<p><strong><u>Key Responsibilities:</u></strong></p><p><br></p><p>Bookkeeping:</p><p>Maintaining accurate records of income and expenses, including posting transactions, reconciling accounts, and preparing financial reports. This includes payables and receivables for various family members.</p><p>Financial Statement Preparation:</p><p>Assisting in the preparation of financial statements, such as income statements, balance sheets, and cash flow statements.</p><p>Record Management:</p><p>Organizing and maintaining financial records, including invoices, receipts, and other financial documents.</p><p>Administrative Support:</p><p>Providing administrative support to the family office, including filing, data entry, and other clerical tasks. Special projects as identified</p><p>Tax Preparation:</p><p>Assisting with tax preparation for the family office, including gathering necessary documentation and preparing tax returns.</p><p>Compliance:</p><p>Ensuring compliance with relevant financial regulations and accounting standards.</p><p><br></p><p><strong>Skills</strong></p><p>Accounting, Accounts payable, Reconciliation, Invoicing, Data entry</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p><br></p><p>Skills and Qualifications:</p><p><br></p><p>Strong organizational and time management skills: The ability to manage multiple tasks and deadlines effectively.</p><p><br></p><p>Attention to detail and accuracy: The ability to maintain accurate records and financial information.</p><p><br></p><p>Knowledge of accounting principles and procedures: Understanding of basic accounting principles and financial reporting standards.</p><p><br></p><p>Proficiency in accounting software: Familiarity with accounting software, such as QuickBooks</p><p><br></p><p>Communication and interpersonal skills: The ability to communicate effectively with other team members and external parties</p><p><br></p><p>Confidentiality: Demonstrated ability to handle sensitive information with discretion and integrity</p>

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Accounting Assistant

<h1><strong>Job Title: Accounting Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a junior-level Accounting Assistant to support our accounting team on a temporary basis. This role is ideal for someone looking to gain hands-on experience in a fast-paced environment.</p><p><br></p><h2>Responsibilities</h2><ul><li>Enter invoices and perform various accounting support tasks, equally divided.</li><li>Assist with data entry and processing of invoices.</li><li>Support accounts payable and receivable functions.</li><li>Reconcile bank statements and vendor accounts.</li><li>Maintain accurate and organized financial records.</li><li>Assist with month-end close activities.</li><li>Provide general administrative support to the accounting team.</li></ul><h2>Essential Skills</h2><ul><li>1–2 years of experience in accounting or administrative roles.</li><li>Understanding of accounting principles.</li><li>Proficiency in Microsoft Excel and other Office applications.</li><li>Strong attention to detail and organizational skills.</li><li>Ability to work independently and as part of a team.</li><li>Strong communication skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred but not required).</li></ul><h2>Work Environment</h2><p>This position offers a hybrid work environment. Candidates will work 3 days in South SF or Eastbay during the training period. The opportunity may extend or convert based on budget and business needs for 2026.</p>

<h1><strong>Accounting Assistant</strong></h1><p><br></p><h2>Responsibilities</h2><ul><li>Code items such as invoices, expense reports, and check requests with correct codes conforming to standard procedures for proper entry into the financial system.</li><li>Correspond with vendors to ensure compliance, track subcontractor insurance and lien waivers, and manage credit applications from vendors.</li><li>Process subcontractor contracts electronically and track the receipt of required documents.</li><li>Assign and track sales and use tax, along with managing tax exemption certificates.</li><li>Attach corresponding delivery slips to incoming invoices with all supporting documentation.</li><li>Investigate and resolve issues associated with the processing of invoices and purchase orders.</li><li>Assist with monthly status reports and monthly closings.</li><li>Reconcile various accounts by identifying errors in posting or omissions and apply appropriate accounting standards.</li><li>Receive, research, and resolve a variety of routine internal and external inquiries concerning account status and communicate the resolution of discrepancies to appropriate persons.</li><li>File, maintain, and distribute accounting documents, records, and reports.</li><li>Perform other duties as required to support the Accounting Department.</li></ul><h2>Essential Skills</h2><ul><li>College Degree or 3 years relevant experience.</li><li>One-year experience in accounts payable and office environment.</li><li>Proficiency in computer and software applications.</li><li>Comfortability with a paperless environment.</li><li>Energetic attitude with strong interpersonal skills.</li><li>Understanding of accounting practices.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Knowledge of Sage 300 software and/or cost accounting is a plus.</li><li>Skills in accounts payable, invoice processing, invoicing, and data entry.</li><li>Ability to process 400-500 invoices monthly.</li><li>Attention to detail.</li><li>Proficient in data entry.</li><li>Strong communication skills, especially with vendors over the phone.</li><li>Phone etiquette and deposit verification.</li></ul>

<h3>Position Overview:</h3><p>We are seeking a detail-oriented and discreet professional to support a dynamic, private environment with a blend of financial and administrative responsibilities. This role offers a unique opportunity to work behind the scenes in a multifaceted setting, contributing to the smooth operation of a well-established family office.</p><h3>What You’ll Do:</h3><ul><li>Financial Oversight:</li><li>Support the tracking and organization of financial activity across multiple entities. This includes managing inflows and outflows, maintaining records, and assisting with periodic reporting.</li><li>Documentation &amp; Records:</li><li>Keep financial and administrative records organized and up to date. Ensure all documentation is accurate, accessible, and securely maintained.</li><li>Reporting Support:</li><li>Assist in the preparation of financial summaries and reports to inform decision-making and maintain transparency.</li><li>Administrative Coordination:</li><li>Provide general support across a range of operational tasks. This may include data entry, document management, and ad hoc projects.</li><li>Compliance &amp; Preparation:</li><li>Help ensure that all financial practices align with current standards and assist in the preparation of materials for tax and regulatory purposes.</li></ul><h3>What You Bring:</h3><ul><li>A knack for organization and a sharp eye for detail</li><li>Familiarity with financial systems and tools (experience with accounting software is a plus)</li><li>Comfort handling sensitive information with the utmost discretion</li><li>Strong communication skills and a collaborative mindset</li><li>The ability to manage multiple priorities with grace and efficiency</li></ul><h3>Experience Level:</h3><p>Ideal for someone with a solid foundation in financial or administrative work, looking to grow in a trusted and flexible environment.</p>

<h1 style="font-weight: 700;">Job Title: Accounting Assistant</h1><br><h2>Job Description</h2><p>We are seeking an entry-level Accounting Assistant to support our accounting team on a temporary basis. This role is ideal for someone looking to gain hands-on experience in a fast-paced environment.</p><br><h2>Responsibilities</h2><ul><li>Perform invoice entry and various accounting support tasks.</li><li>Assist with data entry and processing of invoices.</li><li>Support accounts payable and receivable functions.</li><li>Reconcile bank statements and vendor accounts.</li><li>Maintain accurate and organized financial records.</li><li>Assist with month-end close activities.</li><li>Provide general administrative support to the accounting team.</li></ul><h2>Essential Skills</h2><ul><li>1–2 years of accounting or administrative experience.</li><li>Understanding of accounting principles.</li><li>Proficiency in Microsoft Excel and other Office applications.</li><li>Strong attention to detail and organizational skills.</li><li>Ability to work independently and as part of a team.</li><li>Strong communication skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred but not required.</li></ul><h2>Work Environment</h2><p>This position operates in a hybrid work environment with 3 days in SSF or Eastbay during the training period. The role spans over 6+ months with potential for extension or conversion, depending on budget and business needs for 2026.</p><br>

Accounting Assistant (Accounts Payable)

<h1><strong>Job Title: Accounting Associate</strong></h1><p><br></p><h2>Job Description</h2><p>This role involves processing payroll for 70 employees on a weekly basis using Paylocity. The Accounting Associate will administer benefits, manage payroll taxes, and support the sales department by ensuring invoices are processed correctly and promptly.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process payroll weekly for 70 employees using Paylocity.</li><li>Administer employee benefits.</li><li>Manage payroll taxes.</li><li>Support the sales department by ensuring timely and accurate invoice processing.</li></ul><h2><br></h2>

Accounting Associate

<h1><strong>Accountant needed in Miramar, FL! This is 4 days on site and 1 day remote! Must be confident with entering debits and credits! </strong></h1><p>This is a hybrid role working 4 days on site and 1 day remote. Must be a detail-driven accounting professional with a knack for debits and credits as you would support key financial operations, including refund processing, some journal entries, and AS400 system usage.</p><p><br></p><p><strong>Duties</strong></p><ul><li>Review and process customer refunds with accuracy and timeliness.</li><li>Post journal entries and maintain proper debit/credit records.</li><li>Use ERP to manage financial data and support reporting needs.</li><li>Assist with account reconciliations and month-end close activities.</li></ul><p><br></p><p><strong>Qualifications: </strong></p><ul><li>1–3 years of accounting experience.</li><li>Familiarity with a large ERP</li><li>Strong understanding of general ledger accounting.</li><li>A team player with great attention to detail.</li></ul><p><br></p><h2><br></h2>

<h1><strong>Accounting Intern needed for a long term opportunity in the Aviation Industry in Doral FL!  </strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented accounting professional to join our team. The ideal candidate will be responsible for managing accounts payable and receivable, including collections, utilizing Excel and ERP systems, and providing excellent customer service to vendors and clients through email and phone communications.</p><p><br></p><h2>Responsibilities</h2><ul><li>Come up with ways to make accounting processes more streamlined and efficient.</li><li>Produce and analyze financial data.</li><li>Process invoices, payments, and receipts accurately and in a timely manner using Excel and ERP systems.</li><li>Respond to and manage emails related to accounting inquiries, discrepancies, and payment information.</li><li>Investigate and resolve discrepancies in accounts payable and receivable.</li><li>Answer phone calls from vendors and customers, providing information and resolving issues.</li><li>Follow up on payment information with vendors and customers to ensure timely processing.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in accounting and Microsoft Office.</li><li>Experience with accounts payable and accounts receivable.</li><li>Advanced skills in Microsoft Excel, including pivot tables and v-lookups.</li><li>Experience using ERP systems such as SAP, Oracle, Microsoft Dynamics, etc.</li><li>Strong customer service skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>An associate&#39;s or bachelor&#39;s degree in accounting.</li><li>A true self-starter who takes initiative and solves problems proactively.</li><li>Strong organizational skills and high attention to detail.</li><li>A positive attitude and excellent interpersonal skills.</li></ul>

Accounting Clerk

<h1><strong><em>Accounting Clerk</em></strong></h1><p><br></p><h2><em>Job Description</em></h2><p><em>An Accounting Clerk provides administrative and clerical support to the Accounting Team and various other departments within the organization. The role involves performing essential duties satisfactorily, with reasonable accommodations made for individuals with disabilities.</em></p><p><br></p><h2><em>Responsibilities</em></h2><ul><li>Perform AP/AR data entry and assist in the collections process.</li><li>Work through Excel daily, proficiently using hotkeys, moving data, and performing VLOOKUPS from internal ERP systems and customer portals.</li><li>Assist in the commercial collections process.</li><li>Support Accounting Coordinators with collection processes concerning Home Center Customers.</li><li>Organize and maintain all customer credits.</li><li>Manage file systems, including year-end file changeover.</li><li>Maintain both electronic and paper Accounts Receivable and Accounts Payable records.</li><li>Assist with small projects when time permits.</li><li>Set up, maintain, retrieve, and purge files according to established records retention regulations.</li><li>Participate in monthly cycle count observations.</li><li>Perform other duties as assigned.</li></ul><h2><em>Essential Skills</em></h2><ul><li>High School diploma or its equivalent.</li><li>Minimum of 2 years accounting experience.</li><li>Proficiency in Excel, including VLOOKUP, formulas, hotkeys, and data manipulation.</li><li>Experience working with Microsoft Office (Word, Excel, Outlook).</li><li>Ability to be trained on EDI and Microsoft Business Central (inventory management software).</li><li>Competence in operating various types of office equipment such as calculator, fax machine, photocopier, telephone, and computer.</li><li>Reliance on instructions and pre-established guidelines to perform the functions of the job.</li></ul>

<h1><strong>Job Title: Accounting Assistant </strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking an experienced Accounting Specialist to join our dynamic team. The role involves managing invoice matching, resolving discrepancies, and supporting month-end closing activities. You will be responsible for generating and sending customer invoices, applying customer payments, and following up on past-due accounts. The position requires a strong understanding of accounts payable and receivable, reconciliation, and general ledger processes.</p><p><br></p><h2>Responsibilities</h2><ul><li>Match invoices with purchase orders and receiving documents.</li><li>Investigate and resolve discrepancies with vendors and internal departments.</li><li>Assist with expense report reconciliation and ensure proper documentation.</li><li>Generate and send customer invoices using appropriate pricing.</li><li>Apply customer payments (checks, credit cards, ACH, wires) and reconcile daily receipts.</li><li>Monitor and follow up on past-due accounts through calls and emails.</li><li>Support month-end closing activities across accounting modules.</li><li>Assist with commission calculations and ensure accurate assignment.</li></ul><h2>Essential Skills</h2><ul><li>3+ years of experience in accounting.</li><li>Proficient in accounts payable and receivable processes.</li><li>Strong skills in reconciliation, invoice processing, and general ledger.</li><li>Comfortable using ERP systems and Microsoft Excel.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Diploma in Accounting or related field.</li><li>Experience in manufacturing industry is preferred.</li><li>Understanding of AR/AP, invoicing, bookkeeping, payroll, and collection processes.</li></ul><h2><br></h2>

<p><strong>Description</strong></p>
					<p>Reception:
• Answer phones, sort mail, filing, scanning
Purchasing/Payables:
• Assist with obtaining final invoices for Purchase Orders when a job is completed. Call/email vendors to verify
rental returns and confirm all invoices for POs.
• Post receipts for credit card purchases. Review CC statements and reach out to cardholders for missing receipts.
• Assist AP with any invoice entry during busier times.
Payroll:
• Review union dispatch and I-9 forms.
• Enter new employees, verify information on existing employees.
• Create timecards from job timesheets.
• Enter time into journals, reconcile to job timesheets.</p>
					<p><strong>Skills</strong></p>
					<p>Dynamics, Reporting, Microsoft excel, Payroll tax, Union, Payroll software, Accounts payable, Payroll, Payroll processing, Garnishments, Data entry, Accounting, Reconciliation, Payroll accounting, Analysis</p>
					<p><strong>Top Skills Details</strong></p>
					<p>Dynamics,Reporting,Microsoft excel,Payroll tax,Union,Payroll software,Accounts payable</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Customer service
• Microsoft Office365 – Word, Excel, Outlook, Teams
• VoIP phone system
• General office equipment: printers, copier, scanner
• Microsoft Navision Attain accounting system*
• Job Cost Accounting (demonstrate strong understanding of accounting principles)
• Union workplace payroll experience</p>
					<p><strong>Experience Level</strong></p>
					<p>Entry Level</p>

<h1 style="font-weight: 700;">Job Title: Accounting Clerk</h1><br><h2>Job Description</h2><p>We are seeking a detail-oriented accounting professional to join our team. The ideal candidate will be responsible for managing accounts payable and receivable, including collections, utilizing Excel and ERP systems, and providing excellent customer service to vendors and clients through email and phone communications.</p><br><h2>Responsibilities</h2><ul><li>Come up with ways to make accounting processes more streamlined and efficient.</li><li>Produce and analyze financial data.</li><li>Process invoices, payments, and receipts accurately and in a timely manner using Excel and ERP systems.</li><li>Respond to and manage emails related to accounting inquiries, discrepancies, and payment information.</li><li>Investigate and resolve discrepancies in accounts payable and receivable.</li><li>Answer phone calls from vendors and customers, providing information and resolving issues.</li><li>Follow up on payment information with vendors and customers to ensure timely processing.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in accounting and Microsoft Office.</li><li>Expertise in accounts payable and receivable.</li><li>Advanced skills in Microsoft Excel, including lookups, tables, graphs, and formulas.</li><li>Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, Sage, NetSuite, or PeopleSoft.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>2-3 years of experience in AP, AR, and Collections.</li><li>An associate&#39;s or bachelor&#39;s degree in accounting.</li><li>Experience with purchase orders, reconciliation, invoicing, general ledger, and journal entry.</li><li>Competence in QuickBooks, Salesforce, and other relevant software.</li><li>Strong organizational skills and high attention to detail.</li><li>A positive attitude, excellent interpersonal skills, and a commitment to professional growth.</li></ul><h2>Work Environment</h2><p>This role requires onsite work from Monday to Friday, 8 AM to 5 PM. You will have the opportunity to work closely with the Controller and play a key role across multiple areas of the business. The company provides a dynamic environment where initiative and problem-solving are rewarded with opportunities for advancement.</p><br>

<h1><strong>Accounting Clerk</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented accounting professional to join our team. The ideal candidate will be responsible for managing accounts payable and receivable, including collections, utilizing Excel and ERP systems, and providing excellent customer service to vendors and clients through email and phone communications.</p><p><br></p><h2>Responsibilities</h2><ul><li>Come up with ways to make accounting processes more streamlined and efficient.</li><li>Produce and analyze financial data.</li><li>Process invoices, payments, and receipts accurately and in a timely manner using Excel and ERP systems.</li><li>Respond to and manage emails related to accounting inquiries, discrepancies, and payment information.</li><li>Investigate and resolve discrepancies in accounts payable and receivable.</li><li>Answer phone calls from vendors and customers, providing information and resolving issues.</li><li>Follow up on payment information with vendors and customers to ensure timely processing.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in accounting and Microsoft Office.</li><li>Expertise in accounts payable and receivable.</li><li>Advanced skills in Microsoft Excel, including lookups, tables, graphs, and formulas.</li><li>Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, Sage, NetSuite, or PeopleSoft.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>2-3 years of experience in AP, AR, and Collections.</li><li>An associate&#39;s or bachelor&#39;s degree in accounting.</li><li>Experience with purchase orders, reconciliation, invoicing, general ledger, and journal entry.</li><li>Competence in QuickBooks, Salesforce, and other relevant software.</li><li>Strong organizational skills and high attention to detail.</li><li>A positive attitude, excellent interpersonal skills, and a commitment to professional growth.</li></ul><h2>Work Environment</h2><p>This role requires onsite work from Monday to Friday, 8 AM to 5 PM. You will have the opportunity to work closely with the Controller and play a key role across multiple areas of the business. The company provides a dynamic environment where initiative and problem-solving are rewarded with opportunities for advancement </p>

<h1 style="font-weight: 700;">Job Title: Accounting Assistant</h1><br><h2>Job Description</h2><p>Join a dynamic team focused on providing excellent accounting support in a job-cost oriented business. This role involves a variety of tasks including reception duties, purchasing and payables assistance, as well as payroll processing. You will work closely with vendors and employees to ensure accurate and timely financial operations.</p><br><h2>Responsibilities</h2><ul><li>Answer phones, sort mail, and manage filing and scanning tasks.</li><li>Assist in obtaining final invoices for Purchase Orders upon job completion and communicate with vendors to verify rental returns.</li><li>Post receipts for credit card purchases and review statements, reaching out to cardholders for any missing receipts.</li><li>Support the Accounts Payable team with invoice entries during peak times.</li><li>Review union dispatch and I-9 forms, and enter new employees into the system.</li><li>Verify information on existing employees and create timecards from job timesheets.</li><li>Enter time into journals and reconcile with job timesheets.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Dynamics, Microsoft Excel, and payroll software.</li><li>Experience with payroll tax, union payroll, accounts payable, and general ledger.</li><li>Strong data entry, accounting, reconciliation, and payroll accounting skills.</li><li>Ability to perform analysis and reporting.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Excellent customer service skills.</li><li>Proficiency in Microsoft Office365 (Word, Excel, Outlook, Teams).</li><li>Experience with VoIP phone systems and general office equipment (printers, copiers, scanners).</li><li>Familiarity with Microsoft Navision Attain accounting system.</li><li>Strong understanding of job cost accounting principles.</li><li>Experience in a union workplace payroll environment.</li></ul><h2>Work Environment</h2><p>This position is based in a gated facility, where employees may occasionally work alone in the building. Standard working hours are from 8:00 AM to 4:30 PM. The office environment is professional, focusing on supporting commercial and industrial projects across the northwest region.</p><br>

Accounting Clerk (Tacoma, WA)

<h1 style="font-weight: 700;">Job Title: Accounting Manager</h1><br><h2>Job Description</h2><p>Join a dynamic company specializing in the production of specialty sauces, marinades, spreads, and condiments using organic, non-GMO, and clean-label ingredients. We are seeking an Accounting Manager to lead our accounting functions, ensuring precise financial management and reporting. This position is pivotal in supporting the Accounting, AP/AR, and Payroll processes.</p><br><h2>Responsibilities</h2><ul><li>Manage the monthly close process, ensuring timely development of financial statements for all companies.</li><li>Prepare worksheets, trial balances, and record journal entries for accruals and recurring/standard activities.</li><li>Collaborate cross-functionally to develop, document, and administer accounting and business controls, including inventory management and AR/AP policies.</li><li>Maintain and update weekly/monthly business performance dashboards, analyze data, and provide feedback and recommendations on key variances and opportunities.</li><li>Monitor inventory valuation, create usage reports, identify slow-moving inventory, and process inventory adjustments.</li><li>Review and reconcile payroll submitted to the third-party payroll company, ensuring accuracy in general ledger posting.</li><li>Maintain fixed asset records and related depreciation schedules, including preparation of municipal property tax declarations.</li><li>Assist in the development and maintenance of budget and forecast models.</li><li>Prepare weekly corporate KPIs for CFO and CEO.</li><li>Ensure compliance with weekly 13-week cash flow reports and certificates.</li><li>Prepare monthly and quarterly bank compliance certificates.</li><li>Oversee AP, AR, and Payroll processes.</li><li>Handle ad hoc requests from the private equity firm and assist with financial audits.</li><li>Oversee insurance renewals, including property, casualty, and executive lines.</li></ul><h2>Essential Skills</h2><ul><li>At least 5 years of experience in Accounting, preferably at the Manager level.</li><li>Proficiency in Microsoft Excel.</li><li>Bachelor&#39;s degree in Accounting or Finance.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in general ledger, month-end processes, and financial reporting.</li><li>Knowledge of cost accounting, budgeting, and forecasting.</li></ul><h2>Work Environment</h2><p>This role requires on-site presence in Westbrook, ME, five days per week. The company has recently invested in a new SQF-certified facility, ensuring enhanced food safety and production capabilities. The leadership team remains stable, maintaining continuity in company culture and operations.</p><br>

Accounting Manager

<h1 style="font-weight: 700;">Job Title: Accounting Manager</h1><br><h2>Job Description</h2><p>We are seeking a dedicated and knowledgeable Accounting Manager to join our team in a remote capacity. The ideal candidate will play a pivotal role in financial reporting and analysis, ensuring the integrity and compliance of accounting operations, while providing leadership to the accounting team.</p><br><h2>Responsibilities</h2><ul><li>Prepare internal reports for management, offering insights on performance and financial status.</li><li>Assist in the preparation of monthly, quarterly, and annual financial statements.</li><li>Provide detailed financial analysis and reports to highlight trends, variances, and potential financial issues.</li><li>Ensure the integrity of the general ledger by accurately recording all transactions.</li><li>Oversee month-end and year-end closing processes.</li><li>Assist in managing accounts payable, accounts receivable, and payroll processes.</li><li>Oversee the timely and accurate processing of invoices and payments.</li><li>Assist in the development and implementation of financial policies and procedures to ensure compliance with accounting standards and regulations.</li><li>Develop and maintain internal controls to safeguard company assets and ensure the integrity of financial information.</li><li>Perform regular internal audits and ensure proper documentation for financial transactions.</li><li>Oversee the preparation and filing of federal, state, and local tax returns, including income tax, sales tax, property tax, and other relevant filings.</li><li>Review tax provisions to ensure accurate reporting in financial statements.</li><li>Coordinate and manage the preparation of quarterly and annual tax filings.</li><li>Stay updated on changes in tax laws and regulations affecting the organization’s tax strategy.</li><li>Assist in the preparation of annual budgets and periodic financial forecasts.</li><li>Provide variance analysis to identify discrepancies between actual results and budgeted figures.</li><li>Lead, mentor, and manage the accounting team to ensure high performance, efficiency, and accuracy.</li><li>Conduct regular performance evaluations, provide training, and foster an environment of continuous improvement.</li><li>Develop staffing plans and allocate resources to meet departmental goals.</li><li>Work closely with the Controller to ensure smooth day-to-day financial operations.</li><li>Identify and implement process improvements to enhance the efficiency and effectiveness of accounting operations.</li><li>Lead or participate in system upgrades, process automation, and other projects to streamline workflows and reduce manual efforts.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor’s degree in Accounting, Finance, or a related field.</li><li>Minimum of 5 years of experience in accounting, with at least 2-3 years in a managerial or supervisory role.</li><li>Experience with accounting operations, including general ledger, reconciliation, month-end, and journal entry processes.</li><li>Proficiency in budgeting, forecasting, and financial analysis.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>CPA certification is preferred.</li><li>Experience in the engineering or construction industry, whether from public accounting or corporate.</li><li>Experience with Unanet software is preferred.</li><li>Strong knowledge of generally accepted accounting principles (GAAP), budgeting, and tax regulations.</li><li>Proficient in Microsoft Excel and financial reporting tools.</li><li>Detail-oriented with strong analytical skills.</li></ul><h2>Work Environment</h2><p>This position is 100% remote, offering flexibility and the opportunity to join a dynamic and growing engineering firm. The role provides a pathway to career advancement, with the current Controller succession planning for the future CFO role.</p><br>

<h1 style="font-weight: 700;">Job Title: Accounting Manager</h1><br><h2>Job Description</h2><p>We are seeking an experienced Accounting Manager to oversee financial operations and bookkeeping. The ideal candidate will have a strong grasp of accounting principles and practices within a US environment, and will be responsible for managing various financial processes, including payroll, invoicing, and reconciliations.</p><br><h2>Responsibilities</h2><ul><li>Bookkeeping in Priority ERP, including financial and operational modules.</li><li>Record supplier invoices and issue customer invoices.</li><li>Perform daily and weekly bank reconciliations, as well as accounts receivable and accounts payable reconciliations.</li><li>Drive collections efforts and resolve billing inquiries.</li><li>Coordinate monthly payroll submissions and payments.</li><li>Liaise with external accountant and auditor for tax filings and statutory reporting.</li><li>Receive, inspect, and document incoming goods; manage inventory receipts.</li><li>Assist in shipping, packing, and basic logistics tasks.</li><li>Manage general office administration, including supplies, vendor relationships, and site upkeep.</li><li>Provide ad hoc financial and operational support to Site Manager and corporate teams.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 5 years of hands-on accounting/bookkeeping experience in a US environment.</li><li>Proficiency with ERP systems; Priority ERP experience is strongly preferred.</li><li>Strong understanding of accounts payable and accounts receivable, bank reconciliations, and payroll processes.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to work independently in a small-team setting.</li><li>Strong communication skills, comfortable on calls with international stakeholders.</li><li>Authorization to work in the United States without sponsorship.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in inventory control and management.</li></ul><h2>Work Environment</h2><p>The position will report to the Site Manager locally and HQ in Israel. The role involves working in a small team setting, requiring independent work and collaboration with international stakeholders.</p><br>

<h1 style="text-align: center;"><strong>Accounting Manager</strong></h1><h2>Job Description</h2><p>We are seeking a dedicated and experienced Accounting Manager to join our team. This role will require you to manage all aspects of accounting, including Accounts Payable (AP), Accounts Receivable (AR), Payroll, Financial Statements, and Month End processes. You will work closely with the CEO/President and other team members to ensure the financial health of the company. This is a unique opportunity to lead the accounting function in a small office environment.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage the full cycle accounting processes including AP, AR, payroll, financial statements, and month end close.</li><li>Perform general ledger accounting, reconciliation, and journal entries.</li><li>Prepare and analyze financial statements and budgets.</li><li>Collaborate with the CEO/President and other team members to ensure accurate financial reporting.</li><li>Maintain and manage accounting records and ensure compliance with all financial regulations.</li></ul><h2>Skills</h2><ul><li>Proficiency in general ledger accounting and reconciliation.</li><li>Experience with month end close processes and journal entries.</li><li>Strong knowledge of full cycle accounting, including AP and AR.</li><li>Proficiency in Excel, specifically Pivot Tables and VLOOKUP.</li><li>Experience with QuickBooks and ADP for payroll processing.</li></ul><h2>Qualifications</h2><ul><li>Associates or Bachelor&#39;s degree in Accounting highly preferred or 5+ years of experience as a <span style="color: rgb(8, 7, 7); background-color: none;">Senior</span> Accountant</li><li>3-5+ years of experience in full cycle accounting.</li></ul><h2>Work Environment</h2><p>This position is 100% onsite in a small office setting. You will work in a quiet environment and collaborate closely with a small team, including the CEO. The role requires the ability to work independently and manage all accounting processes single-handedly.</p>

<h1><strong>Job Title: Accounting Manager</strong></h1><p><br></p><h2>Job Description</h2><p>Join our team as an Accounting Manager where you will play a pivotal role in managing financial transactions and ensuring accuracy across various accounting functions. You will be responsible for matching invoices with purchase orders and receiving documents, investigating and resolving discrepancies with vendors and internal departments, and assisting with expense report reconciliation while ensuring proper documentation.</p><p><br></p><h2>Responsibilities</h2><ul><li>Match invoices with purchase orders and receiving documents.</li><li>Investigate and resolve discrepancies with vendors and internal departments.</li><li>Assist with expense report reconciliation and ensure proper documentation.</li><li>Generate and send customer invoices using appropriate pricing.</li><li>Apply customer payments (checks, credit cards, ACH, wires) and reconcile daily receipts.</li><li>Monitor and follow up on past-due accounts through calls and emails.</li><li>Support month-end closing activities across accounting modules.</li><li>Assist with commission calculations and ensure accurate assignments.</li></ul><h2>Essential Skills</h2><ul><li>3+ years of accounting experience.</li><li>Proficiency in accounts payable, accounts receivable, reconciliation, and general ledger management.</li><li>Experience with invoice processing and month-end closing activities.</li><li>Strong Microsoft Excel skills.</li><li>Understanding of AR/AP, bank reconciliations, invoicing, bookkeeping, payroll, and collection.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Diploma in accounting-related field.</li><li>Experience in a manufacturing environment.</li><li>Comfortable using ERP systems.</li><li>Knowledge of payroll processes is a plus.</li></ul><h2><br></h2>

<h1 style="font-weight: 700;">Job Title: Accounting Manager</h1><br><h2>Job Description</h2><p>The Accounting Manager will oversee the daily operations of the accounting department, including market and product analysis, tariff forecasting, and ensuring accuracy in financial reporting. This role involves guiding internal processes such as inventory management, preparing monthly, quarterly, and annual financial statements, managing banking relationships, and continually reviewing company insurance. The Accounting Manager plays a critical role in logistics and product analysis, strategic planning, and department management, analyzing financial data and trends to identify opportunities for cost savings, revenue growth, and financial stability while managing a team of 2-3 AP and AR specialists.</p><br><h2>Responsibilities</h2><ul><li>Prepare monthly, quarterly, and annual financial statements.</li><li>Manage general ledger, accounts payable, receivables, payroll, human resources, and purchasing.</li><li>Monitor cash flow and forecast financial trends.</li><li>Maintain accurate inventory records, reconcile discrepancies, and collaborate with operations to ensure proper inventory valuation and controls.</li><li>Analyze inventory turnover and suggest improvements.</li><li>Ensure banking relations and continued review of company insurance.</li><li>Review and approve customer pricing structures, analyze cost components, and margin proposals to ensure alignment with company profitability targets and strategic objectives.</li><li>Develop and manage annual budgets, track performance against the budget, and provide variance analysis.</li><li>Analyze financial data and trends to identify opportunities for cost savings, revenue growth, and improved financial stability, and present actionable recommendations to ownership.</li><li>Work closely with ownership and department heads to support business decisions.</li><li>Ensure compliance with local, state, and federal regulations, maintain internal controls, and safeguard company assets.</li><li>Coordinate with external accountants for tax preparation and audits.</li><li>Provide financial training and guidance to non-financial staff as needed.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor&#39;s Degree in Accounting and Finance.</li><li>10+ years of accounting experience.</li><li>3+ years of managerial and supervisory experience.</li><li>Proficiency in financial reporting and analysis, with the ability to prepare and interpret financial statements and reports with precision.</li><li>2+ years of import and export experience, particularly in import and wholesale distribution with inventory experience.</li><li>Proficiency with Microsoft Suite.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with tools like Apprise / Aptean, and/or other financial systems is advantageous.</li><li>Familiarity with Power BI is a plus.</li><li>Strong grasp of Generally Accepted Accounting Principles (GAAP).</li><li>Experience in distribution or manufacturing is highly favored.</li></ul><h2>Work Environment</h2><p>The role is 100% on-site with working hours from 8am to 4:30pm, Monday to Friday. The office maintains a business casual dress code and is dog-friendly. Benefits include a 3% 401K automatic contribution, a flexible schedule, free parking, and a &#39;Red Envelope&#39; Christmas/Holiday bonus.</p><br>

<p><strong>Job Title:</strong> Accounting Manager</p><p><strong>Location</strong>: Westbrook, Maine</p><p><strong>Employment Type</strong>: Full-Time, Permanent</p><p><br></p><p><strong>About the Opportunity:</strong></p><p>Our client is seeking an experienced Accounting Manager to join their team. This role is ideal for a seasoned <span style="color: rgb(8, 7, 7); background-color: none;">Senior</span> Accountant ready to step up, or an Accounting Manager looking for a dynamic, hands-on environment. The position will report to the Controller and will oversee an Accountant and an AP/AR specialist. This is a critical role supporting the company’s financial operations, including month-end close, financial reporting, inventory management, and payroll oversight. The ideal candidate is comfortable rolling up their sleeves and thrives in a collaborative, fast-paced manufacturing environment.</p><hr><p><strong>Key Responsibilities:</strong></p><ul><li>Lead the monthly close process and prepare timely, accurate financial statements.</li><li>Develop and maintain accounting controls, including inventory and AP/AR processes.</li><li>Oversee payroll review and reconciliation with a third-party provider.</li><li>Maintain fixed asset records and depreciation schedules; prepare property tax declarations.</li><li>Monitor inventory valuation, usage, and cycle counts; process adjustments as needed.</li><li>Maintain and update business performance dashboards and KPIs.</li><li>Prepare weekly cash flow forecasts and compliance certificates for banking and PE partners.</li><li>Support budgeting and forecasting processes; maintain financial models.</li><li>Manage insurance renewals (property, casualty, executive lines).</li><li>Assist with financial audits and respond to ad hoc requests from the private equity firm.</li><li>Supervise AP, AR, and Payroll functions.</li></ul><hr><p><strong>Qualifications:</strong></p><ul><li>Bachelor’s degree in Accounting or Finance.</li><li>Minimum of 5 years of progressive accounting experience.</li><li>Prior experience in a manufacturing environment preferred.</li><li>Strong proficiency in Microsoft Excel.</li><li>Experience with inventory accounting and cost analysis.</li><li>Familiarity with ERP systems and financial reporting tools.</li><li>Excellent analytical, organizational, and communication skills.</li><li>Ability to work independently and collaboratively in a small team setting.</li></ul><h1><br></h1>

<h1><strong>Accounting Manager needed in the construction industry! This role is in the Miami, FL area! 5 days a week on site with bonuses offered x2 a year!! </strong></h1><p><br></p><h2>Job Description</h2><p>As an Accounting Manager, you will assist in the preparation of financial and statistical statements and reports. You will analyze financial information to identify and resolve discrepancies efficiently. Your solid knowledge of job costing accounting, will be essential as you interpret and apply accounting policies to ensure compliance with applicable standards. You will compile and prepare routine reports, general ledger postings, and summaries, while also overseeing monthly close duties which include posting journal entries, accruals, reclasses, high volume account reconciliations, and variance analysis. Additionally, you will supervise all cash applications and reconciliations, including bank reconciliations and intercompany transactions. You may also assist with inventory counts and evaluations, maintain fixed assets and asset financing schedules, and provide guidance to accounts receivable and accounts payable teams. Your role will also support external audits and reviews.</p><p><br></p><h2><strong>Qualifications</strong></h2><ul><li>Associate degree in accounting at a minimum</li><li>ASC 606</li><li>Solid knowledge of IFRS and/or USGAAP reporting requirements.</li><li>Advanced analytical, organization, and interpersonal skills.</li><li>Advanced spreadsheet skills.</li><li>Excellent verbal, written, and interpersonal communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Strong problem-solving skills and work ethics.</li><li>Attention to detail and accuracy.</li></ul>

<h3>Position Overview: Accounting Manager</h3><p>We are looking for a dynamic and forward-thinking Accounting Manager to play a pivotal role in guiding the financial operations of a multi-entity organization. This position requires a strategic mindset, operational agility, and the ability to lead a team through evolving priorities and complex workflows. The ideal candidate will bring a balance of technical proficiency and leadership acumen, with a strong grasp of financial systems and a proactive approach to process optimization.</p><h3><br></h3><h3>Key Responsibilities</h3><ul><li>Provide oversight and direction for core financial functions across multiple business units.</li><li>Ensure the integrity of financial data through systemized review and reconciliation processes.</li><li>Drive the development and execution of cash flow strategies and financial reporting initiatives.</li><li>Lead and support cross-functional teams in managing transactional cycles and customer/vendor relationships.</li><li>Oversee the close process and ensure timely delivery of key financial insights to leadership.</li><li>Navigate compliance landscapes, including tax and regulatory filings, with a focus on risk mitigation.</li><li>Partner with internal stakeholders to support audits, planning cycles, and strategic forecasting.</li><li>Foster a culture of accountability, mentorship, and continuous improvement within the accounting team.</li></ul><h3>Qualifications:</h3><ul><li>A degree in Accounting, Finance, or a related field.</li><li>A track record of progressive experience in financial operations, including team leadership.</li><li>Proficiency in enterprise-level accounting platforms and familiarity with multi-entity environments.</li><li>Strong analytical capabilities and a solution-oriented mindset.</li><li>A working knowledge of compliance frameworks and financial best practices.</li><li>The ability to communicate complex financial concepts to diverse audiences.</li><li>Experience with full-cycle accounting in a dynamic, fast-paced setting.</li><li>Familiarity with financial systems integration and process automation.</li><li>Demonstrated success in managing competing priorities and driving results.</li><li>A collaborative approach to leadership and team development.</li></ul>

<h1 style="font-weight: 700;">Job Title: Accounting Specialist</h1><br><h2>Job Description</h2><p>We are seeking a motivated Accounting Specialist to join our team. This role involves high-volume invoice processing, manual entry of invoices, and three-way matching for approximately 750 invoices per week. Additionally, the position includes responsibilities in accounts receivable.</p><br><h2>Responsibilities</h2><ul><li>Process a high volume of invoices weekly, ensuring accuracy and efficiency.</li><li>Perform three-way matching and manual entry of invoices.</li><li>Assist with accounts receivable tasks as needed.</li><li>Collaborate with team members to manage and separate work by plant location.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in accounts payable and data entry.</li><li>Experience with three-way matching and accounts receivable.</li><li>Ability to adapt to the repetitive nature of accounts payable tasks.</li><li>Team-oriented personality and strong collaboration skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>0-2+ years of accounts payable experience.</li><li>High School Diploma, Associates, or Bachelor&#39;s degree.</li><li>Familiarity with pivot tables and vlookups is a plus, but not required.</li></ul><h2>Work Environment</h2><p>Join a dynamic team of three other members who handle invoices collaboratively. The team processes roughly 750 invoices a week, with manual entry being a key part of the workflow. The work environment is supportive and fun, with team members enjoying a positive and engaging atmosphere. The position requires in-office presence five days a week, with flexible start times and coverage needed until 4:30 PM. This is a fantastic opportunity for individuals looking to start their careers in corporate accounting within a growing company.</p><br>

Accounting Specialist

<h2>Job Description:</h2><p>We are seeking a motivated Accounting Specialist to join our team. This role involves high-volume invoice processing, manual entry of invoices, and three-way matching for approximately 750 invoices per week. Additionally, the position includes responsibilities in accounts receivable.</p><h2>Responsibilities:</h2><ul><li>Process a high volume of invoices weekly, ensuring accuracy and efficiency.</li><li>Perform three-way matching and manual entry of invoices.</li><li>Assist with accounts receivable tasks as needed.</li><li>Collaborate with team members to manage and separate work by plant location.</li></ul><h2>Qualifications:</h2><ul><li>Proficiency in accounts payable and data entry.</li><li>Experience with three-way matching and accounts receivable.</li><li>Ability to adapt to the repetitive nature of accounts payable tasks.</li><li>Team-oriented personality and strong collaboration skills.</li><li>0-2+ years of accounts payable experience.</li><li>High School Diploma, Associates, or Bachelor&#39;s degree.</li><li>Familiarity with pivot tables and vlookups is a plus, but not required.</li></ul><h2>Work Environment:</h2><p>Join a dynamic team of three other members who handle invoices collaboratively. The team processes roughly 750 invoices a week, with manual entry being a key part of the workflow. The work environment is supportive and fun, with team members enjoying a positive and engaging atmosphere. The position requires in-office presence five days a week, with flexible start times and coverage needed until 4:30 PM. This is a fantastic opportunity for individuals looking to start their careers in corporate accounting within a growing company.</p>

<h1 style="text-align: center;"><strong><em>Accounting Specialist</em></strong></h1><p><br></p><h2>Job Description</h2><p>The Accounting Specialist plays a vital role in the financial operations of the organization by providing comprehensive support across various aspects of accounting for all entities. This position is responsible for managing accounts payable, supporting client billing and collections, and maintaining accurate financial records. The ideal candidate is detail-oriented, proactive, and possesses strong communication skills to effectively collaborate with internal teams and external partners. This role requires coordination with project managers, vendors, subcontractors, and clients to facilitate smooth financial workflows and uphold high standards of fiscal responsibility across the organization.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage the accounts payable functions.</li><li>Contribute to the preparation of the bill pay report and support the bill approval workflow by gathering necessary documentation and facilitating communication with approvers.</li><li>Lead expense management process.</li><li>Support the preparation of client invoices by compiling necessary project data and coordinating with project managers to finalize billing details.</li><li>Manage collections process.</li><li>Manage banking and credit card reconciliations.</li><li>Enter financial transactions into accounting software accurately and timely.</li><li>Prepare inter-company billing and transactions.</li><li>Manage document retention to ensure all required documents are appropriately named and saved.</li><li>Assist in the production of ad hoc reports and special accounting projects.</li><li>Assist in month, quarter and year-end closing processes.</li><li>Continuously investigate process improvements.</li><li>Ensure accurate financial records and compliance with company policies.</li><li>Effectively communicate with vendors, subcontractors, and clients.</li></ul><h2>Essential Skills</h2><ul><li>Proven bookkeeping/accounting experience with QuickBooks/Quicken software.</li><li>Experience with construction project AIA billing.</li><li>Ability to maintain confidentiality in all matters.</li><li>Working understanding of accounting controls and procedures.</li><li>Excellent time management skills, with the ability to prioritize work.</li><li>Skilled problem solver with the ability to work independently.</li><li>Strong organizational and planning skills in a fast-paced environment.</li><li>Ability to communicate clearly and efficiently.</li><li>A creative mind with an ability to suggest improvements.</li><li>Proficiency in MS Office.</li><li>High School diploma.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>BSc/BA in office administration or relevant field is preferred.</li><li>Experience in the construction industry is preferred.</li><li>Experience with Knowify software or AutoDesk Solutions.</li></ul><h2>Work Environment</h2><p>Office environment, working hours from 8am to 5pm.</p>

<h2>Responsibilities</h2><ul><li>Accurately enter domestic and international invoices and checks into the system.</li><li>Maintain up-to-date and organized transaction records.</li><li>Assist with updating balance sheet data and performing basic reconciliations.</li><li>Follow established processes to support day-to-day operations.</li><li>Help keep current systems running smoothly as new processes are implemented.</li><li>Collaborate with team members to identify and support process improvements.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Previous experience in data entry or administrative support roles</li><li>Familiarity with entering bills, transactions, or similar information into digital systems</li><li>Experience with NetSuite is preferred</li><li>Strong attention to detail and a commitment to accuracy</li><li>Flexible and adaptable to changes in workflow or priorities</li><li>Self-driven and able to work independently with minimal supervision</li><li>Comfortable working in a process-oriented environment</li><li>Strong organizational and time management skills</li></ul>

<h1><strong>Accounting Admin needed 5 days a week on site! This is a heavy data entry role in accounting! </strong></h1><p><br></p><h2>Responsibilities</h2><ul><li>Accurately enter domestic and international invoices and checks into the system.</li><li>Maintain up-to-date and organized transaction records.</li><li>Assist with updating balance sheet data and performing basic reconciliations.</li><li>Follow established processes to support day-to-day operations.</li><li>Help keep current systems running smoothly as new processes are implemented.</li><li>Collaborate with team members to identify and support process improvements.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Previous experience in data entry or administrative support roles</li><li>Familiarity with entering bills, transactions, or similar information into digital systems</li><li>Experience with NetSuite is preferred</li><li>Strong attention to detail and a commitment to accuracy</li><li>Flexible and adaptable to changes in workflow or priorities</li><li>Self-driven and able to work independently with minimal supervision</li><li>Comfortable working in a process-oriented environment</li><li>Strong organizational and time management skills</li></ul>

<h1><strong>Job Title: Accounting Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a skilled Legal Billing or Accounting Specialist who will play a crucial role in reviewing and resolving accounting and billing inquiries from internal team members and clients. The position involves updating account and billing information, researching and providing follow-ups to billing requests, and processing internal updates.</p><p><br></p><h2>Responsibilities</h2><ul><li>Review and resolve accounting and billing inquiries from internal team members and clients.</li><li>Refer inquiries and issues to escalated parties as needed.</li><li>Review and update account and billing information and statuses.</li><li>Research and provide follow-up to billing and account information requests.</li><li>Process internal requests for updates to billing information.</li><li>Review and enter new business billing intake information as needed.</li><li>Set up billing matters following client guidelines.</li><li>Perform various data changes such as updating addresses, contact information, groups, insurance information, and billing information.</li><li>Review Billing Guidelines to ensure matters are set up appropriately regarding rates and financial contractual agreements.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in accounts receivable, client billing, invoicing, or accounting.</li><li>Experience in accounting, legal billing, or client billing.</li><li>Knowledge of legal billing systems including Aderant and Chromeriver.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Diploma required.</li><li>Minimum of 2 years of client billing or accounting experience.</li><li>Strong MS Office and Excel skills.</li><li>Experience with Aderant, BillBlast, and Chromeriver.</li></ul><h2>Work Environment</h2><p>This remote position offers the opportunity to gain experience with one of the largest international law firms in the US. Working hours are Monday to Friday, from 9 AM to 5:30 PM Pacific/ 12 PM to 8:30 PM EST.</p>

<p><strong>Description</strong></p>
					<p>Maintain Financial Records: keep accurate and up-to-date records of financial transactions, including invoices, receipts, and other financial documents, ensuring that proper accounting procedures are followed.
2. Process Transactions: process various financial transactions, such as payments (accounts payable), billings/invoices/deposits (accounts receivable), accounting journal entries, cash management, and bank account reconciliation.
3. Data Entry and Reporting: enter financial and project data and information into accounting software and generate reports as needed (such as balance sheets, income statements, cash flow statements, etc.), ensuring the accuracy and completeness of the data and information. Includes collection and generation of information and reports for annual federal and state tax preparation.
4. Reconciling Accounts: reconcile accounts, ensuring that financial records match bank statements and other sources of information.
5. Invoicing and Billing: calculate and process billings, invoices and related financial documents.
6. Manage Client and Vendor Accounts: maintain client and vendor accounts and records.
7. Payroll: facilitate time entry, maintain deductions and withholdings, and handle processing of payroll through payroll services company.
8. Bookkeeping and General Accounting: various additional bookkeeping and accounting tasks, as necessary.</p>
					<p><strong>Skills</strong></p>
					<p>microsoft excel, cash flow, invoicing, billing systems, payroll, Accounts receivable, Accounts payable</p>
					<p><strong>Top Skills Details</strong></p>
					<p>microsoft excel,cash flow,invoicing,billing systems,payroll</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Education and/or Experience:
a) Minimum requirement of associate or bachelor’s degree in accounting (or related field) from an accredited college, university, or vocational program and/or 5+ years of experience/knowledge within the AEC industry (Architecture, Engineering, Construction).
2. Personal/Technical Skills &amp; Abilities:
a) Good verbal and written communication skills as required to effectively correspond internally and externally via email, letters, memoranda and financial reports.
b) Proficiency in using accounting software (Deltek Vision or Vantagepoint preferred) and Microsoft Office 365 applications.
c) Competent knowledge of, and ability to apply, generally accepted accounting principles.
d) Must exhibit maturity, respect, objectivity and patience when dealing with others.
e) Strong organizational, analytical, and math skills and attention to detail with proven ability to prioritize workload and meet deadlines.
f) High degree of professionalism, integrity, honesty, adaptability, and trustworthiness. Confidentiality is of paramount importance.</p>
					<p><strong>Experience Level</strong></p>
					<p>Intermediate Level</p>

<p><strong>Description</strong> </p><p>The Accounting Specialist with both AR and AP experience to support the company’s Accounting department. </p><ul><li>Setting up contract amounts and entering any change orders</li><li>Customer invoicing </li><li>Payment tracking</li><li>Enter deposits in accounting system</li><li>Create paid job lists for accounts payable</li><li>File contracts and change orders</li><li>Assist accounting team with various duties</li><li>Code and manage invoices for payment into the accounting software programs</li><li>Electronically route invoices to appropriate department heads for approval</li><li>Review of invoices for sales and use tax</li><li>Maintain vendor relationships, research and resolve invoice or payment discrepancies</li><li>Ensure all invoices are appropriately coded to the correct GL account/job number</li><li>Opportunities for cross training and advancement</li><li>Additional duties as assigned based on the needs of the company</li></ul><p><strong>Additional Skills &amp; Qualifications</strong></p><p>Accounting degree preferred, 2 years of accounting experience or currently enrolled in an accounting degree program is a plus</p><p>Construction industry experience is a plus</p><p>Sage 300 Construction and Real Estate is a plus</p><p>Proficient in computers including software for MS Office (Excel, Word, Outlook)</p>

Accounting Specialist-HIRING ASAP

<h1><strong> Accounting Systems Specialist needed to support a large organization in the Miami FL area! This is a hybrid role! </strong></h1><p><br></p><h2>Job Description</h2><p>As an Accounting Systems Specialist, you will be responsible for transforming the Enterprise Data Management roadmap into a specific scope and set of features, organizing these into a backlog for the team. Your role involves analyzing data to define product strategies while collaborating with stakeholders and conducting direct guest research to ensure a clear understanding of business objectives.</p><p><br></p><h2>Responsibilities</h2><ul><li>Collaborate closely with stakeholders to understand product needs and incorporate them into the product backlog.</li><li>Lead design thinking sessions with delivery teams and stakeholders to clarify objectives and explore potential solutions.</li><li>Utilize data and experimental evidence to generate and prioritize high-value backlog items through a value vs effort analysis.</li><li>Serve as the Owner and primary author of documentation in tools like Confluence and Jira, ensuring objectives and vision are clear.</li><li>Work with architect owners and technology teams to size and prioritize new deliverable requests.</li><li>Emphasize &#39;fast feedback&#39; within the team by being available to answer questions.</li><li>Collaborate with technical and QA teams to refine user stories, business rules, and ensure clarity of objectives.</li><li>Facilitate demos to <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> stakeholders as needed to act as an &#39;information radiator&#39;.</li><li>Lead the execution of UAT testing by facilitating end-to-end testing as required.</li><li>Perform other job-related functions as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in accounting, process improvement, and revenue management.</li><li>Bachelor&#39;s degree in Business Management.</li><li>3 years of experience as an Agile Product Owner in product management, preferably within the cruise, travel industry, or enterprise data warehouse.</li><li>Knowledge of modern product delivery practices such as agile and lean methodologies.</li><li>Experience with product discovery and end-user research.</li><li>Strong communication skills, both written and oral.</li><li>Ability to prioritize and execute tasks in a high-pressure environment.</li><li>Keen attention to detail and strong collaboration skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with value canvasing and business case development.</li><li>Experience with hypothesis-driven development and product experimentation.</li><li>Proficiency in design thinking and facilitation of workshops.</li><li>Persuasive communication skills to influence and motivate.</li><li>Ability to adapt to dynamic environments.</li></ul><h2>Work Environment</h2><p>This role requires working four days in the office and one day remotely.</p>

Accounting Systems Specialist

<h3>Accounting Systems Specialist – Hybrid | Miami, FL</h3><p>A large, well-established organization in the Miami area is seeking anAccounting Systems Specialistto join their team. This is ahybrid role, offering a dynamic work environment with opportunities to collaborate across departments and contribute to enterprise-level data initiatives.</p><hr><h3>Job Summary</h3><p>As an Accounting Systems Specialist, you will play a key role in translating the Enterprise Data Management roadmap into actionable features and deliverables. You’ll work closely with stakeholders to define product strategies, manage backlogs, and ensure alignment with business objectives through data analysis and user research.</p><hr><h3>Key Responsibilities</h3><ul><li>Collaborate with stakeholders to gather product needs and translate them into a prioritized backlog.</li><li>Lead design thinking sessions to clarify goals and explore innovative solutions.</li><li>Use data and experimentation to prioritize backlog items based on value vs. effort.</li><li>Maintain clear documentation in tools such as Confluence and Jira.</li><li>Partner with architecture and technology teams to size and prioritize deliverables.</li><li>Provide ongoing support to the team by answering questions and clarifying objectives.</li><li>Refine user stories and business rules in collaboration with technical and QA teams.</li><li>Facilitate demos for <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> stakeholders to communicate progress and insights.</li><li>Lead and support User Acceptance Testing (UAT) as needed.</li><li>Perform additional duties as assigned.</li></ul><hr><h3>Qualifications</h3><ul><li>Bachelor’s degree in Business Management or a related field.</li><li>Minimum of 3 years of experience as an Agile Product Owner or in a similar product management role.</li><li>Strong understanding of accounting principles, process improvement, and revenue management.</li><li>Experience with enterprise data warehouse environments or similar large-scale systems.</li><li>Familiarity with agile and lean methodologies.</li><li>Excellent communication and collaboration skills.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>Detail-oriented with strong organizational skills.</li></ul><hr><h3>Preferred Skills</h3><ul><li>Experience with value canvasing and business case development.</li><li><span style="color: rgb(8, 7, 7); background-color: none;">Background</span> in hypothesis-driven development and product experimentation.</li><li>Proficiency in design thinking and workshop facilitation.</li><li>Strong influencing and motivational communication skills.</li><li>Adaptability in dynamic and evolving work environments.</li></ul><hr><h3>Work Environment</h3><p>This is a hybrid position requiring four days onsite and one day remote each week.</p>

<h1 style="font-weight: 700;">Job Title: Accounts Payable Analyst</h1><br><h2>Job Description</h2><p>We are seeking an Accounts Payable Analyst to join a growing team in Tampa. This position offers the opportunity to be a key player in expanding the accounts payable footprint. The role involves processing a high volume of invoices and analyzing them for discrepancies or errors, while also assisting vendors with invoicing inquiries.</p><br><h2>Responsibilities</h2><ul><li>Process a high volume of invoices using a 3-way match method.</li><li>Analyze invoices for discrepancies or errors.</li><li>Work independently and collaboratively, being the sole person responsible for reporting and a backup for processing.</li><li>Assist vendors with invoicing inquiries or errors.</li><li>Set up new vendors in the system as needed.</li><li>Analyze invoice discrepancies and provide solutions.</li></ul><h2>Essential Skills</h2><ul><li>High school diploma or GED required.</li><li>Minimum of 2 years of full cycle accounts payable experience with mid to large sized corporations.</li><li>Proficiency in AP reporting.</li><li>Advanced Excel skills, including pivot tables, VLOOKUP, and macros.</li><li>Solid understanding of accounts payable processes.</li><li>Experience with SAP or other large software systems such as Oracle or Peoplesoft.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>While SAP experience is not required, it is strongly preferred.</li><li>Strong knowledge of accounts payable, including 3-way matching, purchase orders, and goods receipt.</li><li>Experience with AP analytics.</li></ul><h2>Work Environment</h2><p>This position is based in a professional work environment in Tampa, with the standard hours of 8 AM to 5 PM or 7 AM to 4 PM with a 30-minute lunch break. The role follows a hybrid 4/1 schedule, with training conducted fully onsite for five days.</p><br>

Accounts Payable Analyst

<h1><strong>Accounts Payable Analyst | Tampa, FL</strong></h1><p><strong>Job Description</strong></p><p>We&#39;re seeking a detail-oriented <strong>Accounts Payable Analyst</strong> to join our growing team! You&#39;ll be instrumental in enhancing our AP processes by ensuring accurate invoice handling, resolving payment issues, and delivering top-notch support to vendors. This role is perfect for someone ready to thrive in a dynamic, team-driven environment while sharpening their financial operations skill set.</p><p><br></p><p> <strong>Key Responsibilities</strong></p><ul><li>Examine incoming invoices and detect inconsistencies or errors</li><li>Manage a large volume of invoices efficiently using 3-way matching techniques</li><li>Act as a point of contact for vendors, addressing inquiries and resolving concerns</li><li>Set up new vendors in our system and guide them through the onboarding process</li><li>Perform in-depth analysis to troubleshoot and correct invoice-related discrepancies</li><li>Support AP reporting activities and assist with administrative duties</li></ul><h2>Essential Skills</h2><ul><li>Thorough understanding of end-to-end accounts payable procedures.</li><li>Strong proficiency in generating and interpreting AP reports.</li><li>At least 2 years of comprehensive accounts payable experience.</li><li>High school diploma or equivalent (GED) required.</li><li>Proficient in Microsoft Excel.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Proficient in accounts payable analytics and reporting.</li><li>Strong understanding of accounts payable processes, including 3-way matching, purchase orders, and goods receipt.</li><li>SAP experience is a plus, but not required.</li></ul><h2><br></h2>

<h1><strong>Accounts Payable Analyst | Tampa, FL</strong></h1><p><br></p><h2>Job Description</h2><p>We’re hiring an Accounts Payable Analyst to join our expanding team! In this role, you’ll play a key part in strengthening our accounts payable operations by accurately processing invoices, resolving payment discrepancies, and providing responsive support to vendor inquiries. This is a great opportunity to contribute to a growing organization while developing your skills in a fast-paced, collaborative environment.</p><h2>Responsibilities</h2><ul><li>Review and identify discrepancies or errors in submitted invoices.</li><li>Efficiently process a high volume of invoices using the 3-way matching method.</li><li>Provide support to vendors regarding invoice issues and inquiries.</li><li>Facilitate the onboarding of new vendors by setting them up in the system.</li><li>Investigate and resolve invoice discrepancies through detailed analysis.</li><li>Contribute to accounts payable reporting and related administrative tasks.</li></ul><h2>Essential Skills</h2><ul><li>Thorough understanding of end-to-end accounts payable procedures.</li><li>Strong proficiency in generating and interpreting AP reports.</li><li>At least 2 years of comprehensive accounts payable experience.</li><li>High school diploma or equivalent (GED) required.</li><li>Proficient in Microsoft Excel.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Proficient in accounts payable analytics and reporting.</li><li>Strong understanding of accounts payable processes, including 3-way matching, purchase orders, and goods receipt.</li><li>SAP experience is a plus, but not required.</li></ul><h2><br></h2>

<h1><strong>Accounts Payable Analyst | Tampa, FL</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking an Accounts Payable Analyst to join a growing team in Tampa. This position offers the opportunity to be a key player in expanding the accounts payable footprint. The role involves processing and analyzing invoices, resolving discrepancies, and assisting vendors with invoicing inquiries.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process a high volume of invoices using a 3-way match method.</li><li>Analyze invoices for discrepancies or errors.</li><li>Assist vendors with invoicing inquiries or errors.</li><li>Set up new vendors in the system as needed.</li><li>Analyze invoice discrepancies and provide solutions.</li><li>Assist with and perform AP reporting functions. </li></ul><h2>Essential Skills</h2><ul><li>High school diploma or GED required.</li><li>Minimum of 2 years of full cycle accounts payable experience.</li><li>Proficiency in AP reporting.</li><li>Excel skills.</li><li>Solid understanding of accounts payable processes.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>SAP experience is not required, but preferred.</li><li>Strong knowledge of accounts payable, including 3-way matching, purchase orders, and goods receipt.</li><li>Experience with AP analytics.</li></ul><h2><br></h2>

<h1><strong>Accounts Payable Analyst | Tampa, FL</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking an Accounts Payable Analyst to join a growing team in Tampa. This position offers the opportunity to be a key player in expanding the accounts payable footprint. The role involves processing a high volume of invoices and analyzing them for discrepancies or errors, while also assisting vendors with invoicing inquiries.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process a high volume of invoices using a 3-way match method.</li><li>Analyze invoices for discrepancies or errors.</li><li>Work independently and collaboratively, being the sole person responsible for reporting and a backup for processing.</li><li>Assist vendors with invoicing inquiries or errors.</li><li>Set up new vendors in the system as needed.</li><li>Analyze invoice discrepancies and provide solutions.</li></ul><h2>Essential Skills</h2><ul><li>High school diploma or GED required.</li><li>Minimum of 2 years of full cycle accounts payable experience with mid to large sized corporations.</li><li>Proficiency in AP reporting.</li><li>Advanced Excel skills, including pivot tables, VLOOKUP, and macros.</li><li>Solid understanding of accounts payable processes.</li><li>Experience with SAP or other large software systems such as Oracle or Peoplesoft.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>While SAP experience is not required, it is strongly preferred.</li><li>Strong knowledge of accounts payable, including 3-way matching, purchase orders, and goods receipt.</li><li>Experience with AP analytics.</li></ul><h2>Work Environment</h2><ul><li>This position is based in a professional work environment in Tampa, with the standard hours of 8 AM to 5 PM or 7 AM to 4 PM with a 30-minute lunch break. </li><li>The role follows a hybrid 4/1 schedule, with training conducted fully onsite for five days.</li></ul>

<h1><strong><em>Accounts Payable Associate</em></strong></h1><p><br></p><h2>Job Description</h2><p>As an Accounts Payable Associate, you will be responsible for facilitating all daily functions related to accounts payable. Your role will involve efficient and accurate processing of tasks, providing customer service, conducting research, and executing journal entries with meticulous attention to detail and deadlines.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process vendor and supplier invoices multiple times a day, ensuring accuracy.</li><li>Post and reconcile supplier payments via check, ACH, and virtual credit card.</li><li>Manage prepayments, ensuring deadlines are met and journal entries are accurate.</li><li>Communicate effectively with partners to resolve credit holds.</li><li>Maintain supplier accounts by working closely with suppliers.</li><li>Research and assist with repayment for checks not cleared.</li><li>Resolve new and duplicate suppliers, ensuring W-9s are on file.</li><li>Complete 1099 forms accurately.</li><li>Enter credit memos into the accounting system using hard copy, email, and Kodak Imaging software.</li><li>Understand data entry implications on ERP and financial systems.</li><li>Update and verify name, address, payment information, credit, and payment terms.</li><li>Follow appropriate controls and maintain approval thresholds.</li><li>Manage incoming emails to various mailboxes.</li><li>Partner with internal business units to ensure smooth operations.</li></ul><h2>Essential Skills</h2><ul><li>Accounts payable experience</li><li>Accounting knowledge</li><li>Journal entry proficiency</li><li>Reconciliation skills</li><li>Proficiency in Microsoft Excel</li><li>Invoice processing capabilities</li><li>Data entry accuracy</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Mentorship experience, including leading team projects or training employees.</li><li>Minimum of 3-5 years of accounts payable experience, especially dealing with vendors.</li><li>Strong communication skills via email and phone.</li><li>Associates Degree in Accounting or Finance.</li><li>Experience with Google Docs, specifically Google Sheets.</li><li>Experience with journal entries.</li></ul><h2>Work Environment</h2><p>This position offers an hourly rate in the range of $21-$24. Initially, you will start working in the office five days a week, with the potential to transition to a hybrid work model.</p>

Accounts Payable Associate

<h1><strong><em>Accounts Payable Associate</em></strong></h1><p><br></p><h2>Job Description</h2><p>As an Accounts Payable Associate, you will be responsible for facilitating all daily functions related to accounts payable. Your role will involve efficient and accurate processing of tasks, providing customer service, conducting research, and executing journal entries with meticulous attention to detail and deadlines.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process vendor and supplier invoices multiple times a day, ensuring accuracy.</li><li>Post and reconcile supplier payments via check, ACH, and virtual credit card.</li><li>Manage prepayments, ensuring deadlines are met and journal entries are accurate.</li><li>Communicate effectively with partners to resolve credit holds.</li><li>Maintain supplier accounts by working closely with suppliers.</li><li>Research and assist with repayment for checks not cleared.</li><li>Resolve new and duplicate suppliers, ensuring W-9s are on file.</li><li>Complete 1099 forms accurately.</li><li>Enter credit memos into the accounting system using hard copy, email, and Kodak Imaging software.</li><li>Understand data entry implications on ERP and financial systems.</li><li>Update and verify name, address, payment information, credit, and payment terms.</li><li>Follow appropriate controls and maintain approval thresholds.</li><li>Manage incoming emails to various mailboxes.</li><li>Partner with internal business units to ensure smooth operations.</li></ul><h2>Essential Skills</h2><ul><li>Accounts payable experience</li><li>Accounting knowledge</li><li>Journal entry proficiency</li><li>Reconciliation skills</li><li>Proficiency in Microsoft Excel</li><li>Invoice processing capabilities</li><li>Data entry accuracy</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Mentorship experience, including leading team projects or training employees.</li><li>Minimum of 3-5 years of accounts payable experience, especially dealing with vendors.</li><li>Strong communication skills via email and phone.</li><li>Associates Degree in Accounting or Finance.</li><li>Experience with Google Docs, specifically Google Sheets.</li><li>Experience with journal entries.</li></ul><h2>Work Environment</h2><p>This position offers an hourly rate in the range of $21-$24. </p>

<h1 style="font-weight: 700;">Job Title: Accounts Payable Associate</h1><br><h2>Job Description</h2><p>The Accounts Payable Associate is primarily responsible for maintaining vendor relationships within the Sub-Vendor Program process. This role serves as the primary contact for vendor invoicing and payment processing, providing financial and administrative support by ensuring payments and expenses are processed accurately and timely.</p><br><h2>Responsibilities</h2><ul><li>Facilitate the payment process for 650-750 sub-contractors.</li><li>Audit internal systems to ensure payments are released accurately and internal controls are correctly set up.</li><li>Research and resolve payment discrepancies with a high level of customer service.</li><li>Serve as a support liaison for field offices and Operational Support Group, addressing vendor and payment policies, procedures, and PeopleSoft issues.</li><li>Produce various reports for field and corporate managers to assist with customer obligations and business decisions.</li></ul><h2>Essential Skills</h2><ul><li>Strong accounts payable experience.</li><li>Accounting knowledge.</li><li>Customer service orientation.</li><li>Management skills, with the ability to lead a team of at least four.</li><li>Proficient in Microsoft Office, particularly Excel and Word.</li><li>Ability to multi-task and work independently as well as in a team environment.</li><li>Strong attention to detail and follow-up skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Prior AP experience.</li><li>Pursuing a 2-year degree in a business-related field.</li><li>Prior internship or 1-2 years of work experience in customer service or a business, financial environment.</li><li>Great conflict resolution skills.</li><li>Demonstrated professionalism.</li><li>Excellent problem-solving skills.</li></ul><h2>Work Environment</h2><p>The role is fully in-office, with working hours from Monday to Friday, 7 am to 4 pm. The position offers a long-term contract with the potential to become permanent based on workflow.</p><br>

<h1><strong>Accounts Payable Specialist | Tampa, FL</strong></h1><p><br></p><h2>Job Description</h2><ul><li>As an Accounts Payable Specialist, you will play a critical role in ensuring the accuracy and efficiency of our financial operations. </li><li>You will be responsible for reviewing and approving invoices, performing electronic check matching, and entering AP entries into the ERP system while documenting and correcting any errors. </li><li>You will also communicate with internal partners to resolve invoice issues and ensure incoming documentation meets all requirements. </li><li>Additionally, you will perform other minor accounting functions and cover for other team members as needed.</li></ul><p><br></p><h2>Responsibilities</h2><ul><li>Review and approve invoices and perform electronic check matching.</li><li>Enter AP entries into the ERP system, documenting and correcting any errors.</li><li>Communicate with internal partners regarding invoice issues and resolve them.</li><li>Ensure incoming documentation meets all requirements.</li><li>Perform other minor accounting functions as needed.</li><li>Cover and fill in for other team members as needed.</li></ul><h2>Essential Skills</h2><ul><li>Accounts payable experience with 2 or more years preferred.</li><li>Ability to manually process 1400-1700 invoices monthly, totaling 6k including approvals.</li><li>Experience with JDE or similar ERP systems preferred.</li><li>Strong communication and teamwork skills.</li><li>Proficiency in Microsoft Office and Excel.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School Diploma required; Associates Degree or higher preferred.</li><li>Strong computer and data entry skills, with at least 6 months of experience.</li><li>Experience in larger ERP systems is preferred.</li></ul><h2>Work Environment</h2><ul><li>The position is onsite from Monday through Friday, 8am to 5pm. You will be part of a close-knit team of six people, all cross-trained to support each other in completing monthly duties. </li><li>The office features open-ended cubicles and can be noisy with phone conversations once onsite. </li><li>Training will occur in the office and may take up to a week. Benefits include PTO, a 6% 401k, student debt relief, and sick pay.</li></ul>

Accounts Payable Clerk

<h1 style="font-weight: 700;">Job Title: Accounts Payable Specialist</h1><br><h2>Job Description</h2><p>The Accounts Payable Specialist will process invoices and payment requests utilizing a 2-way or 3-way PO matching system via the accounts payable software in accordance with department policies and deadlines. This role involves verifying approval and other information on invoices for completeness and ensuring compliance with company policy. The specialist will review and resolve vendor invoices through account aging statements and process invoices in Oracle efficiently and in accordance with departmental metrics. Additionally, they will resolve invoice holds and discrepancies to ensure timely payment, communicate effectively with internal and external customers, assist with the opening and distribution of department mail, and perform job duties in compliance with Sarbanes-Oxley 404 internal controls.</p><br><h2>Responsibilities</h2><ul><li>Process invoices and payment requests using a 2-way or 3-way PO matching system.</li><li>Verify approval and information on invoices and payment requests for completeness.</li><li>Ensure approvals comply with company policy.</li><li>Review and resolve vendor invoices via account aging statements.</li><li>Process invoices and payment requests in Oracle according to departmental metrics.</li><li>Resolve invoice holds and discrepancies to ensure timely payment.</li><li>Communicate effectively with internal and external customers.</li><li>Assist with the opening and distribution of department mail.</li><li>Perform duties in compliance with Sarbanes-Oxley 404 internal controls.</li><li>Perform all other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Three or more years of experience in Accounts Payable or related business experience.</li><li>Knowledge of Oracle eBusiness Suite or other large ERP systems.</li><li>Proficiency in Microsoft Excel.</li><li>Experience working in a Purchase Order environment.</li><li>Working knowledge of procurement and payables using an integrated ERP.</li><li>Advanced knowledge of full-cycle Accounts Payable.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma required.</li><li>Associate&#39;s degree in Finance, Accounting, or a related business discipline preferred.</li></ul><h2>Work Environment</h2><p>Work is normally performed in a shared office environment with normal business hours. The role may include extensive time in the field, where duties require exposure to heavy construction equipment, outdoor elements, and physical exertion.</p><br>

<h1><strong>Accounts Payable Clerk</strong></h1><p><br></p><h2>Job Description</h2><p>The Accounts Payable Clerk will manage the complete accounts payable cycle, ensuring thorough verification of supplier invoices against purchase orders and receiving documents. The role requires maintaining detailed records of unmatched invoices, investigating missing documentation, and accurately posting AP entries while reconciling supplier credits with returned goods documentation. Regular updates to the AP forecast are essential for identifying invoices due for payment or accrual at month-end.</p><p><br></p><h2>Responsibilities</h2><ul><li>Conduct thorough three-way matches to verify supplier invoices with purchase orders and receiving documents.</li><li>Maintain detailed records of unmatched invoices and proactively investigate missing documentation.</li><li>Ensure all AP entries are accurately posted and reconcile supplier credits with returned goods documentation.</li><li>Update AP forecast regularly to identify invoices due for payment or accrual at month-end.</li><li>Process vendor set-up forms, ensuring accurate entry of contact, payment, and W9 information into the Sage ERP system.</li><li>Manage the bi-weekly AP check and ACH payment process, following proper authorization protocols.</li><li>Enter time tracking data, process expense reports and credit card payments with appropriate documentation.</li><li>Support month-end close activities and audit preparation.</li><li>Reconcile vendor statements, resolve discrepancies, and follow up on issues such as missing invoices or payment errors.</li><li>Assist with general office duties such as answering phones, filing, and maintaining internal contact lists and organizational records.</li></ul><h2>Essential Skills</h2><ul><li>Recent accounts payable experience.</li><li>Three-way match experience.</li><li>Invoicing and reconciliation experience.</li><li>Proficient with Microsoft Excel.</li><li>Attention to detail.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>SharePoint experience.</li><li>Advanced Excel skills.</li><li>Experience with Sage ERP system.</li><li>Ability to take ownership over responsibilities.</li><li>Self-motivated and not easily flustered.</li><li>Reliable with strong attendance.</li></ul>

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