<h1 style="font-weight: 700;">Job Title: Project Coordinator</h1><br><h2>Job Description</h2><p>The Project Coordinator is responsible for processing job work orders and purchase orders, coordinating deliveries, managing changes to purchase orders, and ensuring smooth communication and follow-ups with customers. The role involves collaboration with the Project Manager, scheduling team, and warehouse personnel to resolve customer issues and track job site concerns. The coordinator will also be responsible for processing post-installation summaries, maintaining accurate records, and providing complete information using appropriate tools and methods.</p><br><h2>Responsibilities</h2><ul><li>Process job work orders and purchase orders while communicating follow-ups with customers.</li><li>Collaborate with Project Manager and scheduling team to address customer issues.</li><li>Coordinate delivery of services and products with warehouse staff.</li><li>Manage and track changes to purchase orders.</li><li>Process change orders from job sites and track job site issues.</li><li>Communicate and report job site issues.</li><li>Compile post-installation summaries from the on-site team and follow up appropriately.</li><li>Maintain records of customer interactions, process, and close customer accounts, and file documents.</li><li>Follow established communication procedures, guidelines, and policies.</li><li>Serve as a liaison between the Project Manager and installers.</li><li>Organize team meetings and produce job summaries and daily reports for Project Managers/Sales.</li><li>Utilize MS Word and MS Excel regularly.</li><li>Use QuickBooks to manage purchase orders and track orders.</li><li>Process requests with Expediters.</li><li>Gather information for Project Managers and customers.</li><li>Provide administrative, clerical, customer service, and front desk support as needed.</li></ul><h2>Essential Skills</h2><ul><li>5-7 years of administrative or coordinator experience in construction trades such as carpentry, HVAC, or painting.</li><li>Proficiency in Microsoft Office, especially Excel.</li><li>High School Diploma or GED.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in furniture, hardware, or distribution industries is a plus.</li><li>Experience with project management or project coordination.</li><li>Ability to multi-task, prioritize, and manage time effectively.</li><li>Strong written and verbal communication skills.</li><li>Ability to handle high-pressure, fast-paced environments.</li><li>Detail-oriented and deadline-driven.</li></ul><h2>Work Environment</h2><p>The work environment consists of a small, outdated office with a team of approximately three people working closely with the owners. The office is laid-back yet high-pressure and fast-paced, with occasional noise from the adjacent warehouse. The office features individual cubicles near the warehouse area, and much of the work involves paper filing, although there are plans to modernize to a database system. The company is family-owned and growing, experiencing high demand for its services. There may be a move to a new office in 2026, located approximately 5-10 minutes away.</p><br>

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Project Coordinator

<p>Our client, a reputable company in Fort Meyers, FL, is hiring for a <strong>Project Coordinator</strong> role with competitive pay and growth opportunity!</p><p><br></p><p><strong><u>Job Description:</u></strong></p><ul><li>Build relationships with and provide outstanding customer service to homeowners</li><li>Work with team members to move the homeowner’s project through the process</li><li>Respond to customer inquiries &amp; requests</li><li>Work with sales team to resolve any paperwork issues, change orders, and monitor on-hold projects and jobs in progress</li><li>Send post-installation survey and assist in resolving post-installation issues</li><li>Data entry</li></ul><p><strong><u>Qualifications to Apply:</u></strong></p><ul><li>High school diploma or equivalent</li><li>1+ year of customer service experience</li><li>Strong communication and time management skills</li><li>Strong competence in Microsoft Office suite</li><li>High attention to detail</li><li>Excellent interpersonal skills and the ability to organize simultaneous tasks</li><li>Organized</li></ul><p><strong>APPLY NOW!!!!</strong></p>

<h1><strong>Job Title: Accounting Coordinator</strong></h1><p><br></p><h2>Job Description</h2><p>Join our team as an Accounting Coordinator, where you will provide essential accounting support for project managers from project start-up to close. Your role will involve preparing accurate monthly billing packets, managing compliance items, and resolving customer billing disputes. You will play a vital part in maintaining our ERP system and ensuring efficient operations through continuous improvement methodologies.</p><p><br></p><h2>Responsibilities</h2><ul><li>Provide accounting support for project managers from project start-up to project close.</li><li>Prepare accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.</li><li>Submit packets to customers by the specified due dates, upload them into relevant portals as needed, and post to the ERP system.</li><li>Maintain and update the ERP system with budgets, contracts, billing, and project information as directed by project managers.</li><li>Manage compliance items such as Project Insurance Certificates, enrollment in Wrap-Up Insurance Programs, bonds, Project Preliminary Notices, and UCC Filings.</li><li>Assist in resolving customer billing disputes and compliance issues.</li><li>Cultivate strong and cooperative working relationships with internal and external customers.</li><li>Utilize LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Accounting and Accounts Receivable.</li><li>Experience in Project Accounting and Invoicing.</li><li>Experience in Month-end processes and Billing.</li><li>1+ years of AR/Billing/Project Accounting experience.</li></ul>

Project Financial Coordinator

<h2>About the Job</h2><p>We are currently seeking a Project Manager to oversee, supervise, and coordinate Overhead and Underground Electrical Distribution projects. This role requires a proactive leader who can manage schedules, budgets, and client expectations while supporting field crews and ensuring project success. Strong communication, attention to detail, and a passion for infrastructure are key.</p><h2><br></h2><h2>Job Responsibilities</h2><ul><li>Create and execute project work plans; revise as needed to meet evolving requirements.</li><li>Identify and allocate resources based on project needs.</li><li>Manage project schedules, costs, and client expectations.</li><li>Review team deliverables before submission to clients or leadership.</li><li>Apply project management methodologies to ensure timely execution.</li><li>Develop and implement risk management strategies.</li><li>Maintain accurate and organized project documentation.</li><li>Support field crews by removing roadblocks and facilitating progress.</li></ul><h3>Project Accounting</h3><ul><li>Track daily field reports and production data using Excel.</li><li>Analyze data and generate cost reports.</li><li>Monitor labor hours, expenses, and project budgets.</li><li>Ensure timely invoicing and follow up on receivables.</li><li>Analyze project profitability and financial performance.</li></ul><h3>Business Development</h3><ul><li>Identify opportunities for additional work or new projects.</li><li>Support proposal development, scoping, and estimating.</li><li>Represent the company in client meetings and communications.</li></ul><h2>Job Requirements</h2><ul><li>Bachelor’s degree or equivalent experience in Engineering or Construction Management preferred.</li><li>Experience with scheduling software (Primavera, Monday.com preferred).</li><li>Knowledge of electric utility construction is highly desirable.</li><li>PMP certification is a plus.</li><li>Strong communication and organizational skills.</li><li>Understanding of revenue models, P&amp;L, and cost projections.</li><li>Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat.</li><li>Detail-oriented, motivated, and results-driven.</li><li>Strong data entry skills with accuracy and speed.</li></ul><h2>Benefits</h2><ul><li>Medical, dental, and vision insurance.</li><li>Six paid legal holidays: New Year’s Day, Memorial Day, July Fourth, Labor Day, Thanksgiving Day, and Christmas Day.</li><li>Paid time off.</li><li>Reimbursement for professional licenses, renewals, and exam fees.</li><li>Employee development trainings, speaker luncheons (virtual &amp; in-person), and wellness programs.</li></ul><h2>Diversity, Equity &amp; Inclusion</h2><p>At Actalent, diversity and inclusion are a bridge toward the equity and success of our people. DE&amp;I are embedded into our culture through:</p><ul><li>Hiring diverse talent.</li><li>Maintaining an inclusive environment through persistent self-reflection.</li><li>Building a culture of care, engagement, and recognition with clear outcomes.</li><li>Ensuring growth opportunities for our people.</li></ul><p>Actalent is an equal opportunity employer.</p><h2><br></h2><h2>Pay and Benefits</h2><p>The pay range for this position is $100,000 - $150,000 annually, depending on experience and qualifications.</p><h2><br></h2><h2>Workplace Type</h2><p>This is a hybrid position based in San Francisco, CA, with flexibility and support for professional development and license renewal. You’ll have the opportunity to work across multiple departments and project types.</p><h2><br></h2><h2>Application Deadline</h2><p>This position is anticipated to close on March 6, 2025.</p>

Project Manager

<p>Overview:</p><p>Manage overhead and underground electrical distribution projects, ensuring timely delivery, cost control, and client satisfaction.</p><h3>Key Responsibilities:</h3><ul><li>Plan, execute, and adjust project work plans.</li><li>Allocate resources and manage schedules, budgets, and client expectations.</li><li>Apply project management best practices and risk mitigation strategies.</li><li>Maintain accurate project documentation.</li><li>Support field crews</li></ul><h3>Project Accounting:</h3><ul><li>Track daily field reports and production data using Excel.</li><li>Monitor labor hours, expenses, and project budgets.</li><li>Manage invoicing, revenue recognition, and receivables.</li><li>Analyze project profitability and performance metrics.</li></ul><h3>Business Development:</h3><ul><li>Identify upsell opportunities within projects.</li><li>Support proposal development and project scoping.</li><li>Represent the company in client communications.</li></ul><h3>Skills &amp; Qualifications:</h3><ul><li>3+ years in construction project management.</li><li>Degree in Engineering or Construction Management preferred.</li><li>Proficient in Microsoft Office, Adobe Acrobat, and data entry.</li><li>Familiarity with scheduling tools (Primavera, Monday.com).</li><li>Knowledge of electric utility construction is a plus.</li><li>PMP certification is a bonus.</li><li>Strong communication, organization, and client management skills.</li><li>Detail-oriented, motivated, and eager to learn.</li></ul><p><br></p>

<h1><strong>Job Title: Project Manager, Non-Technical</strong></h1><p><br></p><h2>Job Description</h2><p>This role aims to temporarily augment and support the existing resources of a team, addressing cyclical business needs. The position involves first footprint planning and improving system integration and automation, with a focus on compute monitoring and ensuring adequate server capacity.</p><p><br></p><h2>Responsibilities</h2><ul><li>Interface with clients on technical and business issues from project initiation through delivery.</li><li>Drive program/project schedules and status reports.</li><li>Create and/or review multiple functional specifications for decision-making on product or service implementation.</li><li>Provide technical and/or analytical information to Product Managers and Product Unit Managers.</li><li>Organize cross-functional activities to ensure the program/project is completed on schedule and within budget constraints.</li><li>Contribute to first footprint planning for new data centers and regions.</li><li>Engage in regular meetings for alignment and reporting, planning and organizing, and building tools to automate and streamline processes.</li></ul><h2>Essential Skills</h2><ul><li>Minimum 5 years experience with data analysis.</li><li>Minimum 5 years experience with Excel.</li><li>Minimum 5 years experience with planning and organizing.</li><li>Strong project management and program management skills.</li><li>Proficiency in Microsoft Office, particularly Excel, with skills beyond intermediate level.</li><li>Experience with database languages like SQL is preferred.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with MSFT is a nice-to-have.</li><li>Curiosity and independence in understanding and improving processes and tooling.</li></ul><h2>Work Environment</h2><p>The work environment is primarily remote, with occasional meet-ups possible for local candidates. The standard setup will be provided by the supplier. The role follows a standard Monday to Friday schedule, 40 hours a week, with the possibility of up to 5 hours of overtime per week. The ideal candidate should be located in the PST timezone, preferably in the Greater Seattle area.</p>

<h1><strong>Hiring Customer Insights Researcher for large tech company based in Seattle, WA!</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a Customer Insights Manager to focus on identifying opportunities to delight Device customers and drive growth across the Devices organization. This role involves designing and conducting research to deeply understand customer needs, motivations, barriers, and opportunities to enhance their lives through Devices technology. As a member of the Devices Research Team, you will serve as a trusted advisor to the business, delivering multiple research projects across various business and stakeholder groups.</p><p><br></p><h2>Responsibilities</h2><ul><li>Develop and implement a comprehensive research learning plan aligned with business goals, identifying key research objectives and methodologies.</li><li>Collaborate with team members and stakeholders to plan, coordinate, and execute market research projects from conception to completion.</li><li>Manage external research vendors and agencies, ensuring high-quality deliverables within established timelines and budgets.</li><li>Utilize a variety of research methods, such as surveys, interviews, and focus groups, to collect relevant data, analyze it to extract meaningful insights.</li><li>Prepare clear and concise reports summarizing key findings and translating complex data into actionable recommendations.</li><li>Communicate research results effectively to stakeholders at various levels within the organization.</li><li>Propose, build, and continuously improve processes for collection and socialization of customer insights.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 5-10 years of professional market research or consumer insights research experience with a successful project management track record.</li><li>Familiarity with quantitative research, particularly survey design and data analytics.</li><li>Self-starter with the ability to thrive in fast-changing and ambiguous environments.</li><li>Strong collaborative skills in a fast-paced environment.</li><li>Ability to effectively communicate complex subjects in written form.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s degree in Marketing, Business, Statistics, Psychology, Cognitive Science, or related field, or equivalent work experience.</li><li>Qualitative research experience, including study design and moderation.</li><li>Experience with research platforms such as Qualtrics and Usertesting.com.</li><li>Proficiency in SQL.</li><li>Experience working with research vendors.</li><li>Use of Generative AI tools in research processes.</li></ul><h2>Work Environment</h2><p>This position can be based in Seattle, Sunnyvale, or Denver with a hybrid work arrangement, requiring attendance at the office at least twice a week. If converted to a full-time role, the expectation is to return to the office five times a week. Remote work is possible, but relocation may be necessary for conversion opportunities. Work hours are preferably aligned with Pacific Standard Time but may require flexibility for meetings in other time zones.</p>

Project/Program Manager III - Researcher

<h1><strong>Job Title: Property Accountant</strong></h1><p><br></p><h2>Job Description</h2><p>This position is responsible for all accounting and financial reporting for a portfolio of residential multi-family and/or commercial properties. The accountant will manage full general ledger accounting, financial reporting, bank account reconciliations, and monthly and year-end preparation and analysis of financial statements. Additional responsibilities include the production of audit work papers, real estate and personal property filings, as well as special projects related to the assigned portfolio.</p><p><br></p><h2>Responsibilities</h2><ul><li>Responsible for monthly and annual accounting for a portfolio of real estate properties.</li><li>Read and understand documents pertinent to sites, including Operating/Partnership, Debt/Loan, and Management agreements and their impact on accounting for sites.</li><li>Generate and ensure accuracy of monthly accrual and cash basis financial reporting including balance sheets, income statements, statements of cash flow, variance analysis, and cash flow analysis.</li><li>Regular ongoing interaction with property management staff and respond to requests for information.</li><li>Review and ensure accuracy of rent rolls, accounts receivable, accounts payable, and prepaid rent aging. Reconcile to the general ledger monthly.</li><li>Input month-end journal entries, Fixed Asset depreciation (using FAS software) as needed, and adjust prepaids/accruals as needed.</li><li>Monitor operating, security deposit, escrow, reserve, and other cash accounts. Prepare and review monthly bank statement reconciliations.</li><li>Assist in coding/entering certain invoices to pay. Ensure timely payment of real estate tax bills and mortgage payments.</li><li>Analyze G/L accounts and prepare and review monthly account reconciliations.</li><li>Monitor and track equity accounts, including contributions and distributions.</li><li>Income and expense variance analysis and explanation on a monthly, quarterly, and/or annual basis. Review and challenge explanations from site personnel.</li><li>Complete CAM/OPEX billings and assist in collection of accounts receivable as needed for commercial tenants. Read, understand, and account for commercial leases.</li><li>Generate necessary work papers and information in connection with annual audits, tax return, and financial statement preparation.</li><li>Fulfill lender reporting requirements.</li><li>Complete town annual income and expense and personal property tax declaration filings.</li><li>Participate in the annual budget preparation process: supply requested information, attend annual budget meetings, and import budgets into Yardi as required.</li><li>Complete cash flow projections, pro formas, and valuations, as requested.</li><li>Suggest and assist in the implementation of process improvements.</li><li>Assist Controllers and CFO in other duties as assigned. Act as Accounting department liaison and support property management/corporate personnel as requested.</li><li>Complete other duties assigned by management.</li></ul><h2>Essential Skills</h2><ul><li>BS in Accounting</li><li>Excellent property accounting, organizational, and communication skills with attention to detail.</li><li>Working knowledge of Microsoft Office, Word, and Excel.</li><li>Experience with Yardi.</li><li>Ability to multitask.</li><li>Ability to work within a group setting and act individually where appropriate.</li><li>Ability to work with minimal supervision.</li><li>Ability to maintain professional communication with colleagues, property managers, third-party owners, and vendors.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>True Property Accountant with Accounting Degree.</li><li>Experience in accounting capacity at a property management company without a degree.</li><li>Potential for inexperienced accountants with public accounting experience.</li></ul><h2>Work Environment</h2><p>The position is fully on-site and allows employees to leave at 3 PM. The work environment is collaborative, requiring interaction with various stakeholders, including property managers and third-party owners. This role involves working with Yardi ERP system and Microsoft Office Suite.</p>

Property Accountant

<h1><strong>Job Title: Property Accountant - Commercial Properties</strong></h1><p><br></p><h2>Job Description</h2><p>As  property accountant, you will manage all aspects of property operations, including maintenance, leasing, and tenant relations. You will be responsible for preparing and managing CAM fees and tenant reimbursements, conducting cash flow analysis, and preparing financial statements to monitor property performance.</p><p><br></p><h2>Responsibilities</h2><ul><li>Oversee accounts receivable processes, ensuring timely collection of rents and other income.</li><li>Ensure compliance with local, state, and federal regulations regarding property management.</li><li>Maintain accurate records in accordance with GAAP standards.</li><li>Coordinate with maintenance staff to address tenant issues promptly and efficiently.</li><li>Liaise with vendors and contractors for property maintenance and improvement projects.</li><li>Collaborate with the legal team on lease agreements and accounts payable tasks.</li></ul><h2>Essential Skills</h2><ul><li>Experience in reconciliation, reporting, accounts receivable, and accounting.</li><li>Proficiency in general ledger management, month-end processes, and journal entries.</li><li>Ability to prepare financial statements and manage accounts payable.</li><li>Expertise in bank reconciliation and accounts receivable operations.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s or Associate&#39;s degree in Accounting.</li><li>Minimum of 5 years&#39; experience in accounting if no degree.</li><li>2+ years working with general ledger, coding, and charting accounts.</li><li>1+ year of experience in property accounting, specifically with lease agreements.</li><li>Experience using &#39;Visual by Infor&#39; (ERP).</li><li>Knowledge of CAM fees and tenant reimbursement processes.</li></ul><h2>Work Environment</h2><p>The work environment is in a manufacturing and industrial setting, not your typical office building. This role requires you to be fully onsite with flexible start times between 7:00 AM to 8:30 AM and finish between 4:00 PM to 5:30 PM. The company offers great perks, including a profit share model, competitive PTO, 401k, and quarterly bonuses that depend on company success.</p>

<h1 style="font-weight: 700;">Job Title: Accountant</h1><br><h2>Job Description</h2><p>This position is responsible for all accounting and financial reporting for a portfolio of residential multi-family and/or commercial properties. The accountant will manage full general ledger accounting, financial reporting, bank account reconciliations, and monthly and year-end preparation and analysis of financial statements. Additional responsibilities include the production of audit work papers, real estate and personal property filings, as well as special projects related to the assigned portfolio.</p><br><h2>Responsibilities</h2><ul><li>Responsible for monthly and annual accounting for a portfolio of real estate properties.</li><li>Read and understand documents pertinent to sites, including Operating/Partnership, Debt/Loan, and Management agreements and their impact on accounting for sites.</li><li>Generate and ensure accuracy of monthly accrual and cash basis financial reporting including balance sheets, income statements, statements of cash flow, variance analysis, and cash flow analysis.</li><li>Regular ongoing interaction with property management staff and respond to requests for information.</li><li>Review and ensure accuracy of rent rolls, accounts receivable, accounts payable, and prepaid rent aging. Reconcile to the general ledger monthly.</li><li>Input month-end journal entries, Fixed Asset depreciation (using FAS software) as needed, and adjust prepaids/accruals as needed.</li><li>Monitor operating, security deposit, escrow, reserve, and other cash accounts. Prepare and review monthly bank statement reconciliations.</li><li>Assist in coding/entering certain invoices to pay. Ensure timely payment of real estate tax bills and mortgage payments.</li><li>Analyze G/L accounts and prepare and review monthly account reconciliations.</li><li>Monitor and track equity accounts, including contributions and distributions.</li><li>Income and expense variance analysis and explanation on a monthly, quarterly, and/or annual basis. Review and challenge explanations from site personnel.</li><li>Complete CAM/OPEX billings and assist in collection of accounts receivable as needed for commercial tenants. Read, understand, and account for commercial leases.</li><li>Generate necessary work papers and information in connection with annual audits, tax return, and financial statement preparation.</li><li>Fulfill lender reporting requirements.</li><li>Complete town annual income and expense and personal property tax declaration filings.</li><li>Participate in the annual budget preparation process: supply requested information, attend annual budget meetings, and import budgets into Yardi as required.</li><li>Complete cash flow projections, pro formas, and valuations, as requested.</li><li>Suggest and assist in the implementation of process improvements.</li><li>Assist Controllers and CFO in other duties as assigned. Act as Accounting department liaison and support property management/corporate personnel as requested.</li><li>Complete other duties assigned by management.</li></ul><h2>Essential Skills</h2><ul><li>BS in Accounting</li><li>Excellent property accounting, organizational, and communication skills with attention to detail.</li><li>Working knowledge of Microsoft Office, Word, and Excel.</li><li>Experience with Yardi.</li><li>Ability to multitask.</li><li>Ability to work within a group setting and act individually where appropriate.</li><li>Ability to work with minimal supervision.</li><li>Ability to maintain professional communication with colleagues, property managers, third-party owners, and vendors.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>True Property Accountant with Accounting Degree.</li><li>Experience in accounting capacity at a property management company without a degree.</li><li>Potential for inexperienced accountants with public accounting experience.</li></ul><h2>Work Environment</h2><p>The position is fully on-site and allows employees to leave at 3 PM. The work environment is collaborative, requiring interaction with various stakeholders, including property managers and third-party owners. This role involves working with Yardi ERP system and Microsoft Office Suite.</p><br>

<h1 style="font-weight: 700;">Job Title: Proposal Coordinator</h1><br><h2>Job Description</h2><p>We are seeking a highly organized and adaptable Proposal &amp; Administrative Coordinator to support both business development and executive functions. This hybrid role is ideal for a recent marketing graduate or entry-level professional with strong administrative skills.</p><br><h2>Responsibilities</h2><ul><li>Coordinate and compile Request for Proposals (RFPs) and Request for Qualifications (RFQs).</li><li>Gather and organize content from marketing teams and internal spreadsheets.</li><li>Assist in assembling proposal packages for construction projects.</li><li>Format and edit documents in Microsoft Word and PowerPoint.</li><li>Support light marketing tasks as needed (not a full-time marketing role).</li><li>Provide administrative support to the President and Safety Team.</li><li>Assist in compiling financial data and formatting it for executive review (no analysis required).</li><li>Maintain and update safety profiles with required documentation and information.</li><li>Perform general administrative duties.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to work independently and manage multiple priorities.</li><li>Excellent communication and interpersonal skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor’s degree in Marketing, Communications, Business, or related field preferred.</li><li>Basic understanding of finances.</li><li>Marketing experience is a plus.</li><li>Basic understanding of the construction industry is a plus.</li><li>Willingness to travel 10–15% to Columbus and Dayton.</li><li>Quick learner with a “can-do” attitude.</li><li>Comfortable working in a fast-paced, dynamic environment.</li><li>Professional demeanor and discretion when handling sensitive information.</li></ul><h2>Work Environment</h2><p>The position is based in an office environment where you will be working closely with the President. You will receive training and mentorship, along with opportunities for growth in a company with a great culture.</p><br>

Proposal Administrator

<h1><strong>Job Title: Proposal Analyst</strong></h1><p><br></p><h2>Job Description</h2><p>The Proposal Analyst will play a crucial role in generating detailed and complex proposals for OEM customers. This position requires collaboration with Engineering, Supply Chain, Operations, and Finance teams to develop comprehensive cost estimates, including non-recurring engineering tooling, certification, and recurring costs.</p><p><br></p><h2>Responsibilities</h2><ul><li>Support the bid team in collecting technical and operational data required for complex OEM commercial proposals.</li><li>Compile technical and operational inputs into a formal commercial proposal for management review.</li><li>Ensure proposals are thorough and capture all cost and schedule impacts.</li><li>Prepare reports to capture various financial data, including proposal costs, profits, and other relevant information for management review.</li><li>Perform other related duties as required.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor&#39;s degree (BA/BS) in business or communication or equivalent.</li><li>Minimum of four years of related experience and/or training or equivalent combination of education and experience.</li><li>Ability to pay high attention to detail.</li><li>Advanced proficiency with MS Office applications, especially Excel, PowerPoint, Word, and Project.</li><li>Strong analytical skills and ability to solve practical and conceptual problems.</li><li>Effective communication skills with a wide range of stakeholders.</li><li>Demonstrated business acumen.</li><li>Experience with financial calculations, cost compilation, and estimation.</li><li>Must be a <span style="color: rgb(8, 7, 7); background-color: none;">U.S. citizen</span> or <span style="color: rgb(8, 7, 7); background-color: none;">green card</span> holder.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience generating and reviewing requests for proposals/quotes (RFP/RFQs).</li><li>Experience in the aerospace industry with airlines, aircraft OEMs, or aircraft interiors suppliers.</li><li>Knowledge in cost accounting, forecasting, and finance.</li></ul><h2>Work Environment</h2><p>The role involves working closely with cross-functional teams in a dynamic and collaborative environment. Proficiency in MS Office applications is essential, and attention to detail is critical. The position requires effective communication across various departments and stakeholders.</p>

Proposal Analyst

Proposal Coordinator

<p><strong>Job Title:</strong> Purchasing Administrative Assistant</p><p><br></p><p><strong>Overview:</strong>  </p><p>We are seeking a detail-oriented and proactive <strong>Purchasing Administrative Assistant</strong> to support our procurement operations and ensure seamless purchasing experiences for our business partners. In this vital role, you&#39;ll coordinate supplier onboarding, manage procurement requests, and track vendor deliveries—while navigating the nuances of cost, timing, and strategy to keep operations flowing smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate new supplier onboarding, ensuring timely completion in platforms such as Jira.</li><li>Submit and track advance payment requests, collaborating with Finance and external suppliers.</li><li>Monitor and ensure on-time delivery of vendor purchases; follow up proactively to resolve delays.</li><li>Support buyers with quotation requests, proposal negotiations, and supplier agreements.</li><li>Oversee purchasing logistics, updating delivery schedules and maintaining data accuracy in purchasing systems.</li><li>Partner with planners to align supplier timelines with production and project milestones.</li><li>Address non-conformances related to inbound goods and facilitate timely returns, refunds, or replacements.</li><li>Resolve overdue invoices and ensure timely payments in line with supplier terms.</li><li>Maintain and update master data, including pricing, lead times, and ordering parameters.</li><li>Continuously identify process improvement opportunities to enhance procurement efficiency.</li><li>Comply with all health, safety, and company procedures while maintaining an organized work environment.</li><li>Collaborate cross-functionally to contribute to organizational goals.</li><li>Take on additional duties as assigned by your manager.</li></ul><p><strong>Qualifications &amp; Skills:</strong></p><ul><li>2–3 years of administrative experience, ideally in purchasing or supply chain support.</li><li>Strong proficiency in Microsoft Excel and Office Suite; experience with ordering systems a plus.</li><li>Solid understanding of procurement processes, vendor management, and supply chain operations.</li><li>Exceptional organizational skills with keen attention to detail.</li><li>Excellent communication abilities—both written and verbal.</li><li>Comfortable working under moderate supervision and managing multiple priorities.</li><li>Team-oriented with a proactive mindset and problem-solving drive.</li></ul>

Purchasing Administrative Assistant

<h1><strong>Job Title: Purchasing Agent</strong></h1><p><br></p><h2>Job Description</h2><p>The Purchasing &amp; Logistics Agent will play a crucial role in ensuring timely delivery of materials and equipment, aimed at maximizing the company&#39;s profitability. This position involves direct reporting to the Director of Operations and daily interactions with various departments such as Engineering, Service, Administration, Bid &amp; Proposal, and Sales. The ideal candidate should possess excellent oral and written communication skills, experience in purchasing materials and equipment for industrial and municipal project applications, and proficiency in planning international shipments with freight companies. A strong understanding of HS codes, shipping documentation, and duties/tariffs is essential, along with proficiency in MS Office applications. The role requires effective vendor control and negotiation skills, with a preference for candidates having project management experience.</p><p><br></p><h2>Responsibilities</h2><ul><li>Ensure on-schedule delivery of materials and equipment.</li><li>Maximize company profitability through effective purchasing and logistics strategies.</li><li>Interact daily with various departments including Engineering, Service, Administration, Bid &amp; Proposal, and Sales.</li><li>Plan international shipments with freight companies, understanding HS codes, shipping documentation, and duties/tariffs.</li><li>Utilize MS Office applications proficiently.</li><li>Control and negotiate with vendors effectively.</li><li>Manage projects efficiently, with a preference for project management experience.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor&#39;s Degree in Procurement &amp; Supply Chain Management or equivalent work experience in Procurement/Purchasing.</li><li>Minimum 6+ years of experience in equipment Procurement/Purchasing.</li><li>Minimum 3 years of experience in logistics/international shipping.</li><li>Proficiency in purchasing software, including MRP and ERP systems.</li><li>Excellent oral and written communication skills.</li><li>Vendor control and negotiation skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High proficiency in Excel and Word, with Adobe skills for documentation purposes.</li><li>Excellent electronic filing and documentation skills, specifically with DropBox.</li><li>Ability to obtain HAZMAT shipping certification for required goods.</li><li>Possession of a Notary Public Commission preferred.</li><li>Strong ability to multitask and manage action item lists efficiently.</li></ul><h2>Work Environment</h2><p>The position is located in Voorhees, NJ. Work hours are Monday through Friday, with a start time between 8am and 9am, working eight-hour days. The role requires 100% onsite presence initially, reporting directly to the Director of Operations.</p>

Purchasing Agent

<h1><strong><em>Purchasing Agent</em></strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented and proactive Purchasing Agent to manage the procurement of materials, equipment, services, and supplies essential to our operations. This role plays a key part in ensuring timely and cost-effective purchasing while maintaining strong vendor relationships and supporting internal teams.</p><p><br></p><h2>Responsibilities</h2><ul><li>Evaluate and process purchase requests submitted by various departments.</li><li>Communicate with suppliers to gather details on pricing, product specifications, availability, and delivery timelines.</li><li>Check inventory levels to confirm whether existing stock meets current needs.</li><li>Assess market trends and pricing to estimate costs and ensure competitive purchasing.</li><li>Generate and issue purchase orders to approved vendors.</li><li>Maintain accurate records of purchases, transfers, pricing, delivery schedules, and inventory updates.</li><li>Calculate total expenditures for procured items and services.</li><li>Analyze supplier quotes and delivery terms to select the most suitable vendors or award contracts.</li><li>Monitor and follow up on order status to ensure timely delivery and resolve any delays.</li></ul><h2>Essential Skills</h2><ul><li>Purchasing</li><li>Purchase order management</li><li>Supply chain expertise</li><li>Buyer purchasing experience</li><li>Inventory control</li><li>ERP systems knowledge, including SAP</li><li>Strong negotiation skills</li><li>Proficiency in Microsoft Excel</li><li>Vendor management</li><li>Mechanical aptitude</li><li>Buying experience</li><li>Data entry skills</li><li>Purchasing experience</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Team player with strong attention to detail</li><li>Work ethic, pride in your work, technical, organizational, written, and oral communication skills</li><li>Good attendance history with previous employers</li><li>High school diploma</li><li>2 years of experience as a buyer for mechanical parts</li><li>Experience in computer order entry and inventory control</li><li>Experience in the conveyor industry is preferred but not required</li><li>Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals</li><li>Experience with MS Office products like MS Excel, Word, and Outlook</li><li>Mechanical aptitude: understanding of reducers, conveyors, motors, etc.</li><li>Experience with File Pro or Oracle is a plus</li></ul><h2>Work Environment</h2><p>The role is primarily onsite with potential for hybrid arrangements. The work schedule is Monday to Friday, from 7:00 AM to 3:30 PM, with flexibility.</p>

<h1 style="font-weight: 700;">Job Title: Purchasing Assistant</h1><br><h2>Job Description</h2><p>The main function of a Purchasing Assistant is to coordinate and expedite the flow of work and materials within or between departments according to the production schedule. This role is responsible for reviewing and distributing production, work, and shipment schedules, as well as compiling reports on inventory levels and costs.</p><br><h2>Responsibilities</h2><ul><li>Issue and send out purchase orders (PO) to customers.</li><li>Follow up on invoices to ensure they are sent out promptly.</li><li>Support multiple departments, including engineering, accounting, shipping, tool crib, and 3PL.</li><li>Examine documents, materials, and products, and monitor work processes to assess completeness, accuracy, and conformity to standards and specifications.</li><li>Review production schedules, work orders, and staffing tables to determine personnel and materials requirements and material priorities.</li><li>Record production data, including volume produced, consumption of raw materials, and quality control measures.</li><li>Requisition and maintain inventories of materials and supplies necessary to meet production demands.</li><li>Collaborate with suppliers, coordinators, and engineers on PO revisions and work with suppliers to submit missing invoices.</li><li>Assist or cover for Coordinators when needed and provide direction on shipping requirements.</li><li>Learn and understand procurement methods and document detailed notes in the Prove Design system.</li><li>Support Engineering with projects to procure parts from suppliers and ship them globally for various projects.</li></ul><h2>Essential Skills</h2><ul><li>Experience in purchasing, procurement, and logistics.</li><li>Knowledge of domestic and international shipping.</li><li>Proficiency in Microsoft Office Suite, including Teams, Outlook, and Excel.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Ability to work well in a team environment.</li><li>Shows good initiative and willingness to learn.</li><li>Excellent communication and follow-up skills.</li></ul><h2>Work Environment</h2><p>This position requires working a 40-hour week, Monday through Friday, with shifts from either 7:00 am to 3:30 pm or 7:30 am to 4:00 pm. The team consists of 6 people, and the role does not require overtime. The work environment involves collaboration with various departments and stakeholders, providing a dynamic and supportive atmosphere.</p><br>

Purchasing Assistant

<h2>&#127775; Join Our Mission: Purchasing Assistant – Aerospace Innovation &#127775;</h2><p>Location: On-site (with potential for 1 remote day/week)</p><p>Department: Supply Chain</p><p>Reports To: Supply Chain Manager</p><p>Are you ready to be part of a team that’s shaping the future of aerospace technology? We’re looking for a Purchasing Assistant who thrives in a fast-paced, high-tech environment and is passionate about precision, innovation, and collaboration. If you’re detail-oriented, organized, and eager to grow in a dynamic industry, this is your opportunity to launch your career to new heights!</p><p><br></p><h3>&#128640; What You’ll Do</h3><p>As a Purchasing Assistant, you’ll play a vital role in our supply chain operations, ensuring that our engineering and production teams have the materials and components they need—on time and on spec. Your responsibilities will include:</p><ul><li>Managing vendor relationships and maintaining strong communication with suppliers</li><li>Assisting in sourcing and purchasing materials, supplies, and services</li><li>Tracking inventory levels and ensuring timely replenishment</li><li>Reviewing and processing purchase orders, invoices, and shipping documents</li><li>Collaborating with engineering teams to support component selection and risk assessment</li><li>Ensuring compliance with company standards, timelines, and quality expectations</li></ul><h3>&#128736;️ Technical Collaboration</h3><p>You’ll also work closely with our engineering team on exciting projects, including:</p><ul><li>Supporting the design of circuit boards for aerospace applications using Altium</li><li>Engaging in power electronics development and testing</li><li>Working with communication protocols such as UART, SPI, and Ethernet</li><li>Assisting in evaluating and mitigating risks in component selection</li></ul><h3>✅ What You Bring</h3><ul><li>Experience in procurement, purchasing, or administrative roles</li><li>Strong organizational skills and the ability to multitask effectively</li><li>High attention to detail and accuracy in order entries and inventory records</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook)</li><li>Adaptability to new systems and processes</li><li>Team-oriented mindset with a proactive approach</li></ul><h3>&#127891; Bonus Points</h3><ul><li>Bachelor’s degree in Business Administration, Supply Chain Management, or a related field</li><li>Experience in inventory management or customer service</li><li>Familiarity with ERP systems or procurement software</li></ul><h3>&#127757; Work Environment</h3><p>This is a fully on-site position to start, located in a collaborative and innovative workspace. After an initial period, you may be eligible to work one day per week remotely. You’ll report directly to the Supply Chain Manager and work alongside a passionate team of engineers, technicians, and operations professionals.</p><h3>✨ Why Join Us?</h3><ul><li>Be part of a cutting-edge aerospace company</li><li>Work on meaningful projects that make a real-world impact</li><li>Grow your career in a supportive and forward-thinking environment</li><li>Enjoy a culture of innovation, integrity, and teamwork</li></ul><p>Ready to take off with us? Apply now and help us build the future of aerospace—one component at a time.</p>

<h1 style="font-weight: 700;">Job Title: Purchasing Assistant</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Purchasing Assistant to perform essential purchasing duties and maintain updated records. The role involves assisting with administrative tasks and facilitating communication with vendors.</p><br><h2>Responsibilities</h2><ul><li>Perform purchasing duties and maintain accurate records.</li><li>Assist with various administrative tasks.</li><li>Communicate effectively with vendors to ensure smooth operations.</li><li>Manage purchase orders and vendor relationships.</li><li>Perform data entry tasks related to purchasing activities.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in purchasing and vendor management.</li><li>Strong administrative support skills.</li><li>Experience with Microsoft Office Suite.</li><li>Excellent customer service skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Degree in Business Administration, Supply Chain Management, or related field is a plus.</li><li>Familiarity with procurement software or ERP systems is advantageous.</li></ul><h2>Work Environment</h2><p>You will initially work on-site for five days a week with the potential to transition to a hybrid schedule, including one remote workday as you become more familiar with the company and your responsibilities. The company offers a flexible hybrid schedule with three days on-site and two remote, along with flexible hours. Enjoy unlimited PTO, company stock options, and paid premiums for employees. The workspace is open and collaborative, fostering a culture of innovation and learning with the motto &#39;Build, Break, Fly&#39;.</p><br>

<h1><strong>Job Title: Purchasing Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Purchasing Assistant to manage and procure raw materials and packaging components essential for production scale-up. This role will focus on ensuring timely delivery and maintaining inventory levels to meet manufacturing needs, while fostering relationships with suppliers.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage and procure new and existing raw materials and packaging components for scale-up and production use.</li><li>Monitor inventory levels considering shelf life and communicate with relevant departments to ensure supply availability.</li><li>Generate purchase orders and manage them through receipt to meet delivery dates according to manufacturing needs set by Production Planners.</li><li>Analyze and control purchasing activities to assure continuous supply of materials at the lowest inventory level possible to meet customer demand.</li><li>Reconcile purchase orders to statements and invoices, ensuring accuracy.</li><li>Manage delivery and logistics updates for bulk raw materials into tanks at plants, ensuring timely deliveries and coordination with manufacturing teams for efficient unloading.</li><li>Maintain good working relationships with suppliers to stay informed of market trends and conditions affecting the department.</li><li>Perform expediting duties as needed, process claims for materials received in damaged condition, and handle returns.</li><li>Promptly escalate key issues to the Purchasing Lead or Sourcing Manager for resolution.</li><li>Create warehouse transfers for products from other facilities.</li><li>Support cross-functional departments, including supply chain, operations, and sourcing.</li></ul><h2>Essential Skills</h2><ul><li>1+ year of experience in purchasing or procurement, preferably within a manufacturing environment.</li><li>Experience with SAP.</li><li>Strong problem-solving and decision-making skills.</li><li>Effective communication and teamwork skills for collaboration with various stakeholders.</li><li>High attention to detail and accuracy in managing purchase orders and procurement records.</li><li>Bachelor&#39;s degree in Business, Supply Chain Management, or a related field preferred.</li></ul><p><br></p><h2>Work Environment</h2><p>This position offers a hybrid work environment, requiring presence at the Vadnais Heights location a minimum of 1 day per week and up to 3 days per week, with a preference for Tuesdays and Thursdays in the office. The role offers the opportunity to work with a large team and be fully integrated within SAP, providing exposure to innovative products in a global adhesives and specialty chemicals company.</p>

<h1 style="text-align: center;"><strong><em>Purchasing Assistant</em></strong></h1><p style="text-align: center;"><strong><em>***Must be local to the Cincinnati, Ohio area***</em></strong></p><h2>Job Description</h2><p>We are seeking dedicated and detail-oriented Purchasing Assistants to join our dynamic team. This role is crucial in supporting our purchasing department by ensuring the smooth and efficient release of materials and purchase orders (POs) to buyers. The ideal candidates will have strong experience in data entry and Excel, and will thrive in a fast-paced environment.</p><p><br></p><h2>Responsibilities</h2><ul><li>Accurately input and manage large volumes of data, ensuring precision and attention to detail.</li><li>Utilize Excel for data management, analysis, and reporting tasks. Create and maintain spreadsheets to track inventory, orders, and other relevant information.</li><li>Efficiently release materials and POs to buyers, ensuring timely and accurate processing.</li><li>Maintain organized and up-to-date records of all transactions and communications. Ensure documentation is easily accessible and comprehensible.</li><li>Work closely with team members and other departments to ensure seamless workflow and communication. Provide support and assistance as needed to achieve departmental goals.</li><li>Identify and resolve any issues or discrepancies related to data entry or PO processing. Proactively address challenges to maintain smooth operations.</li></ul><h2>Essential Skills</h2><ul><li>Proven experience in data entry and Excel.</li><li>Strong organizational and time management skills.</li><li>Excellent attention to detail and accuracy.</li><li>Ability to work effectively under pressure and meet tight deadlines.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Previous experience in a purchasing or administrative role is highly desirable.</li><li>Previous experience in plumbing and heating is a plus.</li></ul><h2>Work Environment</h2><p>Work hours are from 7am to 4pm. The work environment is fast-paced, requiring determination and resilience in handling high-volume tasks. This is an opportunity to be part of a supportive company with significant growth opportunities.</p>

<p><strong>Description</strong></p><p><br></p><ul><li>Assist Buyers in researching, evaluating, and selecting vendors and supplies based on pricing, quality, availability, and reliability</li><li>Identify and categorize customer orders that fall under the &quot;High Alert&quot; status based on predetermined criteria, such as urgency, customer importance, or specific requirements.</li><li>Collaborate with the purchasing team to ensure these orders receive immediate attention.</li><li>Regularly update stakeholders, highlighting potential delays or opportunities.</li><li>Work closely with sales, production, logistics, purchasing, and customer experience teams for seamless coordination.</li><li>Communicate special requirements related to High Alert orders.</li><li>Maintain open communication with Customer Experience Reps, providing updates on escalated challenges.</li><li>Address concerns or inquiries promptly and professionally.</li><li>Vendor communication</li><li>Liaise with vendors to expedite procurement and on-time delivery for High Alert orders.</li><li>Coordinate special arrangements for tight deadlines, delivery schedules, or specific customer needs.</li><li>Ensure procurement documentation compliance with company policies.</li><li>Generate regular reports summarizing High Alert order fulfillment performance.</li></ul><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p><br></p><ul><li>1-3 years of purchasing experience</li><li>Proficient in MS Excel</li><li>Food &amp; beverage <span style="background-color: none; color: rgb(8, 7, 7);"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> (preferred, not required)</li></ul>

Purchasing Coordinator

<h1 style="font-weight: 700;">Job Title: Receptionist and Office Assistant</h1><br><h2>Job Description</h2><p>As the Front Desk Customer Care Expert, you will serve as the first point of contact for our valued customers, delivering exceptional service with a smile. You will assist customers with their inquiries and ensure every visitor leaves feeling satisfied and motivated to incorporate fun into their wellness journey.</p><br><h2>Responsibilities</h2><ul><li>Perform data entry and provide administrative support.</li><li>Utilize Microsoft Office for clerical tasks.</li><li>Answer phone calls and respond to emails promptly and professionally.</li><li>Greet customers with enthusiasm and assist them with their needs.</li><li>Provide product information and recommendations to customers.</li><li>Maintain a clean, welcoming showroom stocked with promotional materials.</li></ul><h2>Essential Skills</h2><ul><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and prioritize in a busy environment.</li><li>Strong attention to detail and problem-solving abilities.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Passion for promoting Every Day Made Better through products and services.</li><li>Previous customer service experience is preferred.</li></ul><h2>Work Environment</h2><p>The role involves working in a welcoming showroom environment, where enthusiasm and a customer-focused approach are key. You will be expected to maintain a clean and organized space, ready to engage with visitors and provide them with an exceptional experience.</p><br>

Reception/Office Assistant

<h1><strong>Aston Carter is hiring a Receptionist to start ASAP!</strong></h1><p><br></p><h2><strong>Job Description</strong></h2><p>The receptionist is responsible for receiving and directing telephone calls, customers, and visitors to the appropriate staff member; receiving, sorting, and routing incoming mail and faxes; and processing and dispatching outgoing mail. The ideal candidate will be a motivated self-starter, who can multi-task with a smile. This individual will be part of our team dedicated to creating an incredible first impression and providing high-quality customer service for those visiting our showroom or over the telephone.</p><p>Duties: </p><ul><li>Receives and relays incoming, outgoing, and internal calls through a telephone console in a professional and friendly demeanor.</li><li>Forwards calls to appropriate staff member or department. </li><li>Supplies routine telephone information such as hours of operation, address, directions, and other information.</li><li>Answers routine caller questions.</li><li>Refers non-routine inquiries and/or difficult callers to designated staff member. </li><li>Takes and delivers messages by obtaining caller’s name, telephone number, and purpose of the call or transfers call to voice mail, if staff member is unavailable or cannot be located. </li><li>Greets and assists on-site customers and/or visitors, determines the nature of business, and announces visitors to appropriate staff member.</li><li>Maintains the visitor log.</li><li>Ensures that visitors feel welcome and are promptly directed to the appropriate person for assistance. </li><li>Inputs information into database system for new customers. </li><li>Receives, sorts (by location, floor, department, etc.), routes and tracks incoming mail, packages, and samples. </li><li>Ensures that the showroom is maintained in a neat and orderly fashion throughout the business day.</li><li>Reports any maintenance issues to appropriate area. </li><li>Provides clerical support to the Sales Area, as needed. </li><li>Communicates with the host in order to assign walk-in customers to the correct salesperson. </li><li>Contacts management immediately when a client seems to have a problem.</li></ul><h2><strong>Hard Skills</strong></h2><ul><li>Telephone operation</li><li>Database entry</li><li>Mail handling</li></ul><h2><strong>Soft Skills</strong></h2><ul><li>Customer service</li><li>Multi-tasking</li><li>Professional demeanor</li></ul><h2><strong>Job Type</strong></h2><p>This is a contract position with a duration of 6 Month(s).</p><p><br></p><h2><strong>Work Site</strong></h2><p>This is a fully on-site position in Miami, Florida.</p><p><br></p><h2><strong>Work Environment</strong></h2><p>On-site retail showroom, 8am-5pm</p>

Receptionist

<h1 style="font-weight: 700;">Job Title: Receptionist</h1><br><h2>Job Description</h2><p>We are seeking a motivated and caring Office Receptionist/Administrator to join our team. This role is ideal for an organized and proactive individual who thrives in a fast-paced environment and enjoys helping others.</p><br><h2>Responsibilities</h2><ul><li>Handle and direct incoming calls, emails, and general inquiries.</li><li>Perform day-to-day office operations, including scheduling and updating records.</li><li>Maintain filing systems, records management, and sensitive documentation.</li><li>Use computer software, email, and in-house programs proficiently.</li><li>Support various administrative tasks as needed.</li></ul><h2>Essential Skills</h2><ul><li>Past experience as a receptionist or office administrator or in a similar role.</li><li>Strong organizational skills with attention to detail.</li><li>Excellent communication and multitasking abilities.</li><li>Proficiency in Windows and MS 365 Office (Word, Excel, etc.).</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Front desk experience.</li><li>Data entry capabilities.</li><li>Administrative support and clerical skills.</li><li>Customer service oriented.</li></ul><h2>Work Environment</h2><p>This is a full-time position with working hours from Monday to Friday, 9:00 AM to 5:00 PM, with one Saturday per month required. The work environment is service-oriented, focusing on honoring the legacy of loved ones in an expansive seventy-acre cemetery setting.</p><br>

<h1 style="font-weight: 700;">Job Title: Receptionist</h1><br><h2>Job Description</h2><p>We are seeking a dedicated and organized Receptionist to join our team. This role is essential in ensuring smooth daily operations and providing excellent customer service. You will be the first point of contact for our visitors and play a crucial role in maintaining administrative efficiency.</p><br><h2>Responsibilities</h2><ul><li>Answer phones and direct calls appropriately.</li><li>Perform data entry tasks with accuracy and attention to detail.</li><li>Handle filing and organize documents as needed.</li><li>Manage incoming and outgoing mail and packages.</li><li>Receive visitors and deliveries, ensuring a welcoming environment.</li><li>Maintain visitor log and oversee customer pick-ups.</li><li>Order office supplies and manage inventory.</li><li>Assist with picking up lunches and other errands.</li><li>Manage uniform orders and ensure proper distribution.</li><li>Label and switch out bi-weekly time cards.</li><li>Perform other duties as assigned to support the team.</li></ul><h2>Essential Skills</h2><ul><li>Receptionist or data entry <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span>.</li><li>Strong knowledge in Microsoft Word, Excel, and Adobe/PDFs.</li><li>Proficiency in email communication.</li><li>Solid customer service skills.</li><li>Administrative and clerical expertise.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Basic math, reading, and writing skills.</li><li>Ability to manage multiple tasks efficiently.</li></ul><h2>Work Environment</h2><p>The position is full-time and on-site, with working hours from Monday to Friday, 8:00am to 4:00pm. The work environment is supportive and offers opportunities for growth into other roles within the company.</p><br>

<h1 style="font-weight: 700;">Job Title: Receptionist</h1><br><h2>Job Description</h2><p>We are seeking a dedicated and organized Receptionist to join our team. This role is essential in ensuring smooth daily operations and providing excellent customer service. You will be the first point of contact for our visitors and play a crucial role in maintaining administrative efficiency.</p><br><h2>Responsibilities</h2><ul><li>Answer phones and direct calls appropriately.</li><li>Perform data entry tasks with accuracy and attention to detail.</li><li>Handle filing and organize documents as needed.</li><li>Manage incoming and outgoing mail and packages.</li><li>Receive visitors and deliveries, ensuring a welcoming environment.</li><li>Maintain visitor log and oversee customer pick-ups.</li><li>Order office supplies and manage inventory.</li><li>Assist with picking up lunches and other errands.</li><li>Manage uniform orders and ensure proper distribution.</li><li>Label and switch out bi-weekly time cards.</li><li>Perform other duties as assigned to support the team.</li></ul><h2>Essential Skills</h2><ul><li>Receptionist or data entry <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span></span>.</li><li>Strong knowledge in Microsoft Word, Excel, and Adobe/PDFs.</li><li>Proficiency in email communication.</li><li>Solid customer service skills.</li><li>Administrative and clerical expertise.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Basic math, reading, and writing skills.</li><li>Ability to manage multiple tasks efficiently.</li></ul><h2>Work Environment</h2><p>The position is full-time and on-site, with working hours from Monday to Friday, 8:00am to 4:00pm. The work environment is supportive and offers opportunities for growth into other roles within the company.</p><br>

<h1><strong>Seeking recruiters or sourcers that are looking for an opportunity to grow within one of the largest tech companies!</strong></h1><p><br></p><p><strong>About the role:</strong></p><ul><li>100% onsite in Seattle, WA</li><li>$36-37/hr DOE</li></ul><p><strong>Business Group:</strong></p><p>-	The team is a top of funnel recruiting team/ sourcing of external candidates for positions within the Ads team</p><p>-	Sourcing/recruiting team</p><p>-	Very collaborative team</p><p>-	Pretty large onsite team, close to 30-40 recruiters</p><p><br></p><p><strong>Key Projects:</strong></p><p>-	Mostly the business aligned to is for Ads business (fastest growing business )</p><p>-	Team in particular supports SDE’s. <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">Background</span></span> in this is a plus</p><p>-	Supporting high growth in Ads/ TPM/SDE/Product Management/Sales side of business.</p><p><br></p><p><strong>Interaction level with team:</strong></p><p>-	Office hours with HM (weekly)</p><p>-	Lead program that will do stand ups a few times a week, helpful for questions</p><p>-	In office, always happy to answer questions</p><p>-	Many helpful team members (peers for answering questions)</p><p><br></p><p><strong>Day to Day:</strong></p><p>-	Sourcing</p><p>-	Screen candidate profiles</p><p>-	Reach out</p><p>-	Initial recruiter phone screens</p><p>-	Speak with candidates,</p><p>-	Get to business phone screen or onsite interview</p><p>-	Partner with business aligned screens and move through the process.</p><p><br></p><p><strong>Required Skills</strong></p><ul><li>Experience in non technical OR technical sourcing/recruiting</li><li>Proficiency in using ATS systems.</li><li>Strong recruiting skills with a focus on metrics-driven approaches.</li><li>1-2+ years of experience</li><li>Bachelors degree</li></ul><h2><br></h2>

Recruiter

<h1><strong>Job Title: Recruiter</strong></h1><p><br></p><h2>Job Description</h2><p>This role involves Human Resources Project Management and Recruiting. The position requires support in functional areas of Human Resources, including task coordination and optimization of current practices. Responsibilities also include assisting in the collection of internal and external information for reports and statistical research, focusing on the onboarding process and setup, as well as recruiting and hiring. Participation in recruiting events, preparing and editing correspondence, reports, and presentations are essential. The role involves processing paperwork according to established procedures and performing administrative duties to maintain records with utmost confidentiality.</p><h2><br></h2><h2>Essential Skills</h2><ul><li>3-5 years of recruiting experience.</li><li>Experience handling 40+ requisitions with various skillsets.</li><li>Strong software/computer skills (Excel, Word, PowerPoint, Adobe).</li><li>Strong written and oral communication skills.</li><li>Ability to work independently.</li><li>Desire for continuous development and learning opportunities.</li><li>Strong analytical, organizational, and time management skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in full-cycle recruiting.</li><li>Technical recruiting skills.</li><li>Proficiency in Applicant Tracking Systems.</li><li>Calendar management skills.</li><li>Proficiency in Microsoft Office and Outlook.</li><li>Comfortable speaking to crowds or groups of people.</li></ul><h2>Work Environment</h2><p>The work environment is a &#39;cubicle&#39; office setting, akin to a pit. Standard working hours are from 8 AM to 5 PM, but on onboarding days, which occur 1-2 times a month, you will need to start at 6 AM. This position involves working with talent across a variety of skillsets.</p>

<h1><strong>We are hiring for an onsite Recruiter who specializes in healthcare positions! </strong></h1><h2><strong>Onsite In Seattle, WA.</strong></h2><p><br></p><h2>Job Description:</h2><p>Join a dynamic team focused on talent acquisition within the health division, where you will play a crucial role in attracting and hiring Pharmacists, Pharmacy Technicians, and Customer Care representatives. We seek a proactive recruiter who can earn trust and influence stakeholders autonomously. You will expertly plan and prioritize against customer targets, manage candidates within tight timelines, and use metrics to drive and showcase results. Success in this role requires thriving in a fast-paced setting and excelling at problem-solving.</p><p><br></p><h2>Responsibilities</h2><ul><li>Participate in the development of innovative strategies to attract, source, assess, and hire Pharmacists, Pharmacy Technicians, Customer Care Advisors, and other niche roles.</li><li>Manage multiple recruitment pipelines across various locations.</li><li>Meet hiring goals and communicate potential risks effectively.</li><li>Analyze recruitment results to improve candidate experience and optimize standard operating procedures.</li></ul><h2>Essential Skills</h2><ul><li>Experience in recruitment, recruiting, and talent acquisition.</li><li>Proficiency in ATS (Applicant Tracking Systems).</li><li>High volume recruiting experience.</li><li>Healthcare recruiting expertise.</li><li>Strong written and verbal communication skills.</li><li>Capability in candidate screening.</li><li>Experience managing high volume and niche hiring.</li><li>High school diploma required.</li><li>Bachelor’s degree preferred, but not mandatory.</li></ul><h2>Work Environment</h2><p>The work schedule is Monday to Friday, 40 hours a week, with the ability to set your own hours, typically from 9 AM to 5 PM. This position is onsite five days a week in Seattle, WA. There is potential for extension and conversion.</p>

Recruiter (Health Services)

<h1><strong>Hiring Full-Cycle Recruiters for a large tech company based in Redmond, WA! MUST be bilingual in Spanish and English.</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly skilled Recruiting Generalist to join our team, supporting our Recruiting and Talent Sourcing functions. In this role, you will play a crucial part in understanding the recruiting lifecycle within a large organization and executing tasks swiftly without compromising on quality. Your efforts will help us achieve our business hiring objectives across various teams within the company.</p><p><br></p><h2>Responsibilities</h2><ul><li>Develop strategies to achieve hiring objectives with tight deadlines using your understanding of talent markets and candidate profiles.</li><li>Ensure accurate documentation within compliance guidelines.</li><li>Adhere to proper protocol and procedures in candidate communication and engagement.</li><li>Adapt to process changes efficiently.</li><li>Maintain a detail-oriented approach to all tasks.</li><li>Utilize applicant tracking systems effectively.</li><li>Communicate proficiently between multiple parties, ensuring clarity and efficiency.</li></ul><h2>Essential Skills</h2><ul><li>Bilingual in English and Spanish.</li><li>3+ years of experience in talent acquisition, HR, or a related industry role, or a bachelor&#39;s degree in Human Resources, Business, Liberal Arts, or a related field.</li><li>Experience with tracking systems and Microsoft Office products.</li><li>Excellent communication skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>LinkedIn Certification.</li><li>Experience in talent acquisition for a large technology company.</li></ul><h2>Work Environment</h2><p>This position offers the flexibility of a 100% virtual work environment, providing the opportunity for high-paced, high-volume talent acquisition experience within a global technology company.</p>

Recruiter 2 (Bilingual Spanish)

<h1><strong>Job Title: Recruiter I</strong></h1><p><br></p><h2>Job Description</h2><p>Join our team as a Recruiter I, where you will play a vital role in the recruitment process, including interviewing, reference checking, making offers, and conducting orientations for new employees. Additionally, you will perform exit interviews and process changes in employee status.</p><p><br></p><h2>Responsibilities</h2><ul><li>Recruit and interview potential candidates.</li><li>Check references and extend job offers to successful candidates.</li><li>Conduct orientation sessions for new employees.</li><li>Perform exit interviews to gather feedback from departing employees.</li><li>Process changes in employee status as needed.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor&#39;s degree in a relevant field or equivalent experience.</li><li>0-2 years of experience in recruiting or a related area.</li><li>Familiarity with commonly-used concepts, practices, and procedures in the recruitment field.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>1-3 years of recruiting experience.</li><li>Experience in technical sourcing and manufacturing engineering recruiting is a plus.</li></ul><h2>Work Environment</h2><p>You will work under immediate supervision and report to a supervisor. The role involves full-cycle recruiting and talent acquisition, requiring adherence to pre-established guidelines and instructions.</p><p><br></p><p>We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.</p><p><br></p><p>Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:</p><ul><li>Medical, Dental &amp; Vision</li><li>401(k)/Roth</li><li>Basic/Supplemental Life &amp; AD&amp;D</li><li>Short and long-term disability</li><li>HSA &amp; DCFSA</li><li>Transportation benefits</li><li>Employee Assistance Program</li><li>Company Paid Time off or State Sick Leave</li></ul><p><br></p>

Recruiter I

<h1><strong>One of the largest tech companies based in Seattle, WA is hiring a Skilled Trades Recruiter to join a growing team in Bellevue, WA. </strong></h1><p>The ideal candidate must be able to earn trust and influence autonomously with key stakeholders. We are a data-driven company so they must be analytical with strong problem solving and planning skills to effectively prioritize against customer targets, manage candidates against tight timelines, have demonstrated ability to use metrics to drive and show results, while remaining calm in times of high volume and ambiguity. Thriving in a fast-paced environment and having a strength in problem solving will be critical to success in this role. The best candidate will draw on extensive knowledge of Talent Acquisition while forging dynamic relationships with business leaders, cross-functional partners, and centralized HR program teams.</p><p><br></p><h2>Responsibilities:</h2><ul><li>Attract source, assess, and hire for niche roles</li><li>Manage customer expectations and business goals with bi-weekly business reviews metrics, and status updates to customers and stakeholders.</li><li>Manager end-to-end process administration i.e. from headcount-related administrative tasks to requisition creation, sourcing and assessment, interviewer securement as well as hiring updates to key stakeholders.</li><li>Participate in special projects or recruiting initiatives; pilots, process improvement projects, etc.</li></ul><h2>Requires Skills:</h2><ul><li>3-5 years of recruiting experience (hardware or skilled trades) </li><li>Experience in technical sourcing and manufacturing engineering recruiting is required</li><li>Bachelor&#39;s degree</li></ul><h2>Work Environment:</h2><p>You will work under immediate supervision and report to a supervisor. The role involves full-cycle recruiting and talent acquisition, requiring adherence to pre-established guidelines and instructions. This role is 100% onsite in Bellevue, WA. </p>

Recruiter I (Manufacturing/Engineering/Aerospace)

<h1><strong>Hiring for an onsite G&amp;A (General &amp; Administrative) Non-tech Recruiter/Sourcer for a well-known tech. company in Seattle!</strong></h1><p><br></p><h2>Job Description:</h2><p>We are seeking a Sourcer to identify and engage top talent (General/Administrative/Executive) roles for our organization. The ideal candidate will utilize various sourcing strategies to build candidate pipelines and support our recruiting team.</p><p><br></p><h2>Responsibilities:</h2><ul><li>Recruit for Executive Assistants, primarily for VP and Director level clients.</li><li>Develop and execute creative sourcing strategies to identify qualified candidates.</li><li>Search professional networks, job boards, and databases to find potential candidates.</li><li>Conduct initial outreach and engage passive candidates.</li><li>Screen resumes and qualify candidates against job requirements.</li><li>Maintain candidate database and tracking systems.</li><li>Partner with recruiters to understand hiring needs.</li><li>Build talent pools for current and future recruitment needs.</li><li>Perform intakes and educate executives.</li><li>Source Executive Assistant resumes for VP and Director level clients.</li><li>Conduct intake with candidates and, if aligned, set up a phone screen, business phone screen, and onsite interview.</li></ul><h2>Essential Skills</h2><ul><li>2+ years of sourcing or recruiting experience.</li><li>Proficiency with LinkedIn Recruiter and other sourcing tools.</li><li>Strong Boolean search skills.</li><li>Experience recruiting Executive Assistants is a nice-to-have.</li><li>Ability to build Boolean searches, assess candidates, and ask the right questions during intakes to directors.</li><li>Tenure is important; operate with minimal direction and demonstrate drive to self-solve.</li><li><strong><u>Agency <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> preferred.</u></strong></li><li>Ideally a Bachelor&#39;s degree.</li><li>Proficiency in systems, tools, and programs such as LinkedIn Recruiter.</li></ul><h2>Work Environment</h2><p>The position is on-site in Seattle, with working hours from Monday to Friday, 8am to 5pm. Flexible start times may be available once acclimated to the team, with a requirement of 40 hours per week.</p>

Recruiter II - EA Recruiting

<p><strong>Description</strong></p><p>Position’s Contributions to Work Group: </p><p>-	The Recruiting Coordinator supports the talent acquisition team by managing recruitment interview process such as scheduling communication and scheduling logistics. They ensure a smooth customer experience for both our candidates and our hiring teams while maintaining high standards of compliance.</p><p><br></p><p>Typical task breakdown:</p><p>-	· Provide administrative assistance to the recruiting team to assist in the general day to day operations of the talent acquisition team.</p><p>-	· Assisting the Talent Acquisition team in the maintenance of all pre-hire employee personnel files and records ensuring timely and accurate data entry for applicant tracking and audits.</p><p>-	· Serve as point of contact for all interviews, assisting candidates and hiring managers in the scheduling of onsite and virtual interviews.</p><p>-	· Coordinate interview information between hiring managers and candidates, including sending confirmation emails, outlook invites and booking rooms.</p><p>-	· Maintain interview documentation including interview schedules, historical interview records and collection of consensus forms.</p><p>-	· Creating and distributing employment-related correspondence, including STAR Interview standards, orientation materials, assisting in initiating and monitoring  checks, drug screenings and medical assessments.</p><p>-	· Partner with HR and Hiring teams to check on the rehire-eligibility of former caterpillar and agency workers.</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>Must Have: </p><p>- 4+ years of recruitment experience and High school Diploma OR 2+ years recruitment experience + college degree</p><p>-	Microsoft suite experience (excel, outlook, scheduling, etc.)</p><p>-	Experience with ATS systems preferred (Workday, Taleo, Greenhouse, ICIMS etc.)</p><p>-	Experience scheduling interviews, meetings or events.</p>

Recruiting Coordinator

<h1><strong>One of the largest tech companies based in Seattle, WA is hiring multiple Administrative Coordinators to support a fast paced organization. Role will be 100% onsite in Seattle, WA/Arlington, VA.</strong></h1><p><br></p><h2><strong>Job Description</strong></h2><p>Our Operations Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization. As an integral partner in managing recruiting activities and building candidate relationships, you will often provide candidates with their first impression of the company. This role requires an organizational guru who can work effectively with internal and external clients and candidates, possesses great communication skills, has the ability to shift gears at a moment&#39;s notice, and enjoys the challenges of helping to build a great organization of talented individuals. It is an excellent opportunity for those looking to broaden their experience and work in a top recruiting organization.</p><p><br></p><h2><strong>Responsibilities</strong></h2><ul><li>Schedule interviews and phone screens, working directly with candidates and hiring managers, and arrange travel for visiting candidates when necessary.</li><li>Update candidate records and job postings in recruiting systems and confirm new hires.</li><li>Provide follow-up correspondence to candidates on recruiting status via phone and email.</li><li>Track recruiting activities and provide candidate status in a weekly report.</li><li>Coordinate post-interview debrief meetings and provide debrief materials.</li><li>Identify opportunities for improving candidate experience and scheduling efficiency.</li><li>Assist in the coordination of other recruiting activities as needed.</li></ul><h2><strong>Essential Skills</strong></h2><ul><li>At least 1 year of experience in the administrative space</li><li>Experience with MS Word, Excel, and PowerPoint.</li><li>Bachelor&#39;s degree required</li></ul><h2><strong>Additional Skills &amp; Qualifications</strong></h2><ul><li>Superb customer focus, attention to detail, and organization skills.</li><li>Strong oral and written communication skills.</li><li>Ability to work in a fast-paced, quickly changing environment.</li></ul><h1><br></h1>

<h2 style="text-align: center;"><br></h2><p style="text-align: center;"><br></p><h2 style="text-align: center;"><strong>Immediate Opening – Recruiting</strong></h2><h2 style="text-align: center;"><strong>Coordinator</strong></h2><p style="text-align: center;">Are you ready to take on a pivotal role in supporting a high-volume hiring operation? <strong>Actalent Services</strong> is seeking a <strong>Recruiting</strong></p><p style="text-align: center;"><strong>Coordinator</strong> to join our team and help streamline the interview process while ensuring a seamless experience for candidates and hiring teams.</p><p style="text-align: center;">&#128226; <strong>Interested? Apply TODAY!</strong> Reach out directly to <strong>Abby Vaughn</strong> at <strong>abvaughn @actalentservices.com</strong></p><p><strong>Job Title: Recruiting Coordinator </strong></p><p><strong>Job Overview</strong></p><p>As a Recruiting Coordinator, you will be the backbone of our talent acquisition process, handling a <strong>high volume of recruitment</strong>—coordinating</p><p>the hiring of <strong>700-800 employees annually</strong>. You’ll work closely with hiring teams to <strong>schedule interviews, manage logistics, and maintain</strong></p><p><strong>compliance</strong>, ensuring everything runs smoothly.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>✅ <strong>Interview Coordination:</strong> Schedule <strong>20-30 interviews per week</strong>, managing logistics and communication. </p><p>✅ <strong>Job Postings:</strong> Publish and activate job listings across platforms.</p><p>✅ <strong>Hiring Team Collaboration:</strong> Communicate with internal hiring managers to align schedules. </p><p>✅ <strong>Data Management:</strong> Track and update recruitment notes using <strong>Microsoft Excel</strong> and <strong>Workday</strong>. </p><p>✅ <strong>Compliance &amp; Audits:</strong> Assist with pre-employment checks and documentation. </p><p>✅ <strong>Candidate &amp; Interview Support:</strong> Serve as the primary contact for interviews, sending confirmations, scheduling rooms, and organizing documentation. </p><p>✅ <strong>HR Partnership:</strong> Work with HR and hiring teams to verify <strong>rehire eligibility</strong> for former employees and agency workers.</p><p><br></p><p><strong>Required Skills &amp; Qualifications</strong></p><p>✔ <strong>Experience:</strong></p><ul><li><strong>4+ years of recruitment experience</strong> with a high school diploma, OR</li><li><strong>2+ years of recruitment experience</strong> with a college degree.</li></ul><p>✔ <strong>Technical Skills:</strong></p><ul><li><strong>Proficiency in Microsoft Excel</strong>, including <strong>formulas and pivot tables</strong>.</li><li>Experience with <strong>ATS systems, preferably Workday</strong>.</li></ul><p>✔ <strong>Additional Advantage:</strong></p><ul><li>Familiarity with <strong>ATS platforms</strong> such as Taleo, Greenhouse, and ICIMS.</li></ul><p><strong>Work Environment</strong></p><p>&#128313; Be part of a <strong>tight-knit and collaborative team of five</strong>, working closely with HR. </p><p>&#128313; <strong>On-site, full-time role</strong> with a flexible schedule (<strong>8:00 AM – 4:00 PM or 8:30 AM – 4:30 PM</strong>).   </p><p>&#128313; Occasional participation in <strong>offsite job fairs and events</strong>. </p><p style="text-align: center;"><strong>Apply Now for Immediate Consideration!</strong></p><p style="text-align: center;">&#128640; <strong>I’m actively scheduling interviews ASAP—phone interviews could happen as early as today!</strong></p><p style="text-align: center;">&#128233; <strong>How to Apply:</strong> Send your <strong>updated resume</strong> + a <strong>brief introduction about your interest</strong> + your <strong>preferred</strong></p><p style="text-align: center;"><strong>method of communication (call, email, text)</strong> to <strong>abvaughn @actalentservices.com</strong></p>

<h1><strong>One of the largest tech companies based in Seattle, WA is hiring multiple Administrative Coordinators to support a fast paced organization. Role will be 100% onsite in Seattle, WA.</strong></h1><p><br></p><h2><strong>Job Description</strong></h2><p>Our Operations Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization. As an integral partner in managing recruiting activities and building candidate relationships, you will often provide candidates with their first impression of the company. This role requires an organizational guru who can work effectively with internal and external clients and candidates, possesses great communication skills, has the ability to shift gears at a moment&#39;s notice, and enjoys the challenges of helping to build a great organization of talented individuals. It is an excellent opportunity for those looking to broaden their experience and work in a top recruiting organization.</p><p><br></p><h2><strong>Responsibilities</strong></h2><ul><li>Schedule interviews and phone screens, working directly with candidates and hiring managers, and arrange travel for visiting candidates when necessary.</li><li>Update candidate records and job postings in recruiting systems and confirm new hires.</li><li>Provide follow-up correspondence to candidates on recruiting status via phone and email.</li><li>Track recruiting activities and provide candidate status in a weekly report.</li><li>Coordinate post-interview debrief meetings and provide debrief materials.</li><li>Identify opportunities for improving candidate experience and scheduling efficiency.</li><li>Assist in the coordination of other recruiting activities as needed.</li></ul><h2><strong>Essential Skills</strong></h2><ul><li>At least 1 year of experience in the administrative space</li><li>Experience with MS Word, Excel, and PowerPoint.</li><li>Bachelor&#39;s degree required</li></ul><h2><strong>Additional Skills &amp; Qualifications</strong></h2><ul><li>Superb customer focus, attention to detail, and organization skills.</li><li>Strong oral and written communication skills.</li><li>Ability to work in a fast-paced, quickly changing environment.</li></ul><h1><br></h1>

Recruiting Coordinators

<h1><strong>A large tech company in Nashville is hiring for Full-Cycle Recruiters to join their team! Must have experience and be comfortable working with hiring managers and stakeholders. If interested, please apply directly.</strong></h1><p><br></p><h2>Job Description</h2><p>Looking for more full cycle recruiters that have experience working with Internal transfers and or Promotions.They will need to be comfortable working with hiring managers/stakeholders.</p><p><br></p><h2>Responsibilities</h2><ul><li>Conduct market intelligence research and gather insights to support recruitment strategies.</li><li>Focus on sourcing passive candidates for various technical and non-technical roles.</li><li>Utilize LinkedIn Recruiter and other sourcing platforms for candidate identification.</li><li>Screen and evaluate candidates to ensure alignment with role requirements.</li><li>Collaborate with team members to transition candidates through the recruitment process.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in creating booleans and working in other sourcing platforms.</li><li>Experience with Applicant Tracking Systems (ATS) or CRM systems.</li><li>Comfortable working with hiring manager, stakeholders, and leaders.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s degree in any field.</li></ul><h2>Work Environment</h2><p>This role is 100% onsite in Nashville, TN. </p>

Recruiting Sourcer

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