<h1><strong>Job Title: Medical Biller</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Accounts Receivable Specialist to manage and resolve insurance claims within the musculoskeletal (MSK) health space. The role involves working collaboratively in a dynamic environment, contributing to transformative healthcare solutions.</p><p><br></p><h2>Responsibilities</h2><ul><li>Investigate and resolve denied insurance claims.</li><li>Manage claims across all aging categories, including posting payments, submitting appeals, and handling Additional Documentation Requests (ADRs).</li><li>Identify overdue accounts and take appropriate steps to collect outstanding balances.</li><li>Document all follow-up actions promptly and accurately.</li><li>Coordinate and submit necessary medical records for appeals.</li><li>Communicate clearly with insurance companies to ensure accurate billing and patient information.</li><li>Prepare weekly status updates for management review.</li><li>Support general billing tasks such as submitting insurance claims, posting payments, managing patient accounts, and reviewing statements.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Experience in accounts receivable and medical billing.</li><li>Proficiency in Microsoft Office and Excel.</li><li>EHR system experience.</li><li>Strong understanding of insurance processes, medical billing, terminology, and benefits.</li><li>Experience with both commercial and non-commercial payors in billing and accounts receivable.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma required; 2 years of relevant experience preferred.</li><li>Orthopedic billing experience is a plus.</li><li><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">Background</span></span> in orthopedic or physical therapy is advantageous.</li><li>Proficient in data entry, reconciliation, invoicing, and collection.</li><li>Excellent verbal and written communication skills.</li><li>Strong interpersonal skills with the ability to build relationships and collaborate effectively.</li><li>Proven ability to manage multiple priorities in a fast-paced environment.</li><li>Professional demeanor and polished presentation.</li></ul><h2>Work Environment</h2><p>The position is located on-site in Bethesda and requires attendance five days a week. Working hours are flexible between 8am-5pm or 7am-4pm. The company promotes a collaborative and innovative environment, with an emphasis on continuing education, leadership training, and career development. Employees benefit from a culture that values innovation, collaboration, and lifelong learning, and are offered comprehensive health and wellness benefits as well as financial benefits.</p>

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Accounts Receivable Clerk

<h1><strong>Job Title: Medical Biller</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Accounts Receivable Specialist to manage and resolve insurance claims within the musculoskeletal (MSK) health space. The role involves working collaboratively in a dynamic environment, contributing to transformative healthcare solutions.</p><p><br></p><h2>Responsibilities</h2><ul><li>Investigate and resolve denied insurance claims.</li><li>Manage claims across all aging categories, including posting payments, submitting appeals, and handling Additional Documentation Requests (ADRs).</li><li>Identify overdue accounts and take appropriate steps to collect outstanding balances.</li><li>Document all follow-up actions promptly and accurately.</li><li>Coordinate and submit necessary medical records for appeals.</li><li>Communicate clearly with insurance companies to ensure accurate billing and patient information.</li><li>Prepare weekly status updates for management review.</li><li>Support general billing tasks such as submitting insurance claims, posting payments, managing patient accounts, and reviewing statements.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Experience in accounts receivable and medical billing.</li><li>Proficiency in Microsoft Office and Excel.</li><li>EHR system experience.</li><li>Strong understanding of insurance processes, medical billing, terminology, and benefits.</li><li>Experience with both commercial and non-commercial payors in billing and accounts receivable.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma required; <strong>2 years of relevant experience required</strong>.</li><li>Orthopedic billing experience is a plus.</li><li>Experience in orthopedic or physical therapy is advantageous.</li><li>Proficient in data entry, reconciliation, invoicing, and collection.</li><li>Excellent verbal and written communication skills.</li><li>Strong interpersonal skills with the ability to build relationships and collaborate effectively.</li><li>Proven ability to manage multiple priorities in a fast-paced environment.</li><li>Professional demeanor and polished presentation.</li></ul><h2>Work Environment</h2><p>The position is located on-site in Bethesda and requires attendance five days a week. Working hours are flexible between 8am-5pm or 7am-4pm. The company promotes a collaborative and innovative environment, with an emphasis on continuing education, leadership training, and career development. Employees benefit from a culture that values innovation, collaboration, and lifelong learning.</p>

<h1><strong>Accounts Receivable Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Accounts Receivable Specialist to join our growing team. This role involves managing customer accounts for past due balances, both domestically and internationally, and will require strong problem-solving skills to ensure accurate and timely collections.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage accounts receivable for customers with past due balances, both domestic and international.</li><li>Obtain primary financial data for accounting records.</li><li>Compute and report numerical data accurately.</li><li>Verify the accuracy of business transactions.</li><li>Perform data entry and administrative duties.</li><li>Work with companies in the wholesale fashion industry.</li><li>Facilitate incoming payments via check, credit card, or wire transfer.</li><li>Monitor AR accounts and communicate any discrepancies with customers.</li></ul><h2>Essential Skills</h2><ul><li>Experience in accounts receivable, collections, accounting, invoicing, reconciliation, and cash application.</li><li>Proficiency in data entry and customer service.</li><li>Associates Degree in Accounting and 1+ years of AR experience, or three years of experience in accounting, finance, or related fields.</li><li>Fundamental knowledge of GAAP principles.</li><li>Ability to prioritize tasks and strong organizational skills.</li></ul><p><br></p><h2>Qualifications</h2><ul><li>Capability to handle 50-100 invoices each week.</li><li>Strong problem-solving skills to locate and correctly collect payments.</li></ul><p>Long term career opportunity, fully onsite in Troy, MI. Monday-Friday 8am-5pm.  </p>

<h1 style="font-weight: 700;">Job Title: Accounts Receivable Specialist</h1><br><h2>Job Description</h2><p>We are seeking an experienced Accounts Receivable Specialist to manage and deliver customer billing documents promptly and accurately. This role requires ensuring alignment with contractual agreements and sales documentation, tracking incoming payments, and verifying their correct recording and processing on time.</p><br><h2>Responsibilities</h2><ul><li>Deliver customer billing documents promptly and accurately, ensuring alignment with contractual agreements and sales documentation.</li><li>Track incoming payments and verify that they are correctly recorded and processed on time.</li><li>Reach out to clients through phone, email, or written correspondence to follow up on overdue balances and encourage timely payment.</li><li>Identify and resolve discrepancies or issues related to payments in a courteous and efficient manner.</li><li>Coordinate with sales and internal teams to address client concerns and facilitate quick resolution of any account-related issues.</li><li>Maintain detailed and up-to-date records of customer communications and financial transactions within the accounting platform.</li><li>Send out regular account summaries to clients to keep them informed of their current balances.</li><li>Produce reports on receivables, including aging summaries, collection performance, and potential write-offs.</li><li>Partner with the credit team to evaluate the financial reliability of clients and determine suitable credit terms.</li><li>Support financial close processes at month-end and year-end by preparing necessary reconciliations and management reports.</li></ul><h2>Essential Skills</h2><ul><li>Strong attention to detail and ability to work with numbers accurately.</li><li>Excellent written and verbal communication skills to effectively interact with customers and internal teams.</li><li>Proficiency in using accounting software and Microsoft Office Suite, particularly Excel, for data entry, analysis, and reporting.</li><li>Strong problem-solving skills to identify and resolve payment discrepancies or issues.</li><li>Ability to prioritize tasks and manage time effectively to meet deadlines.</li><li>Excellent organizational skills and ability to maintain accurate and up-to-date records.</li><li>Knowledge of accounting principles and understanding of accounts receivable processes.</li><li>Ability to work independently and collaboratively within a team environment.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Familiarity with SAP is a plus.</li><li>Bachelor’s degree in finance, accounting, or a related field preferred.</li></ul><h2>Work Environment</h2><p>This position is based in an office setting, working within a small team of two people. The standard hours are Monday to Friday, from 7:30 AM to 4:00 PM. The company is stable, with a history spanning 50 years and offers significant growth opportunities.</p><br>

<h1 style="font-weight: 700;">Job Title: Accounts Receivable and Administrative Clerk</h1><br><h2>Job Description</h2><p>A growing construction firm is seeking a detail-oriented and proactive individual to join their team as an Accounts Receivable and Administrative Clerk. This dual-role position supports both financial operations and front office administration, ensuring smooth and efficient business processes.</p><br><h2>Responsibilities</h2><ul><li>Gather and track billing information from project leads to ensure timely invoicing.</li><li>Enter invoice data into accounting software and upload to federal payment platforms.</li><li>Monitor outstanding balances and follow up to ensure prompt payment.</li><li>Record incoming payments and maintain accurate financial records across systems.</li><li>Resolve discrepancies in receivables by coordinating with internal teams.</li><li>Assist in generating financial reports for internal use.</li><li>Serve as the first point of contact for visitors and incoming calls.</li><li>Manage office communications, including email, mail, and document filing.</li><li>Keep organized records of financial transactions and supporting documents.</li><li>Support scheduling, meeting preparation, and daily office logistics.</li><li>Maintain office supply inventory and ensure a professional front office environment.</li><li>Provide general administrative assistance to project and leadership teams.</li></ul><h2>Essential Skills</h2><ul><li>At least 2 years of experience in roles involving billing, administrative support, or front desk operations.</li><li>Familiarity with enterprise resource planning (ERP) systems, project management platforms, and online payment submission tools.</li><li>Proven ability to maintain accuracy in data entry, financial tracking, and reconciliation tasks.</li><li>Comfortable interacting with internal teams, external partners, and clients in a professional manner.</li><li>Capable of balancing administrative responsibilities with financial tasks in a fast-paced setting.</li><li>Strong organizational skills and a proactive approach to resolving issues.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Familiarity with Sage 100 ERP, WAWF, and Procore is highly desirable.</li><li>Experience in industries that manage complex projects or work with public sector clients.</li></ul><h2>Work Environment</h2><p>The role is based on-site in Temecula, working within a team of 7 people. The position includes front desk responsibilities alongside accounts payable duties. The company offers growth opportunities, training, and education reimbursement. The work environment is professional and dynamic, ideal for individuals who thrive in a fast-paced setting.</p><br>

<h1><strong>Job Title: Accounts Receivable Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>The Accounts Receivable Specialist will be responsible for processing all incoming payments, validating them through accounting software, and managing checks received via mail which are deposited twice a week using remote desktop scanners. This role involves tracking aging and collection efforts for overdue payments, applied across multiple entities.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process and validate incoming payments using accounting software.</li><li>Manage checks received in the mail and deposit them using remote desktop scanners.</li><li>Track aging and apply collection efforts for overdue payments with specified benchmarks across multiple companies.</li><li>Distribute invoices by PDF or billing address, and upload to online portals for specific customers.</li><li>Manage invoice volumes ranging from small online purchases to large orders under government contracts.</li><li>Coordinate payment processing with billing, handling up to 90 customer payments weekly.</li><li>Conduct collections calls, dedicating 1-2 hours daily to this task.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in billing, payment posting, and accounts receivable management.</li><li>Experience with ERP systems such as Macola and Genius ERP. (any ERP okay)</li><li>Ability to handle billing, aging reports, bank reconciliation, and payment processing.</li><li>Experience in B2B collections (multiple entities preferred).</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in manufacturing is a plus, but not required.</li><li>Ability to work in a fast-paced environment while remaining organized.</li><li>Strong attention to detail and ability to multitask across multiple portals and software.</li></ul><h2>Work Environment</h2><p>The position is office-based, with working hours from Monday to Friday, 7 AM to 4 PM, with a flexible start time. This is a contract-to-hire position in a fast-paced environment that requires pivoting between customer calls, payment processing, and dealing with internal interruptions from the sales and shipping team. The team is small, so attendance is crucial for workload coverage. The supervisor is introverted, requiring a focused and attentive candidate who is always available to assist clients and partners. Team culture emphasizes attention to detail, organization, and learning partner names for effective communication.</p>

<h1><strong>Job Title: Accounts Receivable Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Accounts Receivable Specialist to join our dynamic team. The ideal candidate will build and maintain strong relationships with customers, ensuring satisfaction and loyalty through prompt, professional communication and issue resolution. This role offers the opportunity to work closely with internal departments, fostering a culture of professionalism, integrity, and teamwork.</p><p><br></p><h2>Responsibilities</h2><ul><li>Build and maintain strong customer relationships to ensure satisfaction and loyalty through prompt, professional communication and issue resolution.</li><li>Collaborate with internal departments to resolve customer concerns efficiently.</li><li>Review daily aging reports and contact customers with balances over 30 days past due; document collection efforts and negotiate payment arrangements.</li><li>Monitor account payment behavior to identify high-risk accounts; recommend escalation to outside collection agency or legal action when necessary.</li><li>Maintain Accounts Receivable over 90% current, with less than 3% over 90 days past due.</li><li>Respond to job queues within two minutes to avoid delays in order processing or customer service.</li><li>Provide accurate updates on delinquent accounts to management weekly and monthly.</li><li>Process ACH/ECheck, credit card transactions, and related documentation within one business day.</li><li>Handle NSF checks immediately upon notification.</li><li>Support branch locations with credit card issues, customer credit holds, and prioritize resolution of time-sensitive matters.</li><li>Maintain proficiency with company computer systems related to data entry, messaging, call logs, data notations, queue updates, batching, or other job &amp; office functions.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>3+ years of AR experience within accounting and related functions.</li><li>Proficiency in Microsoft Office, with an intermediate level in Microsoft Excel, including pivot tables.</li><li>Experience with accounting, collections, reconciliation, and accounts receivable functions.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or equivalent.</li><li>Familiarity with V-lookups and aging reports.</li></ul><h2>Work Environment</h2><p>This role operates in a hybrid work model, with office work required from Tuesday to Thursday post-training. The office is located in Lenexa, offering a laid-back, casual environment. You will work in a cubicle office setting near the warehouse floor. Standard hours are 8 AM to 5 PM. The training period is approximately 90 days, subject to performance.</p>

Accounts Receivable Specialist

<h1><strong>Job Title: Accounts Receivable Specialist</strong></h1><p>** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! **</p><p><br></p><h2>Job Description</h2><p>The Accounts Receivable Specialist is responsible for processing all incoming payments and validating them through accounting software. This role involves managing checks received by mail and utilizing remote desktop scanners for deposits, ensuring that physical visits to the bank are not necessary. Additionally, the specialist will track aging and collection efforts for overdue payments across multiple companies.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process incoming payments and validate them through accounting software.</li><li>Manage checks received via mail and utilize remote desktop scanners for deposits.</li><li>Track aging and collection efforts for overdue payments with specified benchmarks.</li><li>Distribute invoices based on PDF company or billing address, ensuring proper delivery to mail or online portals.</li><li>Handle invoice processing for Diamond Ground Products, managing 35-55 invoice sales per day.</li><li>Facilitate invoice processing for WSI Weld Logic, including managing spikes in orders at the end of the month.</li><li>Process payments and correlate them with billing, handling up to 90 customer payments weekly.</li><li>Utilize Macola and Genius ERP software for efficient invoice and payment processing.</li><li>Spend time on collection calls to ensure timely payment from clients.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in accounts payable and invoice processing.</li><li>Experience with ERP systems such as Macola and Genius ERP.</li><li>Strong accounting and invoicing skills.</li><li>Ability to manage multiple entities in a manufacturing context.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in manufacturing is a plus, but not required.</li><li>Strong collections skills and ability to manage multiple entities.</li></ul><h2>Work Environment</h2><p>This position is based in-office from Monday to Friday, with working hours ideally from 7 AM to 4 PM, though flexible start times are available. The role is contract-to-hire, requiring a high level of attention to detail and organization. The work environment is fast-paced, requiring the ability to pivot quickly between customer calls, payment processing, and handling internal interruptions from the sales and shipping teams. The team is small, so attendance and workload coverage are crucial. The supervisor is more introverted, necessitating someone who is focused and can manage multiple accounts across various companies.</p>

<p>This trusted company within the medical device and surgical equipment industry, dedicated to delivering innovative, high-quality solutions for healthcare professionals is looking for an Accounts Receivable Specialist. They foster a collaborative and purpose-driven culture that values integrity, precision, and continuous improvement. If this is a place that you would enjoy, apply now!</p><p><br></p><h2><strong>Qualifications</strong></h2><p>2+ years of experience in full-cycle accounts receivable</p><p>Experience with collections, credit memos, cash applications, account reconciliations, and aging reports</p><p>Familiarity with ERP systems</p><p>Intermediate knowledge in Excel functions (pivot tables and VLOOKUPS)</p><p>Ability to manage approximately 400 accounts.</p><p><br></p><h2><strong>Job Description</strong></h2><p>We are seeking a detail-oriented professional to manage a variety of accounts receivable functions. This role involves processing financial transactions, maintaining accurate records, and ensuring timely communication with clients regarding billing and payments.</p><p><br></p><p>Responsibilities include:</p><ul><li>Handle daily financial operations including validation, classification, calculation, and entry of receivables.</li><li>Generate and distribute invoices; prepare and record bank deposits.</li><li>Reconcile customer accounts to confirm all payments are accurately posted.</li><li>Address client requests such as invoice reprints and delivery confirmations.</li><li>Validate rebate information and apply it to customer accounts.</li><li>Investigate and resolve billing discrepancies and customer concerns.</li><li>Follow up on outstanding invoices through reminders and direct outreach.</li><li>Process incoming payments via checks, ACH, and credit cards.</li><li>Perform daily tasks including ACH entries, check processing, invoice uploads, deposit tracking, and EDI/shipping documentation.</li><li>Monitor aging reports and resolve overdue balances or credit issues.</li><li>Maintain organized records of accounts receivable documentation.</li><li>Send invoices through email, postal mail, and EDI platforms.</li><li>Keep customer profiles updated in the ERP system.</li><li>Review and finalize daily billing entries.</li><li>Conduct collection calls to recover outstanding balances.</li><li>Match credit memos to corresponding invoices.</li><li>Draft proposals for potential bad debt write-offs.</li></ul><h1><br></h1>

<h1 style="font-weight: 700;">Job Title: Accounts Receivable Specialist</h1><br><h2>Job Description</h2><p>We are seeking a detail-oriented professional to manage a variety of accounts receivable functions. This role involves processing financial transactions, maintaining accurate records, and ensuring timely communication with clients regarding billing and payments.</p><br><h2>Responsibilities</h2><ul><li>Handle daily financial operations including validation, classification, calculation, and entry of receivables.</li><li>Generate and distribute invoices; prepare and record bank deposits.</li><li>Reconcile customer accounts to confirm all payments are accurately posted.</li><li>Address client requests such as invoice reprints and delivery confirmations.</li><li>Validate rebate information and apply it to customer accounts.</li><li>Investigate and resolve billing discrepancies and customer concerns.</li><li>Follow up on outstanding invoices through reminders and direct outreach.</li><li>Process incoming payments via checks, ACH, and credit cards.</li><li>Perform daily tasks including ACH entries, check processing, invoice uploads, deposit tracking, and EDI/shipping documentation.</li><li>Monitor aging reports and resolve overdue balances or credit issues.</li><li>Maintain organized records of accounts receivable documentation.</li><li>Send invoices through email, postal mail, and EDI platforms.</li><li>Keep customer profiles updated in the ERP system.</li><li>Review and finalize daily billing entries.</li><li>Conduct collection calls to recover outstanding balances.</li><li>Match credit memos to corresponding invoices.</li><li>Draft proposals for potential bad debt write-offs.</li><li>Support team initiatives and contribute to special projects as needed.</li><li>Collaborate effectively with internal departments and leadership to meet shared goals.</li><li>Uphold quality standards and suggest process improvements where applicable.</li></ul><h2>Essential Skills</h2><ul><li>Strong attention to detail and high accuracy in data handling.</li><li>Excellent analytical and problem-solving capabilities.</li><li>Customer-focused with strong interpersonal communication skills.</li><li>Proficiency in Microsoft Excel, including pivot tables and lookups.</li><li>Experience with accounts receivable, collections, credit memos, cash applications, account reconciliations, and aging reports.</li><li>3+ years of experience preferred but flexible if the candidate is strong.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with ERP systems, preferably Epicor, but open to others.</li><li>Industry experience in Medical Devices preferred but open to other industries.</li><li>Ability to work with various types of transactions such as ACH, Checks, and credit cards.</li></ul><h2>Work Environment</h2><p>The position is fully onsite, with working hours from 8 AM to 5 PM. You will be the sole person handling accounts receivable and will report directly to the supervisor. You will also be cross-trained on accounts payable to serve as a backup, as part of a small team.</p><br>

<h1 style="font-weight: 700;">Job Title: Accounts Receivable Specialist</h1><br><h2>Job Description</h2><p>As an Accounts Receivable Specialist, you will provide financial, administrative, and clerical support to ensure timely and accurate receipt of payments, proper transaction recording, and resolution of discrepancies in accordance with company policies. This role requires strong analytical, communication, and independent decision-making skills.</p><br><h2>Responsibilities</h2><ul><li>Monitor and manage accounts receivable aging reports.</li><li>Serve as the primary contact for assigned accounts, building relationships with vendors and internal teams.</li><li>Maintain and update contact databases and process documentation.</li><li>Navigate company portals and update complex Excel reports.</li><li>Post payments, reconcile ledgers, and resolve discrepancies.</li><li>Communicate with customers to collect payments and resolve issues.</li><li>Manage payment plans and coordinate with collections agencies as needed.</li><li>Support internal teams and respond to customer inquiries professionally.</li><li>Generate financial reports and assist with audits.</li><li>Maintain accurate customer data in ERP systems.</li><li>Identify process inefficiencies and recommend improvements.</li><li>Perform additional tasks and projects as assigned.</li></ul><h2>Essential Skills</h2><ul><li>High School Diploma or GED required.</li><li>3+ years of accounts receivable/collections/accounting experience.</li><li>Technical skills to operate in multiple ERP and various systems.</li><li>Proficiency in Microsoft Excel and Microsoft Word.</li><li>Knowledge of general accounting principles.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Effective verbal, listening, and written communication skills.</li><li>Associates Degree or equivalent from a two-year college or technical school preferred.</li><li>Analytical skills, in-depth organization, and decision-making.</li><li>High degree of accuracy, attention to detail, and confidentiality.</li><li>Flexibility to assist any of the companies supported by the Shared Services team.</li><li>Experience in Pharma/BioTech/MedTech preferred.</li><li>Preference for candidates from larger organizations.</li></ul><h2>Work Environment</h2><p>Located in downtown ATX, the office offers a premium, gorgeous view. The Accounts Receivable Specialist will work alongside the AR/Payroll teams in an open concept office with cubicles. The shared services team has 4 A/R Reps assigned to their entity with a total of 14 A/R Reps. The office features a BEVI machine, catered lunches very often, and two separate state-of-the-art kitchens. There is a career path available, including leadership and supervisory programs.</p><br>

<p><strong>Description</strong></p><ul><li>Review and prepare monthly bank and general ledger reconciliations.  </li><li>Perform daily and monthly reconciliations. </li><li>Process payment applications and journal entries to customer account and create discrepancies. </li><li>Maintain up-to-date records of client accounts and payments.</li><li>Prepare financial reports related to accounts receivable and billing.</li><li>Managed customer invoices through portal (JDE and Oracle)</li></ul><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><ul><li>High School Diploma required</li><li>Associates or Bachelors degree preferred </li><li> 3-5 years of Accounts Receivable experience </li><li>JD Edwards and/or Oracle experience required</li><li>Excellent attention to detail and organizational skills.</li><li>Intermediate to advanced level Microsoft Excel</li><li>Strong communication skills, both verbal and written.</li><li>Ability to manage multiple tasks and deadlines in a fast-paced environment.</li></ul><p><br></p>

<h1 style="font-weight: 700;">Job Title: Accounts Receivable Specialist</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Accounts Receivable Specialist to join our dynamic team. The ideal candidate will build and maintain strong relationships with customers, ensuring satisfaction and loyalty through prompt, professional communication and issue resolution. This role offers the opportunity to work closely with internal departments, fostering a culture of professionalism, integrity, and teamwork.</p><br><h2>Responsibilities</h2><ul><li>Build and maintain strong customer relationships to ensure satisfaction and loyalty through prompt, professional communication and issue resolution.</li><li>Collaborate with internal departments to resolve customer concerns efficiently.</li><li>Review daily aging reports and contact customers with balances over 30 days past due; document collection efforts and negotiate payment arrangements.</li><li>Monitor account payment behavior to identify high-risk accounts; recommend escalation to outside collection agency or legal action when necessary.</li><li>Maintain Accounts Receivable over 90% current, with less than 3% over 90 days past due.</li><li>Respond to job queues within two minutes to avoid delays in order processing or customer service.</li><li>Provide accurate updates on delinquent accounts to management weekly and monthly.</li><li>Process ACH/ECheck, credit card transactions, and related documentation within one business day.</li><li>Handle NSF checks immediately upon notification.</li><li>Support branch locations with credit card issues, customer credit holds, and prioritize resolution of time-sensitive matters.</li><li>Maintain proficiency with company computer systems related to data entry, messaging, call logs, data notations, queue updates, batching, or other job &amp; office functions.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>2+ years of AR experience within accounting and related functions.</li><li>Proficiency in Microsoft Office, with an intermediate level in Microsoft Excel, including pivot tables.</li><li>Experience with accounting, collections, reconciliation, and accounts receivable functions.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or equivalent.</li><li>Familiarity with V-lookups and aging reports.</li></ul><h2>Work Environment</h2><p>This role operates in a hybrid work model, with office work required from Tuesday to Thursday post-training. The office is located in Lenexa, offering a laid-back, casual environment. You will work in a cubicle office setting near the warehouse floor. Standard hours are 8 AM to 5 PM. The training period is approximately 90 days, subject to performance.</p><br>

<h1><strong>Job Title: Accounts Receivable Specialist</strong></h1><p>** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! **</p><p><br></p><h2>Job Description</h2><p>The Accounts Receivable Specialist will be responsible for processing all incoming payments, validating them through accounting software, and managing checks received via mail which are deposited twice a week using remote desktop scanners. This role involves tracking aging and collection efforts for overdue payments, applied across multiple entities.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process and validate incoming payments using accounting software.</li><li>Manage checks received in the mail and deposit them using remote desktop scanners.</li><li>Track aging and apply collection efforts for overdue payments with specified benchmarks across multiple companies.</li><li>Distribute invoices by PDF or billing address, and upload to online portals for specific customers.</li><li>Manage invoice volumes ranging from small online purchases to large orders under government contracts.</li><li>Coordinate payment processing with billing, handling up to 90 customer payments weekly.</li><li>Conduct collections calls, dedicating 1-2 hours daily to this task.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in billing, payment posting, and accounts receivable management.</li><li>Experience with ERP systems such as Macola and Genius ERP. (any ERP okay)</li><li>Ability to handle billing, aging reports, bank reconciliation, and payment processing.</li><li>Experience in B2B collections (multiple entities preferred).</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in manufacturing is a plus, but not required.</li><li>Ability to work in a fast-paced environment while remaining organized.</li><li>Strong attention to detail and ability to multitask across multiple portals and software.</li></ul><h2>Work Environment</h2><p>The position is office-based, with working hours from Monday to Friday, 7 AM to 4 PM, with a flexible start time. This is a contract-to-hire position in a fast-paced environment that requires pivoting between customer calls, payment processing, and dealing with internal interruptions from the sales and shipping team. The team is small, so attendance is crucial for workload coverage. The supervisor is introverted, requiring a focused and attentive candidate who is always available to assist clients and partners. Team culture emphasizes attention to detail, organization, and learning partner names for effective communication.</p>

<h1 style="font-weight: 700;">Job Title: Data Processing Manager</h1><br><h2>Job Description</h2><p>This role involves managing two data analysts from another office and overseeing data processing related to high-volume invoicing and accounts receivable. You will be extensively utilizing Excel to handle hundreds of thousands of lines of data per monthly cycle. A significant aspect of this role includes managing rejections, where attention to detail and strong organizational skills are critical to prevent lost revenue.</p><br><h2>Responsibilities</h2><ul><li>Manage two data analysts located in another office.</li><li>Oversee data processing for high-volume invoicing and accounts receivable.</li><li>Utilize Excel extensively to process hundreds of thousands of lines of data monthly.</li><li>Handle and resolve data rejections efficiently.</li><li>Ensure timely submissions to prevent lost revenue.</li></ul><h2>Essential Skills</h2><ul><li>3+ years of experience in accounting or accounts receivable.</li><li>Extensive experience with Microsoft Excel.</li><li>Proficiency in data processing.</li><li>Knowledge of general ledger operations.</li><li>Experience with EDI processing.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Great Plains, WEX, SAP, Comdata, or any ERP system.</li><li>Motivation and enthusiasm to grow and develop within a rapidly expanding office.</li><li>Industry experience in manufacturing, retail, or medical accounts receivable is potentially transferrable.</li></ul><h2>Work Environment</h2><p>This role is based in a newly renovated in-person office with a standard 8-5 schedule from Monday to Friday. However, flexibility is available as needed. The office currently hosts 12 employees, with plans to double in size over the next 2-4 years. The environment offers an exciting opportunity to grow and develop in a dynamic setting.</p><br>

<p><span style="font-size: 18pt;">Accounts Receivables Specialist</span></p><p><br></p><p><strong>Job Description:</strong></p><p>We are seeking a detail-oriented and proactive Accounts Receivables Specialist to join our finance team. The ideal candidate will be responsible for managing the collections process, maintaining accurate records, and ensuring timely receipt of payments. This role requires strong communication skills and proficiency in financial software and Excel.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Make collection calls and send follow-up emails to clients regarding outstanding invoices</li><li>Monitor and manage aging reports using Epicor and Microsoft Excel</li><li>Reconcile accounts and resolve billing discrepancies</li><li>Maintain accurate records of all collection activities</li><li>Collaborate with internal departments to resolve client issues</li><li>Prepare and analyze accounts receivable reports</li></ul><p><strong>Required Skills &amp; Qualifications:</strong></p><ul><li>Minimum 2 years of experience in collections or accounts receivable</li><li>Strong knowledge of accounting principles and billing collections</li><li>Proficiency in Microsoft Excel, including VLOOKUP and Pivot Tables</li><li>Experience with Epicor ERP system is highly preferred</li><li>Excellent communication and negotiation skills</li><li>Strong attention to detail and organizational skills</li></ul><p><strong>Top Skills:</strong></p><ul><li>Collections</li><li>Accounting</li><li>Accounts Receivable</li></ul><p><br></p>

Accounts Recievable Specialist

<h1><strong>Job Title: Accounts Receivable Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>This role involves overseeing the end-to-end process for customer credit applications and maintaining accurate records of incoming customer payments, including cash, checks, and credit card transactions. The position requires establishing and maintaining new customer accounts, posting revenue entries, reconciling accounts receivable, safeguarding sensitive information, and monitoring customer account activity.</p><p><br></p><h2>Responsibilities</h2><ul><li>Accurately record incoming customer payments, including cash, checks, and credit card transactions.</li><li>Establish and maintain new customer accounts in the system.</li><li>Post revenue entries by verifying and inputting transactions from lockbox and local deposits.</li><li>Reconcile accounts receivable by calculating outstanding invoices.</li><li>Safeguard sensitive information to uphold organizational confidentiality standards.</li><li>Monitor customer account activity and ensure timely updates.</li><li>Investigate and resolve discrepancies or disputes on customer accounts.</li><li>Maintain up-to-date records in the customer account database.</li><li>Notify customers of non-sufficient fund (NSF) checks and coordinate payment collection.</li><li>Provide support to customers experiencing credit-related issues.</li><li>Stay informed on relevant laws and regulations concerning collections, bankruptcy, bonds, liens, and judgments.</li><li>Maintain comprehensive documentation and records in customer credit files.</li><li>Assist the credit management team with various requests and initiatives.</li><li>Perform additional accounting and finance tasks as needed.</li></ul><h2>Essential Skills</h2><ul><li>Previous data entry experience.</li><li>Prior experience in Accounts Payable/Receivable and/or Accounting.</li><li>Experience with various accounting systems and software, such as Eclipse, BillTrust, and Microsoft Office Suite, including proficiency in Excel.</li><li>Strong attention to detail and an ability to produce accurate work product while handling multiple tasks.</li><li>Ability to communicate effectively with both internal and external customers.</li><li>Innate ability to stay organized, manage time, and consistently meet deadlines.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>An associate degree or higher in Finance or Accounting (preferred).</li></ul><h2><br></h2>

<h1><strong>Job Title: Activities Director</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Activities Director to develop and oversee a comprehensive schedule of activities that cater to the social, intellectual, physical, and spiritual needs of our residents.</p><p><br></p><h2>Responsibilities</h2><ul><li>Plan and organize activities that address the diverse needs of residents.</li><li>Coordinate with staff and volunteers, ensuring they are well-trained and their performance is regularly evaluated.</li><li>Conduct interviews and assessments with residents to personalize activities based on their interests and needs.</li><li>Maintain accurate records of residents&#39; progress and attendance in activities.</li><li>Plan and manage the budget for the activities department effectively.</li><li>Ensure all activities comply with safety protocols and regulatory standards.</li><li>Foster community engagement by developing relationships with family members and community resources to enhance the activity program.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in event planning, project management, and event coordination.</li><li>Strong administrative support skills.</li><li>Experience in property management and community outreach.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Preferably a BA degree; a high school diploma or GED may be acceptable.</li><li>At least two years of experience in a recreation program within long-term care.</li><li>An applicable degree with internship/externship experience.</li><li>Experience in an assisted living or long-term care facility is a plus.</li></ul>

Activities Director

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>The Administrative Assistant will provide vital support to three managers, assisting with projects and offering back-up support to other administrative assistants. This role involves coordinating meetings, preparing agendas, managing calendars, arranging travel, maintaining logs and reports, and facilitating communication through conference calls and printed materials.</p><br><h2>Responsibilities</h2><ul><li>Provide administrative support to three managers and assist with projects or back-up support to other administrative assistants.</li><li>Coordinate and arrange meetings, including agenda preparation, meeting invitations, and reserving facilities and resources.</li><li>Send out monthly bulletins and maintain contact lists and calendars in Outlook.</li><li>Arrange and coordinate travel schedules and reservations.</li><li>Maintain various logs, reports, and templates.</li><li>Assist and/or arrange conference calls.</li><li>Copy and distribute correspondence or other printed materials.</li><li>Greet scheduled visitors and direct them to the appropriate area or person.</li><li>Assist managers with planning and scheduling of activities.</li><li>Ensure regular, reliable attendance and work productively to meet deadlines.</li><li>Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.</li><li>Perform work safely and effectively, following oral and written instructions, including warning signs and equipment use.</li><li>Work during normal operating hours to organize and complete work within given deadlines, with overtime and weekend work as required.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support experience</li><li>Data entry skills</li><li>Customer service proficiency</li><li>Clerical skills</li><li>Proficiency in Outlook and Microsoft Office</li><li>Front desk management</li><li>Calendaring and administrative assistance</li><li>Experience supporting high-level executives</li><li>3-5 years of experience in administrative roles</li><li>Experience in expensing and calendar management</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Excellent communication skills, both verbal and written</li><li>Comfortable with presenting</li><li>Strong organizational and time management skills</li><li>Ability to multi-task and prioritize effectively</li><li>Detail-oriented with strong analytical skills</li><li>Ability to work well with others in all capacities within the company</li><li>Ability to maintain confidentiality and professionalism</li><li>Adaptability and anticipation skills</li></ul><h2>Work Environment</h2><p>The position operates within a professional office environment from Monday to Friday, 8am to 5pm, supporting 5-8 people daily and managing office supply upkeep.</p><br>

Administrative Assistant

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>This position is responsible for processing all work orders, providing inventory support, and managing purchase orders. The role also includes offering billing and clerical support when needed, ensuring the demonstration of integrity, heritage, fairness, quality, and community service in all functions and responsibilities to achieve departmental goals.</p><br><h2>Responsibilities</h2><ul><li>Input work orders in Vehicle Tracker software.</li><li>Update and maintain inventory records.</li><li>Check in parts deliveries.</li><li>Count inventory during off hours, which may include travel to other terminals.</li><li>Assist with transitions to new procedures and software.</li><li>Perform assigned accounting duties.</li><li>Sort and scan documents.</li><li>Provide back-up support for accounting jobs as assigned.</li><li>Handle all mail, correspondence, phone calls, and transactions efficiently and pleasantly.</li><li>Deliver high-quality, cost-effective customer service.</li><li>Participate effectively as part of the team, assisting when appropriate and requesting help as needed.</li><li>Adhere to company policies, procedures, and safety regulations, using all necessary safety equipment and reporting any unsafe acts or conditions.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Vehicle Tracker software for work order input.</li><li>Experience in Microsoft Office, including Excel and Outlook.</li><li>Strong administrative and clerical skills.</li><li>Excellent customer service abilities.</li><li>Detail-oriented with strong organizational skills.</li><li>Experience with data entry and calendar management.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Truck Mate software for billing purposes.</li><li>Ability to invoice freight bills and manage freight bill documentation.</li><li>Capability to approve driver pay and perform light office duties.</li><li>Flexibility to provide back-up for accounting roles as needed.</li></ul><h2>Work Environment</h2><p>The position is based in a small office with a total of four people. The work schedule is Monday through Friday, 8 AM to 5 PM, with approximately one hour of overtime daily. The dress code is casual, allowing jeans and a nice shirt. Employees are open to starting earlier if needed, and the company is family-owned, emphasizing employee care and support.</p><br>

<h1 style="text-align: center;"><strong>Hiring for an Administrative Assistant in Berlin!</strong></h1><p><br></p><h2>Job Description</h2><p>The Administrative Assistant will play a crucial role in managing and organizing essential documents, supporting clerical tasks, and ensuring efficient office operations. This position involves scanning and filing purchase orders, assisting with purchase order entry, logging and filing drawings electronically, printing drawings as needed, and processing UPS deliveries.</p><p><br></p><h2>Responsibilities</h2><ul><li>Scan and file purchase orders accurately.</li><li>Assist with purchase order entry and ensure accurate documentation.</li><li>Log and file electronic drawings efficiently.</li><li>Print and distribute drawings as required.</li><li>Process and manage UPS deliveries promptly.</li><li>Provide support for other clerical and administrative tasks.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Excel.</li><li>Experience in administrative support, purchase order management, and document control.</li><li>Ability to review drawings to ensure accuracy and manage versions.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Skill in creating labels for shipping.</li></ul><h2>Work Environment</h2><p>This is a full-time, on-site position requiring 40 hours of work between the hours of 7 AM to 4 PM. Overtime is available when necessary, providing flexibility to meet workload demands.</p>

<p>Administrative Assistant</p><p><strong><em>**Interviewing ASAP!!**</em></strong></p><p><br></p><p><strong>Hours:</strong></p><p>Hiring for first shift! Must be flexible to work Monday-Friday</p><p><strong>**Hybrid role after training. Must be willing to commute to Rochester Hills, MI**</strong></p><p><br></p><p><strong>Must haves:</strong></p><ul><li>2+ years of data entry or administrative experience</li><li>Microsoft Office (Word &amp; Excel) skills</li></ul><h1><br></h1>

<h1><strong>Job Title: Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>This is a general administrative role stationed at the front desk, where you will be the first point of contact for visitors and callers.</p><p><br></p><h2>Responsibilities</h2><ul><li>Answer the main phone line and greet visitors with professionalism.</li><li>Assist with accounts payable and invoicing tasks.</li><li>Organize and maintain filing systems.</li><li>Plan and coordinate special events.</li><li>Order and manage office supplies.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in data entry.</li><li>Strong command of Microsoft Office, including Excel and Outlook.</li><li>Excellent communication skills, both verbal and written.</li><li>General administrative experience.</li><li>Customer service skills.</li><li>Administrative support capabilities.</li><li>Reliability is a key need for this role  </li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Basic accounts payable skills are ideal.</li><li>Experience with Microsoft Excel is essential.</li></ul><h2>Work Environment</h2><p>This role is fully office-based, with working hours from 8am to 5pm. The position requires interaction with various visitors and staff, making it a vibrant and engaging work environment.</p>

<h1><strong>Job Title: Administrative Assistant</strong></h1><p><strong>POSITION IS COVERING A 6 MONTH LEAVE OF ABSENCE!!</strong></p><p><br></p><p><strong>MUST BE ABLE TO PASS AN EXCEL TEST AND WPM TEST (45 Words per Minute) BEFORE THE INTERVIEW!!</strong></p><p><br></p><h2>Job Description</h2><p>This position is responsible for processing all work orders, providing inventory support, and managing purchase orders. The role also includes offering billing and clerical support when needed, ensuring the demonstration of integrity, heritage, fairness, quality, and community service in all functions and responsibilities to achieve departmental goals.</p><p><br></p><h2>Responsibilities</h2><ul><li>Input work orders in Vehicle Tracker software.</li><li>Update and maintain inventory records.</li><li>Check in parts deliveries.</li><li>Count inventory during off hours, which may include travel to other terminals.</li><li>Assist with transitions to new procedures and software.</li><li>Perform assigned accounting duties.</li><li>Sort and scan documents.</li><li>Provide back-up support for accounting jobs as assigned.</li><li>Handle all mail, correspondence, phone calls, and transactions efficiently and pleasantly.</li><li>Deliver high-quality, cost-effective customer service.</li><li>Participate effectively as part of the team, assisting when appropriate and requesting help as needed.</li><li>Adhere to company policies, procedures, and safety regulations, using all necessary safety equipment and reporting any unsafe acts or conditions.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Vehicle Tracker software for work order input.</li><li>Experience in Microsoft Office, including Excel and Outlook.</li><li>Strong administrative and clerical skills.</li><li>Excellent customer service abilities.</li><li>Detail-oriented with strong organizational skills.</li><li>Experience with data entry and calendar management.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Truck Mate software for billing purposes.</li><li>Ability to invoice freight bills and manage freight bill documentation.</li><li>Capability to approve driver pay and perform light office duties.</li><li>Flexibility to provide back-up for accounting roles as needed.</li></ul><h2>Work Environment</h2><p>The position is based in a small office with a total of four people. The work schedule is Monday through Friday, 8 AM to 5 PM, with approximately one hour of overtime daily. The dress code is casual, allowing jeans and a nice shirt. Employees are open to starting earlier if needed, and the company is family-owned, emphasizing employee care and support.</p>

<h1 style="font-weight: 700;">Job Title: Traffic Clerk</h1><br><h2>Job Description</h2><p>The Traffic Clerk is responsible for supporting the daily operations of the Traffic Department, including order entry, shipping coordination, export compliance, and documentation. This role ensures timely and accurate processing of outbound shipments and maintains strong communication with freight forwarders and internal teams.</p><br><h2>Responsibilities</h2><ul><li>Receive and post all proof of export documentation for international shipments.</li><li>Perform accurate data entry and generate reports using Excel.</li><li>Conduct research and assist with export compliance analysis.</li><li>Prepare and issue freight invoices and credit memos.</li><li>Maintain organized and accurate records for all export shipments.</li><li>Collaborate with internal departments to ensure compliance with export regulations and assist in investigations when necessary.</li><li>Support training initiatives within the Traffic Department.</li><li>Prepare and review international shipping documents, including commercial invoices, packing lists, and air waybills, ensuring accurate consignee details, country of origin, and customs values.</li><li>Assist with the interpretation and application of complex export regulations under the guidance of the Export Manager.</li><li>Collect and organize physical documentation boxes from the Traffic and Warehouse departments.</li><li>Prepare boxes for storage on pallets according to company procedures.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in both English and Spanish (verbal and written).</li><li>Strong attention to detail and organizational skills.</li><li>Excellent customer service and communication skills.</li><li>Ability to work independently, collaboratively, and efficiently under pressure in a high-volume setting.</li><li>Self-motivation and a proactive approach to problem-solving.</li><li>Ability to lift up to 10 pounds and meet deadlines under time constraints.</li><li>Excellent computer data entry skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or equivalent required.</li><li>1–2 years of relevant experience in export logistics, traffic, or a related field preferred.</li><li>Experience working with export regulations and international shipping documentation is highly desirable.</li></ul><h2>Work Environment</h2><p>This role is set in a fast-paced environment that can be stressful due to frequent deadlines. Communication is primarily in Spanish, as the office interacts mainly with local teams and clients in LATAM and the Caribbean. English is seldom spoken in the office. Reporting is done to the Traffic Supervisor, and the ability to accommodate varying schedules is rare.</p><br>

<h1><strong>Job Title: Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated and organized Administrative Assistant to join our team. The successful candidate will contribute to the effective management of data and documentation using QuickBooks and other platforms, ensuring smooth and efficient operations.</p><p><br></p><h2>Responsibilities</h2><ul><li>Enter data from facility management into QuickBooks, with QuickBooks experience being advantageous.</li><li>Generate, customize, oversee, and monitor invoices using QuickBooks.</li><li>Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.</li><li>Maintain multiple hard copy files and ensure proper statuses are being used.</li><li>File documents throughout the day and follow up on multiple tasks.</li><li>Arrange electronic files for easy access and retrieval.</li><li>Address and respond promptly to inquiries from various clients.</li><li>Communicate effectively within a team environment.</li><li>Take notes during meetings and training sessions for future reference.</li></ul><h2>Essential Skills</h2><ul><li>1+ year of office/administration experience within the construction industry is required </li><li>Computer savvy with proficiency in Microsoft Office Suite.</li><li>QuickBooks experience is preferred </li><li>Detail-oriented with the ability to understand and meet deadlines.</li><li>Strong organizational skills and ability to follow up on tasks.</li></ul>

<h2><strong>Work Environment</strong></h2><p>Monday through Friday 8am to 5pm (fully onsite)</p><p><br></p><h2><strong>Qualifications: </strong></h2><ul><li>1+ year of recent administrative experience, preferably within a manufacturing company.</li><li>Attention to detail.</li><li>Ability to communicate and work effectively with different teams.</li><li>Proficiency in Microsoft Excel.</li></ul><h2>Job Description</h2><p>Provide administrative support to the manufacturing team by scheduling meetings, managing calendars, and organizing documentation. Assist in the preparation of SOPs and collaborate with HR on general administrative duties. Coordinate and arrange travel, accommodations, and logistics for staff and visitors, and manage office supplies and equipment to ensure their availability and functionality. Handle communication tasks including phone calls, emails, and mail, and support inventory management and procurement processes. Assist in organizing company events, meetings, and other activities.</p><p><br></p><h2>Responsibilities</h2><ul><li>Schedule meetings and manage calendars for the manufacturing team.</li><li>Organize documentation and assist in putting together Standard Operating Procedures (SOPs).</li><li>Collaborate with HR to support general administrative duties.</li><li>Prepare reports, presentations, and conduct data analysis.</li><li>Coordinate travel, accommodations, and logistics for staff and visitors.</li><li>Manage office supplies and equipment.</li><li>Handle incoming and outgoing communications, including phone calls, emails, and mail.</li><li>Support inventory management and procurement processes.</li><li>Assist in organizing and coordinating company events and meetings.</li></ul><h2><br></h2><h2><br></h2>

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>This role involves performing a variety of HR, accounting, administrative, and clerical functions to support the HR/Accounting department.</p><br><h2>Responsibilities</h2><ul><li>Maintain accurate and up-to-date human resource files, records, ensuring their integrity and confidentiality.</li><li>Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.</li><li>Provide clerical support to the HR/Accounting department.</li><li>Assist with new hire onboarding and open enrollment, including uploading employee selections.</li><li>Handle scheduling for yearly health &amp; safety training for employees.</li><li>Assist with year-end reporting, including EEO and OSHA reporting.</li><li>Support recruiting efforts by scheduling interviews and maintaining the applicant tracking system.</li><li>Review monthly benefits invoices.</li><li>Maintain I-9 files.</li><li>Participate in the monthly financial statement close process.</li><li>Manage AP/AR, W9/1099 processing for vendors, vendor invoice processing/entry, and payment processing/entry.</li><li>Convert data from ERP to payroll system for processing.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Excellent verbal and written communication skills.</li><li>Strong interpersonal skills with the ability to manage sensitive and confidential situations professionally.</li><li>Outstanding organizational skills and attention to detail.</li><li>Proficiency with Microsoft Office Suite or related software.</li><li>Ability to quickly learn human resource information systems (HRIS) and similar applications.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s Degree required.</li><li>2+ years of experience assisting with new hire onboarding.</li><li>2+ years of experience providing clerical support.</li><li>2+ years of experience reviewing invoices.</li><li>2+ years of experience collecting and filing documents appropriately.</li></ul><h2>Work Environment</h2><p>The position requires working on-site five days a week in New Britain, PA. The environment offers a family-friendly feel and an opportunity to gain hands-on HR experience. The role provides great benefits once converted and the chance to grow within the HR team, consisting of just one manager.</p><br>

<p><strong>Description</strong></p><p>-Maintain work orders and invoices </p><p>-Correctly update status on all work orders within Salesforce </p><p>- Need to complete up to 20 work orders per day </p><p>-Ensure invoices are accurately inputted to the systems. </p><p>-Office Assistance including answering phones, emails and performing daily administrative tasks</p><p><strong>Skills</strong></p><p>Administrative support, Data entry, Microsoft office, Clerical, Administrative assistance, Administration</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>Must Haves: </p><p>1. High School Diploma or Equivalent required</p><p>2. 1- 3 years&#39; experience in Data Entry/ Administrative </p>

<h1 style="text-align: center;"><strong>We are Hiring an Administrative Assistant!</strong></h1><h2>Job Description</h2><p>The Field Administrator plays a crucial role in providing administrative, customer, company relations, and facility support to the organization. Under the direct supervision of the Area Supervisor, this position ensures that area billing, reporting, and other day-to-day office operations are organized and functional.</p><p><br></p><h2>Responsibilities</h2><ul><li>Support field construction management and crews as required.</li><li>Assemble and maintain final job packages for handover to the billing team.</li><li>Identify issues and escalate them as necessary to management.</li><li>Maintain a professional appearance at all times.</li><li>Work well with individuals from diverse socio-economic, cultural, and ethnic backgrounds.</li></ul><h2>Essential Skills</h2><ul><li>Strong computer skills, including proficiency in MS Word, Excel, PowerPoint, and Outlook.</li><li>Excellent written and oral communication skills.</li><li>Ability to work independently and follow through on assignments.</li><li>Experience working in fast-paced, ambiguous environments.</li><li>Exceptional organizational and planning skills.</li><li>High commitment to achieving goals and tasks.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Associate Degree or Bachelor Degree preferred.</li><li>Administrative <span style="color: rgb(8, 7, 7); background-color: none;">background</span> preferred.</li><li>Basic billing experience.</li><li>Experience in the utility or construction industry is a plus.</li></ul><h2>Work Environment</h2><p>The role is based in a corporate office environment with business casual attire. The working hours are Monday to Thursday from 8am to 5/6pm, and Friday is a half-day ending by 2-3pm. </p>

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in managing records related to compliance, insurance claims, and incident reports. This role involves ensuring accurate documentation, addressing gaps in records, and assisting in the transition to a new risk management system.</p><br><h2>Responsibilities</h2><ul><li>Organize and maintain records for compliance, insurance claims, and incident reports.</li><li>Ensure all documentation is accurately named, filed, and easily retrievable.</li><li>Identify and address gaps in documentation to ensure complete event records.</li><li>Support a high-volume workflow environment with varying levels of administrative needs.</li><li>Collaborate with Claims Manager, Claims Administrator, and Claims Analyst to triage and prioritize incoming tasks.</li><li>Assist in the transition to a new risk management system by supporting data quality and organization.</li><li>Provide administrative support for renters insurance, purchasing, and general claims processing.</li></ul><h2>Essential Skills</h2><ul><li>Proven experience (3+ years) in administrative support or record keeping, preferably in a risk, insurance, or real estate environment.</li><li>Strong organizational skills with a keen eye for detail and accuracy.</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced setting.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office Suite; particularly SharePoint, Excel, and Outlook.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in administrative support, data entry, and filing.</li><li>Familiarity with employee records management.</li></ul><h2>Work Environment</h2><p>This position is onsite in Norfolk, VA, with working hours from Monday to Friday, 9am to 5pm. Our collaborative environment involves close work with operations, legal, accounting, finance, and more, providing a diverse and engaging workplace. The role offers potential for growth and may lead to permanent employment as the team transitions to a new automated system.</p><br>

<p><strong>Qualifications </strong></p><p><strong>Customer service/Administrative support</strong></p><p><strong>1+ year of recent office experience </strong></p><p><strong>HS Diploma</strong></p><p><br></p><p>Bilingual in Spanish is a plus</p><p><br></p><p><strong>Hours: Onsite Monday through Friday 8am to 5pm </strong></p><p><br></p><p><strong>Description</strong></p><p>Greet and welcome visitors: Ensure all guests are warmly received and directed to the appropriate person or department.</p><p>Answer and manage phone calls: Handle incoming calls professionally, redirect calls as necessary, and take messages.</p><p>Administrative support: Perform clerical duties such as filing, photocopying, and data entry.</p><p>Maintain reception area: Keep the front desk and reception area clean and organized.</p><p>Assist with inquiries: Provide information and assistance to visitors and callers regarding the company&#39;s services and procedures.</p><p><br></p>

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>We are seeking a motivated and detail-oriented Administrative Assistant to provide essential support in our dynamic office environment. The ideal candidate will play a crucial role in ensuring the smooth operation of administrative tasks and will be a key contributor to our team.</p><br><h2>Responsibilities</h2><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Engage in data entry tasks with high accuracy and attention to detail.</li><li>Utilize SAP software for various administrative functions.</li><li>Maintain and update records and databases.</li><li>Assist in customer service tasks, addressing queries and providing information.</li><li>Prepare and edit documents using Microsoft Office Suite.</li></ul><h2>Essential Skills</h2><ul><li>1 to 3 years of administrative support experience.</li><li>Proficiency in SAP software.</li><li>Strong skills in Microsoft Office, including Word, Excel, and PowerPoint.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Excellent organizational and time-management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Attention to detail and problem-solving skills.</li></ul><h2>Work Environment</h2><p>The work environment is a professional office setting, requiring standard business attire. The role involves working with various office technologies and software, primarily during standard business hours. The position requires a proactive approach to handling tasks and the ability to work independently and collaboratively.</p><br>

<h1 style="text-align: center;"><strong>We are Hiring an Administrative Assistant!</strong></h1><h2>Job Description</h2><p>The Field Administrator plays a crucial role in providing administrative, customer, company relations, and facility support to the organization. Under the direct supervision of the Area Supervisor, this position ensures that area billing, reporting, and other day-to-day office operations are organized and functional.</p><p><br></p><h2>Responsibilities</h2><ul><li>Support field construction management and crews as required.</li><li>Assemble and maintain final job packages for handover to the billing team.</li><li>Identify issues and escalate them as necessary to management.</li><li>Maintain a professional appearance at all times.</li><li>Work well with individuals from diverse socio-economic, cultural, and ethnic backgrounds.</li></ul><h2>Essential Skills</h2><ul><li>Strong computer skills, including proficiency in MS Word, Excel, PowerPoint, and Outlook.</li><li>Excellent written and oral communication skills.</li><li>Ability to work independently and follow through on assignments.</li><li>Experience working in fast-paced, ambiguous environments.</li><li>Exceptional organizational and planning skills.</li><li>High commitment to achieving goals and tasks.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Associate Degree or Bachelor Degree preferred.</li><li>Administrative <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> preferred.</li><li>Basic billing experience.</li><li>Experience in the utility or construction industry is a plus.</li></ul><h2>Work Environment</h2><p>The role is based in a corporate office environment with business casual attire. The working hours are Monday to Thursday from 8am to 5/6pm, and Friday is a half-day ending by 2-3pm. </p>

<h1><strong>Job Title: Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a motivated and detail-oriented Administrative Assistant to provide essential support in our dynamic office environment. The ideal candidate will play a crucial role in ensuring the smooth operation of administrative tasks and will be a key contributor to our team.</p><p><br></p><h2>Responsibilities</h2><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Engage in data entry tasks with high accuracy and attention to detail.</li><li>Utilize SAP software for various administrative functions.</li><li>Maintain and update records and databases.</li><li>Assist in customer service tasks, addressing queries and providing information.</li><li>Prepare and edit documents using Microsoft Office Suite.</li></ul><h2>Essential Skills</h2><ul><li>1 to 3 years of administrative support experience.</li><li>Proficiency in SAP software required.</li><li>Strong skills in Microsoft Office, including Word, Excel, and PowerPoint.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Excellent organizational and time-management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Attention to detail and problem-solving skills.</li></ul><h2><br></h2>

<h1><strong>Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Administrative Assistant to join our team. This role involves a variety of administrative duties to support our operations, with a focus on maintaining accurate records and ensuring timely submission of reports and documents.</p><p><br></p><h2>Responsibilities</h2><ul><li>Create weekly reports and manage reporting submittals and close-outs.</li><li>Update submittal logs weekly with details such as authority, job name and number, and relevant contractor information.</li><li>Scan and file Test Certificates and other important documents in the appropriate locations.</li><li>Perform daily filing functions, including filing permits and submittals by job.</li><li>Organize closed-out job files and ensure filing cabinets remain neat and organized.</li><li>Copy, scan, save, and file received permits accurately.</li><li>Complete and send Test Certificates and Hydraulic Plates daily, recording completions in the design log.</li><li>Prepare packages for UPS delivery, ensuring timely and accurate shipment of materials.</li><li>Communicate with designers and contractors to determine submittal format preferences and prepare materials for shipment.</li><li>Perform document revisions and resubmittals as needed, following established procedures.</li><li>Create and update Operations &amp; Maintenance Manuals and track progress in the Close-Out Progress Report.</li><li>Prepare and organize binders for Blueprint Room functions.</li><li>Ensure proper operation of blueprint machines, including loading paper and replacing ink.</li><li>Handle heavy blueprints and equipment safely, requiring the ability to lift up to 50 lbs.</li><li>Travel to job sites as necessary, adhering to all safety guidelines.</li></ul><h2>Essential Skills</h2><ul><li>2+ years of administrative experience.</li><li>High school diploma or GED.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to work independently and as part of a team.</li><li>Strong written and verbal communication skills.</li><li>Ability to perform basic business mathematical functions.</li><li>Experience in construction or mechanical operations is advantageous.</li><li>Knowledge of fire sprinkler systems is a plus.</li><li>Ability to build positive working relationships with various stakeholders.</li><li>Demonstrates integrity, professionalism, and commitment to company values.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with contracts, managing records, and reviewing drawings.</li><li>Comfortable working in the construction industry.</li><li>Thick skin to handle diverse personalities and high-pressure situations.</li></ul><h2>Work Environment</h2><p>This role is based in the office, working closely with a dynamic team. The department is fast-paced, with frequent interactions with various personalities and customer/vendor types. It requires resilience and a proactive approach to problem-solving in a challenging but rewarding environment.</p>

<h1 style="text-align: center;"><strong>Hiring for an Administrative Assistant in Berlin!</strong></h1><p><strong><em><u>For immediate consideration, please email your resume and interview availability to (sanmalik@actalentservices.com) ASAP today or tomorrow. I am conducting interviews this week and looking to hire immediately.</u></em></strong></p><h2>Job Description</h2><p>The Administrative Assistant will play a crucial role in managing and organizing essential documents, supporting clerical tasks, and ensuring efficient office operations. This position involves scanning and filing purchase orders, assisting with purchase order entry, logging and filing drawings electronically, printing drawings as needed, and processing UPS deliveries.</p><p><br></p><h2>Responsibilities</h2><ul><li>Scan and file purchase orders accurately.</li><li>Assist with purchase order entry and ensure accurate documentation.</li><li>Log and file electronic drawings efficiently.</li><li>Print and distribute drawings as required.</li><li>Process and manage UPS deliveries promptly.</li><li>Provide support for other clerical and administrative tasks.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Excel.</li><li>Experience in administrative support, purchase order management, and document control.</li><li>Ability to review drawings to ensure accuracy and manage versions.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Skill in creating labels for shipping.</li></ul><h2>Work Environment</h2><p>This is a full-time, on-site position requiring 40 hours of work between the hours of 7 AM to 4 PM. Overtime is available when necessary, providing flexibility to meet workload demands.</p>

<h1><strong>Job Title: Administrative Assistant (6-month contract)</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in managing records related to compliance, insurance claims, and incident reports. This role involves ensuring accurate documentation, addressing gaps in records, and assisting in the transition to a new risk management system.</p><p><br></p><h2>Responsibilities</h2><ul><li>Organize and maintain records for compliance, insurance claims, and incident reports.</li><li>Ensure all documentation is accurately named, filed, and easily retrievable.</li><li>Identify and address gaps in documentation to ensure complete event records.</li><li>Support a high-volume workflow environment with varying levels of administrative needs.</li><li>Collaborate with Claims Manager, Claims Administrator, and Claims Analyst to triage and prioritize incoming tasks.</li><li>Assist in the transition to a new risk management system by supporting data quality and organization.</li><li>Provide administrative support for renters insurance, purchasing, and general claims processing.</li></ul><h2>Essential Skills</h2><ul><li>Proven experience (3+ years) in administrative support or record keeping, preferably in a risk, insurance, or real estate environment.</li><li>Strong organizational skills with a keen eye for detail and accuracy.</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced setting.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office Suite; particularly SharePoint, Excel, and Outlook.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in administrative support, data entry, and filing.</li><li>Familiarity with employee records management.</li></ul><h2>Work Environment</h2><p>This position is onsite in Norfolk, VA, with working hours from Monday to Friday, 9am to 5pm. Our collaborative environment involves close work with operations, legal, accounting, finance, and more, providing a diverse and engaging workplace. The role offers potential for growth and may lead to permanent employment as the team transitions to a new automated system.</p>

<h1><strong>HR Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>This role involves performing a variety of HR, accounting, administrative, and clerical functions to support the HR/Accounting department.</p><p><br></p><h2>Responsibilities</h2><ul><li>Maintain accurate and up-to-date human resource files, records, ensuring their integrity and confidentiality.</li><li>Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.</li><li>Provide clerical support to the HR/Accounting department.</li><li>Assist with new hire onboarding and open enrollment, including uploading employee selections.</li><li>Handle scheduling for yearly health &amp; safety training for employees.</li><li>Assist with year-end reporting, including EEO and OSHA reporting.</li><li>Support recruiting efforts by scheduling interviews and maintaining the applicant tracking system.</li><li>Review monthly benefits invoices.</li><li>Maintain I-9 files.</li><li>Participate in the monthly financial statement close process.</li><li>Manage AP/AR, W9/1099 processing for vendors, vendor invoice processing/entry, and payment processing/entry.</li><li>Convert data from ERP to payroll system for processing.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Excellent verbal and written communication skills.</li><li>Strong interpersonal skills with the ability to manage sensitive and confidential situations professionally.</li><li>Outstanding organizational skills and attention to detail.</li><li>Proficiency with Microsoft Office Suite or related software.</li><li>Ability to quickly learn human resource information systems (HRIS) and similar applications.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s Degree required.</li><li>2+ years of experience assisting with new hire onboarding.</li><li>2+ years of experience providing clerical support.</li><li>2+ years of experience reviewing invoices.</li><li>2+ years of experience collecting and filing documents appropriately.</li></ul><h2>Work Environment</h2><p>The position requires working on-site five days a week in New Britain, PA. The environment offers a family-friendly feel and an opportunity to gain hands-on HR experience. The role provides great benefits once converted and the chance to grow within the HR team, consisting of just one manager.</p>

<p><strong><em><u>Hiring an Administrative Assistant in Barrington, IL! </u></em></strong></p><p><br></p><p><strong>Job Description</strong></p><ul><li>Greet and welcome visitors: Ensure all guests are warmly received and directed to the appropriate person or department.</li><li>Answer and manage phone calls: Handle incoming calls professionally, redirect calls as necessary, and take messages.</li><li>Administrative support: Perform clerical duties such as filing, photocopying, and data entry.</li><li>Maintain reception area: Keep the front desk and reception area clean and organized.</li><li>Assist with inquiries: Provide information and assistance to visitors and callers regarding the company&#39;s services and procedures.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li>1+ year of office experience </li><li>High School Diploma</li><li>Bilingual in Spanish &amp; English is a plus</li></ul><p><br></p>

<h3><strong>Front Desk Administrative Assistant</strong></h3><ul><li>Location: Louisville, CO</li><li>Schedule: Monday – Friday, 7:30 AM – 4:30 PM</li><li>Contract: 2-Month Contract</li><li>Pay: $29–$37/hour, based on experience</li></ul><h4><u>Our client</u></h4><p>They are a mission-driven global leader in environmental and industrial measurement. Thier technology powers industries from automotive to aviation, and even helps luxury car drivers see real-time weather conditions on their dashboards. </p><p>You’ll be part of a collaborative, innovative team that values precision, sustainability, and a welcoming work environment.</p><h4><u>Key Responsibilities</u></h4><ul><li>Greet and assist visitors; manage check-in and maintain a professional front desk area</li><li>Answer and route phone calls; provide basic company information and support communication flow</li><li>Sort and distribute mail and packages; log and forward checks and invoices as needed</li><li>Support meeting and event logistics, including room readiness, guest hosting, and cleanup</li><li>Monitor office supplies and equipment; report maintenance or safety issues</li><li>Manage guest badges, key rings, and building access tools</li><li>Assist with administrative tasks transitioning to the Sales department, including invoice follow-up and customer inquiries</li></ul><h4><u>Qualifications</u></h4><ul><li>Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)</li><li>Strong communication and organizational skills</li><li>Experience in clerical or administrative support roles</li></ul>

<p>** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! **</p><p><br></p><p><strong>Description</strong></p><p>Perform data entry on requested quotes, creating spreadsheets for fulfillment team. Performing other miscellaneous administrative duties, including filing, faxing, responding to emails, assisting various departments and floating as needed.</p><p><br></p><p><strong>Skills</strong></p><p>Administrative support, Data entry, Microsoft office, Clerical, Scanning, Administration, Outlook, Customer service</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>Excel</p><p>High School</p><p><br></p>

<h1><strong>Job Title: Part-Time Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage and schedule calendars for meetings and travel.</li><li>Respond to company and personal emails.</li><li>Handle mailing tasks efficiently.</li><li>Coordinate with outsourced accounting for tax information and other documentation.</li><li>Perform data entry for various types of documentation.</li><li>File and organize forms systematically.</li><li>Communicate with outsourced benefits and payroll company using the Gusto system.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support</li><li>Data entry</li><li>Administration</li><li>Clerical tasks</li><li>Proficiency in Microsoft Suite</li><li>Filing</li><li>Calendar management</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Must be trustworthy</li><li>Exemplary communication skills</li><li>2-3 years of administrative experience</li></ul><h2>Work Environment</h2><p>The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.</p>

<h2>Job Description</h2><p>The role of Administrative Assistant is to provide essential administrative support to a dynamic team within Core Data Center Services. The position is a staff augmentation contractor role, designed to temporarily enhance and support the existing resources of the team.</p><p><br></p><h2>Responsibilities</h2><ul><li>Provide general administrative support primarily for a group.</li><li>Coordinate meetings, events, and department financial operations.</li><li>Manage personnel operations and facility purchasing and operations.</li><li>Complete special projects as assigned.</li><li>Coordinate travel arrangements.</li><li>Order and manage equipment, including computers, peripherals, and storage inventory.</li><li>Distribute and ship supplies as needed to the team and new hires.</li><li>Create and update external staff accounts, including changes of managers and extending end dates.</li><li>Assist lead Executive Assistant (EA) and business administration as needed.</li><li>Own team snack orders and restock.</li><li>Assist with morale events and ad hoc projects.</li><li>Enforce policies and procedures of the defined teams.</li></ul><h2>Essential Skills</h2><ul><li>1-3 years of administrative experience in a fast-paced environment.</li><li>Effective communication and project management skills.</li><li>Willingness to assist team members and ability to relate well with diverse individuals.</li><li>Strong customer service skills, attention to detail, and organizational skills.</li><li>Minimum 1-2 years experience with customer service <span style="color: rgb(8, 7, 7); background-color: none;">background</span>.</li><li>Minimum 1-2 years experience with organizational skills.</li><li>Minimum 1-2 years experience with time management.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Working knowledge of email scheduling, word processing, spreadsheets, and presentation software.</li><li>Experience using the current version of MS Office, Outlook, Excel, PowerPoint, etc., is preferred.</li><li>Ability to lift up to 20 lbs.</li></ul><h2>Work Environment</h2><p>This role requires working 100% onsite, five days a week, at the Redmond campus. The environment is large and fast-paced, providing ample opportunities for growth and development. The position offers the potential to transition to a full-time employee, with opportunities to expand responsibilities beyond team support.</p>

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