<h1><strong>Program Analyst</strong></h1><p><br></p><h2>Job Description</h2><p>As a Program Planning Scheduling Analyst, you will prepare, develop, and coordinate the integrated master plan and integrated master schedule to meet all program objectives. You will ensure that major projects and program schedules are horizontally and vertically integrated across various company functional groups, including finance, engineering, material, manufacturing, and quality. You will track plans and schedules, perform risk analysis, identify and resolve critical path and network logic conflicts. You will utilize Gantt, PERT, milestone charts, earned value management, and other project management techniques to gauge progress and identify performance variances, facilitating focus and intervention on critical areas.</p><p><br></p><h2>Responsibilities</h2><ul><li>Prepare, develop, and coordinate the integrated master plan and integrated master schedule to meet all program objectives.</li><li>Ensure major projects and program schedules and plans are horizontally and vertically integrated across company functional groups, including finance, engineering, material, manufacturing, and quality.</li><li>Track plans and schedules, perform risk analysis, and identify and resolve critical path and network logic conflicts.</li><li>Use Gantt, PERT, milestone charts, earned value management, and other project management techniques to gauge progress and identify performance variances.</li><li>Adhere to and guide the team through compliance with all Earned Value Reporting metrics such as the Integrated Program Management Report (IPMR) and other required metrics.</li><li>Perform and/or assist in schedule performance analyses and visibility reporting; assist in the preparation and submittal of monthly Contract Data Requirements Lists (CDRLs) such as IPMR.</li><li>Facilitate and support program monthly rhythm process utilizing Microsoft Project and Project Server, SAP/S4, wInsight, Milestone Professional, Tableau/PowerBI, and MS Excel/PowerPoint.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor&#39;s Degree with 5 years of experience in Program Planning or a Master&#39;s Degree with 3 years of related experience or High School Diploma/GED and 9 years of related experience in lieu of degree.</li><li>Experience with Earned Value Management (EVM).</li><li>Proficiency in Microsoft Office Suite and Microsoft Project.</li><li>Ability to work on site in Clearfield, UT daily.</li><li>Ability to transfer and maintain the final adjudicated government Secret Clearance, and any program access(es) required for the position within a reasonable period of time, as determined by the company.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Aerospace/Defense Industry experience.</li><li>Excel Macro/VBA Skills.</li><li>Experience in Deltek Cobra.</li><li>Experience in Deltek Acumen Risk.</li><li>DoD Secret clearance</li></ul><h2>Work Environment</h2><p>This position is onsite in Clearfield, UT and follows a 9x80 shift schedule (every other Friday off work) with working hours from 7:30am to 5:30pm. </p>

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Program Analyst

<h1><strong>Program Planning Scheduling Analyst</strong></h1><h2><strong>MUST HAVE</strong></h2><ul><li><strong><em>Bachelor&#39;s Degree with 5 years of experience in Program Planning or a Master&#39;s Degree with 3 years of related experience or High School Diploma/GED and 9 years of related experience in lieu of degree.</em></strong></li><li><strong><em>Experience with Earned Value Management (EVM).</em></strong></li><li><strong><em>Proficiency in Microsoft Office Suite and Microsoft Project.</em></strong></li><li><strong><em>Ability to work on site in Clearfield, UT daily.</em></strong></li><li><strong><em>Ability to transfer and maintain the final adjudicated government Secret Clearance, and any program access(es) required for the position within a reasonable period of time, as determined by the company.</em></strong></li><li><strong><em>Aerospace/Defense Industry experience.</em></strong></li><li><strong><em>Excel Macro/VBA Skills.</em></strong></li><li><strong><em>Experience in Deltek Cobra.</em></strong></li><li><strong><em>Experience in Deltek Acumen Risk.</em></strong></li></ul><h2>Job Description</h2><p>The Program Planning Scheduling Analyst prepares, develops, and coordinates the integrated master plan and integrated master schedule to meet all program objectives. The role ensures major projects and program schedules and plans are horizontally and vertically integrated across company functional groups, including finance, engineering, material, manufacturing, and quality. The analyst tracks plans and schedules, performs risk analysis, identifies and resolves critical path and network logic conflicts. Utilizes Gantt, PERT, milestone charts, earned value management, and other project management techniques to gauge progress and identify performance variances to facilitate focus and intervention on critical areas.</p><p><br></p><h2>Responsibilities</h2><ul><li>Prepare, develop, and coordinate the integrated master plan and integrated master schedule to meet all program objectives.</li><li>Ensure major projects and program schedules and plans are horizontally and vertically integrated across company functional groups including finance, engineering, material, manufacturing, and quality.</li><li>Track plans and schedules, perform risk analysis, identify and resolve critical path and network logic conflicts.</li><li>Use Gantt, PERT, milestone charts, earned value management, and other project management techniques to gauge progress and identify performance variances to facilitate focus and intervention on critical areas.</li><li>Adhere to and guide the team through compliance with all Earned Value Reporting metrics such as the person and DECM metrics.</li><li>Perform and/or assist in schedule performance analyses and visibility reporting; assist in the preparation and submittal of monthly CDRLs such as IPMR.</li><li>Facilitate and support program monthly rhythm process utilizing Microsoft Project and Project Server, SAP/S4, wInsight, Milestone Professional, Tableau/PowerBI, and MS Excel/PowerPoint.</li></ul><h2>Work Environment</h2><p>Onsite in Clearfield. 9x80 shift (every other Friday off work) 7:30am to 5:30pm.</p>

<h1><strong>Job Title: Program Finance Analyst</strong></h1><p><br></p><h2>Job Description</h2><p>As a Program Finance Analyst, you will work closely with Project Managers and team members to ensure accurate capture of actual costs each month. You will provide regular reporting and analysis against metrics such as utilization, open commitments, labor, and more. You will also offer financial support for bids and proposals, reviewing cost estimates, preparing pricing, and ensuring that all appropriate financial risks and opportunities are addressed. Additionally, you will support monthly close through timely analysis and maintenance of systems processes related to projects and costs, ensure project finance issues are managed and addressed promptly, and conduct variance analysis against original bids, current forecasts, and budgets.</p><p><br></p><h2>Responsibilities</h2><ul><li>Work with Project Managers and team members to ensure accurate capture of actual costs each month.</li><li>Provide regular reporting and analysis against metrics such as utilization, open commitments, labor, and more.</li><li>Offer financial support for bids and proposals, including reviewing cost estimates and preparing pricing.</li><li>Ensure appropriate financial risks and opportunities are addressed.</li><li>Support monthly close through timely analysis and maintenance of systems processes related to projects and costs.</li><li>Ensure project finance issues are managed and addressed promptly.</li><li>Challenge cross-functional teams to ensure robust financial information is prepared.</li><li>Conduct variance analysis against original bids, current forecasts, and budgets.</li><li>Assess the impact of risks and opportunities on overall business performance.</li><li>Identify opportunities and improve processes to ensure timely reporting of all project costs.</li><li>Design and implement internal reporting and dashboards to monitor and control project performance.</li></ul><h2>Essential Skills</h2><ul><li>Financial analysis</li><li>Financial reporting</li><li>Forecasting</li><li>Analysis</li><li>Budgeting</li><li>Variance analysis</li><li>Modeling</li><li>Financial planning and analysis</li><li>Excel pivot tables</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Deltek CostPoint</li><li>Experience with Epicor</li><li>Experience with Consolidation Tools</li><li>Multiple ERP experience</li></ul><h2>Work Environment</h2><p>The company offers a 9/80 work schedule, allowing you to leave at 12pm on Fridays after working 9 hours Monday through Thursday and 4 hours on Friday. The work culture is collaborative, with everyone helping out and working together to achieve the company&#39;s mission. Work events are also part of the company culture.</p>

Program Finance Analyst

<h1 style="font-weight: 700;">Job Title: Program Management Admin</h1><br><h2>Job Description</h2><p>We are currently seeking an experienced Area Manager to support our operations. The Area Manager will report to the Program Manager and serve as the company&#39;s management representative responsible for the successful execution of a ship repair work package. The role involves overseeing and managing the operational aspects of ongoing projects, serving as a liaison between project management and planning, the project team, and line management. The Area Manager reviews project statuses and budgets, manages schedules, prepares status reports, assesses project issues, and develops resolutions to meet productivity, quality, and client-satisfaction goals. In the absence of the Program Manager, the Area Manager will be the primary interface between the company, Ship&#39;s Company, and the contracting agency.</p><br><h2>Responsibilities</h2><ul><li>Oversee and manage the operational aspects of ongoing projects.</li><li>Serve as a liaison between project management, planning, the project team, and line management.</li><li>Review the status of projects and budgets.</li><li>Manage schedules and prepare status reports.</li><li>Assess project issues and develop resolutions to meet productivity, quality, and client-satisfaction goals.</li><li>Develop mechanisms for monitoring project progress and for intervention and problem solving with project managers, line managers, and clients.</li><li>Act as the primary interface between the company, Ship&#39;s Company, and the contracting agency in the absence of the Program Manager.</li></ul><h2>Essential Skills</h2><ul><li>Working knowledge of US Navy/MSC/Commercial Ships and their systems.</li><li>In-depth knowledge of ship repair and operation with a clear understanding of all types and phases of work.</li><li>Ability to read and interpret blueprints, technical manual references, and work specifications.</li><li>Full working knowledge of procedures and practices.</li><li>Excellent written and verbal communication skills.</li><li>Proficient with applicable SQMS Departmental Work Instructions and Procedures.</li><li>Familiarity with a variety of hand and power tools.</li><li>Proficient in the use of PCs and word processing, spreadsheet, presentation, desktop applications, and electronic mail programs.</li><li>US Citizenship is required.</li><li>Ability to acquire a DBIDS credential.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in structural and/or sheet metal work.</li><li>Experience in IPS building and maintenance.</li></ul><h2>Work Environment</h2><p>The work environment may expose you to fumes, irritants, laser light, toxic chemicals, and potential electrical shock in an industrial or shipboard setting. You may be required to gather data while observing rotating or operating machinery. The role involves frequent movement throughout the yard, including maneuvering, ascending, and descending stairs/ladders/ramps located inside various ships. The ability to move more than 40 lbs is required. You may also be exposed to rapid changes in microclimates, industrial processes, and other environmental factors while collecting data, providing direction, and observing the performance of task teams.</p><br>

Program Management Admin

<h1 style="text-align: center;"><strong>Project Cost Analyst</strong></h1><h2>Responsibilities</h2><ul><li>Coordinate project cost analysis and controls for team activities supporting Project Managers and other staff.</li><li>Oversee cost reporting for multiple projects and monitor project budgets to ensure accurate depiction of project costs.</li><li>Input budgets within corporate systems and provide ongoing forecast updates and variance analysis at program and project levels.</li><li>Track key performance indicators (KPIs) and collaborate with project teams to implement project management best practices.</li><li>Develop partnerships with internal and external customers and communicate effectively.</li><li>Create work orders and coordinate with external contractors and vendors to integrate them into the overall project budget and schedule.</li><li>Coordinate project meetings and support project documentation and planning.</li><li>Prepare forecasts of project spending, cash flows, and budget variance monitoring.</li><li>Assist with Sarbanes-Oxley (SOX) activities and provide input to annual budget capital forecasts and improvement requisitions.</li><li>Create project breakdown structures and perform estimate vs. actuals analysis.</li><li>Perform departmental organizational functions to ensure smooth project operations.</li><li>Assist in the contracting process, including bidding activities and cost analysis.</li><li>Communicate with project team resources and stakeholders on budgetary items.</li><li>Apply problem-solving skills to resolve technical problems and develop solution techniques.</li><li>Develop and compile measurable KPIs.</li><li>Collaborate with colleagues, vendors, and customers to resolve issues and implement action plans.</li><li>Adhere to project management organizational standards and assist in managing projects to those standards.</li><li>Coordinate work activities within the team or with external contractors as required.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of one year of qualified experience with a Bachelor&#39;s degree or three years of qualified experience with an Associate&#39;s degree.</li><li>Qualified degrees in Business, Construction Management, or Project Management from an accredited institution.</li><li>Utility-specific operations knowledge and experience.</li><li>Proficiency in cost tracking, analysis, forecasting, and project budgets.</li><li>Experience with accounting principles and project management.</li><li>Strong organizational and planning skills with attention to detail and accuracy.</li><li>Basic technical knowledge and effective communication skills.</li><li>Proficiency in Microsoft Office products including Word, Excel, Outlook, and PowerPoint.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Exposure to corporate accounting and project cost management systems.</li><li>Familiarity with construction environments, earned value management, and scheduling systems is preferred but not required.</li><li>Ability to manage time effectively and collaborate well with others.</li><li>Understanding and supporting company policies, values, and principles.</li><li>Strong customer service attitude and desire to meet internal and external customer needs.</li></ul><h2><br></h2>

Proj Cost Analyst

<h1 style="font-weight: 700;">Job Title: Project Accountant</h1><br><h2>Job Description</h2><p>We are seeking a diligent and proactive Project Accountant to manage the financial aspects of assigned projects, including budgeting, expense tracking, and financial reporting. This role requires collaboration with project managers to ensure financial objectives are met and deadlines are adhered to, as well as maintaining accurate financial records in compliance with company policies and accounting standards.</p><br><h2>Responsibilities</h2><ul><li>Create and track project budgets and costs.</li><li>Maintain precise financial records for project expenses, billing, and revenue recognition.</li><li>Collaborate with project managers to develop and oversee project budgets.</li><li>Prepare and submit client invoices according to project terms.</li><li>Monitor project cash flow and coordinate with the accounting team for timely payment processing.</li><li>Provide financial insights to support decision-making.</li><li>Participate in weekly client meetings to stay informed on project progress.</li></ul><h2>Essential Skills</h2><ul><li>At least 2 years of experience in project accounting, including accounts payable and receivable.</li><li>Strong attention to detail and self-starting mentality.</li><li>Client-facing experience and ability to interact with project managers.</li><li>Proficiency in accounting, project accounting, financial accounting, and ERP systems.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>BS Degree in Accounting, Finance, Business Management, or related field.</li><li>Familiarity with general financial and cost accounting principles.</li><li>Ability to follow generally accepted accounting principles (GAAP).</li><li>Skilled in using accounting software and Microsoft Office Suite.</li><li>Strong organizational skills and excellent written and verbal communication abilities.</li></ul><h2>Work Environment</h2><p>This position requires working on-site 4 days a week in Washington, DC, with 1 day remote. You will be the sole accountant at the site, coordinating extensively with construction project managers and assistant project managers. The team culture is very positive, embracing a &#39;work hard, play hard&#39; ethos.</p><br>

Project Accountant

<h1><strong>(Fully On-Site) Project Accountant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented and experienced Project Accountant to join our team. The ideal candidate will be responsible for establishing billing formats for client approval, preparing billings in conformance with contract terms, inputting invoice information into the accounting system, and extracting and analyzing project costs. This role requires strong analytical skills, attention to detail, and the ability to work effectively with various teams and stakeholders within the construction industry.</p><p><br></p><h2>Responsibilities</h2><ul><li>Establish the billing format for client approval and prepare billings in conformance with contract terms and conditions.</li><li>Input invoice information into the accounting system.</li><li>Extract and analyze project costs across categories such as labor, materials, and overhead, and verify accuracy with the Project Management team.</li><li>Compile backup for billing documents.</li><li>Assist the Project Management Team with accurate forecasting of estimates and monthly billing accruals based on historical data and other factors.</li><li>Assist the pre-construction team in analyzing historical data to produce accurate estimates for Fee + General Contractor bids.</li><li>Assist with project audits.</li><li>Develop and maintain positive working relationships with the construction project team(s) and stakeholders.</li><li>Generate and provide Certificates of Insurance (COIs) to clients or other third parties as needed.</li><li>Utilize the system to track and manage all customer COIs and renewal dates, ensuring timely follow-up for expiring policies.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>2+ years of experience in Project Accounting, with experience in a large ERP system (Viewpoint preferred).</li><li>Mid to advanced level Excel skills, including Vlookup, Pivot Tables, Sorting, and Grouping.</li><li>Experience handling large volumes of data (e.g., 50,000 rows of Excel data).</li><li>Proficiency in GMP (Guaranteed Maximum Price) Cost-Plus Billing.</li><li>General ledger and reconciliation skills.</li><li>Proficiency in Microsoft Office and construction accounting.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Understanding of Cost Plus and/or Guaranteed Maximum Price (GMP) contracts.</li><li>Strong analytical and problem-solving skills.</li><li>Excellent communication skills for effective collaboration with project teams and stakeholders.</li><li>Attention to detail and accuracy.</li><li>Proficiency in accounting software (Viewpoint experience a plus).</li><li>Ability to prioritize tasks and meet deadlines.</li><li>High degree of confidentiality while maintaining various employment records and other sensitive information.</li><li>Ability to work independently and as part of a team.</li><li>Bachelor’s degree in accounting or finance (or equivalent).</li><li>3-5 years of experience in the construction industry.</li><li>Experience working with critical deadlines.</li></ul><h2>Work Environment</h2><p>The role operates Monday to Friday, 7 AM to 4 PM, in an office setting. Some hybrid flexibility may be available after 9-12 months in the role. The company culture is supportive and engaging, with long-term employees and a variety of fun employee programs such as escape rooms, axe throwing, walks, and community involvement.</p><p><br></p>

<p>We are seeking a detail-oriented and experienced Project Accountant to join our team. The ideal candidate will be responsible for establishing billing formats for client approval, preparing billings in conformance with contract terms, inputting invoice information into the accounting system, and extracting and analyzing project costs. This role requires strong analytical skills, attention to detail, and the ability to work effectively with various teams and stakeholders within the construction industry.</p><p><br></p><h2>Responsibilities</h2><ul><li>Establish the billing format for client approval and prepare billings in conformance with contract terms and conditions.</li><li>Input invoice information into the accounting system.</li><li>Extract and analyze project costs across categories such as labor, materials, and overhead, and verify accuracy with the Project Management team.</li><li>Compile backup for billing documents.</li><li>Assist the Project Management Team with accurate forecasting of estimates and monthly billing accruals based on historical data and other factors.</li><li>Assist the pre-construction team in analyzing historical data to produce accurate estimates for Fee + General Contractor bids.</li><li>Assist with project audits.</li><li>Develop and maintain positive working relationships with the construction project team(s) and stakeholders.</li><li>Generate and provide Certificates of Insurance (COIs) to clients or other third parties as needed.</li><li>Utilize the system to track and manage all customer COIs and renewal dates, ensuring timely follow-up for expiring policies.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>2+ years of experience in Project Accounting, with experience in a large ERP system (Viewpoint preferred).</li><li>Mid to advanced level Excel skills, including Vlookup, Pivot Tables, Sorting, and Grouping.</li><li>Experience handling large volumes of data (e.g., 50,000 rows of Excel data).</li><li>Proficiency in GMP (Guaranteed Maximum Price) Cost-Plus Billing.</li><li>General ledger and reconciliation skills.</li><li>Proficiency in Microsoft Office and construction accounting.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Understanding of Cost Plus and/or Guaranteed Maximum Price (GMP) contracts.</li><li>Strong analytical and problem-solving skills.</li><li>Excellent communication skills for effective collaboration with project teams and stakeholders.</li><li>Attention to detail and accuracy.</li><li>Proficiency in accounting software (Viewpoint experience a plus).</li><li>Ability to prioritize tasks and meet deadlines.</li><li>High degree of confidentiality while maintaining various employment records and other sensitive information.</li><li>Ability to work independently and as part of a team.</li><li>Bachelor’s degree in accounting or finance (or equivalent).</li><li>3-5 years of experience in the construction industry.</li><li>Experience working with critical deadlines.</li></ul>

<p>Job Summary: We are seeking a detail-oriented and analytical Project Accountant to join our manufacturing team. The ideal candidate will be responsible for conducting variance analysis, identifying root causes of financial discrepancies, and providing actionable insights to improve financial performance. This role requires a strong understanding of accounting principles, excellent analytical skills, and the ability to work collaboratively with cross-functional teams.</p><p>Key Responsibilities:</p><ul><li>Variance Analysis: Analyze budget vs. actual financial performance, identify significant variances, and provide detailed explanations for discrepancies.</li><li>Root Cause Analysis: Investigate the underlying causes of financial variances and recommend corrective actions to management.</li><li>Financial Reporting: Prepare and present accurate financial reports, including project cost reports, forecasts, and variance analysis summaries.</li><li>Budgeting and Forecasting: Assist in the preparation of project budgets and forecasts, ensuring alignment with overall company financial goals.</li><li>Cost Control: Monitor project expenditures, ensuring compliance with budgetary constraints and identifying opportunities for cost savings.</li><li>Collaboration: Work closely with project managers, operations, and other departments to gather relevant data and ensure accurate financial reporting.</li><li>Compliance: Ensure adherence to company policies, accounting standards, and regulatory requirements.</li><li>Continuous Improvement: Identify and implement process improvements to enhance the efficiency and accuracy of financial reporting and analysis.</li></ul><p>Qualifications:</p><ul><li>Education: Bachelor&#39;s degree in Accounting, Finance, or a related field. CPA or CMA certification is a plus.</li><li>Experience: Minimum of 2-5 years of experience in accounting, preferably in a manufacturing environment.</li><li>Skills:<ul><li>Strong analytical and problem-solving skills.</li><li>Proficiency in accounting software and Microsoft Excel.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and high level of accuracy.</li></ul></li></ul><p><br></p>

<h1><strong>Job Title: Project/Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking an organized and detail-oriented ProjectAdministrative Assistant to support our project management team. The candidate will play a crucial role in ensuring the smooth operation and timely completion of various projects by providing accurate data entry, document processing, and project coordination.</p><p><br></p><h2>Responsibilities</h2><ul><li>Provide Estimators with an approximate date for when a project will be detailed and handed over to the PM team.</li><li>Track sold projects and add them to the Detailing Timeline using Google Sheets.</li><li>Continuously monitor projects on the Detailing Timeline until completion.</li><li>Set up projects and perform data entry tasks.</li><li>Review project information and BI Bid details.</li><li>Transfer relevant documents from the estimate side to the project side, organizing them into appropriate folders.</li><li>Add bookmarks to plans and specifications to enhance manageability using PDF-XChange.</li><li>Update Comsense with all pertinent job and shipping information.</li><li>Review plans to enter all TO/FROM locations into Comsense.</li><li>Learn and execute bulk and unbulk processes for projects as needed.</li><li>Record meeting minutes when applicable.</li><li>Update detailing department spreadsheets as directed by the department manager.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support</li><li>Data entry</li><li>Detailing</li><li>Google Sheets</li><li>Excel data entry</li><li>Project administration</li><li>Construction administration</li><li>Organizational and planning skills</li><li>Attention to detail</li><li>Excel/Google Sheets</li><li>Document processing</li><li>Microsoft Office</li><li>Project documentation</li><li>Project setup</li><li>Project coordinating</li><li>Commercial project management</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Proficiency in Google Suite</li><li>Excel experience: sorting, equations, formulas</li><li>Functional and working knowledge of computers in general</li><li>Excellent oral communication skills</li><li>Positive interpersonal skills</li><li>Strong organizational skills</li><li>Self-motivated and proactive</li><li>Detail-oriented</li><li>Experience with PDF-XChange</li><li>Blueprint reading/specs knowledge</li></ul><h2>Work Environment</h2><p>This role is onsite, Monday through Friday, from 8:00 am to 4:30 pm with flexibility.</p>

Project Assistant

<h1 style="font-weight: 700;">Job Title: Project Biller</h1><br><h2>Job Description</h2><p>We are seeking a detail-oriented Project Biller to join our team. In this role, you will manage project billing and contract administration for large construction projects. You will work closely with branch management and the legal department to ensure compliance and accuracy in all contractual agreements.</p><br><h2>Responsibilities</h2><ul><li>Prepare purchase agreements, subcontracts, and other contracts as required.</li><li>Monitor the status of all pending contracts and organize and track all fully executed agreements.</li><li>Handle AP invoicing and purchase orders.</li><li>Collect insurance requirements, release of liens, and other qualifying documents needed for compliance with vendors and customers.</li><li>Analyze proposed changes to terms and conditions and coordinate approval by branch management and the legal department.</li><li>Enter and commit all purchase agreements, budgets, subcontracts, and vendor contacts into the system.</li><li>Handle project accounting administration for large construction projects and update financial records.</li><li>Review and update large sets of data and analyze the data.</li></ul><h2>Essential Skills</h2><ul><li>Experience in accounting, billing, accounts receivable, and Excel.</li><li>Experience in construction contracts and project administration.</li><li>Familiarity with purchase orders and subcontractor agreements.</li><li>Project Accounting experience is a plus.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Construction/Project Accounting experience.</li><li>High School Diploma/GED required, Bachelor&#39;s degree preferred.</li><li>Must be familiar with purchase orders, schedule values, and subcontractor agreements.</li></ul><h2>Work Environment</h2><p>This position is based on-site with standard working hours of 8-5. The work environment is family-oriented with a close-knit team, providing an excellent opportunity to join one of the top construction companies in Tampa.</p><br>

Project Biller

<h2><strong>Project Biller | Tampa, FL</strong></h2><p><br></p><p>We are seeking a detail-oriented Project Biller to join our team. In this role, you will manage project billing and contract administration for large construction projects. You will work closely with branch management and the legal department to ensure compliance and accuracy in all contractual agreements.</p><p><br></p><h2>Responsibilities</h2><ul><li>Prepare purchase agreements, subcontracts, and other contracts as required.</li><li>Monitor the status of all pending contracts and organize and track all fully executed agreements.</li><li>Handle AP invoicing and purchase orders.</li><li>Collect insurance requirements, release of liens, and other qualifying documents needed for compliance with vendors and customers.</li><li>Analyze proposed changes to terms and conditions and coordinate approval by branch management and the legal department.</li><li>Enter and commit all purchase agreements, budgets, subcontracts, and vendor contacts into the system.</li><li>Handle project accounting administration for large construction projects and update financial records.</li><li>Review and update large sets of data and analyze the data.</li></ul><h2>Essential Skills</h2><ul><li>Experience in accounting, billing, accounts receivable, and Excel.</li><li>Experience in construction contracts and project administration.</li><li>Familiarity with purchase orders and subcontractor agreements.</li><li>Project Accounting experience is a plus.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Construction/Project Accounting experience.</li><li>High School Diploma/GED required, Bachelor&#39;s degree preferred.</li><li>Must be familiar with purchase orders, schedule values, and subcontractor agreements.</li></ul><h2>Work Environment</h2><ul><li>This position is based on-site with standard working hours of 8-5. </li><li>The work environment is family-oriented with a close-knit team, providing an excellent opportunity to join one of the top construction companies in Tampa.</li></ul>

<h1><strong>Job Title: Project Billing Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>Prepare and issue accurate invoices to clients based on project milestones and contract terms. Review and verify billing data, including project costs, time sheets, and expense reports. Monitor accounts receivable and follow up on outstanding invoices. Resolve billing discrepancies and respond to client inquiries in a timely manner. Collaborate with project managers and other departments to ensure accurate and timely billing. Maintain and update billing records and client information in the accounting system. Generate and analyze billing reports to identify trends and areas for improvement. Assist with month-end and year-end closing processes. Ensure compliance with company policies and industry regulations.</p><p><br></p><h2>Responsibilities</h2><ul><li>Prepare and issue accurate invoices to clients based on project milestones and contract terms.</li><li>Review and verify billing data, including project costs, time sheets, and expense reports.</li><li>Monitor accounts receivable and follow up on outstanding invoices.</li><li>Resolve billing discrepancies and respond to client inquiries in a timely manner.</li><li>Collaborate with project managers and other departments to ensure accurate and timely billing.</li><li>Maintain and update billing records and client information in the accounting system.</li><li>Generate and analyze billing reports to identify trends and areas for improvement.</li><li>Assist with month-end and year-end closing processes.</li><li>Ensure compliance with company policies and industry regulations.</li></ul><h2>Essential Skills</h2><ul><li>Proven experience as a Billing Specialist or in a similar role, preferably in the engineering or construction industry.</li><li>Strong understanding of billing processes and accounting principles.</li><li>Must have Microsoft Dynamics Experience.</li><li>Excellent attention to detail and organizational skills.</li><li>Strong communication and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li><li>2+ years of billing experience.</li><li>2+ years of experience creating invoices with an understanding from an A/P and A/R perspective.</li><li>1+ years of change orders experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience within the AEC Industry (architecture, engineering, or construction).</li></ul><h2>Work Environment</h2><p>100% remote.</p>

Project Billing Specialist

<p>My client, a reputable company in Fort Meyers, FL, is hiring for a <strong>Project Coordinator</strong> with <strong>competitive pay and growth opportunity</strong>!</p><p><br></p><p><strong><u>Job Description:</u></strong></p><ul><li>Build relationships with and provide outstanding customer service to homeowners</li><li>Work with team members to move the homeowner’s project through the process</li><li>Respond to customer inquiries &amp; requests</li><li>Work with sales team to resolve any paperwork issues, change orders, and monitor on-hold projects and jobs in progress</li><li>Send post-installation survey and assist in resolving post-installation issues</li><li>Data entry</li></ul><p><strong><u>Qualifications to Apply:</u></strong></p><ul><li>High school diploma or equivalent</li><li>1+ year of customer service experience</li><li>Strong communication and time management skills</li><li>Strong competence in Microsoft Office suite</li><li>High attention to detail</li><li>Excellent interpersonal skills and the ability to organize simultaneous tasks</li><li>Organized</li></ul><p><b>APPLY NOW!!!!</b></p>

Project Coordinator

<h1><strong>Project Estimator </strong></h1><p><br></p><h2>Job Description</h2><p>Assist in negotiating contracts and securing new business opportunities. Stay current with industry trends, regulations, and best practices. Support office staff in the project life cycle, assist with estimating, work with customers, invoicing, and ensure on-time payments.</p><p><br></p><h2>Responsibilities</h2><ul><li>Negotiate contracts and secure new business opportunities.</li><li>Stay current with industry trends, regulations, and best practices.</li><li>Support office staff throughout the project life cycle.</li><li>Assist with estimating project costs.</li><li>Work directly with customers to address their needs.</li><li>Manage project invoicing and ensure timely payments.</li></ul><h2>Essential Skills</h2><ul><li>Project coordination</li><li>Construction</li><li>Excavation</li><li>Construction administration</li><li>Bid coordination</li><li>Accounts payable</li><li>Project invoicing</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>3+ years construction experience</li><li>Experience in a &#39;jack of all trades&#39; role</li><li>Strong team mentality</li><li>Experience in project management, administration, and change orders</li><li>Desire to learn and gain new skills</li><li>Strong attitude and willingness to be tested during the interview process</li></ul><h2>Work Environment</h2><p>Onsite. Growing company with a great office environment, including a big office space, full-size kitchen, and cozy atmosphere. Ideal for someone newer in their career looking to gain experience in several areas of the business.</p>

<h1 style="font-weight: 700;">Job Title: Project Coordinator</h1><br><h2>Job Description</h2><p>Join our dynamic team in Fort Myers, Southwest Florida, as a Project Coordinator. This role involves providing exceptional customer service to homeowners by acting as their single point of contact and collaborating with the sales team to ensure a smooth and customized communication process.</p><br><h2>Responsibilities</h2><ul><li>Build relationships with and provide outstanding customer service to homeowners.</li><li>Coordinate with team members to progress the homeowner’s project through the various stages.</li><li>Respond to customer inquiries and requests efficiently.</li><li>Collaborate with the sales team to resolve paperwork issues, manage change orders, and monitor on-hold projects and jobs in progress.</li><li>Send post-installation surveys and assist in resolving any post-installation issues.</li><li>Perform data entry tasks accurately.</li></ul><h2>Essential Skills</h2><ul><li>High school diploma or equivalent.</li><li>1+ year of customer service experience.</li><li>Strong communication and time management skills.</li><li>Proficiency in Microsoft Office suite.</li><li>High attention to detail.</li><li>Excellent interpersonal skills and the ability to organize simultaneous tasks.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Organized.</li><li>Experience in project coordination and administrative support.</li><li>Ability to work collaboratively with a team.</li></ul><h2>Work Environment</h2><p>This is a full onsite role at a 55-person location, with 7 office staff members. You will work closely with the install project manager, design consultant, order entry processor, and the production team in MN. All orders are manufactured, installed, and warrantied through RBA. The working hours are Monday to Friday, 8:00 am to 4:30 pm or 8:30 am to 5:00 pm. This position offers the opportunity for growth over the next five years, with potential openings for supervisor and manager roles. It is a temp-to-hire role with profit-sharing and an incentive plan available if the position becomes permanent.</p><br>

<h1><strong>AR Coordinator (3 month contract)</strong></h1><p><br></p><h2>Job Description</h2><p>This position involves working in Excel to input and update information for outstanding projects. The role requires effective communication with individuals from multiple regions and demands strong organizational skills, attention to detail, and intentional communication. The Coordinator will provide accounting support to project managers from project inception to completion.</p><p><br></p><h2>Responsibilities</h2><ul><li>Prepare accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms, and conditions, and contract provisions.</li><li>Submit packets to customers by the specified due dates, upload them into relevant portals as needed, and post to the ERP system.</li><li>Maintain and update the ERP system with budgets, contracts, billing, and project information as directed by project managers.</li><li>Manage compliance items such as Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs (when applicable), bonds, Project Preliminary Notices, and UCC Filings.</li><li>Assist in resolving customer billing disputes and compliance issues.</li><li>Cultivate strong and cooperative working relationships with internal and external customers that reflect and support the Company’s core values and meet or exceed customer expectations.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in accounting, accounts payable, and accounts receivable.</li><li>Strong skills in Excel.</li><li>Excellent attention to detail and communication abilities.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School diploma or equivalent.</li><li>Associate degree or equivalent work experience in business administration, accounting, or a related field is preferred.</li><li>Minimum of 2+ years of work experience in accounting, business management, or the construction industry.</li><li>Experience and proficiency with database, spreadsheet, accounting, and billing software and systems.</li><li>Expertise in Microsoft Office software applications, specifically Excel.</li></ul>

Project Finance Coordinator

<h1><strong>Job Title: Project Manager</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented and experienced Project Manager to oversee large commercial flooring projects. The ideal candidate will be responsible for managing all aspects of the project lifecycle, ensuring quality assurance, safety, and profitability. This role involves coordinating with various stakeholders, maintaining accurate project reports, and ensuring timely invoicing and material procurement.</p><p><br></p><h2>Responsibilities</h2><ul><li>Attend project hand-off meetings from sales and agree on the estimated budget.</li><li>Maintain accurate monthly project profitability reports and track progress.</li><li>Review contracts for scope, inclusions/exclusions (excluding contract signing).</li><li>Review submittal lists and shop drawings for accuracy and completeness.</li><li>Ensure material lists are complete (&quot;full kit&quot;).</li><li>Manage ASIs, RFIs, CCDs, and all required reporting.</li><li>Update SOV percentages for timely invoicing each month.</li><li>Produce and manage change orders.</li><li>Oversee BIP buyout and management; coordinate field supervision.</li><li>Create in-house installer budgets, work orders, and track progress.</li><li>Attend on-site meetings.</li><li>Manage project schedules and update task management software.</li><li>Review material budgets and approve material procurement and delivery arrangements.</li><li>Conduct site safety and hazard assessments.</li><li>Coordinate testing and review results prior to installations.</li><li>Review and approve subcontractor invoicing; resolve invoice discrepancies.</li><li>Follow up on overdue payments (90+ days).</li><li>Coordinate in-house labor schedules and perform a weekly 6-week look-ahead for resource availability.</li><li>Schedule weekly local pick-ups during scheduling meetings.</li><li>Update the master construction schedule.</li><li>Prepare installer packets for BIPs and BF in-house crew (operation hours: 7 am - 5 pm).</li><li>Ensure quality assurance, safety, and profitability of projects.</li><li>Negotiate with clients and subcontractors.</li><li>Exhibit strong interpersonal skills.</li><li>Manage accounting tasks related to AR &amp; AP, including collecting payments over 60 days.</li><li> Maintain a clean driving record.</li></ul><h2>Essential Skills</h2><ul><li>4-6 years of experience in project management, construction management, and commercial construction.</li><li>Proficiency in Exepron, Reportex, and Measure Square.</li><li>Experience with large commercial flooring projects.</li><li>Strong estimation, negotiation, and safety management skills.</li><li>Team player mentality with an all-hands-on-deck approach.</li><li>Ability to manage large construction floor installations.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with a large commercial flooring company managing projects with $500k - $1,000,000+ in revenue.</li><li>Willingness to join a growing company with a niche business line.</li><li>Familiarity with task management software.</li><li>Site safety and hazard assessment experience.</li><li>Ability to travel within WA (up to 4 hours travel time).</li><li>Ability to work 80% in the office and 20% on the road.</li><li>Clean driving record.</li></ul><h2>Work Environment</h2><p>The role requires working 80% in the office and 20% travel, with travel all over WA except Spokane. Initial 60 days will be in the PO, then move to the Seattle branch to support. The worksite address is 3250 Airport Way South, Ste 217, Seattle, WA. Work hours are Monday - Friday, 7am - 5pm, with a professional dress code (Business Casual). Benefits include 100% individual healthcare insurance coverage, prorated vacation, quarterly team bonuses, and a company vehicle. Performance reviews will be held annually, with a 90-day onboarding program and an introductory performance review.</p>

Project Manager

<h1><strong><em>Job Title</em></strong></h1><h1><em>Project Manager</em></h1><p><br></p><h2><em>Job Description</em></h2><p><em>We are seeking a highly motivated and experienced Project Manager to ensure daily work schedules are adhered to, identify bottlenecks, and make recommendations for improvement. The ideal candidate will provide feedback on workload levels and ensure all work is performed safely while driving accountability and talent planning across the manufacturing organization.</em></p><p><br></p><h2><em>Responsibilities</em></h2><ul><li>Ensure daily work schedules are adhered to and manage exceptions.</li><li>Identify bottlenecks and recommend opportunities for improvement.</li><li>Provide feedback to the master scheduler on workload levels, types, and available capacity.</li><li>Ensure daily work is performed safely and all employees adhere to the safety policy.</li><li>Drive accountability in all facets of operations.</li><li>Drive talent planning and 1:1 development with direct reports across the manufacturing organization.</li><li>Ensure on-time delivery, provide job status updates, and estimate completion dates.</li><li>Provide verbal reminders to employees about work policies, start times, safety, work behavior, and values.</li><li>Recognize and reward employees for outstanding performance or ideas.</li><li>Identify training gaps and recommend development training for shop employees.</li><li>Manage daily manufacturing operations and identify resources needed for successful fabrication.</li><li>Manage daily equipment and machinery needs, including new, replacement, maintenance, repairs, and supplies.</li><li>Lead and guide the supervisory leadership team.</li><li>Prepare, analyze, and issue production and performance reports.</li><li>Control costs to achieve company budget goals.</li><li>Manage, lead, and guide safety policies and the safety committee.</li></ul><h2><em>Skills and Qualifications Required</em></h2><ul><li>3+ years of experience in managing production operations with knowledge of manufacturing and employment regulations, policies, practices, and procedures.</li><li>3+ years of supervisory experience in a manufacturing setting.</li><li>1+ years of experience working on military projects is preferred.</li><li>Knowledge of metals and raw materials along with an understanding of production processes, quality control, and manufacturing costs.</li><li>Proven ability to unify multiple departments and personnel to achieve required goals and tasks.</li><li>Familiarity with regulatory requirements for operating plants.</li><li>Knowledge of industry principles such as lean manufacturing and six sigma methodologies is preferred.</li></ul>

<h1><strong>Job Title: Project Manager - in Seattle, WA - Relocation Assistance Available</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Project Manager with a strong <span style="color: rgb(8, 7, 7); background-color: none;">background</span> in construction management, particularly in large commercial flooring projects. This role requires an individual with excellent project coordination skills, a keen eye for detail, and the ability to manage multiple tasks simultaneously.</p><p><br></p><h2>Responsibilities</h2><ul><li>Attend project hand-off meetings from sales and agree on estimated budget.</li><li>Maintain accurate monthly project profitability reports and track progress.</li><li>Review contracts for scope, inclusions/exclusions (excluding contract signing).</li><li>Review submittal lists and shop drawings for accuracy and completeness.</li><li>Ensure material lists are complete (&quot;full kit&quot;).</li><li>Manage ASIs, RFIs, CCDs, and all required reporting.</li><li>Update SOV percentages for timely invoicing each month.</li><li>Produce and manage change orders.</li><li>Oversee BIP buyout and management; coordinate field supervision.</li><li>Create in-house installer budgets, work orders, and track progress.</li><li>Attend on-site meetings.</li><li>Manage project schedules and update task management software.</li><li>Review material budgets and approve material procurement and delivery arrangements.</li><li>Conduct site safety and hazard assessments.</li><li>Coordinate testing and review results prior to installations.</li><li>Review and approve subcontractor invoicing; resolve invoice discrepancies.</li><li>Follow up on overdue payments (90+ days).</li><li>Coordinate in-house labor schedules and perform weekly 6-week look-ahead for resource availability.</li><li>Schedule weekly local pick-ups during scheduling meetings.</li><li>Update master construction schedule.</li><li>Prepare installer packets for BIPs and BF in-house crew.</li><li>Ensure quality assurance, safety, and profitability of projects.</li><li>Negotiate with clients and subcontractors.</li><li>Exhibit strong interpersonal skills.</li><li>Manage accounting tasks related to AR &amp; AP, including collecting payments over 60 days.</li><li>Pass <span style="color: rgb(8, 7, 7); background-color: none;">background</span> check, drug test, and maintain a clean driving record.</li></ul><h2>Essential Skills</h2><ul><li>4-6 years of experience in project management.</li><li>Construction management experience.</li><li>Experience with large commercial flooring projects.</li><li>Proficiency in Exepron, Reportex, and Measure Square.</li><li>Strong estimation and negotiation skills.</li><li>Safety management experience.</li><li>Team player mentality.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience managing projects with $500k - $1,000,000+ in revenue.</li><li>Willingness to join a growing company with a niche business line.</li><li>Ability to manage large construction floor installations.</li><li>Willingness to travel within WA (up to 4 hours travel time).</li><li>Ability to work 80% in the office and 20% on the road.</li><li>Familiarity with task management software.</li><li>Site safety and hazard assessment experience.</li><li>Clean driving record.</li></ul><h2>Work Environment</h2><p>This position requires working 80% in the office and 20% on the road, traveling all over WA except Spokane. Initially, you will work 60 days in the Portland, OR, then move to the Seattle branch. The worksite address is in Seattle, WA. Working hours are Monday - Friday, 7am - 5pm. A professional dress code (Business Casual) is required. Healthcare insurance is provided with 100% individual coverage. You will receive prorated vacation in the first year and two weeks annually thereafter, with no rollover. A quarterly team bonus of $1,000 is available if the company meets its gross profit goal for that quarter, paid out on the 30th of the following month. A company vehicle will be provided for this position.</p>

<p><strong>[Description]</strong></p><p><br></p><p>A flooring construction company in Seattle, WA is currently hiring for a Project Manager. This position requires a project manager who has experience working in a larger commercial flooring company and history of managing projects with $500k - $1,000,000+ in revenue. This position requires 20% of travel all around Washington State. This position will also require working in the Oregon office for 60 days for training until moving to the Seattle, WA branch.</p><p><br></p><p><strong>Pay: </strong>$90k - $160k/yr. (All depending on relevant job titles, size of commercial flooring projects managed, flooring company work experience...etc.) </p><p><strong>Schedule: </strong>(7:00 AM - 5:00 PM PST; Standard M-F Morning Shift; 80% Onsite / 20% Travel)</p><p><strong>Location: </strong>Seattle, WA (Airport Way) - Training in Oregon for 60 days prior to transitioning to the Seattle, WA branch.</p><p><br></p><p><strong>[Responsibilities]</strong></p><p><br></p><ul><li>Attend project hand-off meetings from sales and agree on the estimated budget.</li><li>Maintain accurate monthly project profitability reports and track progress.</li><li>Review contracts for scope, inclusions/exclusions (excluding contract signing).</li><li>Review submittal lists and shop drawings for accuracy and completeness.</li><li>Ensure material lists are complete (&quot;full kit&quot;).</li><li>Manage ASIs, RFIs, CCDs, and all required reporting.</li><li>Update SOV percentages for timely invoicing each month.</li><li>Produce and manage change orders.</li><li>Oversee BIP buyout and management; coordinate field supervision.</li><li>Create in-house installer budgets, work orders, and track progress.</li><li>Attend on-site meetings.</li><li>Manage project schedules and update task management software.</li><li>Review material budgets and approve material procurement and delivery arrangements.</li><li>Conduct site safety and hazard assessments.</li><li>Coordinate testing and review results prior to installations.</li><li>Review and approve subcontractor invoicing; resolve invoice discrepancies.</li><li>Follow up on overdue payments (90+ days).</li><li>Coordinate in-house labor schedules and perform weekly 6-week look-ahead for resource availability.</li><li>Schedule weekly local pick-ups during scheduling meetings.</li><li>Update master construction schedule.</li><li>Prepare installer packets for BIPs and BF in-house crew (operation hours: 7am - 5pm).</li><li>Ensure quality assurance, safety, and profitability of projects.</li><li>Negotiate with clients and subcontractors.</li><li>Exhibit strong interpersonal skills.</li><li>Manage accounting tasks related to AR &amp; AP, including collecting payments over 60 days.</li></ul><p><strong>[Requirements]</strong></p><p><br></p><ul><li>4-6+ years of Project Management experience within Commercial Flooring Company.</li><li>Experience with a large commercial flooring company and managing projects with $500k - $1,000,000+ in revenue.</li><li>Proficiency in Exepron, Reportex, and Measure Square.</li><li>Willingness to join a growing company with a niche business line.</li><li>Team player mentality with an all-hands-on-deck approach.</li><li>Ability to manage large construction floor installations.</li><li>Willingness to travel within WA (up to 4 hours travel time).</li><li>Ability to work 80% in the office and 20% on the road.</li><li>Familiarity with task management software.</li><li>Site safety and hazard assessment experience.</li><li>Clean driving record.</li><li>Comfortability submitting to a drug test upon offer.</li></ul><p><strong>[Work Environment]</strong></p><p><br></p><ul><li>Small office environment.</li></ul><p><strong>[Performance Review]</strong></p><p><br></p><ul><li>Performance reviews will be held at a minimum annually. On an annual basis, the roles and responsibilities will be reviewed with the possibility of changes to the role and compensation.</li><li>The company supports you with a 90-day onboarding program. Performance will be reviewed after a 90-day introductory period and on an annual basis thereafter. You would be expected to be able to handle the Preconstruction process from start to finish.</li></ul><p><br></p><p><strong>[Employee Value Proposition]</strong></p><p><br></p><ul><li>Healthcare Insurance – 100% individual coverage value: $4,956.00</li><li>Vacation. Prorated first year, 2 weeks annually, no rollover: as approved by management. </li><li>Quarterly Team Bonus of $1,000/quarter if the company meets the gross profit goal in that quarter. Paid out on the 30th of the following month.</li><li> A company vehicle is also provided for this position.</li></ul>

<h1 style="font-weight: 700;">Job Title: Project Manager</h1><br><h2>Job Description</h2><p>We are seeking a detail-oriented and experienced Project Manager to oversee large commercial flooring projects. The ideal candidate will be responsible for managing all aspects of the project lifecycle, ensuring quality assurance, safety, and profitability. This role involves coordinating with various stakeholders, maintaining accurate project reports, and ensuring timely invoicing and material procurement.</p><br><h2>Responsibilities</h2><ul><li>Attend project hand-off meetings from sales and agree on estimated budget.</li><li>Maintain accurate monthly project profitability reports and track progress.</li><li>Review contracts for scope, inclusions/exclusions (excluding contract signing).</li><li>Review submittal lists and shop drawings for accuracy and completeness.</li><li>Ensure material lists are complete (&quot;full kit&quot;).</li><li>Manage ASIs, RFIs, CCDs, and all required reporting.</li><li>Update SOV percentages for timely invoicing each month.</li><li>Produce and manage change orders.</li><li>Oversee BIP buyout and management; coordinate field supervision.</li><li>Create in-house installer budgets, work orders, and track progress.</li><li>Attend on-site meetings.</li><li>Manage project schedules and update task management software.</li><li>Review material budgets and approve material procurement and delivery arrangements.</li><li>Conduct site safety and hazard assessments.</li><li>Coordinate testing and review results prior to installations.</li><li>Review and approve subcontractor invoicing; resolve invoice discrepancies.</li><li>Follow up on overdue payments (90+ days).</li><li>Coordinate in-house labor schedules and perform weekly 6-week look-ahead for resource availability.</li><li>Schedule weekly local pick-ups during scheduling meetings.</li><li>Update master construction schedule.</li><li>Prepare installer packets for BIPs and BF in-house crew (operation hours: 7am - 5pm).</li><li>Ensure quality assurance, safety, and profitability of projects.</li><li>Negotiate with clients and subcontractors.</li><li>Exhibit strong interpersonal skills.</li><li>Manage accounting tasks related to AR &amp; AP, including collecting payments over 60 days.</li><li>Pass <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span></span></span></span> check, drug test, and maintain a clean driving record.</li></ul><h2>Essential Skills</h2><ul><li>4-6 years of experience in project management, construction management, and commercial construction.</li><li>Proficiency in Exepron, Reportex, and Measure Square.</li><li>Experience with large commercial flooring projects.</li><li>Strong estimation, negotiation, and safety management skills.</li><li>Team player mentality with an all-hands-on-deck approach.</li><li>Ability to manage large construction floor installations.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with a large commercial flooring company managing projects with $500k - $1,000,000+ in revenue.</li><li>Willingness to join a growing company with a niche business line.</li><li>Familiarity with task management software.</li><li>Site safety and hazard assessment experience.</li><li>Ability to travel within WA (up to 4 hours travel time).</li><li>Ability to work 80% in the office and 20% on the road.</li><li>Clean driving record.</li></ul><h2>Work Environment</h2><p>The role requires working 80% in the office and 20% travel, with travel all over WA except Spokane. Initial 60 days will be in the PO, then move to the Seattle branch to support. The worksite address is 3250 Airport Way South, Ste 217, Seattle, WA. Work hours are Monday - Friday, 7am - 5pm, with a professional dress code (Business Casual). Benefits include 100% individual healthcare insurance coverage, prorated vacation, quarterly team bonuses, and a company vehicle. Performance reviews will be held annually, with a 90-day onboarding program and an introductory performance review.</p><br>

<h1 style="font-weight: 700;">Job Title: Project Manager</h1><br><h2>Job Description</h2><p>We are seeking a detail-oriented and experienced Project Manager to oversee large commercial flooring projects. The ideal candidate will be responsible for managing all aspects of the project lifecycle, ensuring quality assurance, safety, and profitability. This role involves coordinating with various stakeholders, maintaining accurate project reports, and ensuring timely invoicing and material procurement.</p><br><h2>Responsibilities</h2><ul><li>Attend project hand-off meetings from sales and agree on estimated budget.</li><li>Maintain accurate monthly project profitability reports and track progress.</li><li>Review contracts for scope, inclusions/exclusions (excluding contract signing).</li><li>Review submittal lists and shop drawings for accuracy and completeness.</li><li>Ensure material lists are complete (&quot;full kit&quot;).</li><li>Manage ASIs, RFIs, CCDs, and all required reporting.</li><li>Update SOV percentages for timely invoicing each month.</li><li>Produce and manage change orders.</li><li>Oversee BIP buyout and management; coordinate field supervision.</li><li>Create in-house installer budgets, work orders, and track progress.</li><li>Attend on-site meetings.</li><li>Manage project schedules and update task management software.</li><li>Review material budgets and approve material procurement and delivery arrangements.</li><li>Conduct site safety and hazard assessments.</li><li>Coordinate testing and review results prior to installations.</li><li>Review and approve subcontractor invoicing; resolve invoice discrepancies.</li><li>Follow up on overdue payments (90+ days).</li><li>Coordinate in-house labor schedules and perform weekly 6-week look-ahead for resource availability.</li><li>Schedule weekly local pick-ups during scheduling meetings.</li><li>Update master construction schedule.</li><li>Prepare installer packets for BIPs and BF in-house crew (operation hours: 7am - 5pm).</li><li>Ensure quality assurance, safety, and profitability of projects.</li><li>Negotiate with clients and subcontractors.</li><li>Exhibit strong interpersonal skills.</li><li>Manage accounting tasks related to AR &amp; AP, including collecting payments over 60 days.</li><li>Pass <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span></span></span> check, drug test, and maintain a clean driving record.</li></ul><h2>Essential Skills</h2><ul><li>4-6 years of experience in project management, construction management, and commercial construction.</li><li>Proficiency in Exepron, Reportex, and Measure Square.</li><li>Experience with large commercial flooring projects.</li><li>Strong estimation, negotiation, and safety management skills.</li><li>Team player mentality with an all-hands-on-deck approach.</li><li>Ability to manage large construction floor installations.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with a large commercial flooring company managing projects with $500k - $1,000,000+ in revenue.</li><li>Willingness to join a growing company with a niche business line.</li><li>Familiarity with task management software.</li><li>Site safety and hazard assessment experience.</li><li>Ability to travel within WA (up to 4 hours travel time).</li><li>Ability to work 80% in the office and 20% on the road.</li><li>Clean driving record.</li></ul><h2>Work Environment</h2><p>The role requires working 80% in the office and 20% travel, with travel all over WA except Spokane. Initial 60 days will be in the PO, then move to the Seattle branch to support. The worksite address is 3250 Airport Way South, Ste 217, Seattle, WA. Work hours are Monday - Friday, 7am - 5pm, with a professional dress code (Business Casual). Benefits include 100% individual healthcare insurance coverage, prorated vacation, quarterly team bonuses, and a company vehicle. Performance reviews will be held annually, with a 90-day onboarding program and an introductory performance review.</p><br>

<h1><strong>Job Title: Project Manager - in Seattle, WA - Relocation Assistance Available</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Project Manager with a strong <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> in construction management, particularly in large commercial flooring projects. This role requires an individual with excellent project coordination skills, a keen eye for detail, and the ability to manage multiple tasks simultaneously.</p><p><br></p><h2>Responsibilities</h2><ul><li>Attend project hand-off meetings from sales and agree on estimated budget.</li><li>Maintain accurate monthly project profitability reports and track progress.</li><li>Review contracts for scope, inclusions/exclusions (excluding contract signing).</li><li>Review submittal lists and shop drawings for accuracy and completeness.</li><li>Ensure material lists are complete (&quot;full kit&quot;).</li><li>Manage ASIs, RFIs, CCDs, and all required reporting.</li><li>Update SOV percentages for timely invoicing each month.</li><li>Produce and manage change orders.</li><li>Oversee BIP buyout and management; coordinate field supervision.</li><li>Create in-house installer budgets, work orders, and track progress.</li><li>Attend on-site meetings.</li><li>Manage project schedules and update task management software.</li><li>Review material budgets and approve material procurement and delivery arrangements.</li><li>Conduct site safety and hazard assessments.</li><li>Coordinate testing and review results prior to installations.</li><li>Review and approve subcontractor invoicing; resolve invoice discrepancies.</li><li>Follow up on overdue payments (90+ days).</li><li>Coordinate in-house labor schedules and perform weekly 6-week look-ahead for resource availability.</li><li>Schedule weekly local pick-ups during scheduling meetings.</li><li>Update master construction schedule.</li><li>Prepare installer packets for BIPs and BF in-house crew.</li><li>Ensure quality assurance, safety, and profitability of projects.</li><li>Negotiate with clients and subcontractors.</li><li>Exhibit strong interpersonal skills.</li><li>Manage accounting tasks related to AR &amp; AP, including collecting payments over 60 days.</li><li>Pass <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> check, drug test, and maintain a clean driving record.</li></ul><h2>Essential Skills</h2><ul><li>4-6 years of experience in project management.</li><li>Construction management experience.</li><li>Experience with large commercial flooring projects.</li><li>Proficiency in Exepron, Reportex, and Measure Square.</li><li>Strong estimation and negotiation skills.</li><li>Safety management experience.</li><li>Team player mentality.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience managing projects with $500k - $1,000,000+ in revenue.</li><li>Willingness to join a growing company with a niche business line.</li><li>Ability to manage large construction floor installations.</li><li>Willingness to travel within WA (up to 4 hours travel time).</li><li>Ability to work 80% in the office and 20% on the road.</li><li>Familiarity with task management software.</li><li>Site safety and hazard assessment experience.</li><li>Clean driving record.</li></ul><h2>Work Environment</h2><p>This position requires working 80% in the office and 20% on the road, traveling all over WA except Spokane. Initially, you will work 60 days in the Portland, OR, then move to the Seattle branch. The worksite address is in Seattle, WA. Working hours are Monday - Friday, 7am - 5pm. A professional dress code (Business Casual) is required. Healthcare insurance is provided with 100% individual coverage. You will receive prorated vacation in the first year and two weeks annually thereafter, with no rollover. A quarterly team bonus of $1,000 is available if the company meets its gross profit goal for that quarter, paid out on the 30th of the following month. A company vehicle will be provided for this position.</p>

<h1 style="font-weight: 700;">Job Title: Project Manager – Accounts Payable Optimization &amp; Vendor Onboarding</h1><br><h2>Job Description</h2><p>We are seeking a hands-on and detail-oriented Project Manager to partner with our Accounts Payable (AP) team in triaging, managing, and resolving a significant invoice backlog. This role will also lead efforts around onboarding new and existing vendors to ensure timely and future-ready payment processing. This is a dynamic, fast-paced opportunity requiring strong organizational and problem-solving skills, a systems implementation mindset, and the ability to drive clarity through structured frameworks and documentation.</p><br><h2>Responsibilities</h2><ul><li>Collaborate with the AP team to assess, prioritize, and resolve outstanding invoice issues.</li><li>Lead efforts to onboard new and existing vendors, ensuring readiness for payment now and in the future.</li><li>Develop and implement frameworks to structure problem-solving efforts and track progress effectively.</li><li>Identify critical metrics to monitor; implement and maintain robust tracking systems for transparency and accountability.</li><li>Apply critical thinking to analyze issues, determine root causes, and work with relevant teams to identify solutions.</li><li>Proactively identify, communicate, and manage risks; summarize key risks for <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> leadership with clarity and precision.</li><li>Articulate complex issues to both technical and non-technical audiences; communicate clearly with cross-functional teams including Zip and <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> management.</li><li>Work in fast-paced mini-sprints, adapting quickly to shifting priorities and managing several high-priority deliverables simultaneously.</li><li>Document learnings and best practices throughout the project lifecycle to support continuous improvement.</li></ul><h2>Essential Skills</h2><ul><li>Strong end-to-end understanding of Accounts Payable processes, including invoice intake, processing, approvals, and payment execution.</li><li>In-depth knowledge of 3-way match principles (PO, invoice, receipt) and how they apply within AP workflows.</li><li>Understanding of cross-functional interdependencies with Procurement (PO creation and vendor selection), Treasury (cash flow and payment scheduling), and the General Ledger (accounting accuracy and reconciliation).</li><li>Experience in process improvement and optimization, including workflow redesign, standardization of procedures, and automation opportunities.</li><li>Ability to identify process bottlenecks and root causes and drive meaningful change through analysis and collaboration.</li><li>Proven success in designing and implementing KPIs and dashboards to monitor AP performance, track efficiency, and support data-driven decision-making.</li><li>Strong <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> in change management, including communication, training, and user adoption strategies to ensure smooth transitions and stakeholder engagement during process or system changes.</li><li>Capability to document policies, procedures, workflows, and performance metrics to ensure knowledge transfer, standardization, and operational continuity.</li><li>Solid experience with change management and user adoption strategies, including training, stakeholder communication, and post-implementation support.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Proven experience as a Project Manager, ideally within finance, AP operations, or system implementations.</li><li>Hands-on project execution with a roll-up-your-sleeves attitude.</li><li>Strong attention to detail and ability to work independently in asking clarifying questions and constructively challenging the status quo.</li><li>Demonstrated ability to manage multiple priorities under time constraints.</li><li>Exceptional verbal and written communication skills.</li><li>Ability to analyze systems and collaborate closely with technical and operational teams.</li><li>Experience with documenting deliverables, lessons learned, and outcomes.</li><li>Strong understanding of process optimization and resource planning.</li><li>Prior involvement in AP system implementations or financial system rollouts.</li><li>Familiarity with vendor onboarding processes and third-party procurement or payment platforms (e.g., Zip, Tipalti, Bill.com, Coupa, SAP).</li></ul><h2>Work Environment</h2><p>Since the ERP implementation of NetSuite and ZIP, the integration hasn&#39;t stabilized. This 3-month role requires someone to jump in and stabilize the system, perform root cause analysis, and strategize solutions. The work environment is dynamic and requires a proactive attitude. The successful candidate will need to roll up their sleeves, document policies and SOPs, and analyze data to drive improvements.</p><br>

Project Manager – Accounts Payable Optimization & Vendor Onboarding

<h2>Job Description:</h2><p>We are seeking a dedicated Property Accountant to manage monthly financial statements and general ledger reporting for several (10-15) properties. This role includes conducting monthly cash flow analysis and presenting findings to Property Managers. You will also review and approve daily voucher invoices, ensuring accuracy and budget compliance, as well as posting daily cash receipts and maintaining the leasing database in the Property Management Module of MRI.</p><h2>Responsibilities:</h2><ul><li>Prepare monthly financial statements and general ledger reports for multiple properties.</li><li>Conduct monthly cash flow analysis and present findings to Property Managers.</li><li>Review and approve daily voucher invoices for accuracy and budget compliance.</li><li>Post daily cash receipts.</li><li>Maintain the leasing database in the Property Management Module of MRI.</li><li>Assist Property Managers with annual budgets.</li><li>Conduct operating expense comparisons of actual to budget.</li><li>Forecast operating expenses.</li><li>Prepare tax return work papers and operating expense escalation adjustments.</li></ul><h2>Qualifications:</h2><ul><li>2+ years of operational full-cycle Accounting experience (<span style="color: rgb(8, 7, 7); background-color: none;">senior</span>/staff).</li><li>2+ years of intermediate Excel experience.</li><li>Bachelor&#39;s Degree in Accounting, Finance, or related field (or 5+ years of full-cycle Commercial Property Accounting experience).</li><li>2+ years of <span style="color: rgb(8, 7, 7); background-color: none;">Senior</span> Property (Commercial) Accountant experience.</li><li>2+ years of MRI experience.</li></ul><h2>Work Environment:</h2><p>The candidate will work 100% in-office, located in a very nice building in Edina. The office culture is vibrant and engaging, with frequent team activities such as potluck lunches on the patio. Although the role is in-office, there is flexibility to work from home for family or household needs and in case of inclement weather. This position offers an opportunity to grow and be trained into a <span style="color: rgb(8, 7, 7); background-color: none;">Senior</span>-level role, supported by an AP and AR team. Our team values collaboration and a forward-thinking mindset, encouraging a business-oriented approach to accounting</p>

Property Accountant

<h1 style="font-weight: 700;">Job Title: Proposal Manager</h1><br><h2>Job Description</h2><p>We are seeking a highly motivated and skilled Proposal Manager to lead, manage, and collaborate on proposals across various building science disciplines. The successful candidate will facilitate the proposal planning and execution process, ensuring high-quality submissions that meet all requirements and deadlines.</p><br><h2>Responsibilities</h2><ul><li>Manage and collaborate on proposals for various building science disciplines.</li><li>Facilitate proposal planning and execution, including organizing, outlining, writing, editing, and reviews.</li><li>Assist in quality control efforts.</li><li>Review RFP requirements, facilitate a go/no-go process, develop strategies for responses, and coordinate activities for other proposal team members.</li><li>In partnership with marketing, develop general use qualifications, proposals, and presentation messaging, and develop SF330 and other responses for government agencies.</li><li>Own the proposal process, proactively suggest improvements, and develop reusable materials.</li><li>Set up and establish proposal work plans and file organization, and support administrative teams.</li><li>Conduct post-submission and post-award debriefs and participate in lessons-learned activities.</li><li>Gather and organize proposal content to meet Request for Proposal (RFP) or other evaluation criteria.</li><li>Format and layout proposal pages, resumes, and project case studies.</li><li>Maintain and update resumes and case studies.</li><li>Organize and maintain proposal folders on file-sharing systems.</li><li>Generate ideas and help create/edit graphics for proposals.</li></ul><h2>Essential Skills</h2><ul><li>Minimum 5-7 years of relevant experience in proposal management.</li><li>Proficiency in proposal writing, development, and management.</li><li>Understanding of RFP, proposal analysis, and production.</li><li>Excellent writing, editing, and technical writing skills.</li><li>Experience with Adobe Creative Suite.</li><li>Strong communication and organizational abilities.</li><li>Ability to mentor and guide technical leaders and architects.</li><li>Proficiency in Microsoft Office, including Word, Excel, Outlook, and MS Teams.</li><li>Understanding of government, education, and civic procurement processes.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor’s degree or higher in Art History, Design, Business, English, Journalism, or a related field.</li><li>Excellent written and verbal communication skills.</li><li>Understanding of AEC terminology and project delivery methods.</li><li>Ability to work under multiple deadlines and compressed schedules.</li><li>Experience managing multidisciplinary teams.</li><li>Proficiency in Open Asset.</li></ul><h2>Work Environment</h2><p>The position can be based in Seattle or be fully remote, with offices in Seattle and Oakland, CA. Initial travel or hybrid work may be required, but remote work is fully supported. The work environment is dynamic, with multiple priorities and deadlines, requiring a strong ability to multitask and maintain organization.</p><br>

Proposal Manager

<h1 style="font-weight: 700;">Job Title: Purchasing Administrator</h1><br><h2>Job Description</h2><p>We are seeking a detail-oriented Purchasing Administrator to manage and update an outdated vendor list, ensuring all entries are accurate and up-to-date. This role involves collaborating with purchasing and finance teams to ensure data accuracy and compliance.</p><br><h2>Responsibilities</h2><ul><li>Clean up an outdated vendor list of approximately 12,000 entries.</li><li>Identify and remove duplicate or inaccurate vendor information.</li><li>Ensure all vendors have up-to-date W-9 forms on file.</li><li>Organize and maintain vendor information in the New World ERP system.</li><li>Collaborate with the purchasing and finance teams to ensure data accuracy and compliance.</li><li>Generate reports on vendor data status and progress.</li></ul><h2>Essential Skills</h2><ul><li>Proven experience in vendor management or a related administrative role.</li><li>Experience using an ERP system.</li><li>Basic experience with Excel.</li><li>Strong attention to detail and organizational skills.</li><li>Ability to work independently and manage time effectively.</li><li>Excellent communication skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in purchasing, data entry, procurement, and order entry.</li></ul><h2>Work Environment</h2><p>You will be part of a purchasing team of five, though you will be the sole person working on this project. The position requires full-time work from 8:30 AM to 5:00 PM with a 30-minute lunch break, and is fully onsite.</p><br>

Purchasing Administrator

<h1 style="text-align: center;"><strong><em>Purchasing Assistant</em></strong></h1><p style="text-align: center;"><strong><em>***must be local to Columbus, Ohio***</em></strong></p><h2>Job Description</h2><p>We are seeking a detail-oriented and proactive Purchasing Assistant to join our team. The ideal candidate will be responsible for updating, verifying, changing, and completing purchase requisitions, obtaining quotes from vendors, and resolving invoice and shipping discrepancies. This role requires close collaboration with the accounting and shipping departments to ensure smooth operations.</p><p><br></p><h2>Responsibilities</h2><ul><li>Update, verify, change, and complete purchase requisitions by comparing items requested to actual demand, minimum requirements, and usage trends.</li><li>Obtain quotes from vendors and suppliers.</li><li>Resolve invoice and shipping discrepancy issues with vendors.</li><li>Collaborate closely with accounting and shipping departments to resolve issues.</li><li>Complete assigned reports such as Cost Change, Unacknowledged, Open PO, and Stock Analysis on a weekly or daily basis.</li><li>Help maintain system costs in P21.</li></ul><h2>Essential Skills</h2><ul><li>Accurate data entry skills and basic math and reading skills.</li><li>Proficient use of proper English grammar in written and verbal communication.</li><li>Ability to use Microsoft Excel, Outlook, and Word.</li><li>Intermediate level Microsoft Excel experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>6+ months of purchasing experience.</li><li>Experience in a distribution or manufacturing environment.</li><li>Demonstrated teamwork, productivity, accuracy, and professionalism.</li><li>Ability and desire to quickly learn new processes and systems.</li></ul><h2>Work Environment</h2><p>The work environment is dynamic and collaborative, involving regular interaction with the accounting and shipping departments. The role requires proficiency in using Microsoft Office applications and the ability to maintain system costs in P21. The ideal candidate will demonstrate professionalism and a willingness to adapt to new processes and systems.</p>

Purchasing Assistant

<h1><strong>Job Title: Purchasing Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated and detail-oriented Purchasing Assistant to join our team. This role acts as a customer service representative to end users, serves as the first point of contact for inquiries regarding the requisitioning process and systems, and assists in optimizing value across all expenditures by ensuring end-user compliance to preferred contracts, policies, and procedures. This position offers great upward mobility, providing opportunities to move into higher-level procurement roles or strategic sourcing roles.</p><p><br></p><h2>Responsibilities</h2><ul><li>Act as a customer service representative to end users.</li><li>Serve as the first point of contact for inquiries regarding the requisitioning process and systems to assist, advise, and resolve basic concerns.</li><li>Review procurement requests for clarity, accuracy, and completeness.</li><li>Advise and train campus personnel and outside suppliers on purchasing policies and procedures.</li><li>Recommend updates for purchasing policies and procedures.</li><li>Maintain and review computerized or manual records of items purchased, costs, deliveries, product performance, and inventories.</li><li>Collect data to determine price reasonableness for new items and accurately document findings.</li><li>Perform purchase order and receiving monitoring.</li><li>Inform and assist end users on closing out existing purchase orders.</li><li>Work with Accounts Payable and other departments to resolve delivery, suspense, quality, and payment problems.</li><li>Identify and maintain online goods and services catalogs.</li><li>Monitor and follow applicable laws and regulations.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Experience in purchasing, procurement, and supply chain management.</li><li>Proficiency in ERP systems and Microsoft Excel.</li><li>Strong negotiation and vendor management skills.</li><li>Experience in data entry and inventory management.</li><li>Proficiency in Microsoft Office and Oracle.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School Diploma/GED required.</li><li>Minimum of 2 years&#39; experience in a purchasing role or related experience.</li><li>Bachelor’s Degree preferred.</li><li>Additional education may substitute for required experience according to the JHU equivalency formula.</li></ul><h2>Work Environment</h2><p>This position operates on a Monday to Friday schedule from 8:30 am to 5:00 pm. The role is hybrid, with work conducted both remotely and at the Hampden location. </p>

<p style="text-align: center;"><strong><em>Aston Carter is looking to hire an experienced Purchasing Assistant for an opening here in Columbus, Ohio!! </em></strong></p><h2>Job Description</h2><p>We are seeking a detail-oriented and dedicated Purchasing Assistant to join our team. The ideal candidate will be responsible for updating, verifying, changing, and completing purchase requisitions by comparing items requested to actual demand, minimum requirements, and usage trends. This role involves obtaining quotes from vendors, resolving invoice and shipping discrepancies, and working closely with the accounting and shipping departments to resolve issues. The Purchasing Assistant will also complete weekly or daily assigned reports and help maintain system costs in P21.</p><p><br></p><h2>Responsibilities</h2><ul><li>Update, verify, change, and complete purchase requisitions by comparing items requested to actual demand, minimum requirements, and usage trends.</li><li>Obtain quotes from vendors/suppliers.</li><li>Resolve invoice and shipping discrepancy issues with vendors.</li><li>Work closely with accounting and shipping departments to resolve issues.</li><li>Complete weekly or daily assigned reports such as Cost Change, Unacknowledged, Open PO, Stock Analysis, etc.</li><li>Help maintain system costs in P21.</li></ul><h2>Essential Skills</h2><ul><li>Attention to detail with accurate data entry skills.</li><li>Basic math and reading skills.</li><li>Proficiency in proper English grammar, both written and verbal.</li><li>Ability to use Microsoft Excel, Outlook, and Word.</li><li>Intermediate level Microsoft Excel experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>6+ months of purchasing experience preferred.</li><li>Experience in distribution or manufacturing environment.</li><li>Demonstrated teamwork, productivity, accuracy, and professionalism.</li><li>Ability and desire to quickly learn new processes and systems.</li></ul><h2>Work Environment</h2><p>The work environment involves a collaborative setting where you will closely interact with the accounting and shipping departments. Standard office hours apply, and the role requires proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word. The position emphasizes accuracy, attention to detail, and professionalism in a dynamic and supportive team environment.</p>

<h1 style="text-align: center;"><strong><em>Purchasing Assistant</em></strong></h1><p style="text-align: center;"><strong><em>***must be local to Appleton, Wisconsin***</em></strong></p><h2>Job Description</h2><p>We are seeking a detail-oriented and proactive Purchasing Assistant to join our team. The ideal candidate will be responsible for updating, verifying, changing, and completing purchase requisitions, obtaining quotes from vendors, and resolving invoice and shipping discrepancies. This role requires close collaboration with the accounting and shipping departments to ensure smooth operations.</p><p><br></p><h2>Responsibilities</h2><ul><li>Update, verify, change, and complete purchase requisitions by comparing items requested to actual demand, minimum requirements, and usage trends.</li><li>Obtain quotes from vendors and suppliers.</li><li>Resolve invoice and shipping discrepancy issues with vendors.</li><li>Collaborate closely with accounting and shipping departments to resolve issues.</li><li>Complete assigned reports such as Cost Change, Unacknowledged, Open PO, and Stock Analysis on a weekly or daily basis.</li><li>Help maintain system costs in P21.</li></ul><h2>Essential Skills</h2><ul><li>Accurate data entry skills and basic math and reading skills.</li><li>Proficient use of proper English grammar in written and verbal communication.</li><li>Ability to use Microsoft Excel, Outlook, and Word.</li><li>Intermediate level Microsoft Excel experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>6+ months of purchasing experience.</li><li>Experience in a distribution or manufacturing environment.</li><li>Demonstrated teamwork, productivity, accuracy, and professionalism.</li><li>Ability and desire to quickly learn new processes and systems.</li></ul><h2>Work Environment</h2><p>The work environment is dynamic and collaborative, involving regular interaction with the accounting and shipping departments. The role requires proficiency in using Microsoft Office applications and the ability to maintain system costs in P21. The ideal candidate will demonstrate professionalism and a willingness to adapt to new processes and systems.</p>

<h1><strong>Qualifications:</strong></h1><ul><li>Proficiency in using databases and Microsoft Office Suite, particularly Excel.</li><li>Strong attention to detail and accuracy in data entry and record-keeping.</li><li>Ability to work independently and prioritize tasks to meet deadlines.</li><li>Capability to adapt and work efficiently in a fast-paced, dynamic environment.</li><li>Experience with SAP is nice to have.</li><li>Bachelor&#39;s Degree in Supply Chain preferred (open to recent graduates) </li></ul><h2><strong>Work Environment</strong></h2><p>The standard working hours are from<strong><u> Monday through Friday 8:00 AM to 4:30 PM</u></strong>, with flexibility for hours such as 6:00 AM to 2:30 PM or 7:00 AM to 3:30 PM once established. </p><p><br></p><p>Benefit from one work-from-home day per week, excluding Mondays. Join a team that values employee feedback, with monthly town halls with the President and culture days featuring catered lunch and themed activities. </p><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Purchasing Assistant to join our dynamic team. The role involves maintaining and updating purchasing records, assisting in sourcing suppliers, and coordinating with them to ensure timely delivery of goods. You will be integral in tracking orders, monitoring supplier performance, and providing administrative support.</p><p><br></p><h2>Responsibilities</h2><ul><li>Maintain and update purchasing records, including purchase orders, contracts, and supplier information in the company&#39;s database.</li><li>Assist purchasing personnel in sourcing suppliers, obtaining quotations, and preparing purchase orders.</li><li>Coordinate with suppliers to ensure timely delivery of goods and resolve any issues or discrepancies in the ordering process.</li><li>Track and expedite all open orders and monitor supplier performance, including delivery times, pricing, and quality.</li><li>Provide administrative support to the purchasing team, including managing correspondence, filing documents, running reports, and organizing meetings.</li><li>Collaborate with the accounts payable team to reconcile purchase orders, invoices, and payments.</li><li>Prepare and process necessary documentation to obtain necessary approvals for purchasing activities.</li><li>Assist in conducting market research and analysis to identify potential new suppliers and evaluate existing supplier relationships.</li></ul><h2><br></h2>

<h1 style="font-weight: 700;">Job Title: Purchasing Coordinator</h1><br><h2>Job Description</h2><p>We are seeking two dedicated and detail-oriented Purchasing Coordinators to join our team. These roles are crucial for ensuring accurate and timely entry of purchase orders and adherence to standard work procedures. We are currently undergoing an ERP implementation and have a backlog of Purchase Orders that need to be entered.</p><br><h2>Responsibilities</h2><ul><li>Enter purchase orders accurately and efficiently.</li><li>Follow standard work procedures and guidelines.</li><li>Utilize Excel and Outlook for data entry and communication.</li><li>Communicate effectively via phone and email.</li><li>Pay attention to detail and ensure data accuracy.</li><li>Multitask and manage time effectively to meet deadlines.</li><li>Exhibit a driven attitude and a strong work ethic.</li></ul><h2>Essential Skills</h2><ul><li>Prior experience in a purchasing role</li><li>Experience within inventory management</li><li>Recent experience with Excel</li><li>Experience using Outlook</li><li>Any ERP experience</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Prompt and on time</li><li>Attention to detail</li><li>Hard worker</li><li>Self-starter</li></ul><h2>Work Environment</h2><p>The position is onsite, Monday to Friday, from 8:00 am to 4:30 pm. Candidates must wear casual, closed-toe shoes and have steel toe shoes available for manufacturing floor access.</p><br>

Purchasing Coordinator

<p><strong>Description</strong></p>
					<p>Job Summary: 
 Delivers procurement issue resolution services to Supply Chain operations staff business partners and suppliers. Provides Tier 1 support in the Issue Resolution group by receiving documenting and resolving inquiries issues and requests from direct access by phone and by e-mail. Provides operational procurement services to business partners in the Tier 1 Transactions group. Reviews purchase requests determines proper method for fulfilling the request and completes the purchasing activity for basic requests on behalf of business partners. Refers complex issues to higher tier group member for assistance and/or resolution. Supports tracking and reporting of performance metrics to deliver effective and efficient customer support. 
 Essential Job Functions Tasks: Resolves basic issues related to the procurement and delivery of services and materials. Leverages the knowledgebase system information and knowledge of processes. Provides day-to-day support of procurement programs and basic Supply Chain Procurement and Fleet Operations SCPFO system administration support. Escalates more complex issues and requests to higher tier group members as appropriate. Helps maintain good relationships with business partners and suppliers through high-level customer service while supporting the category strategies established by Strategic Procurement. Collaborates as needed with the Supply Chain center of excellence COE Strategic Procurement and business partners on sourcing events projects and other initiatives to address recurring issues improve efficiency and improve satisfaction.</p>
					<p><strong>Skills</strong></p>
					<p>purchasing, purchase order, data entry, supply chain, procurement, order entry</p>
					<p><strong>Top Skills Details</strong></p>
					<p>purchasing,purchase order,data entry,supply chain,procurement,order entry</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Basic Qualifications: Education: Bachelor&#39;s Degree in business accounting finance supply chain or other related field OR 4 years of relevant procurement or service center experience. 
 Experience: No additional experience beyond those listed above is required. Previous customer service experience is preferred. 
 Additional Requirements: Excellent Customer Service skills customer oriented mindset desired. Excellent problem solving and time management skills desired. Excellent communication skills written and verbal desired with an ability to communicate with business partners stakeholders and suppliers. Ability to be persuasive and build credibility desired. Good understanding of procurement processes policies and tools.</p>
					<p><strong>Experience Level</strong></p>
					<p>Intermediate Level</p>

<h1 style="font-weight: 700;">Job Title: Purchasing Coordinator</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Purchasing Coordinator to join our dynamic team. The role involves maintaining and updating purchasing records, assisting in sourcing suppliers, and coordinating with them to ensure timely delivery of goods. You will be integral in tracking orders, monitoring supplier performance, and providing administrative support.</p><br><h2>Responsibilities</h2><ul><li>Maintain and update purchasing records, including purchase orders, contracts, and supplier information in the company&#39;s database.</li><li>Assist purchasing personnel in sourcing suppliers, obtaining quotations, and preparing purchase orders.</li><li>Coordinate with suppliers to ensure timely delivery of goods and resolve any issues or discrepancies in the ordering process.</li><li>Track and expedite all open orders and monitor supplier performance, including delivery times, pricing, and quality.</li><li>Provide administrative support to the purchasing team, including managing correspondence, filing documents, running reports, and organizing meetings.</li><li>Collaborate with the accounts payable team to reconcile purchase orders, invoices, and payments.</li><li>Prepare and process necessary documentation to obtain necessary approvals for purchasing activities.</li><li>Assist in conducting market research and analysis to identify potential new suppliers and evaluate existing supplier relationships.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in using databases and Microsoft Office Suite, particularly Excel.</li><li>Strong attention to detail and accuracy in data entry and record-keeping.</li><li>Ability to work independently and prioritize tasks to meet deadlines.</li><li>Capability to adapt and work efficiently in a fast-paced, dynamic environment.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with SAP is nice to have.</li></ul><h2>Work Environment</h2><p>Enjoy working in a nice new office with approximately 120-130 colleagues. The standard working hours are from 8:00 AM to 4:30 PM, with flexibility for hours such as 6:00 AM to 2:30 PM or 7:00 AM to 3:30 PM once established. Benefit from one work-from-home day per week, excluding Mondays. Join a team that values employee feedback, with monthly town halls with the President and culture days featuring catered lunch and themed activities. The department consists of four members, fostering diverse perspectives and a fun atmosphere.</p><br>

<p><strong>Job Description:</strong></p><p>A well-established Southern California Electronic Manufacturing Services provider, servicing the Mil-Aero, Medical, Industrial, and Consumer markets both locally and nationally, is seeking a Supply Chain/Procurement Specialist to help accelerate the growth of its full turnkey contract manufacturing business. This role requires thorough experience with electronic component procurement and knowledge of alternate sourcing techniques. A baseline understanding of basic electronic components, coupled with strong problem-solving skills, is highly desirable.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Source and maintain supplier relationships to ensure a steady supply of quality components.</li><li>Review and manage part lists and inventory to optimize stock levels and reduce costs.</li><li>Process approximately 100 purchase orders daily, ensuring accuracy and timeliness.</li><li>Utilize QuickBooks and Excel (pivot tables, VLOOKUPs, basic formulas) for efficient order placement and maintenance.</li><li>Multitask and manage multiple client needs, providing exceptional service and support.</li><li>Collaborate closely with team members to ensure smooth operations and effective communication.</li><li>Handle international suppliers with minimal impact from tariffs, ensuring compliance and cost-effectiveness.</li><li>Manage multi-level BOMs (Bill of Materials) to support production requirements.</li><li>Adhere to FIFO (First In, First Out) inventory practices to maintain product quality and availability.</li></ul><p><strong>Requirements:</strong></p><ul><li>Experience in a purchasing role </li><li>Proficiency in Excel (pivot tables, VLOOKUPs, basic formulas).</li><li>QuickBooks experience.</li><li>Ability to multitask and manage multiple clients.</li><li>Strong organizational skills.</li></ul>

Purchasing Specialist

<h1 style="font-weight: 700;">Job Title: Quality Assurance Analyst</h1><br><h2>Job Description</h2><p>The Quality Assurance Analyst supports compliance with agency standards, funder regulations, and accrediting body regulations. The role is essential in promoting high program standards, excellence, and client satisfaction within the organization.</p><br><h2>Responsibilities</h2><ul><li>Monitor and audit programs and processes in accordance with agency, funder, accrediting, licensing, and regulatory requirements.</li><li>Assist administrative and program departments with funding and government regulations, contract requirements, and agency policies.</li><li>Coordinate and prepare programs for funder and accrediting body monitoring, evaluation, and audits.</li><li>Participate in internal and external monitoring and quality audits.</li><li>Conduct routine internal audits and reviews to ensure ongoing and effective compliance.</li><li>Work with agency leadership to improve internal controls and compliance.</li><li>Provide written and verbal reports on compliance status.</li><li>Stay knowledgeable about program, funder, and accrediting standards to ensure compliance.</li><li>Provide technical and administrative support for the Quality Assurance Department.</li><li>Conduct program audits and case file reviews of CRT’s STEPs Case Management and CAPTAIN Energy Assistance systems to monitor data quality and accuracy.</li><li>Work with program managers and supervisors to implement corrective action plans supporting data quality.</li><li>Assist with orientation and in-service training to staff on the use of the STEPs Case Management system.</li><li>Monitor and review data collection processes to ensure quality data.</li><li>Prepare and develop reports and analyses of data.</li><li>Provide administrative support to program and administrative staff related to multiple agency data systems.</li><li>Coordinate annual agency risk assessment and provide support to management in identifying and addressing risks.</li><li>Assist the Director with the formulation, implementation, and monitoring of corrective actions to ensure program improvement.</li><li>Develop &#39;how-to&#39; manuals and create new policies and procedures as needed.</li><li>Ability to work flexible hours including evenings and weekends as necessary.</li><li>Perform other related duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Detailed-oriented with the ability to ensure all data is up to date.</li><li>Strong time management skills to prioritize work and meet deadlines.</li><li>Comfortable using different software and interpreting data.</li><li><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">Background</span></span></span> in case management preferred.</li><li>Ability to manage data and compliance effectively.</li><li>Proficiency in Microsoft Office applications (i.e. MS Word, MS Access, and MS Excel).</li><li>Excellent verbal and written communication skills.</li><li>Effective communicator with the ability to work independently and with diverse groups.</li><li>Internet research skills and ability to learn funder-specific software.</li><li>Recognize and maintain confidentiality of all materials in the work setting.</li><li>Valid driver&#39;s license and some use of personal vehicle required.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor’s degree in Human Services, Social Work, Public Policy, or related field preferred.</li><li>Three years of experience in a public or non-profit social services or public health agency performing work in regulatory compliance, quality assurance, case management, or health/social services information management.</li><li>Leadership skills and experience in program auditing and compliance management.</li></ul><h2>Work Environment</h2><p>The work environment is an office setting with a team size of six. The role requires the ability to work Monday to Friday from 8:00 am to 4:00 pm, totaling 35 hours per week. Occasional flexible hours, including evenings and weekends, may be necessary.</p><br>

Quality Assurance Analyst

<h1 style="font-weight: 700;">Job Title: Quoting Associate</h1><br><h2>Job Description</h2><p>The Quoting Associate will work with internal teams and customers to prepare quotations for products and services. This role is heavily administrative and involves working with vendors and freight companies to obtain product and hauling quotes, as well as other necessary data.</p><br><h2>Responsibilities</h2><ul><li>Answer emails and phone calls for product quotes, typically from sales personnel.</li><li>Analyze, compare, and interpret detailed and occasionally poorly defined information.</li><li>Process information through the quoting program (currently QuoteWerks).</li><li>Contact vendors for quotes on needed products.</li><li>Contact freight companies for hauling quotes.</li><li>Gather and analyze cost data for desired products.</li><li>Save all quoted data in appropriate files, both paper and electronic.</li><li>Keep files organized (active orders, dead, lost, etc.).</li><li>Update vendor pricing in quoting systems.</li><li>Provide backup support for the purchasing department.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support experience.</li><li>Customer support experience.</li><li>Excellent organizational skills.</li><li>Excellent communication skills.</li><li>Familiarity with Microsoft Office suite.</li><li>Sound judgment and problem-solving skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in quoting or pricing.</li><li>Mechanical inclination, such as hobbies involving working on cars, motors, or building things.</li></ul><h2>Work Environment</h2><p>The position is Monday to Friday with flexible hours, typically starting between 7:00am and 8:00am. The dress code is casual, but steel-toed shoes are required (with an employee allowance of $75 per year).</p><br>

Quoting Associate

<h1><strong>Job Title: Part-Time Entry Level Receptionist</strong></h1><p><br></p><h2>Job Description</h2><p>The receptionist answers phones and performs customer service and other clerical duties as assigned. This role maintains the Front Desk Reception, greets customers, and directs them to service areas, coffee, restrooms, or seating areas. The receptionist also contacts salespersons for customers and answers and directs incoming telephone communications. Additionally, the receptionist orders necessary supplies when authorized by managers and performs other clerical duties to assist in the smooth functioning of the dealership. It is essential to maintain a cheerful and professional demeanor toward customers and other employees.</p><p><br></p><h2>Responsibilities</h2><ul><li>Answer phones and perform customer service duties.</li><li>Maintain Front Desk Reception area.</li><li>Greet and direct customers to service areas, coffee, restrooms, or seating areas.</li><li>Contact salespersons for customers.</li><li>Answer and direct incoming telephone communications.</li><li>Order necessary supplies when authorized by managers.</li><li>Perform other clerical duties as assigned.</li><li>Maintain a cheerful and professional demeanor toward customers and other employees.</li></ul><h2>Essential Skills</h2><ul><li>Customer service experience.</li><li>Outgoing personality.</li><li>Ability to multitask.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Outlook.</li></ul><h2>Work Environment</h2><p><strong>This position is located in NE Salem, working across various lots. The receptionist will be reporting to the Receptionist Assistant Manager. The schedule includes Monday to Friday from 2:50 PM to 8:00 PM, Saturday (mandatory) from 7:50 AM to 2:00 PM or 1:50 PM to 8:00 PM, and two Sundays a month (mandatory) from 10:00 AM to 3:00 PM or 2:00 PM to 7:00 PM. Training will be required on weekdays for five days from 9:00 AM to 3:00 PM and three days closing with another team member.</strong></p>

Receptionist

<h1 style="font-weight: 700;">Job Title: Receptionist</h1><br><h2>Job Description</h2><p>As a receptionist, you will enthusiastically welcome guests, anticipate their needs, and assist with arrivals, departures, and office orientations. You will engage visitors, employees, and callers in a way that makes them feel warmly welcomed and assisted in a helpful and timely manner. Your role will require demonstrating confidence, professionalism, responsiveness, and exceptional customer service skills. You will serve as a central point of contact, providing information and wayfinding for campus services and activities, while effectively monitoring and maintaining the front desk, lobby, and common areas to ensure a safe, clean, organized environment that reflects brand standards.</p><br><h2>Responsibilities</h2><ul><li>Execute the badging process for employees, visitors, and third-party providers.</li><li>Process incoming and outgoing mail along with other deliveries.</li><li>Implement and monitor standards of service to meet and exceed expectations.</li><li>Connect with clients, customers, and support teams to proactively anticipate needs, identify issues, and deliver creative solutions.</li><li>Collaborate with all services within the facility and work with facilities management to ensure a safe and comfortable work environment.</li><li>Work across teams to communicate and prepare for meetings and events, anticipate and address concerns, and ensure operations without incident.</li><li>Create work orders for custodial, maintenance, safety, and security concerns through the appropriate channels/systems.</li><li>Identify potential risks and escalate as appropriate to ensure no privacy breach, security incident, or disruption.</li><li>Perform ad hoc assignments and provide administrative support for seamless and timely delivery of services.</li></ul><h2>Essential Skills</h2><ul><li>Experience with front desk operations and customer service.</li><li>Proficiency in administrative support and receptionist duties.</li><li>Familiarity with Microsoft Office, including Outlook.</li><li>Ability to be customer service oriented and maintain professionalism.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in the facilities industry is advantageous.</li><li>Clerical and administration experience is beneficial.</li></ul><h2>Work Environment</h2><p>This position is onsite, providing an opportunity to work in a dynamic and engaging environment, ensuring a hospitable approach across all services.</p><br>

<p><strong>Description</strong></p><p>Greet and welcome visitors: Ensure all guests are warmly received and directed to the appropriate person or department.</p><p>Answer and manage phone calls: Handle incoming calls professionally, redirect calls as necessary, and take messages.</p><p>Manage appointments: Schedule and coordinate meetings and appointments for staff members.</p><p>Administrative support: Perform clerical duties such as filing, photocopying, and data entry.</p><p>Perform some HR responsibilities. </p><p>Maintain reception area: Keep the front desk and reception area clean and organized.</p><p>Assist with inquiries: Provide information and assistance to visitors and callers regarding the company&#39;s services and procedures.</p><p><br></p><p><strong>Skills &amp; Qualifications</strong></p><p>1+ year of front desk experience </p><p>HS Diploma</p><p><br></p><p><strong>Experience Level</strong></p><p>Entry Level</p>

<p>Receptionist for a huge tech company needed!</p><p>Paying $22.70/hour</p><p>*****Unlimited free food included*****</p><p><br></p><p><strong>Description</strong></p><p>Serving as the front desk and face of the company&#39;s corporate campus.</p><p>Reception and running the lobby and making sure the employees have what they need as they return to the office.</p><p>Working through meeting space reservations or IT ticket.</p><p>Creating visitor badges.</p><p>Addressing the people waiting.</p><p><strong>Skills</strong></p><p>Administrative support, Customer service</p><p><strong>Top Skills Details</strong></p><p>Administrative support</p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>People person.</p><p><span style="background-color: none; color: rgb(8, 7, 7);">Experience</span> in hotel, retail of food service</p><p>Not afraid to say hi to people as they walk through the door.</p><p>Fast Paced.</p><p>Reliable in attendance and performance.</p><p><strong>Experience Level</strong></p><p>Entry Level</p>

<h1><strong>Job Title: Admin Assistant/Receptionist</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly organized and detail-oriented Admin Assistant/Receptionist to join our Deerfield Beach team. As the Front Desk Receptionist, you will be the welcoming face of our office, ensuring smooth daily operations. You will manage the reception duties, support general administrative tasks like data entry, scheduling, and filing. </p><p><br></p><h2>Responsibilities</h2><ul><li>Manage front desk activities, including greeting visitors, answering phone calls, copying, scanning, and providing administrative support.</li><li>Assist the legal and HR departments with clerical tasks such as filing, copying, and organizing paper and electronic files.</li><li>Perform general data entry and record keeping.</li><li>Maintain office supplies inventory and distribute supplies.</li><li>Process business cards, gas cards, and American Express cards.</li><li>Code invoices for approval and processing.</li><li>Schedule and organize meetings, conferences, and department activities.</li><li>Supervise and manage the organization&#39;s mailroom.</li><li>Receive package shipments, open and route incoming mail, answer correspondence, and prepare outgoing mail.</li><li>Promptly return telephone calls and reply to correspondence, faxes, and emails.</li><li>Assist with record-keeping and maintenance of all files while maintaining confidentiality.</li><li>Perform other duties as assigned.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Oracle experience is a plus.</li><li>Experience with other HRIS systems is beneficial.</li><li>Bilingual skills are advantageous.</li></ul><h2>Work Environment</h2><p>This is an onsite role from Monday to Friday, 8 AM to 5 PM, at the front desk where you will represent the company. The position requires a neat, well-groomed, and professional appearance.</p>

<h1><strong>Are you looking to join a company that is passionate about sustainable energy technology solutions? Apply here today.</strong></h1><p>We are seeking a dynamic Talent Acquisition Specialist to join our team. The ideal candidate will be responsible for full-cycle recruiting, from intake meetings with Hiring Managers through offer of employment and onboarding. This role requires developing innovative recruiting strategies, facilitating all aspects of the interview process, and supporting company EEO/Diversity initiatives.</p><h2>Responsibilities</h2><ul><li>Collaborate with business leaders and Hiring Managers to support operational and corporate hiring needs.</li><li>Manage full-cycle recruiting from intake meeting through offer and onboarding.</li><li>Provide support in writing job descriptions and resume screening.</li><li>Develop innovative recruiting strategies to identify exceptional candidates.</li><li>Facilitate all aspects of the interview process, including phone screening, interview scheduling, and candidate selection.</li><li>Participate in and plan networking, recruiting, and hiring events.</li><li>Meet all goals related to key staffing metrics, including recruitment strategy, time-to-fill, and new hire effectiveness.</li><li>Support company EEO/Diversity initiatives and accurately report and track required candidate data.</li><li>Develop and maintain networking relationships with community organizations, colleges and universities, alumni organizations, industry organizations, employees, and colleagues to help identify and source qualified talent.</li><li>Develop creative recruitment solutions and talent pipeline strategies.</li><li>Ensure recruiting and hiring practices are compliant with all applicable local, state, and federal employment laws.</li><li>Provide input on process improvement opportunities.</li><li>Perform other related duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 5 years of corporate level recruiting experience, including supervisory/management level recruiting for HR, IT, engineering, EHS, finance/accounting.</li><li>Experience sourcing candidates through multiple channels (web, social, professional networks).</li><li>Excellent verbal and communication skills.</li><li>Strong organizational skills and a self-starter mentality.</li><li>Experience with high volume technical or operational, exempt recruiting.</li><li>Demonstrated track record in attracting, sourcing, and selecting top talent.</li><li>Knowledge of and comfort with Microsoft Office Suite software including Excel, Word, PowerPoint.</li><li>Must have working-level knowledge of the English language, including reading, writing, and speaking.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or GED required.</li><li>Bachelor’s Degree or equivalent business experience preferred.</li><li>Experience in executive and engineering or tech recruiting (SAP, SCADA, Security) is highly desirable.</li></ul><h2>Work Environment</h2><p>This is an onsite/hybrid role based in Sparks, NV, with some remote flexibility. The recruiter will need to be onsite 3-5 days a week to support recruitment activities and build rapport with client groups. The schedule to be onsite is not standard or set, as the recruiter will need to support their portfolio’s in-person interviews. This is a full-time role with core hours from 8am-5pm PST, working within a team of 8.</p>

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