<p><strong style="font-size: 12pt;">Position</strong></p><p><strong style="font-size: 12pt;">Overview</strong></p><p><span style="font-size: 12pt;">As</span></p><p><span style="font-size: 12pt;">an Office Services Manager, you will be responsible for overseeing daily</span></p><p><span style="font-size: 12pt;">operations at a designated client site, serving as the primary point of contact</span></p><p><span style="font-size: 12pt;">for internal stakeholders and external vendors. This role plays a critical part</span></p><p><span style="font-size: 12pt;">in enhancing employee experience, ensuring operational efficiency, and</span></p><p><span style="font-size: 12pt;">maintaining a safe and engaging workplace environment. You will collaborate</span></p><p><span style="font-size: 12pt;">closely with client Site Leaders, Real Estate Site Services (RESS) Regional</span></p><p><span style="font-size: 12pt;">Leads, Finance, and other departments to support strategic initiatives and</span></p><p><span style="font-size: 12pt;">day-to-day needs.</span></p><p><span style="font-size: 12pt;"> </span></p><p><strong style="font-size: 12pt;">Key</strong></p><p><strong style="font-size: 12pt;">Responsibilities</strong></p><ul><li><span style="font-size: 12pt;">Act as the primary liaison for site operations, supporting local Site Leaders, RESS Regional Lead, and employees.</span></li><li><span style="font-size: 12pt;">Manage all aspects of office services including reception, security, emergency planning, EHS, ergonomics, sustainability, food services, supplies, asset management, and more.</span></li><li><span style="font-size: 12pt;">Lead initiatives to improve employee experience through feedback channels, surveys, and site meetings.</span></li><li><span style="font-size: 12pt;">Partner with leadership to plan and execute site-level programs and improvements.</span></li><li><span style="font-size: 12pt;">Prepare and manage operational budgets, forecasts, and cost optimization strategies in collaboration with Finance and RESS.</span></li><li><span style="font-size: 12pt;">Oversee vendor contracts, insurance, and risk management, ensuring compliance with legal standards.</span></li><li><span style="font-size: 12pt;">Coordinate office moves, expansions, and facility upgrades (HVAC, electrical, plumbing).</span></li><li><span style="font-size: 12pt;">Manage seating assignments and occupancy planning using RESS tools and resources.</span></li><li><span style="font-size: 12pt;">Serve as the point of contact for property management and regulatory visits.</span></li><li><span style="font-size: 12pt;">Support corporate shipping, receiving, and global trade functions.</span></li><li><span style="font-size: 12pt;">Assist with onboarding, orientation, university relations, and recruitment coordination.</span></li><li><span style="font-size: 12pt;">Collaborate with IT to support telecommunications, videoconferencing, and site-specific tech needs.</span></li><li><span style="font-size: 12pt;">Organize and lead Global Citizenship initiatives including employee events and community engagement.</span></li></ul><p><strong style="font-size: 12pt;">Required</strong></p><p><strong style="font-size: 12pt;">Qualifications</strong></p><ul><li><span style="font-size: 12pt;">Experience: 4–5+ years in a related role; prior supervisory or shift management experience preferred.</span></li><li><span style="font-size: 12pt;">Education: High School Diploma or GED.</span></li><li><span style="font-size: 12pt;">Skills:</span></li><li><span style="font-size: 12pt;">Vendor management and contract oversight</span><ul><li><span style="font-size: 12pt;"> </span></li><li><span style="font-size: 12pt;">Strong interpersonal and communication abilities</span></li><li><span style="font-size: 12pt;">Advanced math skills (percentages, markups, discounts)</span></li><li><span style="font-size: 12pt;">Organizational and planning expertise</span></li><li><span style="font-size: 12pt;">Familiarity with operational processes and systems</span></li></ul></li></ul><p><span style="font-size: 12pt;"> </span></p><p><strong style="font-size: 12pt;">Preferred</strong></p><p><strong style="font-size: 12pt;">Skills</strong></p><ul><li><span style="font-size: 12pt;">Budgeting and financial reporting experience</span></li><li><span style="font-size: 12pt;">Customer-focused mindset with continuous improvement orientation</span></li><li><span style="font-size: 12pt;">Ability to tailor communication to diverse audiences</span></li><li><span style="font-size: 12pt;">Collaborative and team-oriented approach</span></li><li><span style="font-size: 12pt;">High-level organizational skills and curiosity-driven problem solving</span></li></ul><p><strong style="font-size: 12pt;">Technical</strong></p><p><strong style="font-size: 12pt;">Proficiency</strong></p><ul><li><span style="font-size: 12pt;">Software: Microsoft Office Suite (Word, Excel, Outlook – expert level)</span></li><li><span style="font-size: 12pt;">Systems: HVAC (training provided), Coupa Procurement Tool (training provided)</span></li></ul><p><span style="font-size: 12pt;"> </span></p>

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Office Services Manager

<p><strong>Description</strong></p><p>Develop and implement production plans to maximize the use of the organization&#39;s resources and meet established production specifications and schedules; volume, cost, and wastage targets; and quality standards. </p><p>Use engineering plans, contracts, and production specifications to produce schedules and production plans and estimate the human resources, tools, and equipment needed to manufacture products. </p><p><strong><em>Monitor production activity and analyze production data so that the flow of materials is timed meet production requirements. </em></strong></p><p><strong><em>Adjust schedules to accommodate backlogs, design changes, and material or labor shortages. </em></strong></p><p><strong><em>Prepare work orders for production or purchase requests based on production schedules. </em></strong></p><p>Evaluate production specifications and plant capacity data to determine manufacturing processes and calculate machine and operator loads. </p><p><br></p><p>This is a one year contract position with a leading medical device company at their corporate headquarters. Weekly pay with full benefits offered. </p><p><br></p><p><strong>Experience Level</strong></p><p>Intermediate Level</p>

Operations Analyst- Production Planning

<p><strong>Description</strong></p><p>Operations experience in the cruise industry or experience in management and fleet movement will have an easy grasp on what our Operations Coordinators do. Quality control through the accurate reporting of data to suppliers – either confirming services or passenger numbers or through accurate information on manifests and emails. Control costs through managing confirmed services. Carries out responsibilities in accordance with the organization’s policies and applicable laws.</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>Education: bachelors degree is required</p><p>International travel experience either in personal life or for work</p><p>Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.</p><p><br></p><p>Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.</p><p>Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</p><p>Computer Skills: To perform this job successfully, an individual should have knowledge of and be proficient in: Database Software, Internet Software, Inventory Software, Project Management Software, Spreadsheet Software, Word Processing Software, Electronic Mail Software, In-house Reservation Software.</p><p>Operations experience required.</p><p>Knowledge of geography is helpful.</p><p>At least one year of experience required.</p><p>Ability to analyze the risk, benefit, and impact of decision on the present and future business environment prior to taking action.</p><p>Ability to look at situations from several points of view.</p><p>Advance spreadsheet and computer skills.</p><p>Ability to work with internal and external executives.</p><p>Demonstrable competence in team building, development of objectives and goals, and goal accomplishment.</p><p>Exceptionally strong leadership and management capabilities.</p><p>May require some travel on an as needed basis.</p><p><strong>Experience Level</strong></p><p>Entry Level</p><p><br></p><p>If interested: you can email your resume to rdegraw @astoncarter.com (no space between the w and the @)</p>

Operations Coordinator

<h1><strong>Job Title: Operations Coordinator</strong></h1><p><br></p><h2>Job Description</h2><p>As an Operations Coordinator, you will play a pivotal role in ensuring the quality and efficiency of logistics operations. You will execute tasks in line with company policies and standard operating procedures, contributing to the seamless flow of shipments and orders.</p><p><br></p><h2>Responsibilities</h2><ul><li>Create and activate orders and shipments, build and assign loads.</li><li>Schedule appointments and track and trace shipments.</li><li>Manage invoicing and update financial records.</li><li>Handle non-standardized activities related to carrier payments and T-checks.</li><li>Reject and cancel orders, update and resolve events.</li><li>Book and bounce loads, execute load builder profiles.</li><li>Monitor task boards and assigned email accounts for customer and carrier requests.</li><li>Document events using SOPs and experience, following escalation procedures as needed.</li><li>Ensure accuracy of load data in systems according to standards.</li><li>Follow through on customer or carrier requests to ensure satisfaction.</li><li>Perform additional duties as assigned based on team or country-specific requirements.</li></ul><h2>Essential Skills</h2><ul><li>High School diploma or GED.</li><li>Minimum 1 year of experience as an Associate Operations Coordinator.</li><li>Ability to work evenings and/or weekends.</li><li>Minimum two years’ experience in call center customer service or transportation/logistics.</li><li>Proficiency in Microsoft Office Suite.</li><li>Excellent communication, prioritization, and time management skills.</li><li>Attention to detail and system maintenance.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor’s degree from an accredited college or university.</li><li>Previous customer service experience in a call center or similar environment.</li><li>Values a diverse and inclusive work environment.</li></ul><h2>Work Environment</h2><p>The work environment consists of an on-site open cubicle setup. The company fosters a collaborative culture and diverse workforce, with a strong emphasis on inclusion and creativity.</p>

<h1><strong><u>We are hiring for an Operations Coordinator in Calabasas, CA ASAP! </u></strong></h1><h1><strong>**If you&#39;re interested, APPLY NOW and EMAIL your updated resume to sinfante @ astoncarter.com **</strong></h1><p><br></p><h2>Job Description</h2><p>The Operations Coordinator role offers an exciting opportunity for individuals with operations experience in the cruise industry or expertise in management and fleet movement. This position involves quality control through accurate reporting of data to suppliers, confirming services or passenger numbers, and managing costs through confirmed services. The role requires adherence to organizational policies and applicable laws.</p><p><br></p><h2>Responsibilities</h2><ul><li>Ensure quality control by accurately reporting data to suppliers.</li><li>Manage and confirm services to control costs.</li><li>Carry out responsibilities in accordance with organizational policies and applicable laws.</li><li>Collaborate with the Reservations Department to coordinate all land-related requests and activities.</li><li>Ensure all custom and special requests are handled efficiently.</li></ul><h2>Essential Skills</h2><ul><li>Operations experience is required.</li><li>Proficiency in Microsoft Office and advanced spreadsheet skills.</li><li>Problem management and vendor management skills.</li><li>Ability to analyze the risk, benefit, and impact of decisions on the present and future business environment.</li><li>Strong leadership and management capabilities.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>One year certificate from college or technical school, or three to six months related experience and/or training, or equivalent combination of education and experience.</li><li>Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.</li><li>Ability to write routine reports and correspondence.</li><li>Ability to speak effectively before groups of customers or employees of the organization.</li><li>Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference, and volume.</li><li>Ability to apply concepts of basic algebra and geometry.</li><li>Proficiency in Database Software, Internet Software, Inventory Software, Project Management Software, Spreadsheet Software, Word Processing Software, Electronic Mail Software, In-house Reservation Software.</li><li>Knowledge of geography is helpful.</li><li>Ability to look at situations from several points of view.</li><li>Demonstrable competence in team building, development of objectives and goals, and goal accomplishment.</li><li>May require some travel on an as-needed basis.</li></ul><h2>Work Environment</h2><p>The Operations Coordinator will work in the Operations department alongside a team of about 8-12 operations personnel. Regular collaboration with the Reservations Department (Group/FIT) is required to coordinate all land-related requests and activities. The work environment is dynamic and involves close interaction with various teams to ensure efficiency and quality service delivery.</p>

<h1 style="text-align: center;"><strong>Operations Onboarding Analyst</strong></h1><p><br></p><h2>Job Description</h2><p>The Operations Onboarding Analyst will serve as the primary point of contact for onboarding new private client relationships. This role involves coordinating account opening documentation and ensuring compliance with regulatory and internal requirements. The analyst will liaise with internal teams such as legal, compliance, and operations to facilitate smooth transitions and track onboarding progress, proactively communicating updates to stakeholders. Additionally, the role requires ensuring accurate data entry into CRM and portfolio management systems and identifying and escalating potential issues or delays in the onboarding process. The analyst will also contribute to process improvement initiatives to enhance client experience and operational efficiency.</p><p><br></p><h2>Responsibilities</h2><ul><li>Serve as the primary point of contact for onboarding new private client relationships.</li><li>Coordinate account opening documentation, ensuring compliance with regulatory and internal requirements.</li><li>Liaise with internal teams (legal, compliance, operations) to facilitate smooth transitions.</li><li>Track onboarding progress and proactively communicate updates to stakeholders.</li><li>Ensure accurate data entry into CRM and portfolio management systems.</li><li>Identify and escalate potential issues or delays in the onboarding process.</li><li>Contribute to process improvement initiatives to enhance client experience and operational efficiency.</li></ul><h2>Essential Skills</h2><ul><li>Degree in Finance, Business Administration, or related field.</li><li>0 - 1 years of experience in financial services, preferably in client onboarding, operations, or client service.</li><li>Strong attention to detail and organizational skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office Suite.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with CRM or portfolio management systems is a plus.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li></ul><h2>Work Environment</h2><p>The role is 100% on-site from 8:30 AM to 5 PM. </p>

Operations Onboarding Analyst

<p><strong>Description</strong></p><p><span style="font-size: 10.5pt;">This role will support and spearhead a new pilot site for new autonomous solutions and technologies for company operations. Amazing growth opportunity!</span></p><p><br></p><p><strong>Responsibility:</strong></p><p>· Transport orders from merchant to deployment site (Mileage will be reimbursed when traveling to different sites).</p><p>· Preparing orders. Pick, pack, and load orders as they arrive. (Mileage will be reimbursed when traveling to different sites)</p><p>· Managing Inventory: Unload inventory from cars and onto warehouse shelves. Managing out of stock items, selection and reordering.</p><p>· Ensure site processes run smoothly, efficiently and safely. You&#39;ll be responsible for maintaining and stocking site inventory.</p><p>· At deployment site, this person will be preparing items for delivery to customer</p><p>· Test, analyze, and implement new strategies for autonomous order fulfillment</p><p>· This person will be a key player in troubleshooting operational issues (with guidance from our engineering team) as they arise, as well as supporting on the ground with new feature testing</p><p>· Write accurate, detailed, and comprehensive daily notes</p><p>· Able to work independently supporting a San Francisco based team</p><p>· Ensure site processes run smoothly, efficiently and safely. You&#39;ll be responsible for maintaining and stocking site inventory.</p><p>· Delight customers: Provide our customers with the best possible experience on each and every order. You will be responsible for order accuracy and fulfilment speed.</p><p>· Site Organization. Clean and organize the site container.</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>· You are outgoing, diplomatic, self-motivated, self-starter</p><p>· Tech Savvy and have a strong passion for technology</p><p>· You are a “people person” and have experience in retail sales, customer service, hospitality, or food services industries</p><p>· You have a knack for building excitement and generating awareness.</p><p>· You have excellent written and verbal communication skills.</p><p>· You have a clean drivings record</p><p><br></p><p><strong>Location:</strong></p><p>You will travel between 3 Drone Nest locations (Your mileage will be reimbursed)</p><ul><li><span style="font-size: inherit;">4242 Gaylord Parkway, Frisco, Tx 75034</span></li><li><span style="font-size: inherit;">4800 South Hulen Street, Fort Worth, Tx 76132</span></li><li><span style="font-size: inherit;">2063 Town East Mall, Mesquite, TX 75150</span></li></ul><p><br></p><p><strong>Hours:</strong></p><p>Rostered anywhere between Monday - Sunday 11am-7pm. You will be given a schedule a week in advance! Weekends are required</p>

Operations Specialist

<h1><strong>Job Title: Operations Support</strong></h1><p><br></p><h2>Job Description</h2><p>The Operations Support position is an entry-level role responsible for ensuring flawless execution of the order process from placement to customer payment. This fast-paced role requires attention to detail, problem-solving, and customer service skills. The position focuses on removing roadblocks in automated order processes and involves tasks such as order planning, exception management, inventory management, payment resolution, and process improvement projects.</p><p><br></p><h2>Responsibilities</h2><ul><li>Leverage technology and processes to identify issues and collaborate with team members to remove roadblocks.</li><li>Build collaborative relationships with internal and external parties to meet informational, product pricing, and transportation needs.</li><li>Manage and plan order activities, ensuring accuracy in operating systems.</li><li>Coordinate order-related tasks such as shipment tracking, exception management, inventory reconciliation and forecasting, invoicing, and pricing.</li><li>Address exception orders through problem-solving, working with various partners to mitigate impacts.</li><li>Maintain item-level data in company systems, including pack sizes, pricing, and commodity descriptions.</li><li>Maintain contact with vendors to ensure continuous supply of goods.</li><li>Identify and mitigate service failures to minimize impact on customer deliveries.</li><li>Provide excellent customer service through proactive communication and prompt responses.</li><li>Communicate business operational status to the team.</li><li>Meet tactical and operational KPI targets.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>High school diploma or equivalent.</li><li>Ability to work a flexible schedule, including weekends.</li><li>Proficient in Microsoft Office Suite.</li><li>Developed customer service and problem-solving skills.</li><li>Strong attention to detail.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Process-oriented with a commitment to improving existing processes.</li><li>Strong written and verbal communication skills.</li><li>Ability to learn and explain policies and practices related to the job.</li><li>Ability to work effectively in a fast-paced environment.</li><li>Commitment to diversity and inclusion.</li></ul><h2>Work Environment</h2><p>The work environment consists of an on-site open cubicle setup. The company fosters a collaborative culture and diverse workforce, with a strong emphasis on inclusion and creativity.</p>

Operations Support

<h2><strong><u>We are hiring for a Manufacturing Order Entry Specialist in Torrance, CA ASAP! </u></strong></h2><h2><strong>**If you&#39;re interested, APPLY NOW and EMAIL your updated resume to sstaso @ actalentservices.com!**</strong></h2><p>** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! **</p><p><br></p><h2>Job Description</h2><p>As an Order Entry Specialist, you will play a crucial role in managing customer orders with precision and efficiency. You will ensure accuracy in pricing, shipping instructions, and quality clauses, while providing acknowledgments and notifications of any changes. Your coordination with various departments will expedite and track orders, ensuring a seamless customer experience.</p><p><br></p><h2>Responsibilities</h2><ul><li>Validate customer orders for accuracy in terms of pricing, conformance to minimum order requirements, shipping instructions, terms and conditions, and quality clauses.</li><li>Provide order acknowledgments and notifications of changes to customers.</li><li>Coordinate with different areas of the business to expedite and track orders effectively.</li><li>Ensure all relevant customer information is included in the sales order package.</li><li>Assist in resolving customer concerns, such as product complaints, late orders, and expedite requests.</li><li>Participate in bi-weekly Production Planning Meetings to communicate customer order status and identify issues or concerns.</li><li>Assist in other areas of the organization and identify improvements for order processes and accuracy.</li><li>Monitor customer portals for RFQ’s and POs as required.</li><li>Ensure customer service activities conform to relevant standards and specifications.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Spanish and English is beneficial.</li><li>Experience with ERP systems, particularly in shipping and order entry.</li><li>Minimum of 3 years of experience within a manufacturing environment.</li><li>Ability to thrive in a fast-paced environment with excellent communication and written skills.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and prioritize effectively.</li><li>Computer literacy in Microsoft Office products.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bilingual in English and Spanish is a plus.</li><li>Ability to identify and implement process improvements.</li></ul><h2>Work Environment</h2><p>Work in a small manufacturing environment located in Torrance, where collaboration and teamwork are highly valued. The atmosphere is fast-paced, requiring adaptability and a keen attention to detail. Dress code is business casual.</p>

Order Entry Specialist

<h3 style="text-align: center;"><strong><em><u>For immediate consideration, please email your resume to (fconte@astoncarter.com along with your interview availability!</u></em></strong></h3><p><br></p><p>&#128204; Job Title: Order Entry Specialist</p><p>&#128205; Location: On-site | New York, NY</p><p>&#128338; Schedule: Monday to Friday, 9:30 AM – 6:00 PM</p><hr><h3>About the Role</h3><p>We are looking for a detail-oriented and customer-focusedOrder Entry Specialistto join our team. In this role, you will be responsible for processing a high volume of email orders, handling inbound and follow-up calls, and ensuring accurate and timely order entry. You’ll collaborate closely with our production team to verify order details and resolve any issues, playing a key role in delivering exceptional service to our customers.</p><hr><h3>Key Responsibilities</h3><ul><li>Handle 4–5 inbound calls daily and conduct follow-up calls as needed</li><li>Process 50–100 email/data entry transactions per day from a shared inbox of 400+ orders</li><li>Review customer profiles and past orders in the internal database</li><li>Accurately enter product details and customer needs into the system</li><li>Import CAD files and pull required materials for orders</li><li>Verify product specifications, pricing, and order dates with customers and internal systems</li><li>Coordinate with the production team to confirm order details or resolve challenges</li><li>Perform general administrative and data entry tasks related to order processing</li></ul><hr><h3>Required Skills &amp; Qualifications</h3><ul><li>1+ year of customer service experience</li><li>6+ months of office experience</li><li>High School Diploma or equivalent</li><li>Strong data entry and order processing skills</li><li>Excellent customer service and communication abilities</li><li>Proficiency in Microsoft Office</li><li>Experience managing queues and fulfilling orders</li><li>Quick learner with strong initiative</li><li>Manufacturing industry experience is a plus</li></ul>

<h3 style="text-align: center;"><strong><em><u>For immediate consideration, please email your resume to (fconte@astoncarter.com along with your interview availability!</u></em></strong></h3><h3><u>About the Role</u></h3><p>We’re looking for adetail-oriented and proactive Order Entry Specialistto join our team! In this role, you’ll serve as a key link between our sales, fulfillment, and customer service teams—ensuring orders are processed accurately and efficiently while delivering an exceptional customer experience.</p><ul><li>Schedule: Hybrid – 3 in-office days (your choice), 2 remote</li><li>Hours:10 AM–6 PM (flexible)</li></ul><hr><h3><u>Key Responsibilities</u></h3><ul><li>Process 20+ customer orders daily with accuracy and speed</li><li>Coordinate with internal teams and customers to ensure timely fulfillment</li><li>Provide product and pricing information and resolve post-sale inquiries</li><li>Monitor key orders and maintain strong customer relationships</li></ul><hr><h3><u>What You Bring</u></h3><ul><li>Experience with order entry, Microsoft Office, Salesforce, and ERP systems (MAS, AX)</li><li>Strong communication, problem-solving, and collaboration skills</li><li>Bachelor’s degree or equivalent experience preferred</li></ul><hr><h3><u>Why Join Us?</u></h3><ul><li>Flexible hybrid schedule</li><li>Supportive, team-oriented environment</li><li>Opportunity for growth and long-term potential</li></ul>

<h1 style="font-weight: 700;">Job Title: Order Entry Specialist</h1><br><h2>Job Description</h2><p>As an Order Entry Specialist, you will be responsible for managing inbound and follow-up calls, processing email orders, and ensuring accurate data entry of customer orders. You will play a crucial role in verifying order details, coordinating with the production team, and maintaining customer satisfaction.</p><br><h2>Responsibilities</h2><ul><li>Answer 4-5 inbound calls daily and make follow-up calls as necessary.</li><li>Process 50-100 email orders daily from a shared inbox.</li><li>Review past orders and customer profiles in the internal database.</li><li>Understand customer needs and enter product details into the internal system.</li><li>Import CAD files and pull necessary materials for orders.</li><li>Verify product details, pricing, and order dates with customers and in the system.</li><li>Confirm order details or challenges with the production team.</li><li>Perform various data entry and administrative tasks related to order processing.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in data entry and customer service.</li><li>Experience in order entry and order processing.</li><li>Familiarity with Microsoft Office.</li><li>1+ year of customer service experience.</li><li>6+ months of office experience.</li><li>High School Diploma.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in a manufacturing company is preferred.</li><li>Quick learner with strong initiative.</li></ul><h2>Work Environment</h2><p>This is a small, family-owned company with a friendly atmosphere. The office is adjacent to a fairly clean production floor, and employees may need to walk onto the floor occasionally. The position requires in-office work Monday through Friday, from 9:30 AM to 6:00 PM. The company offers a family feel, with opportunities for advancement, catered lunches, and holiday activities.</p><br>

<p><strong>Description</strong></p><p>Primarily responsible for assisting the sales organization with order processing, problem solving, responding to order status inquiries, and any additional activities contributing to higher level support of customer needs. </p><p><br></p><p>Primary Responsibilities</p><p>- Processing roughly 20+ orders a day: this group bridges between the sales department and fulfillment/shipping teams. </p><p>- The responsibilities of this position are order entry, to communicate and coordinate activities with customers, other entities and Sales Reps internally to get orders processed and shipped out. </p><p>- Provide product and pricing information to customers via email. </p><p>- Proactive monitoring of key customer or product orders to ensure smooth fulfillment.</p><p><br></p><p>Day To Day: Calling will not be the primary part of communication with these parties (5 or less calls a day). It will be via email with internal vendors customers and employees. </p><p><br></p><p>- Enter orders into the company ERPs (MAS/AX), accurately and efficiently, obtaining clarification from the Customer, Sales rep, Finance, etc. as necessary.</p><p>- Primary point-of-contact to customer post-sale for non-technical problems and questions related to their order. Ensure customer’s needs and expectations regarding their order are met. Follow through with requests to completion or escalate when appropriate.</p><p>- Contribute to the maintenance of lasting relationships with customers through knowledgeable communication and proactive resolution of questions or issues. Manage all aspects of order cycle as necessary to ensure customer satisfaction.</p><p>- Provide non-technical product and pricing information to customers through email or other channels as needed.</p><p><br></p><p><strong>Qualifications</strong></p><p>1+ year of manufacturing customer service experience</p><p>Experience with a CRM or ERP system</p>

Order Entry Specialist - $23/HR

<h1 style="font-weight: 700;">Job Title: Order Fulfillment Specialist</h1><br><h2>Job Description</h2><p>The Order Fulfillment Specialist plays a critical role in managing stock allocations to prevent shortages in customer sales orders. This position involves collaborating with cross-functional business partners to align actions that mitigate out-of-stock risks while proactively managing customer expectations. The role directly impacts the service provided to our customers and requires working full-time from 8 am to 4:30 pm in a hybrid environment located in Solon, OH.</p><br><h2>Responsibilities</h2><ul><li>Manage demand by understanding parameters impacting the allocation process, such as ATP scope and Sales Order Horizon.</li><li>Execute strategies from Operational Demand Supply Review to ensure stock allocation based on business priorities and customer prioritization.</li><li>Leverage GLOBE functionalities to automate the allocation process in scenarios like short supply, promotions, new item launches, seasonal items, discontinued items, and price/pack changes.</li><li>Identify and execute mitigation actions to allocate inventory to sales orders and prevent shortages.</li><li>Communicate potential shortages to Customer Solution Analysts for mitigation actions requiring customer contact and issue resolution.</li><li>Ensure timely delivery note creation and apply appropriate root causes for unconfirmed items.</li><li>Collaborate with internal and external partners such as Transportation and 3rd Party Warehouses to ensure order fulfillment.</li><li>Participate in Operational Reviews and monitor target achievements, relevant KPIs, PPIs, and Health Checks.</li><li>Contribute to the continuous improvement of the Order Fulfillment process in collaboration with the Center of Competence.</li></ul><h2>Essential Skills</h2><ul><li>Undergraduate degree strongly preferred.</li><li>2-4 years of experience in Supply Chain, including Order Management, Distribution, Inventory Management, Transportation, and Demand and Supply Planning.</li><li>Excellent written and verbal communication skills.</li><li>Proven analytical aptitude with the ability to analyze and interpret data.</li><li>Well-organized, methodical thinker with excellent decision-making skills.</li><li>Strong and creative problem-solving skills.</li><li>Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.</li><li>Proficiency in SAP BW and Business Objects preferred.</li><li>Ability to work independently with minimal supervision.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Availability and flexibility to work different shifts based on customer geography/time zone or for 7-day operations.</li><li>Strong customer service mindset with a passion for delighting customers internally and externally.</li><li>Demonstrates a strong desire to develop trust and long-term relationships.</li><li>Proactively seeks continuous process and service improvements.</li><li>Strong result orientation.</li></ul><h2>Work Environment</h2><p>The work environment is hybrid, requiring onsite presence Tuesday through Thursday in the 500 building. The role involves working in a fast-paced environment, handling multiple priorities, and requires a professional dress code.</p><br>

Order Fulfillment Specialist

<p><strong>Description</strong></p><p>• Prepare, track, enter and process incoming customer purchase orders in BAAN for manual and EDI transactions.  </p><p>• Prepare correspondence to customers/Sales/Purchasing to assist in the internal and external resolution of order discrepancies.  Retain discrepancy approvals for audits of customer contracts (purchase orders).  </p><p>• Produce customer purchase orders into a sales order acknowledgement to the customer and purchase order to the supplier within 24 hours.   </p><p>• Complete requested amendments for cost, customer sell price, supplier, part number changes, address changes, quantity changes or any other required update within 24 hours of receipt. </p><p>• Enter new customer delivery addresses in BAAN and request new GSDB codes as needed.  Verify new GSDB codes set up in the GSDB website match the customer PO and BAAN to maintain integrity of the customer names and delivery addresses.   </p><p>• Coordinate and process billable and sample depot part orders into BAAN and the DOW Depot System. </p><p>• Monitor order discrepancies utilizing tracking tools such as the Pending Outlook Folders, Wolib Log, and various BAAN reports. </p><p>• Enter production order supplier releases into Common Material Management System (CMMS). </p><p>• Add and update customer routing, broker information, customer part numbers and contact information in BAAN to retain integrity of records. </p><p>• Peer Review fields in the BAAN Item Master using Item Master peer-review session. </p><p>• Create and maintain signal codes, item groups, statistics codes, Item Master template parts, and expense parts in the Item Master. </p><p>• Prepare correspondence to Sales/Purchasing to help resolve item discrepancies.   </p><p>• Produce Mod Center orders from spreadsheets for generation of the sales orders and purchase orders in BAAN.     </p><p>• Establish work procedures and standards to improve efficiency and effectiveness of assigned operations.  Ensure compliance with corporate standards, review daily work of peers and meet monthly performance objectives.   </p><p>• Document and maintain step by step instructions of internal processes and procedures.   </p><p>• Store all files electronically in a systemized filing format to comply with ISO required retention and document management.</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>• 2+ years experience as Purchase Order Analyst</p><p>• Experience using CMMS tool</p>

Order Management Analyst

<h2>Job Title: Administrative Assistant</h2><p>Join a fast-paced, mission-driven team at one of the nation&#39;s fastest-growing fleet transport companies. We&#39;re seeking a detail-oriented and proactive Administrative Assistant to support our Independent Contractor (IC) operations and contribute to the success of our dynamic office.</p><p><br></p><h3>Key Responsibilities</h3><ul><li>Post IC job openings across multiple media platforms to attract top talent</li><li>Coordinate onboarding for new ICs, including documentation collection and uploads</li><li>Guide field offices on IC compliance and relationship management</li><li>Prepare and update driver guides based on customer and regulatory standards</li><li>Maintain and revise the Independent Contractor Reference Guide</li><li>Monitor contract expirations and ensure timely renewals to avoid service disruptions</li><li>Track IC credentials and update records in Fleet Mentor</li><li>Follow up with ICs who terminate contracts to ensure proper documentation</li><li>Provide general administrative support to the team</li><li>Assist with business reporting and project coordination</li><li>Identify and implement process improvements</li><li>Uphold organizational goals, quality standards, and customer service excellence</li><li>Communicate effectively and professionally across teams</li><li>Balance client needs with company policies and operational procedures</li><li>Demonstrate consistent, reliable attendance and a commitment to integrity</li></ul><h3>Required Skills &amp; Experience</h3><ul><li>Minimum 1- 3 years of administrative experience</li><li>CRM and customer support experience</li><li>Dispatch and call center experience (inbound/outbound)</li><li>Strong data entry and spreadsheet management skills</li><li>Proficiency in Microsoft Excel and Office Suite</li><li>Typing speed of 37+ WPM</li><li>Excellent written and verbal communication</li><li>Experience in logistics and scheduling coordination</li></ul><h3>Work Environment</h3><ul><li>Hybrid - Monday–Friday, 8:00 AM to 5:00 PM</li><li>Opportunities for advancement across 11 departments</li><li>Supportive and cooperative team culture</li></ul>

Outside Operations Specialist (Admin)

<h1 style="font-weight: 700;">Job Title: Outside Operations Specialist (Admin)</h1><br><h2>Job Description</h2><p>The Outside Operations Specialist is responsible for overseeing the Independent Contractor (IC) relationship and performing administrative functions to support the Outside Operations team. This role aims to promote excellent customer service across all transportation activities by acting as an IC liaison, coordinating resources to expedite workflow, and proactively resolving issues.</p><br><h2>Responsibilities</h2><ul><li>Advertise Independent Contractor (IC) vacancies on various media platforms.</li><li>Coordinate onboarding of ICs, including obtaining and uploading documentation.</li><li>Provide guidance and ensure compliance with field offices regarding IC interactions and relationships.</li><li>Prepare and assemble driver guides based on customer and regulatory requirements.</li><li>Manage revisions to the Independent Contractor Reference Guide.</li><li>Manage the Independent Contractors&#39; yearly expiring contracts to ensure new contracts are executed without service gaps.</li><li>Track expiring credentials for ICs and upload current credentials in Fleet Mentor.</li><li>Follow up with ICs who terminate their contracts.</li><li>Perform regular administrative tasks to support the team.</li><li>Assist with business projects and reporting.</li><li>Actively identify and engage in process improvements.</li><li>Adhere to organizational goals and objectives.</li><li>Demonstrate open, effective communication and teamwork.</li><li>Maintain customer focus.</li><li>Act with integrity and professionalism.</li><li>Work to maintain quality standards.</li><li>Balance client requirements with company policies and operational procedures.</li><li>Demonstrate reliable and predictable attendance.</li></ul><h2>Essential Skills</h2><ul><li>CRM experience</li><li>Customer support experience</li><li>Dispatch experience</li><li>Inbound and outbound call handling</li><li>At least 2 months of administrative experience</li><li>Strong Microsoft Office Excel skills</li><li>Data entry expertise</li><li>CRM proficiency</li><li>Typing speed of at least 37 WPM</li><li>Strong written and verbal communication skills</li><li>Experience with spreadsheets</li><li>Call center experience</li><li>Logistics and scheduling coordination</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Comfortable working in a fast-paced office environment while multi-tasking</li><li>Detail-oriented with sensitivity to accurate verbal and written communication</li><li>Ability to manage several concurrent projects with high attention to detail and accuracy</li><li>Enjoy being part of a cooperative and considerate team</li><li>Proficiency in Microsoft Office and CRM</li></ul><h2>Work Environment</h2><p>Work in a dynamic office environment from 8 AM to 5 PM. This role provides an opportunity to be part of one of the fastest-growing fleet transport companies, with potential for growth across 11 different departments. The company is women-owned, fostering a diverse and inclusive workplace.</p><br>

<h1><strong><em>Production Planner</em></strong></h1><p><br></p><h2><em>Job Description</em></h2><p>We are seeking a dedicated Production Planner to join our team. You will be responsible for planning, scheduling, and coordinating production for our manufacturing lines based on daily MRP updates. Your role will involve evaluating raw materials, ensuring equipment readiness, and organizing workflows to meet specifications and deadlines. You will strive to reduce expenses, increase productivity across product lines, and report on production status and issues to upper management. You will also ensure all employees adhere to industry standard health and safety guidelines and troubleshoot issues related to Shop Order accuracy and production reporting.</p><p><br></p><h2><em>Responsibilities</em></h2><ul><li>Plan, schedule, and coordinate production for manufacturing lines based on daily MRP updates.</li><li>Review changes, additions, or deletions for customer orders and determine component requirements.</li><li>Evaluate raw materials and equipment to ensure readiness for production.</li><li>Organize workflow to meet specifications and deadlines.</li><li>Strive to reduce expenses and increase productivity across product lines.</li><li>Report production status and any issues to upper management.</li><li>Ensure all employees follow industry standard health and safety guidelines.</li><li>Troubleshoot and resolve issues related to Shop Order accuracy and production reporting.</li></ul><h2><em>Skills and Qualifications</em></h2><ul><li>2 to 4 years of professional and progressive experience in production planning in an operations facility environment.</li><li>Math and analytical skills.</li><li>Proficient in SAP.</li><li>Proficient in MS Office.</li><li>Knowledge of production processes and quality control.</li><li>Technical skills using material requirements planning and scheduling tools.</li></ul><h2><em>Work Environment</em></h2><p><em>You will be working in an operations facility environment, utilizing ERP and SAP systems for planning and scheduling. The position requires adherence to standard health and safety guidelines. The role may involve working under pressure and meeting tight deadlines while maintaining high standards of quality and efficiency.</em></p>

PRODUCTION PLANNER

<h1><strong><em>Job Title</em></strong></h1><h1><em>Assistant Buyer</em></h1><h2><em>Responsibilities</em></h2><ul><li>Monitor outstanding orders and follow up on scheduled deliveries.</li><li>Assist in onboarding new vendors by completing necessary documentation.</li><li>Analyze material requirements planning (MRP) data and help ensure timely creation of purchase orders.</li><li>Aid in drafting RFQs and identifying optimal procurement strategies.</li><li>Input procurement details into the system, including vendor profiles, order data, pricing, confirmations, and inventory updates.</li><li>Oversee supplier communications via portal, address delivery inquiries, notify of scheduling updates, and escalate issues to procurement staff and supervisors.</li><li>Coordinate with engineering to establish new item codes, specifications, and vendor selection.</li><li>Engage in supplier negotiations when needed, considering cost efficiency, legal compliance, and contractual terms.</li><li>Utilize supply chain reports for informed decision-making.</li><li>Document and manage product rejections, communicate findings to vendors and internal teams, and arrange for appropriate handling of defective items.</li><li>Serve as a communication bridge among production, engineering, customer service, and COP to ensure prompt product delivery.</li><li>Collaborate effectively with team members to proactively resolve challenges.</li></ul><h2><em>Skills and Qualifications</em></h2><ul><li>Associate degree in supply chain, business, or related field, or equivalent experience.</li><li>1–3 years of relevant experience in procurement or purchasing.</li><li>Proficiency in Microsoft Office Suite, asset management software, and ERP platforms.</li><li>Strong verbal and written communication skills for effective collaboration.</li><li>Basic arithmetic skills including addition, subtraction, multiplication, and division.</li><li>Global exposure</li><li>Contract negotiations</li></ul><h2><em>Work Environment</em></h2><p><em>The position requires working 100% onsite from Monday to Friday with hours from 7 AM to 3 PM or 8 AM to 4 PM. </em></p>

PURCHASING ASSISTANT

<h1><strong><em>Purchasing Associate</em></strong></h1><p><br></p><h2><em>Job Description</em></h2><p><em>The Purchasing Associate serves as a key liaison between the sales team, purchasing department, and external suppliers. This role is responsible for ensuring timely product delivery and providing strategic solutions that support both internal teams and customer needs.</em></p><p><br></p><h2><em>Responsibilities</em></h2><ul><li>Deliver outstanding support to the sales team by coordinating communication and logistics between sales, purchasing, and suppliers.</li><li>Facilitate vendor onboarding by preparing and distributing new vendor packets and maintaining tracking logs.</li><li>Organize and maintain departmental documentation including files, reports, correspondence, and databases.</li><li>Engage with suppliers daily to obtain shipping updates, including participation in scheduled phone meetings as needed.</li><li>Update the Expedite Center with accurate due date information on a daily basis.</li><li>Troubleshoot delivery delays and proactively resolve issues to meet customer deadlines.</li><li>Present alternative solutions to sales and customers when delivery challenges arise.</li><li>Provide backup support for switchboard operations as required.</li><li>Perform additional duties as assigned to support departmental goals.</li></ul><h2><em>Additional Skills &amp; Qualifications</em></h2><ul><li>High school diploma or equivalent required.</li><li>Minimum of 1 year experience in data entry, administrative support, or purchasing preferred.</li></ul><h2><em>Work Environment</em></h2><p><em>The position requires onsite work from Monday to Friday, 7:30 am to 4:30 pm, with flexibility. There is potential for a hybrid work environment after the contract period.</em></p>

PURCHASING SUPPORT SPECIALIST

<h1><strong>Job Title: Packaging Buyer</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a Packaging Buyer responsible for managing the packaging and kitting purchasing for the Customer Service Division. This role involves negotiating services, program management, and handling project-based work, including market testing to find the best value. The ideal candidate can work with both new and existing suppliers in a fast-paced environment.</p><p><br></p><h2>Responsibilities</h2><ul><li>Purchase goods, materials, components, or services in line with specified cost, quality, and delivery targets.</li><li>Support the purchasing function and relevant departments, communicating any supply problems impacting business operations.</li><li>Act as an interface between suppliers and relevant departments on purchasing processes and new projects.</li><li>Monitor market trends, competitor strategies, and market suppliers.</li><li>Provide analysis on costs, review cost reduction activities, and work on continuous improvement.</li><li>Negotiate contracts, improve prices and terms with suppliers, and seek business savings using negotiation and procurement best practices.</li><li>Build and maintain supplier relationships and ensure effective communication.</li><li>Research new components and suppliers.</li><li>Compile data on supplier performance for evaluation.</li><li>Resolve price, quality, delivery, or invoice issues with suppliers.</li><li>Address supplier shortages and past-due situations.</li><li>Update and maintain commodity strategies.</li><li>Collaborate with cost estimating to develop cost estimates for savings negotiations.</li><li>Produce weekly reports and status updates on open assignments and projects.</li><li>Perform market tests, analyze responses, and award sourcing of parts.</li><li>Review open vehicles off road (VOR) and backorders weekly to expedite parts delivery.</li></ul><h2>Essential Skills</h2><ul><li>5+ years of recent Packaging &amp; Kitting purchasing experience</li><li>4+ years in facilities, warehouse, service, or program management</li><li>Proven examples of packaging negotiations and a creative approach to finding cost savings</li><li>SAP experience</li><li>Intermediate Excel knowledge (Normal User 80% or higher)</li><li>Strong communication skills</li><li>Completed Bachelor&#39;s Degree</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Strong negotiation skills</li><li>Experience with Ariba</li><li>Familiarity with S4 Hana</li><li>Must complete Excel Normal User Test (80% or higher)</li></ul><h2><br></h2>

Packaging Buyer

<h1><strong>Job Title: Paralegal</strong></h1><p><br></p><h2>Job Description</h2><p>This position emphasizes commercial transactions while also supporting residential title work for property located in Iowa. The Title Examiner will be responsible for reviewing and analyzing abstracts to prepare title commitments.</p><p><br></p><h2>Responsibilities</h2><ul><li>Examine abstracts of title, public records, and legal documents to determine the status of title for commercial properties.</li><li>Prepare accurate and comprehensive title commitments in accordance with company and underwriter guidelines.</li><li>Identify and resolve title issues, including liens, encumbrances, and ownership discrepancies.</li><li>Review attorney title opinions and Form 900s to issue Iowa Title Guaranty commitments and final certificates.</li><li>Ensure compliance with Iowa Title Guaranty program requirements and maintain up-to-date knowledge of program changes.</li><li>Communicate effectively with attorneys, clients, underwriters, and internal teams to clarify and resolve title matters.</li><li>Maintain accurate records and documentation for all title files and issued commitments.</li><li>Assist with curative work and coordinate with abstractors and legal professionals as needed.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support</li><li>Legal administrative</li><li>Filing</li><li>Paralegal skills</li><li>Legal support</li><li>Legal document handling</li><li>Legal administration</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Preferred 1 to 3 years in a paralegal role</li></ul><h2>Work Environment</h2><p>The role requires effective communication with attorneys, clients, underwriters, and internal teams. The position involves maintaining accurate records and documentation for all title files and issued commitments. The work environment will involve coordinating with abstractors and legal professionals as needed. After training, it has ability to be fully remote.</p>

Paralegal

<p><b>Aston Carter is seeking a part-time Bookkeeper for a manufacturing company.  The role is a remote role that would require roughly 15-20 hours per week.</b></p><p><br></p><p><strong>Bookkeeping (QuickBooks):</strong></p><ul><li>Manage all aspects of accounts payable and accounts receivable.</li><li>Process and reconcile bank and credit card statements.</li><li>Record and categorize all financial transactions accurately.</li><li>Generate invoices and process customer payments.</li><li>Prepare and process vendor payments.</li><li>Assist with month-end and year-end closing procedures.</li><li>Maintain accurate and organized financial records.</li><li>Generate financial reports (e.g., P&amp;L, Balance Sheet) as needed.</li><li>Ensure compliance with relevant accounting standards and regulations.</li></ul><p><strong>Inventory Management </strong>(QuickBooks Desktop Project &amp; Ongoing):</p><ul><li>Initial Setup Project: Take the lead in setting up and configuring the inventory module within QuickBooks Desktop for our manufacturing and distribution operations. This includes:<ul><li>Developing and implementing a clear inventory tracking system.</li><li>Importing existing inventory data accurately.</li><li>Establishing appropriate inventory accounts and costing methods (e.g., FIFO, LIFO, Average Cost – depending on company preference and best practice).</li><li>Creating assemblies and bills of material for manufactured products.</li><li>Training relevant staff on basic inventory procedures within QBD.</li></ul></li><li>Ongoing Maintenance:<ul><li>Daily recording of raw material purchases and finished goods production.</li><li>Tracking inventory movement, including receipts, issues, and transfers.</li><li>Processing sales orders and updating finished goods inventory.</li><li>Conducting regular inventory counts and reconciling discrepancies.</li><li>Analyzing inventory data to identify trends and potential issues.</li><li>Providing regular inventory reports to management.</li><li>Working closely with the production and sales teams to ensure accurate inventory levels.</li></ul></li></ul><p><strong>Payroll:</strong></p><ul><li>Process accurate and timely payroll for one to three employees using QuickBooks Payroll.</li><li>Calculate and process all payroll deductions, including taxes (federal, state, local) or other items.</li><li>Ensure compliance with all federal, state, and local payroll tax regulations and reporting requirements (e.g., W-2s, payroll tax filings, and as applicable1099s).</li><li>Prepare and process direct deposits and/or physical paychecks.</li><li>Reconcile payroll discrepancies and resolve any payroll-related inquiries from employees in a professional and confidential manner.</li><li>Maintain accurate and confidential employee payroll records and files.</li><li>Assist with year-end payroll reporting and audits as needed.</li></ul><p><strong><u>Job Qualifications</u></strong></p><ul><li>2+ years of experience as a Bookkeeper, preferably within a manufacturing or distribution environment.</li><li>Proficiency in QuickBooks Desktop </li><li>Strong, demonstrated experience with QuickBooks Desktop, specifically with setting up and managing the inventory module, is a must.</li><li>Solid understanding of basic accounting principles (GAAP and tax basis).</li><li>Experience with inventory costing methods</li><li>Proficiency in Microsoft Office Suite (especially Excel)</li><li>Available to work 15-20 hours per week</li></ul><p>For immediate consideration, please apply online.</p>

Part-Time Bookkeeper

<h1><strong>Job Title: Part-time Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a part-time, highly organized and proactive Administrative Assistant to support our team with a wide range of administrative and clerical tasks. The ideal candidate will be detail-oriented, efficient, and able to handle multiple responsibilities with minimal supervision.</p><p><br></p><p>In office Monday through Friday for about 25 hours a week between 8am-4:30m</p><p><u>Flexible on what days and times the person wants to do </u></p><p><u>Ideally 3 days a week </u></p><p><br></p><h2>Responsibilities</h2><ul><li>Perform clerical duties including typing, filing, and completion of simple forms.</li><li>Operate office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.</li><li>Answer phones, direct calls to appropriate individuals, and prepare messages.</li><li>Sort incoming mail and deliver to appropriate department or individual; process outgoing mail.</li><li>Greet and assist visitors and clients.</li><li>Process and track customer credit applications, ensuring completeness and accuracy.</li><li>Request and manage certificates of insurance from vendors or customers.</li><li>Perform accurate data entry and maintain up-to-date records.</li><li>Maintain organized filing systems.</li><li>Make collection calls and follow up on outstanding customer accounts.</li><li>Prepare and edit documents, reports, and records.</li><li>Provide general administrative support to staff and cover duties of other staff during absences.</li><li>Assist with miscellaneous or special projects as assigned.</li><li>Perform other related duties, as assigned.</li></ul><h2>Qualifications: </h2><ul><li>1+ years of recent office experience.</li><li>Ability to function well in a high-paced and at times stressful environment.</li><li>Proficient with Microsoft Office Suite or related software.</li><li>Ability to prioritize tasks and manage multiple responsibilities.</li><li>Comfortable making collection calls and following up with customers.</li><li>Flexible and willing to assist in various areas as needed.</li><li>High school diploma or equivalent preferred.</li><li>Comfortable with dogs in the office.</li></ul><h2>Work Environment</h2><p>This role is based in the office from Monday to Friday for 25 hours between 8:00 AM and 4:30 PM. The schedule offers flexibility on which days and times are worked, ideally across three days a week. There are three large dogs in the office, so comfort around dogs is necessary.</p>

Part-Time Office Assistant

<h1><strong><u>Part-time</u> Accounts Payable Specialist</strong></h1><ul><li>Part-time schedule: 24 hours a week between Mon-Fri 8am-5pm<ul><li>must be able to work Mon-Fri 8am-5pm for the first 1-2 weeks of training then will adopt part-time schedule</li><li>flexibility on schedule and what works for both company and candidate</li></ul></li><li>Weekly pay and eligible for benefits </li></ul><h2>Job Description</h2><p>We are seeking a detail-oriented Accounts Payable Specialist who will play a crucial role in managing our financial records and ensuring timely payments. The ideal candidate will have solid experience in accounts payable, with experience in a manufacturing setting being advantageous.</p><p><br></p><h2>Responsibilities</h2><ul><li>Receive and verify expense reports; reconcile expense and other financial reports with account balances and office records.</li><li>Facilitate payment of vendors, including verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.</li><li>Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as necessary.</li><li>Assist with accounting records and ledgers by reconciling monthly statements and transactions.</li><li>Record entry of, verify documentation for, and distribute petty cash.</li><li>Calculate and report sales tax based on paid invoices.</li></ul><h2>Essential Skills</h2><ul><li>Accounts payable</li><li>Invoice processing</li><li>Data entry</li><li>3+ years of accounts payable experience</li><li>Strong Excel skills</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in a manufacturing setting</li><li>Experience with any ERP system</li><li>Must be reliable and have a high attention to detail</li></ul><h2>Work Environment</h2><p>The position is on-site with a flexible schedule that can be arranged between the candidate and the controller. Initially, full-time work is required during training, followed by a shift to part-time work of approximately 24 hours per week. The environment supports collaboration and efficiency</p>

Part-time Accounts Payable Specialist

<h1><strong>Job Title: Part-Time Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a part-time, highly organized and proactive Administrative Assistant to support our team with a wide range of administrative and clerical tasks. The ideal candidate will be detail-oriented, efficient, and able to handle multiple responsibilities with minimal supervision.</p><p><br></p><h2>Responsibilities</h2><ul><li>Perform clerical duties including typing, filing, and completion of simple forms.</li><li>Operate office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.</li><li>Answer phones, direct calls to appropriate individuals, and prepare messages.</li><li>Sort incoming mail and deliver to appropriate department or individual; process outgoing mail.</li><li>Greet and assist visitors and clients.</li><li>Process and track customer credit applications, ensuring completeness and accuracy.</li><li>Request and manage certificates of insurance from vendors or customers.</li><li>Perform accurate data entry and maintain up-to-date records.</li><li>Maintain organized filing systems.</li><li>Make collection calls and follow up on outstanding customer accounts.</li><li>Prepare and edit documents, reports, and records.</li><li>Provide general administrative support to staff and cover duties of other staff during absences.</li><li>Assist with miscellaneous or special projects as assigned.</li><li>Handle other related duties, as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Excellent organizational skills and attention to detail.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to maintain good customer relations.</li><li>Proficient computer skills and ability to learn databases.</li><li>Ability to function well in a high-paced and at times stressful environment.</li><li>Proficient with Microsoft Office Suite or related software.</li><li>Ability to prioritize tasks and manage multiple responsibilities.</li><li>Comfortable making collection calls and following up with customers.</li><li>Flexible and willing to assist in various areas as needed.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or equivalent preferred.</li><li>One year of experience in administrative or office support role preferred.</li><li>Prolonged periods sitting at a desk and working on a computer.</li><li>Must be able to lift up to 15 pounds at times.</li></ul><h2>Work Environment</h2><p>The role is based in the office, Monday to Friday, for 25 hours between 8:00 AM and 4:30 PM, with flexibility on what days and times are preferred. Ideally, the candidate will work three days a week. </p>

Part-time Administrative Assistant

<h1 style="font-weight: 700;">Job Title: Print Room Operator</h1><br><h2>Job Description</h2><p>The role of the Print Room Operator involves printing paychecks, advices, invoices, and other confidential business-critical documents using high-volume printing and inserting equipment. This position requires executing jobs in PeopleSoft and other print software applications, performing basic printer and inserter hardware maintenance, and serving as a point of contact for addressing print room issues with department members, vendors, and business partners. Additionally, maintaining weekly checklists and equipment maintenance logs is essential.</p><br><h2>Responsibilities</h2><ul><li>Print paychecks, advices, invoices, and other confidential documents using high-volume printing and inserting equipment.</li><li>Execute print jobs in PeopleSoft and other print software applications.</li><li>Perform basic maintenance on printer and inserter hardware.</li><li>Address issues in the print room by collaborating with department members, vendors, and business partners.</li><li>Maintain weekly checklist and equipment maintenance logs.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in print process and printing management system software.</li><li>Basic office skills, including data entry and customer service.</li><li>Experience in print room operations.</li><li>High School Graduate.</li><li>Entry-level experience with 2 years in the field.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with the PeopleSoft ERP system is a plus.</li><li>Color print center experience is advantageous.</li></ul><h2>Work Environment</h2><p>This position involves working one 12-hour shift a week, specifically on Tuesday evenings from 5pm to 5am. The work takes place in a normal to small print room with about 5-10 people per shift, depending on the schedule. The environment is fast-paced and can be noisy due to the operation of three massive print machines running simultaneously. Teamwork is essential in this setting.</p><br>

Part-time Print Room Tech

<p>This role involves data entry of sales parts orders and quotes, coordinating retrofit projects, and managing spare parts kits. The specialist will work closely with the Supply Chain to monitor backlog and assist in field changes with engineering, ensuring customer databases are up-to-date. Additionally, the position requires support for audits, training, and preventive maintenance services.</p><p><br></p><h2><strong>Responsibilities</strong></h2><ul><li>Enter sales parts orders and quotes accurately and efficiently.</li><li>Coordinate retrofit project management, including scheduling and parts orders.</li><li>Manage spare parts kits projects, coordinating parts orders.</li><li>Monitor weekly backlog in collaboration with the Supply Chain.</li><li>Assist in field changes with engineering, including parts orders.</li><li>Maintain and update Customer Master Database in ERP, CRM, and FSL systems.</li><li>Organize and produce audit and preventive maintenance reports.</li><li>Handle special assignments for management to support strategic objectives.</li><li>Arrange &#39;Drop Shipments&#39; and &#39;same day shipments&#39; with the Materials Team.</li><li>Issue Return Authorization numbers and appropriate credits for warranty and defective parts.</li><li>Follow up on open RMAs to ensure parts are returned.</li><li>Assist with special assignments to drive revenue and improve operational efficiencies.</li><li>Support Accounting with collection efforts when necessary.</li></ul><h2><strong>Qualifications</strong></h2><ul><li>Salesforce experience is a plus.</li><li>Customer service experience in the industrial manufacturing industry.</li><li>Proficiency in ERP systems.</li><li>High volume quote experience.</li><li>2+ years of order processing/customer experience, preferably in the industrial manufacturing industry.</li><li>Strong communication skills, both written and oral.</li></ul><h2><strong>Work Environment</strong></h2><p>This position is fully onsite Monday through Friday an 8 hour shift with a start time from 7-9am (your choice).</p><p>We offer opportunities for personal development and internal promotions as we continue to expand. Our work culture encourages growth and offers pathways into various roles, such as supply chain and engineering, providing a comprehensive understanding of the technical aspects of the business.</p>

Parts Order Specialist

<h1 style="font-weight: 700;">Job Title: Purchasing and Inventory Specialist</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Purchasing and Inventory Specialist to join our dynamic team. This role involves managing purchase orders, negotiating with vendors, and ensuring effective inventory control within an industrial environment. You will play a crucial part in supporting accounts payable processes and utilizing Sage 300 for comprehensive data management and reporting.</p><br><h2>Responsibilities</h2><ul><li>Review and process purchase orders using Sage 300.</li><li>Source and negotiate cost-effective purchasing with vendors.</li><li>Monitor order status and follow up on delayed or incomplete deliveries.</li><li>Maintain vendor records and ensure compliance with procurement policies.</li><li>Track inventory levels and reconcile discrepancies.</li><li>Conduct regular audits and cycle counts to ensure inventory accuracy.</li><li>Collaborate with warehouse and operations teams to forecast inventory needs.</li><li>Implement inventory control procedures to minimize waste and overstock.</li><li>Match purchase orders with invoices and delivery receipts.</li><li>Assist in processing vendor payments and resolving invoice discrepancies.</li><li>Coordinate with the finance team for timely and accurate accounts payable entries.</li><li>Maintain organized records for audits and financial reporting.</li><li>Utilize Sage 300 for data entry, reporting, and analysis.</li><li>Generate reports on purchasing trends, inventory turnover, and vendor performance.</li><li>Recommend process improvements based on data insights.</li></ul><h2>Essential Skills</h2><ul><li>Proven experience in purchasing, inventory management, or accounts payable.</li><li>Proficiency in Sage 300 or similar ERP systems.</li><li>Strong analytical and organizational skills.</li><li>Excellent communication and vendor negotiation abilities.</li><li>Attention to detail and commitment to accuracy.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in consumer product or manufacturing environments.</li><li>Detail-oriented with a focus on precision.</li><li>Ability to work effectively within a close-knit, flexible team.</li></ul><h2>Work Environment</h2><p>This position is based onsite every day at our KCK office, located in a very industrial area. Employees must wear closed-toed shoes daily, reflecting the industrial nature of the work environment. The company has experienced significant growth, offering a close-knit and flexible atmosphere.</p><br>

Payable Clerk

<h2><br></h2><p>The Claims Payment Analyst is responsible for reviewing, analyzing, and processing claims payment requests for automotive repairs. The individual will determine the appropriate payment amount by validating the billing information submitted against the authorization information, while adhering to internal policies and procedures.</p><p><br></p><h2>Responsibilities</h2><ul><li>Review and process claims payment requests for automotive repairs.</li><li>Determine the appropriate payment amount by validating billing information against authorization details.</li><li>Use multiple computer programs to process claims, review policies and procedures, assess labor times, and retrieve documents.</li><li>Process payments to a dealer’s statement through check or credit card.</li><li>Adhere to internal policies and procedures.</li></ul><h2>Essential Skills</h2><ul><li>Detail-oriented with excellent organizational skills and ability to multi-task effectively.</li><li>Situational awareness related to departmental goals and objectives.</li><li>Strong critical thinking skills applied to daily operational activities.</li><li>Effective management of individual phone and technical resources.</li><li>Strong verbal, written, and interpersonal communication skills.</li><li>Ability to collaborate with various departments and team members.</li><li>Direct training and guidance for less tenured staff.</li><li>Ability to adapt in a fast-paced environment with multiple changing priorities and deadlines.</li><li>Flexibility to transition between work queues autonomously.</li><li>Willingness to work overtime, Saturdays, and holidays as needed.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School diploma or equivalent required.</li><li>Experience with claims, data entry, and automotive industry preferred.</li></ul><h2><br></h2>

Payment Claims Analyst

<h1 style="text-align: center;"><br></h1><h1 style="text-align: center;"><strong>Payments Analyst | 100% Remote</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dynamic and detail-oriented Payments Analyst to join our growing team. This individual will play a key role in optimizing our global payment infrastructure and supporting seamless online checkout experiences for our customers. The ideal candidate will bring a strong understanding of the eCommerce payments ecosystem, with hands-on experience managing Payment Service Provider (PSP) relationships such as PayPal, Stripe, Adyen, and others.</p><p><br></p><h2>Responsibilities</h2><ul><li>Act as the primary liaison between the company and our PSPs, monitoring service levels, performance metrics, escalations, and contract compliance.</li><li>Collaborate with internal eCommerce engineering and product teams to enhance the checkout flow, reduce friction, and improve conversion rates.</li><li>Conduct regular analysis of payment data to identify trends, inefficiencies, or opportunities for cost savings or conversion improvements.</li><li>Partner with cross-functional stakeholders on new payment method implementations, geographical expansion, and other strategic initiatives.</li><li>Assist in ensuring compliance with PCI-DSS and other relevant regulations; support internal audits and risk assessments related to payments.</li></ul><h2>Essential Skills</h2><ul><li>Strong understanding of e-commerce payments.</li><li>Experience in payment analysis and reporting.</li><li>Familiarity with payment operations, including transaction processing, chargebacks, and settlement flows.</li><li>Excellent communication and vendor management skills.</li><li>Proficiency in Excel or other data analysis tools; experience with SQL is a plus.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in a payments or eCommerce-related role, preferably with exposure to PSPs like PayPal, Stripe, Adyen, etc.</li><li>Strong analytical and problem-solving skills, with the ability to interpret complex datasets and drive insights.</li><li>Experience working closely with engineering and product teams to support technical integrations and enhancements.</li><li><strong>Experience in Fraud is NOT a good fit.</strong></li></ul><p><br></p><h2>Work Environment</h2><p>This is a remote position within the Finance - Treasury / Payments department, reporting to the Payment Operations Manager.</p>

Payments Analyst

<h1><strong>Job Title: Payroll Accountant I</strong></h1><p><br></p><h2>Job Description</h2><p>As a Payroll Accountant I, you will collaborate with business units to ensure accurate submission of weekly timecards and manage payroll processing for both union and non-union hourly employees. You will also update employee records, ensure compliance with union payroll matters, and coordinate unemployment compensation claims.</p><p><br></p><h2>Responsibilities</h2><ul><li>Collaborate with business units to ensure weekly timecards are submitted correctly.</li><li>Accurately prepare, compute, input, and process payroll for hourly employees including union and non-union employees.</li><li>Update employee records for changes to W4, rate, or title upon request.</li><li>Ensure proper approvals for employee transactions.</li><li>Print and distribute payroll checks and prepare checks to be mailed as necessary.</li><li>Verify union payroll matters, ensuring compliance with rates, titles, benefits, deductions, and monthly reports.</li><li>Maintain hourly personnel payroll records.</li><li>Coordinate unemployment compensation claims with a third-party administrator.</li><li>Complete verification of employment.</li><li>Prepare and validate payroll reports.</li><li>Routinely test and challenge updates in the computer system-operating environment for accuracy.</li><li>Identify, recommend, and implement process changes to improve payroll efficiency.</li><li>Stay informed about changing government regulations regarding payroll.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 2 years of payroll experience.</li><li>Ideally experience processing payroll for 250+ employees.</li><li>Proficiency in payroll processing, data entry, check processing, payroll tax, general ledger, journal entry, and payroll accounting.</li><li>Proficient in 10-key and Microsoft Office applications including Word, Excel, and Outlook.</li></ul><h2>Work Environment</h2><ul><li>This position offers a hybrid work environment with a schedule of three days in-office and two days working from home, contingent upon solid performance after the first six months.</li></ul>

Payroll Accountant 1

<h1 style="font-weight: 700;">Job Title: Payroll Accountant I</h1><br><h2>Job Description</h2><p>As a Payroll Accountant I, you will collaborate with business units to ensure accurate submission of weekly timecards and manage payroll processing for both union and non-union hourly employees. You will also update employee records, ensure compliance with union payroll matters, and coordinate unemployment compensation claims.</p><br><h2>Responsibilities</h2><ul><li>Collaborate with business units to ensure weekly timecards are submitted correctly.</li><li>Accurately prepare, compute, input, and process payroll for hourly employees including union and non-union employees.</li><li>Update employee records for changes to W4, rate, or title upon request.</li><li>Ensure proper approvals for employee transactions.</li><li>Print and distribute payroll checks and prepare checks to be mailed as necessary.</li><li>Verify union payroll matters, ensuring compliance with rates, titles, benefits, deductions, and monthly reports.</li><li>Maintain hourly personnel payroll records.</li><li>Coordinate unemployment compensation claims with a third-party administrator.</li><li>Complete verification of employment.</li><li>Prepare and validate payroll reports.</li><li>Routinely test and challenge updates in the computer system-operating environment for accuracy.</li><li>Identify, recommend, and implement process changes to improve payroll efficiency.</li><li>Stay informed about changing government regulations regarding payroll.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 2 years of payroll experience.</li><li>Proficiency in payroll processing, data entry, check processing, payroll tax, general ledger, journal entry, and payroll accounting.</li><li>Proficient in 10-key and Microsoft Office applications including Word, Excel, and Outlook.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is desirable or willingness to obtain.</li></ul><h2>Work Environment</h2><p>This position offers a hybrid work environment with a schedule of three days in-office and two days working from home, contingent upon solid performance after the first six months.</p><br>

Payroll Accountant I

<h1 style="font-weight: 700;">Job Title: Payroll Administrator</h1><br><h2>Job Description</h2><p>The Payroll Administrator is responsible for managing the organization’s payroll functions and processing. This role involves developing and maintaining standard operating procedures for the complete payroll process, ensuring efficient and accurate payroll operations.</p><br><h2>Responsibilities</h2><ul><li>Develop and maintain standard operating procedures for payroll processing.</li><li>Collaborate with various teams to ensure timely electronic reporting of weekly hours worked and time off.</li><li>Support staff with user account and time entry issues, and assist leaders with review and approvals to ensure record accuracy before payroll submission.</li><li>Maintain payroll records and submit accurate federal and state deposit reports, ACH transactions, quarterly and annual payroll reports, and W2s.</li><li>Work with Human Resources to ensure timely and accurate processing of all leaves, including FMLA, STD, non-FMLA leave of absences, PTO, and worker’s compensation.</li><li>Oversee involuntary deductions such as garnishments and levies to ensure proper payroll deductions.</li><li>Perform data transfers between systems, conduct balance inquiries and accuracy checks, and process trial payroll runs for verification.</li><li>Serve as the primary point of contact for payroll system configurations in collaboration with the HRIS administrator.</li><li>Verify proper system setup of annual holiday and payroll calendars, benefits, and organizational changes for accurate payroll processing and reporting.</li><li>Assist with system maintenance or changes in HRIS, working with the HRIS administrator.</li><li>Produce accurate labor distribution, grant-required, productivity, and other requested reports.</li><li>Produce payroll-related journal entries and reconcile payroll general ledger accounts.</li><li>Assist with the organization’s annual 401k audit.</li><li>Perform other accounting functions or Human Resources projects as directed and support cross-training initiatives within the accounting team.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor’s degree in Finance, Accounting, Human Resources, or a related field.</li><li>Minimum of 5 years of payroll processing experience.</li><li>Strong knowledge of payroll reporting and compliance procedures.</li><li>Proficiency with automated payroll processing services.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in Human Resources is preferred.</li><li>Proficiency in using Kronos and payroll accounting software.</li><li>Excellent data entry skills.</li></ul><h2>Work Environment</h2><p>The work environment is flexible with respect to scheduling. Initially, during training, the individual is required to be onsite 5 days a week. Once trained, there is an option for a hybrid schedule. Monday and Tuesday are the busiest days, with potential for 10-12 hour days. The rest of the week follows a normal 8-hour schedule, with the possibility of taking Friday off if preferred. After training, work on Monday and Tuesday outside of normal hours can be done remotely.</p><br>

Payroll Administrator

<h1 style="font-weight: 700;">Job Title: Payroll Specialist</h1><br><h2>Job Description</h2><p>We are seeking a skilled Payroll Specialist to join our team. You will be responsible for processing weekly union and non-union payroll using CMiC, collecting timesheets, and ensuring timely payroll processing. Your role will also involve reviewing and verifying timesheets with employees and management personnel, compiling data for various reports, processing garnishments, and new hire paperwork, and assisting employees with payroll-related questions.</p><br><h2>Responsibilities</h2><ul><li>Process weekly union and non-union payroll using CMiC.</li><li>Collect timesheets and all necessary paperwork to ensure timely payroll processing.</li><li>Review and verify timesheets with employees and management personnel.</li><li>Gather and compile data for union reports as well as monthly, quarterly, and yearly financial reports.</li><li>Process garnishments and new hire paperwork, including I-9s and W-4s.</li><li>Assist employees with payroll-related questions and resolve discrepancies.</li><li>Perform other tasks as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Experience in payroll processing and data entry.</li><li>Knowledge of union payroll and payroll tax regulations.</li><li>Proficiency in payroll software and payroll benefits administration.</li><li>Ability to perform payroll deductions and reconciliation.</li><li>Understanding of payroll accounting principles.</li><li>Proficiency in Microsoft Excel.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Open to candidates with an Accounting or Finance degree, even with no formal payroll experience.</li><li>Union payroll experience is a plus but not required.</li><li>Experience with construction industry payroll processing is a plus.</li><li>Knowledge of CMiC is preferred but not required.</li><li>Proficient in Microsoft Office and ability to learn new programs quickly.</li></ul><h2>Work Environment</h2><p>This position is 100% onsite in Dublin, CA, with working hours from Monday to Friday, 9 AM to 5 PM, within a team of four.</p><br>

<p><strong>Description</strong></p>
					<p>The Payroll Administrator is responsible for the day-to-day operations of the payroll function within the local business unit. The primary responsibilities are maintaining employee and contractor timecards, preparing Excel files needed for payrolls, ensuring accurate vacation accrual balances, acting as liaison between the site and corporate payroll and communicating with employees on timecard and payroll issues. In addition to previous experience, the successful candidate must have a good working knowledge of computer systems, good organization and communication skills and be able to work overtime as needed.

Job Core Responsibilities:
•	Maintain employee timesheets in Made2Manage (ERP) and Unanet (timekeeping) for approximately 350 site employees
•	Prepare and send hours files to corporate payroll and staffing agencies
•	Maintain employee vacation and sick accrual records
•	Track meal break times and provide reporting
•	Track employee shift differentials
•	Process employee safety reimbursements
•	Process employee final checks and special payments
•	Respond to employee timecard and payroll related inquiries
•	Interface between employees and corporate payroll on pay related issues
•	Maintain databases, reports and records that are necessary to support payroll activities
•	Perform timecard audits to ensure accurate recording of time to government contracts 
•	Provide administrative assistance to HR department
•	Participate in continuous improvement activities
•	Keep strict confidentiality of all payroll information according to company policies and procedures.</p>
					<p><strong>Skills</strong></p>
					<p>excel pivot tables, sumif, v-lookups, erp system, timekeeping, timesheets, bilingual, human resources</p>
					<p><strong>Top Skills Details</strong></p>
					<p>excel pivot tables,sumif,v-lookups,erp system,timekeeping,timesheets</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Education/Certification
•	High School Diploma or equivalent 
•	A secondary certificate combination of relevant education and work experience that will allow successful performance of job expectations

Experience:
•	3-5 years of previous experience with payroll and/or bookkeeping.

Skills:
•	Intermediate level in Excel (pivots, sumif, vlookup, etc.)
•	Strong verbal and written communications skills
•	Excellent organizational skills
•	Strong attention to detail and reviewing own work to ensure accuracy
•	Excellent problem-solving skills and ability to work proactively to prevent pay discrepancies
•	Ability to maintain strict confidentiality with sensitive information
•	Team player with the ability to multi-task and meet deadlines
•	Please note that the salary range information is only applicable for California. Compensation is based on a variety of factors, candidate experience, qualifications, location as well as market and business considerations. Pay Range: $34/hour- $37/hour.

Preferred Qualifications:
•	Bilingual (Spanish)
•	Some Human Resources experience

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">U.S. Citizen</span></span></span></span>, U.S. Permanent Resident (i.e. &#39;<span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">Green Card</span></span></span></span> Holder&#39;), Political Asylee, or Refugee.</p>
					<p><strong>Experience Level</strong></p>
					<p>Entry Level</p>

<p><strong>Description</strong></p>
					<p>The Payroll Administrator is responsible for the day-to-day operations of the payroll function within the local business unit. The primary responsibilities are maintaining employee and contractor timecards, preparing Excel files needed for payrolls, ensuring accurate vacation accrual balances, acting as liaison between the site and corporate payroll and communicating with employees on timecard and payroll issues. In addition to previous experience, the successful candidate must have a good working knowledge of computer systems, good organization and communication skills and be able to work overtime as needed.

Job Core Responsibilities:
•	Maintain employee timesheets in Made2Manage (ERP) and Unanet (timekeeping) for approximately 350 site employees
•	Prepare and send hours files to corporate payroll and staffing agencies
•	Maintain employee vacation and sick accrual records
•	Track meal break times and provide reporting
•	Track employee shift differentials
•	Process employee safety reimbursements
•	Process employee final checks and special payments
•	Respond to employee timecard and payroll related inquiries
•	Interface between employees and corporate payroll on pay related issues
•	Maintain databases, reports and records that are necessary to support payroll activities
•	Perform timecard audits to ensure accurate recording of time to government contracts 
•	Provide administrative assistance to HR department
•	Participate in continuous improvement activities
•	Keep strict confidentiality of all payroll information according to company policies and procedures.</p>
					<p><strong>Skills</strong></p>
					<p>excel pivot tables, sumif, v-lookups, erp system, timekeeping, timesheets, bilingual, human resources</p>
					<p><strong>Top Skills Details</strong></p>
					<p>excel pivot tables,sumif,v-lookups,erp system,timekeeping,timesheets</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Education/Certification
•	High School Diploma or equivalent 
•	A secondary certificate combination of relevant education and work experience that will allow successful performance of job expectations

Experience:
•	3-5 years of previous experience with payroll and/or bookkeeping.

Skills:
•	Intermediate level in Excel (pivots, sumif, vlookup, etc.)
•	Strong verbal and written communications skills
•	Excellent organizational skills
•	Strong attention to detail and reviewing own work to ensure accuracy
•	Excellent problem-solving skills and ability to work proactively to prevent pay discrepancies
•	Ability to maintain strict confidentiality with sensitive information
•	Team player with the ability to multi-task and meet deadlines
•	Please note that the salary range information is only applicable for California. Compensation is based on a variety of factors, candidate experience, qualifications, location as well as market and business considerations. Pay Range: $34/hour- $37/hour.

Preferred Qualifications:
•	Bilingual (Spanish)
•	Some Human Resources experience

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">U.S. Citizen</span></span>, U.S. Permanent Resident (i.e. &#39;<span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">Green Card</span></span> Holder&#39;), Political Asylee, or Refugee.</p>
					<p><strong>Experience Level</strong></p>
					<p>Entry Level</p>

<h1 style="text-align: center;"><strong>Seeking a Payroll Administrator in the Minneapolis Area!!</strong></h1><p><br></p><h2>Job Description</h2><p>The Payroll Administrator is responsible for ensuring the accuracy and timeliness of payroll processes. This includes reviewing and reconciling project timecards, preparing and reviewing weekly payroll, and managing off-cycle checks. The role requires effective communication with team members to resolve payroll inquiries and liaising with project teams. Additional duties include managing unemployment earnings requests, updating payroll records, and handling union reporting and garnishments.</p><p><br></p><h2>Responsibilities</h2><ul><li>Review and reconcile project timecards prior to weekly pay run.</li><li>Prepare and review weekly payroll, including data entry and associated reporting.</li><li>Prepare daily off-cycle checks, including retroactive pay as needed.</li><li>Research and resolve payroll inquiries from team members via phone or email.</li><li>Act as a liaison for project teams regarding payroll matters.</li><li>Complete unemployment earnings requests.</li><li>Set up, update, and terminate salary and pay information for craft payroll team members.</li><li>Build and maintain relationships with individuals from diverse backgrounds and organizational levels.</li><li>Perform additional payroll duties such as union reporting, garnishments, and child support updates.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in payroll processes, including historical corrections and labor hours.</li><li>Experience with prevailing wage calculations.</li><li>Strong skills in Excel, including data views, graphing, and pivot tables.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s or Associate&#39;s degree with 2+ years of payroll experience.</li><li>Experience with UKG or Oracle is essential.</li></ul><h2>Work Environment</h2><p>The role requires working in the office on Monday, Tuesday, and Thursday, with the option to work from home on Wednesday and Friday. The team operates from 7 AM to 5 PM, with flexible start times between 7 AM and 8 AM. This position is hourly, with overtime compensation for work exceeding 40 hours per week. The company has a large, modern office environment with a strong focus on team building and a positive culture. The payroll department consists of over 12 members across three teams, handling diverse payroll functions for a large employee base. The organization processes payroll internally for all US states.</p>

<p style="text-align: center;"><strong>Payroll Analysts NEEDED</strong></p><p style="text-align: center;"><strong>- Remote w/ restrictions - </strong></p><p style="text-align: center;"><strong><u>APPLY TODAY</u></strong></p><p><br></p><p><strong>Description</strong></p><p>Exciting opportunity to support a well-known multi-national organization. As a Payroll Analyst, you will contribute to success by preparing and inputting payroll data to ensure that partners are paid accurately and on time.</p><p><br></p><p><strong><u>&quot;Must-Have&quot; Skills &amp; Experience</u></strong></p><ul><li>2+ years of full-cycle payroll processing</li><li>Experience w/ high-volume payroll processing (1000+)</li><li>Experience w/ garnishments, multi-state, off-cycle</li><li>Smartsheet proficiency</li><li>Strong MS Excel</li></ul><p><strong><u>Nice-to-Haves:</u></strong></p><ul><li>Preferred experience in Federal/State/Local and/or Provincial labor</li><li>Relevant Certifications</li><li>SAP or other HRIS software experience </li></ul><p><strong><u>Daily Responsibilities:</u></strong></p><p>•	 Cycle Processing</p><p>•	On and Off Cycle (and separations) </p><p>•	Communication as needed</p><p>•	Validates understanding of communicated guidance</p><p>•	Identifies gaps or enhancements and proposes changes</p><p>•	Guides stakeholders to ensure compliance</p><p>•	Ensures customer understanding of payroll information (partners outside of our team) </p><p>•	Uses best practices on payroll ops processes and escalates concerns </p><p>•	Identifies learning opportunities to enhance expertise</p><p><br></p><p><strong><u>Work Setting</u></strong></p><p>This is a 12-month contract assignment and is a <strong>100% REMOTE</strong> position, open to <strong>candidates sitting in PST time zone.</strong></p><p><br></p><p><br></p>

Payroll Analyst

<p><strong>Description</strong></p><p>This job contributes to Starbucks success by preparing and inputting payroll data so that partners are paid accurately and on time.</p><p>Daily Responsibilities:</p><p>•	 Cycle Processing</p><p>•	On and Off Cycle (and separations) </p><p>•	Communication as needed</p><p>•	Validates understanding of communicated guidance</p><p>•	Identifies gaps or enhancements and proposes changes</p><p>•	Guides stakeholders to ensure compliance</p><p>•	Ensures customer understanding of payroll information (partners outside of our team) </p><p>•	Uses best practices on payroll ops processes and escalates concerns </p><p>•	Identifies learning opportunities to enhance expertise</p><p><br></p><p>Interaction level with team:</p><p>•	 Highly interactive with cross functional teams</p><p><strong>Skills</strong></p><p>Payroll, Excel, Smartsheet, cycle processing, Garnishments, multi state, time entry, Success Factors</p><p><strong>Top Skills Details</strong></p><p>Payroll,Excel,Smartsheet,cycle processing,Garnishments,multi state,time entry</p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>Team culture/work environment:</p><p>•	 Embraces Starbucks culture</p><p>•	Supportive where needed, everyone has each others backs</p><p>•	Variety of tasks are processed throughout the day, welcome, open to questions</p><p><br></p><p>Key projects:</p><p>•	Pay Mod Project- day to day operations (printing, m cycle processing, etc) so the Partners can lean more into the project</p><p><br></p><p>Technology requirements?:</p><p>•	 Microsoft Office Suite (Excel exp required) </p><p>•	Smartsheets</p><p>•	SAP (preferred) HR software exp will suffice</p><p>•	Success Factors (preferred)</p><p>Degree or certifications required?:</p><p>•	 N/A, but certifications are nice to have</p><p><br></p><p>Years experience:</p><p>•	 2+ years of experience, the more exp the better</p><p> </p><p>Required  Skills</p><p>•	Attention to detail</p><p><br></p><p>•	Strong communication (written and verbal)</p><p>•	 Payroll experience </p><p>•	Analytical, can work independently or as part of a team</p><p>•	Separation, Banking, Cycle Processing, potentially bonus, garnishments, multi state, full cycle processing including time entry, </p><p>•	Problem solving</p><p>•	Balance multiple priorities, time management, adhering to deadlines</p><p>•	Strong customer service skills</p><p>•	Ability to work both independently and as part of a team</p><p><br></p><p>Nice-to-Haves:</p><p>•	Relevant Certifications</p><p>•	SAP </p><p>•	Success Factors</p><p>•	Preferred experience in Federal/State/Local and/or Provincial labor, payroll, garnishment and tax law</p><p><strong>Experience Level</strong></p><p>Intermediate Level</p>

<p><strong>Description</strong></p><p>This job contributes to Starbucks success by preparing and inputting payroll data so that partners are paid accurately and on time.</p><p>Daily Responsibilities:</p><p>•	 Cycle Processing</p><p>•	On and Off Cycle (and separations) </p><p>•	Communication as needed</p><p>•	Validates understanding of communicated guidance</p><p>•	Identifies gaps or enhancements and proposes changes</p><p>•	Guides stakeholders to ensure compliance</p><p>•	Ensures customer understanding of payroll information (partners outside of our team) </p><p>•	Uses best practices on payroll ops processes and escalates concerns </p><p>•	Identifies learning opportunities to enhance expertise</p><p><br></p><p>Interaction level with team:</p><p>•	 Highly interactive with cross functional teams</p><p><strong>Skills</strong></p><p>Payroll, Excel, Smartsheet, cycle processing, Garnishments, multi state, time entry, Success Factors</p><p><strong>Top Skills Details</strong></p><p>Payroll,Excel,Smartsheet,cycle processing,Garnishments,multi state,time entry</p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>Team culture/work environment:</p><p>•	 Embraces Starbucks culture</p><p>•	Supportive where needed, everyone has each others backs</p><p>•	Variety of tasks are processed throughout the day, welcome, open to questions</p><p><br></p><p>Key projects:</p><p>•	Pay Mod Project- day to day operations (printing, m cycle processing, etc) so the Partners can lean more into the project</p><p><br></p><p>Technology requirements?:</p><p>•	 Microsoft Office Suite (Excel exp required) </p><p>•	Smartsheets</p><p>•	SAP (preferred) HR software exp will suffice</p><p>•	Success Factors (preferred)</p><p>Degree or certifications required?:</p><p>•	 N/A, but certifications are nice to have</p><p><br></p><p>Years experience?:</p><p>•	 2+ years of experience, the more exp the better</p><p><br></p><p>Nice-to-Haves:</p><p>•	Relevant Certifications</p><p>•	SAP </p><p>•	Success Factors</p><p>•	Preferred experience in Federal/State/Local and/or Provincial labor, payroll, garnishment and tax law</p><p><br></p>

<h1 style="font-weight: 700;">Job Title: Payroll Analyst</h1><br><h2>Job Description</h2><p>We are seeking a Payroll Analyst with recent experience in PeopleSoft payroll systems. This role involves extensive data analysis and entry, requiring proficiency in Excel to extract and manipulate large data sets. The successful candidate will serve as the point of contact for employees with payroll questions and issues, necessitating a strong customer service <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span></span></span> and excellent interpersonal skills.</p><br><h2>Responsibilities</h2><ul><li>Analyze and enter payroll data using PeopleSoft.</li><li>Serve as the point of contact for employees regarding payroll questions and issues.</li><li>Utilize Excel for data extraction and manipulation, including pivot tables and lookups.</li><li>Assist with support during Workday implementation and perform day-to-day payroll tasks.</li><li>Provide empathetic customer service and maintain positive employee relations.</li></ul><h2>Essential Skills</h2><ul><li>Proficient in PeopleSoft with recent payroll experience.</li><li>Strong customer service skills with an empathetic attitude.</li><li>Advanced Excel skills, including pivot tables and lookups.</li><li>Critical thinking and problem-solving abilities.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Workday is a plus.</li><li>Ability to handle garnishments and data manipulation.</li><li>Willingness to learn and adapt quickly.</li></ul><h2>Work Environment</h2><p>This role offers a hybrid to remote work environment after initial training. You will be part of a Christian-based organization that actively promotes diversity and inclusion. The workplace encourages employee engagement through volunteering, social gatherings, and participation in clubs. Professional development opportunities are available to advance your career, along with wellness programs and positive work culture. The organization values flexible work hours, good healthcare coverage, and retirement benefits. Employees are encouraged to participate in community impact programs such as medical mission trips and park clean-ups.</p><br>

<p><strong>Description</strong></p>
					<p>This job contributes to Starbucks success by preparing and inputting payroll data so that partners are paid accurately and on time.
Daily Responsibilities:
•	 Cycle Processing
•	On and Off Cycle (and separations) 
•	Communication as needed
•	Validates understanding of communicated guidance
•	Identifies gaps or enhancements and proposes changes
•	Guides stakeholders to ensure compliance
•	Ensures customer understanding of payroll information (partners outside of our team) 
•	Uses best practices on payroll ops processes and escalates concerns 
•	Identifies learning opportunities to enhance expertise

Interaction level with team:
•	 Highly interactive with cross functional teams</p>
					<p><strong>Skills</strong></p>
					<p>Payroll, Excel, Smartsheet, cycle processing, Garnishments, multi state, time entry, Success Factors</p>
					<p><strong>Top Skills Details</strong></p>
					<p>Payroll,Excel,Smartsheet,cycle processing,Garnishments,multi state,time entry</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Team culture/work environment:
•	 Embraces Starbucks culture
•	Supportive where needed, everyone has each others backs
•	Variety of tasks are processed throughout the day, welcome, open to questions

Key projects:
•	Pay Mod Project- day to day operations (printing, m cycle processing, etc) so the Partners can lean more into the project

Technology requirements?:
•	 Microsoft Office Suite (Excel exp required) 
•	Smartsheets
•	SAP (preferred) HR software exp will suffice
•	Success Factors (preferred)
Degree or certifications required?:
•	 N/A, but certifications are nice to have

Years experience?:
•	 2+ years of experience, the more exp the better
 
Required <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span>? Skills?
•	Attention to detail

•	Strong communication (written and verbal)
•	 Payroll experience 
•	Analytical, can work independently or as part of a team
•	Separation, Banking, Cycle Processing, potentially bonus, garnishments, multi state, full cycle processing including time entry, 
•	Problem solving
•	Balance multiple priorities, time management, adhering to deadlines
•	Strong customer service skills
•	Ability to work both independently and as part of a team

Nice-to-Haves:
•	Relevant Certifications
•	SAP 
•	Success Factors
•	Preferred experience in Federal/State/Local and/or Provincial labor, payroll, garnishment and tax law</p>
					<p><strong>Experience Level</strong></p>
					<p>Intermediate Level</p>

<h3>Job Description:</h3><p>This role contributes to Starbucks&#39; success by preparing and inputting payroll data to ensure partners are paid accurately and on time. The ideal candidate will have a strong <span style="background-color: none; color: rgb(8, 7, 7);"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> in payroll operations, attention to detail, and the ability to thrive in a collaborative, fast-paced environment.</p><h3>Daily Responsibilities:</h3><ul><li>Process payroll cycles (on-cycle, off-cycle, and separations)</li><li>Communicate effectively with internal stakeholders</li><li>Validate and apply payroll guidance accurately</li><li>Identify process gaps and recommend improvements</li><li>Ensure compliance with payroll policies and regulations</li><li>Provide clear explanations of payroll information to non-payroll partners</li><li>Follow best practices in payroll operations and escalate issues as needed</li><li>Identify learning opportunities to enhance team expertise</li></ul><h3>Team Interaction:</h3><ul><li>Highly collaborative with cross-functional teams</li><li>Supportive team culture where everyone has each other’s backs</li><li>Open environment that encourages questions and continuous learning</li></ul><h3>Key Projects:</h3><ul><li>Pay Mod Project: Support day-to-day operations (e.g., printing, cycle processing) to enable partners to focus on project execution</li></ul><h3>Required Skills &amp; Experience:</h3><ul><li>2+ years of payroll experience (full-cycle processing)</li><li>Proficiency in Excel and Smartsheet</li><li>Experience with multi-state payroll, garnishments, and time entry</li><li>Strong communication skills (written and verbal)</li><li>Analytical mindset with the ability to work independently and in a team</li><li>Excellent time management and ability to balance multiple priorities</li><li>Strong customer service orientation</li><li>High attention to detail</li></ul><h3>Preferred Qualifications:</h3><ul><li>Experience with SAP and SuccessFactors</li><li>Familiarity with federal, state, local, and/or provincial labor, payroll, garnishment, and tax laws</li><li>Relevant payroll certifications</li></ul><h3>Technology Requirements:</h3><ul><li>Microsoft Office Suite (Excel required)</li><li>Smartsheet</li><li>SAP (preferred)</li><li>SuccessFactors (preferred)</li></ul>

<h1><strong>Job Title: Payroll Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Payroll Specialist to join our dynamic team. This role involves managing payroll processing for a large number of employees on a bi-monthly and weekly cycle. You will be responsible for ensuring accurate calculations and handling corporate payroll adjustments.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process daily manual payroll calculations with precision and accuracy.</li><li>Manage corporate payroll adjustments on a weekly basis.</li><li>Handle the processing of payroll for at least 300 employees each week.</li><li>Ensure compliance with payroll tax regulations, deductions, and garnishments.</li><li>Reconcile payroll discrepancies and ensure accurate reporting.</li></ul><h2>Essential Skills</h2><ul><li>2-3 years experience in payroll processing, particularly on a bi-monthly cycle.</li><li>Proficiency in payroll tax regulations, deduction management, and garnishments.</li><li>Experience in processing payroll for at least 300 employees weekly</li><li>Proficient in Excel, including pivot tables and VLOOKUP functions.</li><li>Familiarity with multi-local payroll systems.</li><li>Experience with both bi-monthly and weekly payroll cycles.</li></ul><h2>Work Environment</h2><p>Join a supportive team with a great culture and numerous growth opportunities. The payroll team is divided into two groups, one handling union and the other managing non-union payrolls. Each team consists of 8 to 10 members, fostering a collaborative and efficient work environment.</p>

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