company operations. Amazing growth opportunity!</span></p><p><br></p><p><strong>Responsibility:</strong></p><p>· Transport orders from merchant to deployment site (Mileage will be reimbursed when traveling to different sites).</p><p>· Preparing orders. Pick, pack, and load orders as they arrive. (Mileage will be reimbursed when traveling to different sites)</p><p>· Managing Inventory: Unload inventory from cars and onto warehouse shelves. Managing out of stock items, selection and reordering.</p><p>· Ensure site processes run smoothly, efficiently and safely. You&#39;ll be responsible for maintaining and stocking site inventory.</p><p>· At deployment site, this person will be preparing items for delivery to customer</p><p>· Test, analyze, and implement new strategies for autonomous order fulfillment</p><p>· This person will be a key player in troubleshooting operational issues (with guidance from our engineering team) as they arise, as well as supporting on the ground with new feature testing</p><p>· Write accurate, detailed, and comprehensive daily notes</p><p>· Able to work independently supporting a San Francisco based team</p><p>· Ensure site processes run smoothly, efficiently and safely. You&#39;ll be responsible for maintaining and stocking site inventory.</p><p>· Delight customers: Provide our customers with the best possible experience on each and every order. You will be responsible for order accuracy and fulfilment speed.</p><p>· Site Organization. Clean and organize the site container.</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>· You are outgoing, diplomatic, self-motivated, self-starter</p><p>· Tech Savvy and have a strong passion for technology</p><p>· You are a “people person” and have experience in retail sales, customer service, hospitality, or food services industries</p><p>· You have a knack for building excitement and generating awareness.</p><p>· You have excellent written and verbal communication skills.</p><p>· You have a clean drivings record</p><p><br></p><p><strong>Location:</strong></p><p>You will travel between 3 Drone Nest locations (Your mileage will be reimbursed)</p><ul><li><span style="font-size: inherit;">4242 Gaylord Parkway, Frisco, Tx 75034</span></li><li><span style="font-size: inherit;">4800 South Hulen Street, Fort Worth, Tx 76132</span></li><li><span style="font-size: inherit;">2063 Town East Mall, Mesquite, TX 75150</span></li></ul><p><br></p><p><strong>Hours:</strong></p><p>Rostered anywhere between Monday - Sunday 11am-7pm. You will be given a schedule a week in advance! Weekends are required</p>

Operations Specialist

<h1><strong>Job Title: Operations Support</strong></h1><p><br></p><h2>Job Description</h2><p>The Operations Support position is an entry-level role responsible for ensuring flawless execution of the order process from placement to customer payment. This fast-paced role requires attention to detail, problem-solving, and customer service skills. The position focuses on removing roadblocks in automated order processes and involves tasks such as order planning, exception management, inventory management, payment resolution, and process improvement projects.</p><p><br></p><h2>Responsibilities</h2><ul><li>Leverage technology and processes to identify issues and collaborate with team members to remove roadblocks.</li><li>Build collaborative relationships with internal and external parties to meet informational, product pricing, and transportation needs.</li><li>Manage and plan order activities, ensuring accuracy in operating systems.</li><li>Coordinate order-related tasks such as shipment tracking, exception management, inventory reconciliation and forecasting, invoicing, and pricing.</li><li>Address exception orders through problem-solving, working with various partners to mitigate impacts.</li><li>Maintain item-level data in company systems, including pack sizes, pricing, and commodity descriptions.</li><li>Maintain contact with vendors to ensure continuous supply of goods.</li><li>Identify and mitigate service failures to minimize impact on customer deliveries.</li><li>Provide excellent customer service through proactive communication and prompt responses.</li><li>Communicate business operational status to the team.</li><li>Meet tactical and operational KPI targets.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>High school diploma or equivalent.</li><li>Ability to work a flexible schedule, including weekends.</li><li>Proficient in Microsoft Office Suite.</li><li>Developed customer service and problem-solving skills.</li><li>Strong attention to detail.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Process-oriented with a commitment to improving existing processes.</li><li>Strong written and verbal communication skills.</li><li>Ability to learn and explain policies and practices related to the job.</li><li>Ability to work effectively in a fast-paced environment.</li><li>Commitment to diversity and inclusion.</li></ul><h2>Work Environment</h2><p>The work environment consists of an on-site open cubicle setup. The company fosters a collaborative culture and diverse workforce, with a strong emphasis on inclusion and creativity.</p>

Operations Support

<h2><strong><u>We are hiring for a Manufacturing Order Entry Specialist in Torrance, CA ASAP! </u></strong></h2><h2><strong>**If you&#39;re interested, APPLY NOW and EMAIL your updated resume to sstaso @ actalentservices.com!**</strong></h2><p>** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! **</p><p><br></p><h2>Job Description</h2><p>As an Order Entry Specialist, you will play a crucial role in managing customer orders with precision and efficiency. You will ensure accuracy in pricing, shipping instructions, and quality clauses, while providing acknowledgments and notifications of any changes. Your coordination with various departments will expedite and track orders, ensuring a seamless customer experience.</p><p><br></p><h2>Responsibilities</h2><ul><li>Validate customer orders for accuracy in terms of pricing, conformance to minimum order requirements, shipping instructions, terms and conditions, and quality clauses.</li><li>Provide order acknowledgments and notifications of changes to customers.</li><li>Coordinate with different areas of the business to expedite and track orders effectively.</li><li>Ensure all relevant customer information is included in the sales order package.</li><li>Assist in resolving customer concerns, such as product complaints, late orders, and expedite requests.</li><li>Participate in bi-weekly Production Planning Meetings to communicate customer order status and identify issues or concerns.</li><li>Assist in other areas of the organization and identify improvements for order processes and accuracy.</li><li>Monitor customer portals for RFQ’s and POs as required.</li><li>Ensure customer service activities conform to relevant standards and specifications.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Spanish and English is beneficial.</li><li>Experience with ERP systems, particularly in shipping and order entry.</li><li>Minimum of 3 years of experience within a manufacturing environment.</li><li>Ability to thrive in a fast-paced environment with excellent communication and written skills.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and prioritize effectively.</li><li>Computer literacy in Microsoft Office products.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bilingual in English and Spanish is a plus.</li><li>Ability to identify and implement process improvements.</li></ul><h2>Work Environment</h2><p>Work in a small manufacturing environment located in Torrance, where collaboration and teamwork are highly valued. The atmosphere is fast-paced, requiring adaptability and a keen attention to detail. Dress code is business casual.</p>

Order Entry Specialist

Learn more about free job search tools, learning opportunities, and exclusive member events.

Discover CareerCircle

Access resources to advance your job search and career growth.

Tools & Training

Explore a wide range of job opportunities that match your skills and career goals.

Search Jobs

Create a professional resume that captures the attention of top employers with our easy-to-use tool.

Resume Builder

Prepare for your next interview with our expert tips and strategies.

Interview Prep

Discover in-depth profiles of leading employers to find your ideal workplace.

Search Companies

Develop in-demand skills with curated courses for today’s job market.

Courses

Access career resources and job postings anytime, anywhere with our app.

Mobile App

Source skilled talent and build your team.

Talent Acquisition

Access skilled talent ready to excel via our AI-driven platform, virtual events, and recruitment services.

CareerCircle TalentConnect

Transform your workforce and hiring practices with essential training and continuing education.

InclusiveU

Broaden your talent pool with dedicated support for individuals with disabilities.

Getting Hired Powered by CareerCircle

Mission aligned solutions supporting Non-Profit Organizations, Educational Institutions, Local Workforce Development Boards, and Learning Providers.

Upskilling & Job Advocacy

Upskilling solutions designed to empower members with in-demand skills training and ongoing support for successful certificate completion.

CareerReady

Job advocacy solutions to connect job seekers to inclusive employers through dedicated recruiting support.

CareerAdvocacy

Learn how we connect all communities with careers and build skilled talent pipelines.

About CareerCircle

Discover answers to common questions and gain insights into our goals and services.

Reach out to us for inquiries, support, or to learn more about our mission and services.

Contact

Explore our blog for latest news and trends for job seekers and employers.

Blog

Access our virtual career fairs, job seeker workshops, and employer focused webinars.

Events

Discover valuable resources to enhance your hiring strategy and drive organizational success.

Employer Resources

Get the latest news and updates on our mission, partnerships, and community impact.

Aston Carter Jobs

Browse Aston Carter Jobs

JOB SEEKERS

EMPLOYERS

COMMUNITY PARTNERS

ABOUT

RESOURCES