<h1 style="font-weight: 700;">Job Title: Accounts Receivable Specialist</h1><br><h2>Job Description</h2><p>We are seeking an experienced Accounts Receivable Specialist to join our team. This role involves managing accounts receivable and payable functions, generating invoices, and providing exceptional customer service. The ideal candidate will have strong QuickBooks and Excel skills and thrive in a collaborative, family-oriented work environment.</p><br><h2>Responsibilities</h2><ul><li>Manage accounts receivable and accounts payable functions, with a focus on invoicing and payment collection</li><li>Generate invoices in QuickBooks and convert sales orders to invoices</li><li>Perform month-end and year-end financial tasks</li><li>Handle administrative duties, including answering phones and data entry</li><li>Provide customer service and support payment collections from contractors</li><li>Reconcile accounts and manage pivot tables in Excel</li></ul><h2>Essential Skills</h2><ul><li>3+ years of experience with Accounts Receivable</li><li>Proficiency in QuickBooks (Desktop version)</li><li>Strong Excel skills, including pivot tables and data entry</li><li>Experience in invoice generation and reconciliation</li><li>Administrative experience</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Personable and able to answer phones and interact with customers</li><li>Experience in a customer-facing role</li><li>Preference for experience over a degree</li></ul><h2>Work Environment</h2><p>The work environment is very family-oriented and collaborative, with all teams working cross-functionally. The schedule is Monday to Friday, from 7:30 AM to 4:30 PM. Employees enjoy company-wide luncheons and events, and full benefits are provided once you transition to a direct role with the company.</p><br>

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Accounts Receivable Administrator

<p>This leading manufacturer and dealer of fume hoods, laboratory furniture, and related products has over 40 years of experience! They pride themselves on delivering high-quality, custom solutions to clients nationwide. If you are an experienced Accounts Receivable Administrator who has worked with QuickBooks Desktop, this role is for you!</p><p><br></p><h2>Qualifications:</h2><p>3+ years of experience with Accounts Receivable</p><p>Must have experience with QuickBooks Desktop</p><p>Experience with Excel and other Microsoft Suite applications</p><p><br></p><h2>Job Description:</h2><p>We are seeking an experienced Accounts Receivable/Admin Specialist to join our team. This role involves managing accounts receivable and payable functions, generating invoices, and providing exceptional customer service. The ideal candidate will have strong QuickBooks and Excel skills and thrive in a collaborative, family-oriented work environment.</p><p><br></p><p>Responsibilities include:</p><ul><li>Manage predominately accounts receivable and some accounts payable functions, with a focus on invoicing and payment collection</li><li>Generate invoices in QuickBooks and convert sales orders to invoices</li><li>Perform month-end and year-end financial tasks</li><li>Handle administrative duties, including answering phones and data entry</li><li>Provide customer service and support payment collections from contractors</li><li>Reconcile accounts and manage pivot tables in Excel</li><li>Assisting with administrative duties as needed</li></ul>

<h1><strong>Job Title: Accounts Receivable Analyst</strong></h1><p><br></p><h2>Job Description</h2><p>This Accounts Receivable Analyst will be responsible for processing credit memos, making credit adjustments, billing clients, making collection calls, and posting incoming payments.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process credit memos</li><li>Make credit adjustments</li><li>Bill clients</li><li>Make collection calls</li><li>Post incoming payments</li></ul><h2><br></h2>

Accounts Receivable Analyst

<p>Aston Carter is working with a client of ours who is looking to hire a part-time Accounts Receivable Clerk for the next few months. This person will work 20 - 25 hours/week and will need to be working on Wednesday&#39;s and Thursday&#39;s but is flexible the rest of the days. Open to 0 - 2 years of experience withe a Bachelors degree or someone who has previous accounts receivable experience.</p><p><br></p><h2>Job Description</h2><p>We are seeking a diligent Accounts Receivable Clerk to join our team in managing credit and rebill processes, invoicing through portals, and handling hotel statements. This role involves ensuring accurate and timely customer communications and portal management.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage credit and rebill processes efficiently.</li><li>Enter Costco invoices into the portal until EDI connection is established.</li><li>Perform portal invoicing and handle hotel statements.</li><li>Provide credit memo copies to customers upon request.</li><li>Implement basic changes in the customer portal.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in accounts receivable and invoicing.</li><li>Strong data entry skills.</li><li>Familiarity with Microsoft Office.</li><li>Capability to perform credit analysis.</li></ul>

Accounts Receivable Clerk (Part-Time)

<h1><strong>AR Coordinator</strong></h1><p>Awesome opportunity to get your foot in the door with a large company in the STL area!</p><p>**Bachelors degree, 0-1 years of experience!</p><p><br></p><h2>Job Description</h2><p>This position involves working in Excel to input and update information for outstanding projects. The role requires effective communication with individuals from multiple regions and demands strong organizational skills, attention to detail, and intentional communication. The Coordinator will provide accounting support to project managers from project inception to completion.</p><p><br></p><h2>Responsibilities</h2><ul><li>Prepare accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms, and conditions, and contract provisions.</li><li>Submit packets to customers by the specified due dates, upload them into relevant portals as needed, and post to the ERP system.</li><li>Maintain and update the ERP system with budgets, contracts, billing, and project information as directed by project managers.</li><li>Manage compliance items such as Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs (when applicable), bonds, Project Preliminary Notices, and UCC Filings.</li><li>Assist in resolving customer billing disputes and compliance issues.</li><li>Cultivate strong and cooperative working relationships with internal and external customers that reflect and support the Company’s core values and meet or exceed customer expectations.</li></ul><h2>Qualifications</h2><ul><li>Bachelors in Accounting</li><li>Advanced Excel</li></ul>

Accounts Receivable Coordinator

<p><strong>Description</strong></p>
					<p>•	Prepare and submit manual invoices.
•	Verify incoming dailywire/ACH, deposit checks, and record receipts and deductions (i.e. Amazon, Walmart, other Big Box Retailers).
•	Process EDI submissions, disputes, and follow up
•	Research and dispute chargebacks, as considered necessary (i.e. Co-ops, marketing promos, price claims, shortages).
•	Internal and external follow up for collection purposes.
•	Prepare AR and revenue reports for management (i.e. AR aging)
•	Assist with ME closing
•	Release orders off hold upon confirming receipt.
Calculate commissions payable to sales agents based on AR activity.
•	Other ad hoc tasks as needed.</p>
					<p><strong>Skills</strong></p>
					<p>Accounts receivable, Cash Applications, Vendor Portals, Reconciliation, Month End, Excel, Aging Reports, Analysis report, Deductions, Intermediate excel, Big Box Retailer, oracle, Amazon/Walmart</p>
					<p><strong>Top Skills Details</strong></p>
					<p>Accounts receivable,Cash Applications,Vendor Portals,Reconciliation,Month End,Excel,Aging Reports,Analysis report,Deductions,Intermediate excel,Big Box Retailer</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>• At least 2-3 years of AR experience in a mid-size company environment. 
• Knowledge of processing AR transactions through large ERP system(s).
• Oracle experience is a plus.
• Attention to detail and great organizational skills are a must.
• Ability to multi-task, prioritize and work efficiently. 
• Proficient in Excel (Vlookups, pivot tables)
• Ability to work in a fast-paced environment</p>
					<p><strong>Experience Level</strong></p>
					<p>Entry Level</p>

Accounts Receivable Specialist

<h1><strong>Job Title: Accounts Receivable Specialist / B2B Collections </strong></h1><p><br></p><h2>Job Description</h2><p>Job Summary: We are seeking a detail-oriented and proactive Accounts Receivable Specialist to join our team. The ideal candidate will be responsible for managing and resolving outstanding billing issues, ensuring timely collection of payments, and maintaining accurate records. This role requires excellent communication skills, strong analytical abilities, and a commitment to providing exceptional customer service.</p><p><br></p><h2>Responsibilities</h2><ul><li>Follow-Up on Outstanding Payments: Contact customers via phone, email, and mail to follow up on overdue invoices and ensure timely payment.</li><li>Resolve Billing Discrepancies: Investigate and resolve any billing discrepancies or disputes in a professional and efficient manner.</li><li>Maintain Accurate Records: Update and maintain accurate records of all collection activities, including payment status and customer interactions.</li><li>Collaborate with Internal Teams: Work closely with the billing department, customer service, and sales teams to address and resolve any issues related to billing and collections.</li><li>Prepare Reports: Generate regular reports on collection activities, outstanding balances, and payment trends for management review.</li><li>Adhere to Policies and Procedures: Ensure compliance with company policies, procedures, and regulatory requirements related to billing and collections.</li></ul><h2>Essential Skills</h2><ul><li>Strong communication and negotiation skills.</li><li>Excellent problem-solving abilities.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Familiarity with billing software and accounting systems.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and strong organizational skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Education: High school diploma or equivalent; Associate&#39;s or Bachelor&#39;s degree in finance, accounting, or a related field preferred.</li><li>Experience: Minimum of 0.5 years of experience in billing, collections, or accounts receivable.</li></ul><h2>Work Environment</h2><p>We offer health, dental, and vision insurance, a retirement plan, paid time off and holidays, and professional development opportunities.</p>

<h1><strong><em>Job Title</em></strong></h1><h1><em>Accounts Receivable Specialist</em></h1><p><br></p><h2><strong><em>Job Description</em></strong></h2><ul><li>Deliver generated invoices to customers via mail, email, customer portals, etc.</li><li>Contact customers for all past due invoices and field calls with questions or complaints, recording all correspondence.</li><li>Manage all delinquent accounts until final resolution.</li><li>Communicate clearly with customers and management using excellent verbal and written skills.</li><li>Maintain close relationships with customers to achieve stated goals.</li><li>Research individual invoices against manual files or pre-arranged customer agreements as necessary.</li><li>Communicate with account managers, business centers, or higher management as accounts are deemed uncollectible at the department level.</li><li>Perform summary billings for a predefined list of customers on a regular basis using Excel and various reporting tools.</li><li>Prepare custom invoices per customer requirements.</li><li>Prepare credit notes and obtain required approvals.</li><li>Maintain a 5% delinquency rate or less with assigned accounts.</li><li>Ensure unapplied cash age is no more than 30 days, with all cleared from customer accounts by the end of the fiscal month.</li><li>Assist in ad hoc projects as needed.</li><li>Analyze processes and suggest areas for improvement.</li><li>Work as part of a team with both local personnel and those in remote locations.</li></ul><h2><em>Essential Skills</em></h2><ul><li>1+ year experience with collections</li><li>Two years of accounts receivable or similar experience</li><li>Proficiency in Excel, Word, and computer systems in general</li></ul><h2><em>Work Environment</em></h2><p>Candidates nee to be in Wisconsin or Texas</p>

<p>Aston Carter is excited to present a fantastic opportunity with our client in the Olathe, Kansas, area, who is actively seeking a motivated Accounts Receivable Specialist to strengthen their Collections team. This is your chance to join a reputable nationwide company that values flexibility— enjoy the option to work from home three days a week after completing just 6 months of in-office training, and work hours are 8 -5. </p><p><br></p><p>In addition to a competitive pay rate of $24 - $25 per hour, you’ll have the chance to earn a remarkable quarterly bonus of $1,250 when collection goals are achieved. With over 20 employees in the Accounts Receivable group, you&#39;ll be part of a dynamic and supportive team environment.</p><p><br></p><h2>Job Description:</h2><p>We are seeking an Accounts Receivable Collections Specialist to join our team. The ideal candidate will make outbound collection calls in a professional manner while maintaining and improving customer relations. This role involves reviewing and monitoring assigned accounts and applicable collection reports, providing timely follow-up on payment arrangements or non-payment, and using good judgment when evaluating credit reports to establish credit lines for new customers. Additionally, the role requires reviewing current customers for potential credit limit adjustments and communicating with Customer Service/Sales Department regarding customer claims for credit or billing errors. Proficiency in Excel and company accounting software programs is essential.</p><p><br></p><h2>Job Duties:</h2><ul><li>Make outbound collection calls professionally while maintaining customer relations.</li><li>Review and monitor assigned accounts and applicable collection reports.</li><li>Provide timely follow-up on payment arrangements or non-payment.</li><li>Evaluate credit reports to establish credit lines for new customers and adjust credit limits for existing customers.</li><li>Communicate with Customer Service/Sales Department regarding customer claims for credit or billing errors.</li><li>Work efficiently with Excel and company accounting software programs.</li><li>Handle minimal billing through web-based billing portals for some assigned customers.</li><li>Identify issues contributing to account delinquency and discuss with management for possible third-party collections or account holds.</li><li>Set up new customers or revise customer data in WDS software.</li><li>Collaborate closely with the Cash Applications department on payment posting issues and credit card payment forms.</li><li>Retrieve packing lists and PODs for customers to assist in processing payments promptly.</li><li>Review customer orders 4 to 8 times a day before shipping while evaluating payment history to release orders for the Sales Department.</li><li>Research and resolve short-paid invoices.</li><li>Retrieve and email invoices to customers upon request.</li></ul><h2>Minimum Qualifications:</h2><ul><li>1+ year of collections experience required.</li><li>B2B collections experience (not on an auto-dialer).</li><li>Experience managing a portfolio of large customers.</li><li>Proficiency in researching accounts.</li><li>Strong skills in Microsoft Excel, preferably with experience in Pivot Tables.</li><li>No less than 1 year of tenure in previous roles.</li></ul>

<p><strong>Description</strong></p><p>•	Prepare and submit manual invoices.</p><p>•	Verify incoming dailywire/ACH, deposit checks, and record receipts and deductions (i.e. Amazon, Walmart, other Big Box Retailers).</p><p>•	Process EDI submissions, disputes, and follow up</p><p>•	Research and dispute chargebacks, as considered necessary (i.e. Co-ops, marketing promos, price claims, shortages).</p><p>•	Internal and external follow up for collection purposes.</p><p>•	Prepare AR and revenue reports for management (i.e. AR aging)</p><p>•	Assist with ME closing</p><p>•	Release orders off hold upon confirming receipt.</p><p>Calculate commissions payable to sales agents based on AR activity.</p><p>•	Other ad hoc tasks as needed.</p><p><strong>Skills</strong></p><p>Accounts receivable, Cash Applications, Vendor Portals, Reconciliation, Month End, Excel, Aging Reports, Analysis report, Deductions, Intermediate excel, Big Box Retailer, oracle, Amazon/Walmart</p><p><strong>Top Skills Details</strong></p><p>Accounts receivable,Cash Applications,Vendor Portals,Reconciliation,Month End,Excel,Aging Reports,Analysis report,Deductions,Intermediate excel,Big Box Retailer</p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>• At least 2-3 years of AR experience in a mid-size company environment. </p><p>• Knowledge of processing AR transactions through large ERP system(s).</p><p>• Oracle experience is a plus.</p><p>• Attention to detail and great organizational skills are a must.</p><p>• Ability to multi-task, prioritize and work efficiently. </p><p>• Proficient in Excel (Vlookups, pivot tables)</p><p>• Ability to work in a fast-paced environment</p>

<h1><strong>Job Title: Accounts Receivable/Billing Specialist</strong></h1><p><br></p><h2><strong>Job Description</strong></h2><p>We are seeking a detail-oriented Accounts Receivable/Billing Specialist to join our growing team. The ideal candidate will have experience in accounts receivable, invoicing, and credit card processing. This role involves ensuring accurate and timely processing of credit card transactions, customer invoicing, remittance processing, and sales tax adjustments. Join us to contribute to a dynamic and expanding organization with opportunities for growth.</p><p><br></p><h2><strong>Responsibilities</strong></h2><ul><li>Credit Card Processing &amp; Reconciliation: <ul><li>Enter, void, and reconcile internet orders in Converge, ensuring amounts match in Excel before settling payments. Process and settle credit card batches (Visa, Mastercard, Discover, Amex).</li><li>Ensure clean tracking and categorization of virtual card and credit card remittances for smooth reconciliation. Monitor declined payments and flag unresolved transactions within two weeks.</li></ul></li><li>Customer Invoicing &amp; Portal Submissions: <ul><li>Invoice shipments, ensuring all necessary invoices are prepared for credit card processing. Submit invoices across multiple customer portals, including Ariba, Coupa, France, IDS (Invoice Delivery Services), IPP (Government), Jaeggaer, Kaust, Taulia, Transcaepta, University of Gothenburg (Sweden).</li><li>Support documentation for future automation efforts in invoicing and portal submissions.</li></ul></li><li>Remittance Processing &amp; Customer Communication: <ul><li>Process virtual card and credit card remittances with proper tracking and categorization.</li><li>Send out itemized paid invoices for customer requests via the remittances mailbox. Dedicate two hours daily to sending out ACH remittance details to customers.</li></ul></li><li>Sales Tax Adjustments &amp; Compliance: <ul><li>Make sales tax adjustments based on daily sales tax emails.</li><li>Ensure exemption certificates and minor invoice adjustments are processed correctly.</li></ul></li></ul><h2><strong>Essential Skills</strong></h2><ul><li>Experience in invoicing and invoice processing</li><li>Proficiency in accounts receivable and billing</li><li>Strong skills in Excel, including sorting and filtering functions</li><li>Experience with credit card processing and remittance processing</li></ul><h2><strong>Additional Skills &amp; Qualifications</strong></h2><ul><li>Associate&#39;s degree</li><li>2+ years of experience with accounts receivable and billing invoicing (1,000+ invoices per week)</li><li>2+ years of experience with an accounting ERP (such as Deacon, QuickBooks, SAP, Oracle, JDE, NetSuite or similar)</li></ul><h2><strong>Work Environment</strong></h2><p>This role will be 5 days onsite in Hatfield, PA. You will work on an accounting team of 4 in a dynamic and growing environment. The company offers a comprehensive source of high-quality products in the fields of microscopy and general laboratory research.</p><p><br></p><h2>This position is<em> moving extremely fast</em> as this is an urgent need for the client. If interested, please send over your most up to date resume to <u>ktrivigno @astoncarter.com </u>along with your availability for a 10-minute phone call.</h2>

<p>Our manufacturing client is looking for a skilled AR specialist with big box store experience to join the team and support in the following areas:</p><p><br></p><p><strong>Description</strong></p><p>•	Prepare and submit manual invoices.</p><p>•	Verify incoming dailywire/ACH, deposit checks, and record receipts and deductions (i.e. Amazon, Walmart, other Big Box Retailers).</p><p>•	Process EDI submissions, disputes, and follow up.</p><p>•	Research and dispute chargebacks, as considered necessary (i.e. Co-ops, marketing promos, price claims, shortages).</p><p>•	Internal and external follow up for collection purposes.</p><p>•	Prepare AR and revenue reports for management (i.e. AR aging)</p><p>•	Assist with ME closing</p><p>•	Release orders off hold upon confirming receipt. Calculate commissions payable to sales agents based on AR activity.</p><p>•	Other ad hoc tasks as needed.</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>• At least 2-3 years of AR experience in a mid-size company environment. </p><p>• Knowledge of processing AR transactions through large ERP system(s).</p><p>• Oracle experience is a plus.</p><p>• Attention to detail and great organizational skills are a must.</p><p>• Ability to multi-task, prioritize and work efficiently. </p><p>• Proficient in Excel (Vlookups, pivot tables)</p><p>• Ability to work in a fast-paced environment</p>

<p>Our clients looking for an AR specialist to join their team on a contract to hire basis. Ideal candidates will have experience in the AR space at least 2-3 years. If this is a role you are interested in do not hesitate to apply!</p><p><br></p><p><strong>Description</strong></p><p>•	Prepare and submit manual invoices.</p><p>•	Verify incoming daily wire/ACH, deposit checks, and record receipts and deductions (i.e. Amazon, Walmart, other Big Box Retailers).</p><p>•	Process EDI submissions, disputes, and follow up.</p><p>•	Research and dispute chargebacks, as considered necessary (i.e. Co-ops, marketing promos, price claims, shortages).</p><p>•	Internal and external follow up for collection purposes.</p><p>•	Prepare AR and revenue reports for management (i.e. AR aging)</p><p>•	Assist with ME closing.</p><p>•	Release orders off hold upon confirming receipt. Calculate commissions payable to sales agents based on AR activity.</p><p>•	Other ad hoc tasks as needed.</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>• At least 2-3 years of AR experience in a mid-size company environment. </p><p>• Knowledge of processing AR transactions through large ERP system(s).</p><p>• Oracle experience is a plus.</p><p>• Attention to detail and great organizational skills are a must.</p><p>• Ability to multi-task, prioritize and work efficiently. </p><p>• Proficient in Excel (Vlookups, pivot tables)</p><p>• Ability to work in a fast-paced environment</p><p><br></p>

<h1 style="font-weight: 700;">Job Title: Accounts Receivable Specialist</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Accounts Receivable Specialist to join our dynamic team. This role requires a detail-oriented professional to manage and process various AR-related tasks efficiently, contributing to the financial health of the organization.</p><br><h2>Responsibilities</h2><ul><li>Prepare and submit manual invoices accurately and timely.</li><li>Verify and record incoming daily wire/ACH, deposit checks, and manage receipts and deductions from major retailers.</li><li>Process EDI submissions, handle disputes, and conduct necessary follow-ups.</li><li>Research and resolve chargebacks, including co-ops, marketing promos, price claims, and shortages.</li><li>Engage in internal and external follow-ups for collection purposes.</li><li>Prepare accounts receivable and revenue reports for management, including AR aging reports.</li><li>Assist with monthly closing tasks.</li><li>Release orders from hold upon confirming receipt.</li><li>Calculate commissions payable to sales agents based on AR activity.</li><li>Perform other ad hoc tasks as needed.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in accounts receivable processes, cash applications, and vendor portals.</li><li>Strong reconciliation skills and experience with month-end processes.</li><li>Advanced Excel skills, including pivot tables, V-lookups, and H-lookups, with the capability to manage large datasets.</li><li>Experience in handling deductions and preparing analysis reports.</li><li>Familiarity with big-box retailers and platforms like Amazon and Walmart.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>2-3 years of AR experience in a mid-size company environment.</li><li>Experience with large ERP systems, Oracle experience is a plus.</li><li>Exceptional attention to detail and organizational skills.</li><li>Ability to multi-task, prioritize, and work efficiently in a fast-paced environment.</li></ul><h2>Work Environment</h2><p>The role is based in an open desk area, fostering a collaborative work culture. The Accounts Receivable Specialist will report to the AR Lead and will be part of a team that values efficiency and precision.</p><br>

<p><strong>Description</strong></p><p>Job Description</p><p>Job Title: Ad Operations Quality Specialist </p><p>Location: Cincinnati, OH - Onsite</p><p>Pay Rate: $50-$60k </p><p><br></p><p>The Ad Operations Quality Specialist (QA) plays an important role in ensuring the quality of client digital ads. The primary responsibility will be to support the development delivery process by creating, improving, and executing test plans and performing manual QA across our digital programs. The Quality Specialist will partner with developers and global/regional product owners to analyze requirements and execute test plans. You will gain an understanding of QA testing, how our sites function, the software development lifecycle, and agile project management.</p><p><br></p><p>    What You Will Do</p><p>·         Work with developers and product owners to understand product requirements and develop strategies for testing them </p><p>·         Coordinate and execute testing activities</p><p>·         Perform regular regression testing and post-production validations</p><p>·         Partner with developers to debug and test issues in real-time</p><p>·         Review business requirements, test and certify changes for production readiness</p><p>·         Review and debrief end-to-end functional and integration test results with stakeholders</p><p>·         Promptly escalate any issue which affects product delivery and quality of production release</p><p>·         Work closely with the developers to test new features/enhancements, collaborating with them to iron out finer business requirements.</p><p>·         Leverage Tools to help with automated testing and proactive quality control of the websites </p><p>·         Obtain knowledge of publishing platforms to assist in troubleshooting   </p><p>What We Need:</p><p>·         Prior related training or on-the-job experience</p><p>·         Ability to learn new platforms and tools quickly</p><p>·         Problem-solver and critical thinker</p><p>·         Detail Oriented  </p><p>Desired Qualifications</p><p>·         1+ years experience with web &amp; product development and working with technical projects &amp; products</p><p>·         Familiarity with web technology and product testing</p><p>·         Experience with project management  </p><p>What You Will Need to Succeed</p><p>·         Exceptional organizational skills and ability to juggle competing priorities </p><p>·         Ability to quickly learn the digital products</p><p>·         Highly effective problem-solver with ability to quickly acknowledge when issues should be escalated</p><p>-	Strong interpersonal skills – ability to establish and maintain influential relationships, utilize empathy, and collaborate closely across multiple teams</p><p><br></p>

Ad Operations Analyst

<p><strong>Description</strong></p><p>Job Description</p><p>Job Title: Ad Operations Quality Specialist </p><p>Location: Cincinnati, OH - Onsite</p><p><br></p><p><br></p><p>The Ad Operations Quality Specialist (QA) plays an important role in ensuring the quality of client digital ads. The primary responsibility will be to support the development delivery process by creating, improving, and executing test plans and performing manual QA across our digital programs. The Quality Specialist will partner with developers and global/regional product owners to analyze requirements and execute test plans. You will gain an understanding of QA testing, how our sites function, the software development lifecycle, and agile project management.</p><p><br></p><p>    What You Will Do</p><p>·         Work with developers and product owners to understand product requirements and develop strategies for testing them </p><p>·         Coordinate and execute testing activities</p><p>·         Perform regular regression testing and post-production validations</p><p>·         Partner with developers to debug and test issues in real-time</p><p>·         Review business requirements, test and certify changes for production readiness</p><p>·         Review and debrief end-to-end functional and integration test results with stakeholders</p><p>·         Promptly escalate any issue which affects product delivery and quality of production release</p><p>·         Work closely with the developers to test new features/enhancements, collaborating with them to iron out finer business requirements.</p><p>·         Leverage Tools to help with automated testing and proactive quality control of the websites </p><p>·         Obtain knowledge of publishing platforms to assist in troubleshooting   </p><p>What We Need:</p><p>·         Prior related training or on-the-job experience</p><p>·         Ability to learn new platforms and tools quickly</p><p>·         Problem-solver and critical thinker</p><p>·         Detail Oriented  </p><p>Desired Qualifications</p><p>·         1+ years experience with web &amp; product development and working with technical projects &amp; products</p><p>·         Familiarity with web technology and product testing</p><p>·         Experience with project management  </p><p>What You Will Need to Succeed</p><p>·         Exceptional organizational skills and ability to juggle competing priorities </p><p>·         Ability to quickly learn the digital products</p><p>·         Highly effective problem-solver with ability to quickly acknowledge when issues should be escalated</p><p>-	Strong interpersonal skills – ability to establish and maintain influential relationships, utilize empathy, and collaborate closely across multiple teams</p><p><br></p>

Ad Operations Specialist

<h1 style="font-weight: 700;">Job Title: Administration Services Associate</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Administration Services Associate to join our dynamic team. This role involves managing the flow of packages, facilitating exceptional new hire experiences, and maintaining office operations to ensure a smooth and efficient work environment.</p><br><h2>Responsibilities</h2><ul><li>Package, weigh, ship, and receive all incoming and outgoing packages, mail, and deliveries.</li><li>Facilitate the timely assembly, packaging, and distribution of new hire welcoming packages, including technology equipment and other materials.</li><li>Maintain inventory and order/purchase office supplies; process work orders for facilities repairs and needs.</li><li>Assist in organizing and participating in Employee Events and Community Outreach projects.</li><li>Monitor office equipment functionality and schedule service as needed.</li><li>Coordinate with third-party contractors providing outside services to the office.</li><li>Communicate effectively with fellow employees and couriers.</li><li>Use light equipment such as dollies or push carts to move packages between office floors.</li><li>Provide back-up support to other team members as needed.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support and assistance experience.</li><li>Customer service skills.</li><li>Basic computer skills, including the use of Microsoft Office and Outlook.</li><li>Good time management skills.</li><li>Ability to multitask and handle multiple requests from different individuals and departments.</li><li>Strong communication skills and self-motivation in managing communication channels.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Prior experience in a similar role is a plus.</li><li>High School Diploma or GED preferred.</li></ul><h2>Work Environment</h2><p>This position operates in an office setting, with working hours from Monday to Friday, 8 am to 5 pm.</p><br>

Administration Services Associate

<p><strong>Description</strong></p><ul><li>Answer telephones (primary) and serve as customer service representative, projecting a courteous and positive first impression to callers. Determine the reason for the contact; identify caller and other required information, if applicable; refer inquiries to appropriate staff member and solve caller problems/requests whenever possible. In addition, monitor the general voicemail system and respond to or distribute the messages to appropriate staff members.</li><li>Scan, index, copy and file a variety of documents (i.e., reports, archival materials, articles, general correspondence, etc.).</li><li>Process outgoing mail, including international and domestic shipping of packages usingStamps.com, FedEx shipping, and other shipping services, as needed. Explore up-to date methods on shipping processes and research shipping rates.</li><li>Prepare correspondence, materials, and reports (i.e., converting file formats (OCR): preparing draft and final correspondence based on existing templates and standard</li><li>operating procedures; printing reports; and adding document security) according to existing formats and standard operating procedures.*</li><li>Assist with scheduling meetings and teleconferences by creating and monitoring Doodle Polls.</li><li>Manage the printing and inventory of materials published in-house (i.e., fact sheets, post cards, and flyers).</li><li>Perform other general administrative support duties as required</li></ul><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>2+ years of administrative assistant experience</p><p>Microsoft Office Suite</p><p><br></p><p><strong>Experience Level</strong></p><p>Entry Level</p>

Administrative Assistant

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>We are looking for a dedicated Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support, ensuring efficient and effective operations within the department. This role requires excellent organizational skills and the ability to handle multiple tasks simultaneously.</p><br><h2>Responsibilities</h2><ul><li>Answer phones and direct calls</li><li>Staple and scan daily payable batches</li><li>Type daily payables into DP log</li><li>File open and paid invoices</li><li>Pull check runs</li><li>Print and distribute invoice copies for NIZ, Inventory, and Use tax</li><li>Scan and upload TE forms</li><li>Scan and upload inventory copies</li><li>Maintain coffee supplies daily</li><li>Order office supplies and plants</li><li>Validate vendor statements</li><li>Pull monthly NIZ reports</li><li>Log monthly fuel invoices</li><li>Log monthly cell phone usage</li><li>Perform any other tasks needed for the department</li></ul><h2>Essential Skills</h2><ul><li>Phone Etiquette</li><li>Excel spreadsheet skills (entering, sorting, subtotaling data)</li><li>Copying and scanning</li><li>Filing</li><li>PDF skills</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>No certifications or education required</li></ul><h2>Work Environment</h2><p>This position is located in an office environment, where the individual will sit in a cubicle behind the main reception area. The working hours are Monday through Friday, from 7:30 AM to 4:30 PM, with an hour lunch break. The dress code is business casual.</p><br>

<h1 style="font-weight: 700;">Job Title: Administrative Support Specialist</h1><br><h2>Job Description</h2><p>We are seeking an Administrative Support Specialist who is skilled in time management, computer proficiency, diligence, communication, organization, adaptability, problem-solving, customer service, multi-tasking, and confidentiality. The ideal candidate will provide comprehensive administrative support and ensure smooth operations in a dynamic environment.</p><br><h2>Responsibilities</h2><ul><li>Perform basic accounting tasks including invoicing, bank deposits, bookkeeping, purchase orders, and payroll.</li><li>Answer emails and telephone calls promptly and professionally.</li><li>Carry out accurate data entry tasks.</li><li>Manage filing systems efficiently.</li><li>Provide membership support by addressing member inquiries and assisting with member services.</li><li>Assist in event planning and provide support during conference meetings.</li><li>Greet members and guests warmly and professionally.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in customer service and administrative support.</li><li>Experience with data entry, Microsoft Office (including Outlook and Excel), and basic accounting tasks.</li><li>Strong organizational and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to maintain confidentiality and handle sensitive information.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Attention to detail.</li><li>Ability to multi-task effectively.</li><li>Good understanding of MS Office with basic Excel skills.</li></ul><h2>Work Environment</h2><p>The position requires working from 8:30 am to 5:00 pm, Monday to Friday, and is 100% on-site. The role is initially for a duration of 6 months with the potential to become permanent. The work location is East Norriton, PA. Full benefits are provided and are 100% paid by the employer for the employee. If family benefits are opted for, the employee will pay 25% of the total premium while the employer will cover 75%.</p><br>

<p><strong>Are you looking to join a company that values high-quality technology solutions? Apply here today. </strong></p><p>The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.</p><p><strong>Job Responsibilities </strong></p><p>· Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.</p><p>· Prepare invoices, reports, memos, letters, financial statements, and other documents.</p><p>· File and retrieve corporate documents, records, and reports.</p><p>· Open, sort and distribute incoming correspondence, including faxes and emails.</p><p>· Prepare responses to correspondence containing routing inquiries.</p><p><strong>Requirements</strong></p><p>· 2+ years’ experience with administrative skills </p><p>· Minimum 2 years of Microsoft Office experience. </p><p>· ISO 9001 Auditing preferred. </p><p>· Ability to keep information confidential and organized. </p><p>· Ability to work independently and manage one’s time. </p>

<h1><strong>Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly organized and personable Front Desk Administrative Assistant to join our team in Nashville, TN. The ideal candidate will be the first point of contact for visitors and clients, providing exceptional customer service and administrative support. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><br></p><h2>Responsibilities</h2><ul><li>Greet and welcome visitors and clients in a professional and friendly manner.</li><li>Answer and direct phone calls, taking messages as needed.</li><li>Manage the front desk area, ensuring it is clean and organized.</li><li>Handle incoming and outgoing mail and packages.</li><li>Schedule and coordinate appointments and meetings.</li><li>Manage travel arrangements, including booking flights and hotels.</li><li>Schedule conference rooms for meetings.</li><li>Schedule and set up calls and virtual meetings.</li><li>Assist with administrative tasks such as data entry, filing, and maintaining records.</li><li>Provide support to other departments as needed.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li>Assist with expense reports when needed.</li><li>Assist in the preparation of reports and presentations.</li></ul><h2>Essential Skills</h2><ul><li>High school diploma or equivalent.</li><li>Proven experience as a front desk or administrative assistant.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Professional appearance and demeanor.</li><li>Ability to work independently and as part of a team.</li><li>Strong attention to detail and problem-solving skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Additional education or certification in office administration is a plus.</li><li>Experience in calendar management, travel arrangement, and meeting scheduling.</li><li>Experience with ordering supplies, travel coordination, and catering.</li></ul><h2>Work Environment</h2><p>Office environment. Monday to Friday, 8am to 5pm.</p>

<p><b>Summary: </b>Coordinates and provides administrative support for the Urban Design team in Detroit. Responsible for supporting daily operations, maintaining the office and supplies for the team, project coordination, team logistics, and the completion of tasks and duties as assigned by Leadership.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>●Assisting the Director and Leads with daily coordination and scheduling logistics such as arranging meetings, responding to calls and messages, and digital filing, and special assignments. </p><p>●Project coordination roles such as attending meetings with design team members to prepare meeting minutes and track action items, and follow-up on logistical action items. Data input and tracking of Microsoft Planner, Google Keep, or other project management tools. </p><p>●Setup of proposal, memos, reports, presentations and excel spreadsheets using the Microsoft Office software. </p><p>●Data entry into Vision, creation of file folders, and project tracking for project and proposal setup. </p><p>●Provide a wide array of administrative support for staff and managers.</p><p>●Support the streamlining of administrative processes and coordinate directly with administrative staff between offices.</p><p>●Provide general support to visitors, including providing directions for parking and accessing the building. Greets all guests courteously and professionally at the door to the building and responds appropriately by guiding them to the appropriate room or person. Sets up or provides refreshments. </p><p>●Coordinate mail and UPS/FedEx outgoing mail, including permit submissions and proposal delivery.</p><p>●Keep conference rooms and common areas in a tidy and orderly manner.</p><p>●Ensure the office and work area is clean and organized at all times.</p><p>●Maintaining conference room(s) and schedules as requested</p><p>●Schedule/coordinate logistics and food for brown bags, guest lunches, and meetings (in-house and outside functions).</p><p>●Back up for booking travel arrangements.</p><p>●Maintain inventory of office supplies, kitchen and housekeeping supplies, PPE, and breakroom supplies (i.e. coffee and tea).</p><p>●Maintain printer and plotter functionality, coordinate with IT and maintenance contractors, as-needed.</p><p>●Coordinate with HR and administrative staff for new-hire materials (nameplate, business cards, desk/cubicle location, etc.)</p><p>●Coordinate and communicate with building and facility staff, cleaning staff, and maintenance contractors, as-needed.</p><p>●Assist staff in the submission and resolution of IT issues, coordinate with IT.</p><p><br></p><p><strong>Additional Skills &amp; Qualifications:</strong></p><p><strong>Experience:</strong> Two years of administrative experience.</p><p><strong>Education:</strong>  High School Diploma or equivalent required.                                                                                                                                                                      Associate’s degree or equivalent combination of training and experience preferred.</p><p><br></p><p><strong>Other Skills and Abilities:</strong></p><p>●Must be proficient in MS Word and Excel with a working knowledge of PowerPoint.</p><p>●Excellent spelling and grammatical skills.</p><p>●Attention to detail, ownership of assignments, and the ability to meet tight deadlines are essential to the successful performance of this position.</p><p>●Requires good oral and written communication skills, telephone etiquette, and tactful/diplomatic in all aspects of this assignment.</p><p>●Complete all other duties as assigned.</p>

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>The Administrative Assistant will handle basic administrative duties. There is a variety of tasks that are not difficult to complete, but there are quite a few tasks at the same time.</p><br><h2>Responsibilities</h2><ul><li>Answer incoming calls</li><li>Email correspondence</li><li>Compile packets of paperwork for the drivers</li><li>Order various supplies for the office</li><li>Responsible for the uniforms for the warehouse employees and drivers</li><li>Perform other administrative tasks as needed</li></ul><h2>Essential Skills</h2><ul><li>Proficient in Microsoft Office</li><li>Administrative/office experience</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Sage is a plus</li></ul><h2>Work Environment</h2><p>Monday to Friday, 7:00am - 3:30pm. Dress code is business casual. Benefits include health insurance (medical, dental, and vision), a 401k with 4% company match, and opportunity for advancement within a unique family-owned local business. Equal opportunity employer.</p><br>

<h1 style="font-weight: 700;">Job Title: Vendor Onboarding and Compliance Specialist</h1><br><h2>Job Description</h2><p>This role is responsible for onboarding and converting vendors from a company recently acquired by our client. The ideal candidate will identify process improvement opportunities, manage time efficiently to execute workload, and recognize situations requiring escalation.</p><br><h2>Responsibilities</h2><ul><li>Collect and submit required insurance documentation from suppliers and vendors through a standardized outreach process.</li><li>Run reports through semi-automated processes to evaluate vendor/supplier insurance compliance status.</li><li>Review current system data for accuracy and update as needed.</li><li>Utilize systems for the creation and management of contracts.</li><li>Utilize vendor portals for trade partner setup and management.</li><li>Process requests from field partners and offices to change vendors/supplier hold status.</li><li>Process requests through Service Now to update vendor/supplier data.</li><li>Support the creation of new supplier/vendor agreements and review submitted documents for completeness.</li></ul><h2>Essential Skills</h2><ul><li>Document control</li><li>Administrative support</li><li>Microsoft Excel</li><li>Document management</li><li>Contract management</li><li>Supplier management</li><li>DocuSign</li><li>Medical record management</li><li>Legal assistance</li><li>Insurance verification</li><li>Strong attention to detail</li><li>Excellent time management skills</li><li>Strong verbal and written communication skills</li><li>Proficient computer skills including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)</li><li>Data entry</li><li>Analytical skills</li><li>Data integrity</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Spanish bilingual is a plus</li><li>Attention to detail and organization skills</li><li>Past experience managing vendor contracts</li><li>Experience collecting certificates of insurance</li></ul><h2>Work Environment</h2><p>This role requires working onsite from 8 AM to 5 PM or 9 AM to 6 PM, Monday through Friday, in a nice office setting with cubicle-style desks located near International Mall and the Airport. Associates will report to a manager based out of Miami. This position offers a stable company environment and a great foot in the door, with potential for extension beyond 90 days and the possibility of becoming a full-time role.</p><br>

<h1><strong>Job Title: Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>This role will be based in Corpus Christi, TX. The position may require some travel using a personal vehicle, and a Motor Vehicle Report (MVR) will be required. The Administrative Assistant will be responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the organizational unit such as region, district, department, or plant.</p><p><br></p><h2>Responsibilities</h2><ul><li>Perform administrative duties under moderate to limited supervision.</li><li>Compose, prepare, review, and process documents requiring judgment, independent analysis, and a good working knowledge of company and/or department procedures.</li><li>Maintain confidentiality of company matters and data as required.</li><li>Utilize Microsoft Outlook, Excel, Word, PowerPoint, and other department software/systems as needed.</li><li>Effectively and clearly communicate instructions, ideas, and department procedures and policies to customers, employees, and managers.</li><li>Work effectively as a team member within the department and participate on inter-department teams as requested.</li><li>Anticipate the needs of customers, management, and department, providing recommendations for procedure revisions and efficiencies that improve customer service.</li><li>Use independent judgment, initiative, and knowledge of department and company needs and goals to accomplish work assignments.</li><li>Review, initiate, and recommend corrective actions or improvements to administrative practices.</li><li>Reach out to others inside and outside the department who are knowledgeable to assist in resolving issues.</li></ul><h2>Essential Skills</h2><ul><li>Highschool Diploma or GED</li><li>Three years of administrative work experience</li><li>Demonstrated computer proficiency including the use of Microsoft Office Products</li><li>Ability to organize data and processes</li><li>Effective communication skills, both orally and in writing</li><li>Good analytical and problem-solving skills</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in power, engineering, or similar industries</li><li>Experience with timekeeping and financial systems helpful</li></ul><h2>Work Environment</h2><p>The work environment includes a national presence with opportunities to interact with various departments and customers. The role requires proficiency in Microsoft Office Products and may involve travel using a personal vehicle. The work setting is dynamic and may change based on organizational needs.</p>

<h1><strong>Job Title: Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a diligent and organized Administrative Assistant to join our dynamic team. This role involves managing trade partner relationships, ensuring compliance, and supporting contracting processes. The ideal candidate will have strong attention to detail, excellent time management skills, and the ability to convey complex information clearly.</p><p><br></p><h2>Responsibilities</h2><ul><li>Collect and submit required insurance documentation from suppliers and vendors through standardized outreach processes.</li><li>Evaluate vendor/supplier insurance compliance status using semi-automated reporting processes.</li><li>Identify process improvement opportunities and support their implementation as needed.</li><li>Manage time efficiently to execute workload.</li><li>Recognize situations requiring escalation, such as repeated deficient documentation or credit holds.</li><li>Support the creation of new supplier/vendor agreements and review submitted documents for completeness.</li><li>Regularly review and update system data for accuracy.</li><li>Utilize systems for the creation and management of contracts.</li><li>Manage trade partner setup and management through the vendor portal.</li><li>Process requests from field partners and offices to change vendor/supplier hold status.</li><li>Update vendor/supplier data through Service Now.</li></ul><h2>Essential Skills</h2><ul><li>Proficient in document control and administrative support.</li><li>Strong knowledge of Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).</li><li>Excellent verbal and written communication skills.</li><li>Strong attention to detail and organizational skills.</li><li>Ability to manage vendor contracts and collect certificates of insurance.</li><li>Experience with document management, contract management, and supplier management.</li><li>Familiarity with DocuSign, medical records, legal assistance, and insurance verification.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Spanish bilingual is a plus.</li><li>Experience in data entry and maintaining data integrity.</li><li>Strong analytical skills.</li></ul><h2>Work Environment</h2><p>This position is onsite with hours from 9 AM to 6 PM, Monday to Friday.</p>

<h1><strong>Job Title: Vendor Onboarding and Compliance Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>This role is responsible for onboarding and converting vendors from a company recently acquired by our client. The ideal candidate will identify process improvement opportunities, manage time efficiently to execute workload, and recognize situations requiring escalation.</p><p><br></p><h2>Responsibilities</h2><ul><li>Collect and submit required insurance documentation from suppliers and vendors through a standardized outreach process.</li><li>Run reports through semi-automated processes to evaluate vendor/supplier insurance compliance status.</li><li>Review current system data for accuracy and update as needed.</li><li>Utilize systems for the creation and management of contracts.</li><li>Utilize vendor portals for trade partner setup and management.</li><li>Process requests from field partners and offices to change vendors/supplier hold status.</li><li>Process requests through Service Now to update vendor/supplier data.</li><li>Support the creation of new supplier/vendor agreements and review submitted documents for completeness.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>2 years of administrative experience </li><li>Spanish bilingual is a plus</li><li>Attention to detail and organization skills</li><li>Past experience managing vendor contracts</li><li>Experience collecting certificates of insurance</li></ul><h2>Work Environment</h2><p>This role requires working onsite from 8 AM to 5 PM or 9 AM to 6 PM, Monday through Friday, </p>

<h1><strong>Are you looking to join a company that is passionate about renewable energy solutions? Apply today.</strong></h1><p>We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will be responsible for performing data entry tasks, including order entry, into company databases. This role requires a high level of accuracy and efficiency in transcribing information from various sources and maintaining both electronic and physical files.</p><h2>Responsibilities</h2><ul><li>Perform data entry tasks, including order entry, into company databases.</li><li>Organize and maintain electronic and physical files.</li><li>Transcribe information from various sources accurately and efficiently.</li><li>Collect data from different departments or sources and input it into spreadsheets or databases.</li><li>Assist with basic math calculations and data analysis, including the use of Excel and pivot tables.</li><li>Provide administrative support to the team as needed.</li><li>Take paper logs and enter them into spreadsheets with a high level of accuracy.</li><li>Process daily production logs and enter them into spreadsheets, handling 10-30 sheets a day.</li></ul><h2>Essential Skills</h2><ul><li>Microsoft Excel: 3 years of experience</li><li>Proven experience in data entry or a similar clerical role</li><li>Strong organizational skills with attention to detail</li><li>Proficiency in Microsoft Office Suite, particularly Excel</li><li>Ability to transcribe information accurately and efficiently</li><li>Basic math skills for calculations and data analysis</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and meet deadlines</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with PDF - Adobe</li><li>Typing speed of 40 WPM - Tested</li></ul><h2>Work Environment</h2><p>Job Type: Part-Time with potential transition to full-time. Schedule: Monday to Friday with flexible start and end times while part-time, working 20-30 hours per week initially with potential to expand up to 40 hours per week. Work Location: In person.</p>

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>The Administrative Assistant will perform a diverse array of clerical and administrative duties. This person will work primarily on their own but will be needed to work with both administrative and production teams in a supportive capacity to keep the office running as efficiently as possible. The ideal candidate will be able to work independently while remaining available to assist others when needed and interact with clients, contractors, or vendors in a courteous and professional manner. The Administrative Assistant must demonstrate exceptional written and verbal communication skills as well as excellent organizational and time management skills. They must pay close attention to detail while being able to think critically and solve challenges in a fast-paced office. Collaboration with other assistants and managers within the organization is critical for this position.</p><br><h2>Responsibilities</h2><ul><li>Maintain efficient flow of information to support other departments within the organization and handle day-to-day administrative duties.</li><li>Operate a variety of small office equipment – personal computer, printer, scanner, etc.</li><li>Demonstrate proficiency and efficiency in Microsoft Word, Excel, Outlook.</li><li>Screen incoming calls for management and handle initial customer interactions.</li><li>Order office supplies.</li><li>Answer office phone calls.</li><li>Provide the first level of customer service to customer calls, emails, and/or social media messages.</li><li>Review daily mail and distribute accordingly.</li><li>Receive and check all office deliveries and distribute accordingly.</li><li>Print monthly vehicle maintenance checklists and distribute by the 15th of every month.</li><li>Schedule estimates for salespeople.</li><li>Create customer sheets and ensure all information is properly completed before typing a proposal.</li><li>Type and send proposals.</li><li>Follow up on proposals sent (on the day of sending, 1 and 3 weeks after sending) and update CRM.</li><li>QuickBooks data entry – bills, credit card slips, vendor receipts, etc.</li><li>Scan and save all documents in correct OneDrive folders.</li><li>Oversee CRM database.</li><li>Schedule and send all customer reminders via email/text/etc. through CRM.</li><li>Generate closing ratio reports for sales staff in CRM – monthly (provide to sales manager).</li><li>Create customer acquisition reports from CRM (source of lead).</li><li>Maintain office supply inventory.</li><li>Apply for and maintain a notary’s license (insurance provided by employer).</li><li>Attend production meetings, record notes, and save to appropriate document immediately following the meeting.</li><li>Create written SOPs for all job duties to be reviewed/updated by employee every 6 months and then shared with the president.</li><li>While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, printer, telephone, and keyboard. You may also be required to lift items (such as a case of water or paper) up to about 40 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li></ul><h2>Essential Skills</h2><ul><li>2+ years administrative experience preferably for a mechanical contractor or construction company but not required.</li><li>Proficiency in Microsoft Office including basic QuickBooks experience.</li><li>Good people and customer service skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Communicate effectively both verbally and in written form.</li><li>Possess a friendly demeanor and strong interpersonal skills to create positive relationships with coworkers, clients, and vendors, and to promote and protect our positive company culture.</li><li>Demonstrate composure and resilience in all situations.</li><li>Ability to work independently, multitask, and maintain a team-like atmosphere.</li><li>Adaptable to company procedures and able to accept constructive criticism.</li></ul><h2>Work Environment</h2><p>Office Environment. The hours are Monday to Friday, 8:00 AM - 4:30 PM. Dress code is business casual. There may be an implementation of a one-week on-call schedule where the person would be responsible to take calls after hours for any emergencies that happen.</p><br>

<h1><strong>Administrative Assistant</strong></h1><h2><br></h2><h2>Job Description</h2><p>We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our executives and the Camarillo Division Management Team. The ideal candidate will facilitate communication, manage information flows, and ensure timely completion of various administrative tasks. This is a contract position covering maternity leave, with the potential to become permanent based on performance.</p><p><br></p><h2>Responsibilities</h2><ul><li>Provide administrative support to executives and the Camarillo Division Management Team.</li><li>Facilitate communication between executives and other staff members.</li><li>Create daily, weekly, and monthly reports summarizing key metrics, project statuses, and other relevant data.</li><li>Follow up on action items and ensure timely completion.</li><li>Track progress on ongoing projects and report updates to executives.</li><li>Manage information flows in a timely and accurate manner.</li><li>Manage executives’ calendars and set up meetings.</li><li>Conduct research and gather information to support executive decision-making.</li><li>Format information for internal and external communication including memos, emails, presentations, and reports.</li><li>Take minutes during meetings and distribute them to relevant personnel.</li><li>File correspondence and other records using our CRM, DSS.</li><li>Provide backup to the receptionist for daily breaks and lunch.</li><li>Oversee office supplies and inventory, ensuring necessary resources are available.</li></ul><h2>Essential Skills</h2><ul><li>Data entry</li><li>Proficiency in Microsoft Office</li><li>Clerical skills</li><li>Outlook</li><li>Bachelor&#39;s Degree</li><li>Administrative Support</li><li>Microsoft Excel</li><li>Administration</li><li>Scanning</li><li>Calendar management</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s Degree is preferred but not required </li><li>Proficiency in Excel</li><li>Experience in data entry</li></ul><h2>Work Environment</h2><p>The position is based in an office environment with strict adherence to the shift schedule. The working hours are Monday to Friday, from 7 AM to 4 PM.</p>

<h1><strong>Job Title: Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a motivated and detail-oriented Administrative Assistant to join our team. The ideal candidate will handle a variety of administrative duties, such as answering phones, entering invoices, ordering supplies, maintaining job folders, preparing new hire packets, collecting and entering timecards, and paying invoices. Proficiency in Microsoft Office and QuickBooks is essential.</p><p><br></p><h2>Responsibilities</h2><ul><li>Assist with the payroll department by balancing weekly timecards using math and time management skills.</li><li>Perform administrative tasks including filing, typing, copying, scanning, shredding, laminating, and ordering supplies to support office operations.</li><li>Input vendor invoices into the system using QuickBooks; basic accounting knowledge is a plus.</li><li>Provide excellent customer service by answering, screening, and directing phone calls, greeting visitors, and responding to emails professionally and promptly.</li></ul><h2>Essential Skills</h2><ul><li>5+ years of administrative experience, preferably in construction or mechanical industries.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Willingness to assist in all areas and be a team player.</li><li>QuickBooks experience is highly desirable but not required.</li><li>Experience with payroll processing is a significant advantage.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Familiarity with office environments and Microsoft Office applications.</li><li>Attention to detail and accuracy in task completion.</li><li>Ability to prioritize and multitask effectively.</li><li>Capability to manage a front desk independently with little supervision.</li><li>Quick learner with the ability to take good notes and double-check work.</li><li>Positive and friendly attitude, caring about the job.</li><li>Dependable and reliable, with the ability to work independently and as part of a team.</li></ul><h2>Work Environment</h2><p>The position is based in an office environment within a company that has 120 employees, including about 20 in the office. The Administrative Assistant will sit in the front area and work independently for a substantial part of the day once fully trained. The work hours are Monday to Friday, from 7:00 AM to 4:00 PM. The dress code is business casual.</p>

<h1><strong>Job Title: Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a motivated and detail-oriented Administrative Assistant to join our team. The ideal candidate will handle a variety of administrative duties, such as answering phones, entering invoices, ordering supplies, maintaining job folders, preparing new hire packets, collecting and entering timecards, and paying invoices. Proficiency in Microsoft Office and QuickBooks is essential.</p><p><br></p><h2>Responsibilities</h2><ul><li>Assist with the payroll department by balancing weekly timecards using math and time management skills.</li><li>Perform administrative tasks including filing, typing, copying, scanning, shredding, laminating, and ordering supplies to support office operations.</li><li>Input vendor invoices into the system using QuickBooks; basic accounting knowledge is a plus.</li><li>Provide excellent customer service by answering, screening, and directing phone calls, greeting visitors, and responding to emails professionally and promptly.</li></ul><h2>Essential Skills</h2><ul><li>5+ years of administrative experience, preferably in construction or mechanical industries.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Willingness to assist in all areas and be a team player.</li><li>QuickBooks experience is highly desirable but not required.</li><li>Experience with payroll processing is a significant advantage.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Familiarity with office environments and Microsoft Office applications.</li><li>Attention to detail and accuracy in task completion.</li><li>Ability to prioritize and multitask effectively.</li><li>Capability to manage a front desk independently with little supervision.</li><li>Quick learner with the ability to take good notes and double-check work.</li><li>Positive and friendly attitude, caring about the job.</li><li>Dependable and reliable, with the ability to work independently and as part of a team.</li></ul><h2><br></h2>

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>This position will be the Admin Assistant to the General Manager, serving as the right-hand person to assist with operations, documentation, company events, meals, and more. You will be very involved in all aspects of the business and will be responsible for keeping things moving when the General Manager is not present.</p><br><h2>Responsibilities</h2><ul><li>Provide comprehensive administrative support to the General Manager</li><li>Prepare and edit correspondence, reports, and presentations for the General Manager</li><li>Handle confidential information with discretion and professionalism</li><li>Assist in the preparation and scheduling of meetings, events, and meals</li><li>Coordinate and communicate with internal departments</li><li>Assist with operational success and documentation</li><li>Manage and prioritize incoming communications, including emails, phone calls, and mail</li><li>Support special projects and initiatives as assigned by the General Manager</li><li>Ensure smooth operations when the General Manager is not present</li></ul><h2>Essential Skills</h2><ul><li>Strong work ethic and drive to learn everything about the business</li><li>High School Diploma or equivalent</li><li>Experience in customer service and administrative support</li><li>Proficiency in Microsoft software</li><li>Experience with ERP systems</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Ability to handle confidential information with discretion</li><li>Strong organizational and communication skills</li><li>Detail-oriented with the ability to multitask</li><li>Professional demeanor and ability to work independently</li></ul><h2>Work Environment</h2><p>The work environment is fast-paced. You will have your own office but may need to go into the shop from time to time. The dress code is business casual, with jeans allowed as long as they have no holes, and closed-toe shoes are required. The role is Monday through Friday, 8:00am to 4:30pm, with a half-hour lunch break. Enjoy a long-term opportunity with many avenues for growth potential. The last two individuals in this role have both been promoted to manager positions in different departments. Benefit packages include competitive wages, health, dental, and vision insurance, life and disability insurance, 401(k) &amp; IRA plans, paid vacation, sick leave, holidays, flexible spending accounts, Employee Assistance Program (EAP), and personal development resources. Additionally, incentive plans include an annual bonus based on organizational success, career level, and personal performance.</p><br>

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>The administrative assistant will answer telephones, serve as a customer service representative, and project a courteous and positive first impression to callers. This role involves determining the reason for the contact, identifying the caller, and referring inquiries to the appropriate staff member. Additionally, you will monitor the general voicemail system and respond to or distribute messages to the appropriate staff members. Responsibilities include scanning, indexing, copying, and filing various documents, processing outgoing mail, preparing correspondence and reports, and assisting with scheduling meetings and teleconferences.</p><br><h2>Responsibilities</h2><ul><li>Answer telephones and serve as a customer service representative.</li><li>Determine the reason for the contact and refer inquiries to the appropriate staff member.</li><li>Monitor the general voicemail system and respond to or distribute messages.</li><li>Scan, index, copy, and file a variety of documents.</li><li>Process outgoing mail, including international and domestic shipping of packages.</li><li>Prepare correspondence, materials, and reports according to existing formats and standard operating procedures.</li><li>Assist with scheduling meetings and teleconferences.</li><li>Monitor the printing and inventory of materials published in-house.</li><li>Assist in tracking the status and progress of correspondence, materials, and reports.</li><li>Provide support for the Education and Outreach program as needed.</li><li>Assemble electronic meeting materials as required.</li><li>Conduct preliminary reviews of various documents.</li><li>Maintain accurate and up-to-date information in the database.</li><li>Proof-read correspondence for procedural and grammatical correctness.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in MS Office suite.</li><li>2-3 years of administrative or front desk experience in a professional setting.</li><li>Customer service experience (phone and email communication).</li><li>Typing speed of 40 wpm (verification required).</li><li>High school education (some college preferred).</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Attention to detail and high level of confidentiality.</li><li>High level of professionalism.</li><li>Flexibility to cross-train and assist others in a small office environment.</li><li>Experience with Excel, Adobe, PowerPoint, and database software.</li></ul><h2>Work Environment</h2><p>The work environment is a smaller office with a total of 13 employees. The immediate admin team consists of four program assistants. The atmosphere is very positive and friendly, with strong relationships both inside and outside of work. This role will be 100% on-site during the training period (1-2 months) and then will potentially move to 1-2 days remote based on performance. Everyone is in the office every Tuesday. The dress code is business casual unless high-level visitors are in town. The working hours are 8:30 AM to 5:00 PM, Monday through Friday. The company allows pets in the office, with some employees bringing dogs.</p><br>

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for answering phones, entering invoices, ordering supplies, maintaining job folders, creating new hire packets/handbooks, collecting and entering timecards into QuickBooks, paying certain invoices with a credit card, and maintaining vehicle and equipment folders. Proficiency in Word, Excel, Outlook, QuickBooks, and Bluebeam is required.</p><br><h2>Responsibilities</h2><ul><li>Assist with the payroll department by balancing weekly timecards using math and time management skills.</li><li>Carry out administrative duties such as filing, typing, copying, scanning, shredding, laminating, ordering supplies, and supporting management to ensure efficient office operations.</li><li>Input vendor invoices into the system using QuickBooks; basic accounting knowledge is a plus.</li><li>Provide excellent customer service by answering, screening, and directing phone calls, greeting visitors, and responding to emails in a professional and timely manner.</li></ul><h2>Essential Skills</h2><ul><li>5+ years of administrative experience, preferably in construction or a mechanical outfit.</li><li>Proficiency with Microsoft Office.</li><li>Willingness to assist in all areas and be a team player.</li><li>QuickBooks knowledge is a strong plus.</li><li>Experience with payroll is highly desirable.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Familiarity with office environments and software such as Microsoft Word, Excel, and QuickBooks.</li><li>Attention to detail and accuracy in task completion.</li><li>Ability to prioritize tasks and multitask effectively.</li><li>Capability to handle front desk responsibilities with little supervision.</li><li>Previous experience as an administrative assistant or in a similar role.</li><li>Quick learning ability, good note-taking, and double-checking work.</li><li>Positive and friendly attitude, caring about the job.</li><li>Dependable and reliable, with the ability to work independently and as part of a team.</li></ul><h2>Work Environment</h2><p>The work environment is an office setting within an electrical contracting company. The company has a total of 120 employees, with about 20 working in the office. The Administrative Assistant will sit in the front area and will often work independently after training. The hours are Monday to Friday, from 7 AM to 4 PM. The dress code is business casual.</p><br>

<p><strong>Description</strong></p><p>The person would go row by row through an excel file for attributes to use to look up records in a database. They would then validate the record matches the excel file attribute, update the excel file and download the record to a shared directory.</p><p><br></p><p><strong>Skills</strong></p><p>Data entry, Microsoft excel, Data management, Microsoft office, Administrative support, Microsoft Office suite</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>1+ year of administrative experience </p><p>Microsoft Excel</p><p>Microsoft Office Suite</p><p><br></p><p><strong>Experience Level</strong></p><p>Intermediate Level</p>

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>This role is within the Global Vehicles department, a newly formed group that handles projects for global vehicles and ground support equipment. The Specialist will manage all asset management onboarding within the asset management system. This includes updating vehicle locations, entering specifications, and transferring assets. The role involves maintaining and updating system information due to recent business changes.</p><br><h2>Responsibilities</h2><ul><li>Handle all asset management onboarding within the asset management system.</li><li>Update vehicle locations and enter vehicle specifications.</li><li>Transfer assets to new locations as needed.</li><li>Maintain and update information in the system.</li><li>Perform data entry tasks with high attention to detail.</li></ul><h2>Essential Skills</h2><ul><li>High School Diploma required</li><li>At least 1-2 years of Administrative/Office support experience</li><li>Experience with Microsoft Outlook, Excel, and Word</li><li>Excellent verbal and written communication skills</li><li>Proficient data entry experience and ability to navigate multiple screens/systems at a time</li><li>Attention to detail and ability to work on a team</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience as a parts administrator or in asset management is highly preferred</li></ul><h2>Work Environment</h2><p>The position is based in an office cubicle. The role involves working within a team and requires a high level of attention to detail.</p><br>

<h1><strong>Job Title: Administrative Assistant II</strong></h1><p><br></p><h2>Job Description</h2><p>Provide administrative support to the National Government Sector, specifically the Sciences and Civilian Sales Teams, as well as to the Washington DC office. Promptly coordinate daily requests from the sales teams including meetings and events, purchase requests, travel arrangements, and registrations for conferences and training classes. Assist in ensuring the office is running smoothly by assisting with onsite vendor service visits for office equipment, providing onsite meeting coordination, and IT support when needed. Manage onboarding and offboarding for new hires, interns, and contractors. Partner with HR representatives to handle onsite interview logistics. Coordinate workflow processes with various divisions to ensure appropriate handling of team requests. Solve administrative problems by analyzing workflows and identifying creative solutions that are in line with company and division policies and procedures. Respond to employees’ questions about administrative policies, methods, and guidelines. Communicate any updates and changes to management. Assist with additional opportunities as the company grows.</p><p><br></p><h2>Responsibilities</h2><ul><li>Coordinate daily requests from sales teams including meetings and events, purchase requests, travel arrangements, and registrations for conferences and training classes.</li><li>Assist with onsite vendor service visits for office equipment.</li><li>Provide onsite meeting coordination and IT support when needed.</li><li>Manage onboarding and offboarding for new hires, interns, and contractors.</li><li>Partner with HR representatives to handle onsite interview logistics.</li><li>Coordinate workflow processes with various divisions.</li><li>Solve administrative problems by analyzing workflows and identifying creative solutions.</li><li>Respond to employees’ questions about administrative policies, methods, and guidelines.</li><li>Communicate updates and changes to management.</li></ul><h2>Essential Skills</h2><ul><li>3 to 5+ years of administrative experience supporting a Director.</li><li>Proficiency with Microsoft Office Suite.</li><li>Experience with SharePoint, SAP, or SalesForce.</li><li>Strong scheduling and travel coordinating experience.</li><li>3 years of experience with administrative work involving analysis and recommendations.</li><li>Ability to work in a complex department and maintain large databases.</li><li>Motivation and passion for getting work done consistently and thoughtfully.</li><li>Ability to organize work and meet deadlines amidst interruptions and competing priorities.</li><li>Refined written and verbal communication skills.</li><li>Minimum typing speed of 55 wpm.</li><li>High school diploma.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience supporting high level executives in an administrative support role.</li><li>Knowledge of SAP, SharePoint, Salesforce.com.</li><li>High school diploma.</li></ul><h2>Work Environment</h2><p>This role is based in a Training Center and the Federal Office for Our Client. The work environment includes the use of technologies such as Microsoft Office, SharePoint, SAP, and Salesforce. The role involves both independent and collaborative work, with a focus on maintaining large databases and organizing work to meet deadlines amidst interruptions. The dress code is professional.</p>

Administrative Assistant II

<h1 style="font-weight: 700;">Job Title: Administrative Assistant</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Administrative Assistant to join our team in a hybrid role, working onsite in Redmond, WA four days per week. This position involves providing high-level administrative support to management and external business partners. The successful candidate will manage schedules, coordinate travel arrangements, process business expenses, and support office operations.</p><br><h2>Responsibilities</h2><ul><li>Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.</li><li>Prepare invoices, reports, memos, letters, financial statements, and other documents.</li><li>File and retrieve corporate documents, records, and reports.</li><li>Open, sort, and distribute incoming correspondence, including faxes and emails.</li><li>Prepare responses to correspondence containing routine inquiries.</li><li>Manage procurement of goods and services, including computer equipment and office supplies.</li><li>Coordinate meetings, events, and department financial operations.</li><li>Serve as the department/group contact and complete special team projects as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Strong verbal and written communication skills.</li><li>Ability to multitask effectively and provide excellent customer service.</li><li>Strong interpersonal skills and the ability to work independently.</li><li>Proficiency in Microsoft Word, Excel, and PowerPoint.</li><li>Experience with MyOrder, MyExpense, and Employee Central.</li><li>Ability to manage time effectively and keep information organized and confidential.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or GED required.</li><li>2-4 years of experience in a similar role.</li><li>Experience with executive support and administrative functions.</li><li>Task-oriented and proactive approach to work.</li></ul><h2>Work Environment</h2><p>This position is based in a large, fast-paced office located in Redmond, WA. The role requires working onsite four days a week, with a typical day shift schedule of 8-5 or 7-4. A personal cell phone and a supplier-provided laptop are required for this role.</p><br>

Administrative Assistant/Executive Assistant

<h1><strong>Job Title: Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>The Administrative Assistant will be responsible for performing administrative support duties within the assigned area, which could be a region, district, department, or plant.</p><p><br></p><h2>Responsibilities</h2><ul><li>Perform administrative duties under moderate to limited supervision.</li><li>Compose, prepare, review, and process documents requiring judgment, independent analysis, and a good working knowledge of company and/or department procedures.</li><li>Maintain confidentiality of company matters and data as required.</li><li>Utilize Microsoft Outlook, Excel, Word, PowerPoint, and other departmental software/systems as needed.</li><li>Effectively and clearly communicate instructions, ideas, and department procedures and policies to customers, employees, and managers.</li><li>Work effectively as a team member within the department and participate in inter-department teams as requested.</li><li>Anticipate the needs of customers, management, and the department, providing recommendations for procedural revisions and efficiencies that improve customer service.</li><li>Use independent judgment, initiative, and knowledge of department and company needs and goals in accomplishing work assignments.</li><li>Review, initiate, and recommend corrective actions or improvements to administrative practices.</li><li>Reach out to others inside and outside the department who are knowledgeable to assist in resolving issues.</li></ul><h2>Essential Skills</h2><ul><li>High school diploma or GED.</li><li>Three years of administrative work experience.</li><li>Demonstrated computer proficiency with Microsoft Office Products.</li><li>Ability to organize data and processes.</li><li>Effective communication skills, both oral and written.</li><li>Good analytical and problem-solving skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with timekeeping and financial systems is helpful. </li></ul>

Administrative Asst

<h1><strong>Job Title: Administrative Coordinator </strong></h1><p><br></p><h2>Job Description</h2><p>The Administrative Coordinator will be responsible for providing sample receiving information and communications accurately, efficiently, and in a timely manner to clients, while also proposing improvements. This role involves 75% data entry and document management with high attention to detail, and 15% corresponding with clients via email and phone.</p><p><br></p><h2>Responsibilities</h2><ul><li>Monitor client requests and organize the receiving process from initial communications to LIMS login of samples, verifying and documenting within Labworks system.</li><li>Generate unique sample ID numbers in the login systems following Standard Operating Procedures (SOPs) using LIMS software and SAP system.</li><li>Verify generated system information against clients’ sample submission forms for accuracy and consistency.</li><li>Communicate necessary information with lab staff to ensure streamlined workflow for meeting customer expectations and requirements.</li><li>Generate and verify quotes to convey accurate price information to clients based on received requests and sample submission forms.</li><li>Generate sample receipt emails and communicate with clients about the login status of submitted samples while maintaining confidentiality policies.</li><li>Coordinate sample shipments to external third-party laboratory services as needed.</li><li>Provide customer service to current and prospective clients, answering general inquiries about services and responding to questions about turnaround times and receipt emails.</li><li>Maintain client files and detailed records of communications via hard copy and electronic network locations.</li><li>Update and maintain the sample log.</li><li>Report LIMS issues and data tracking issues to the Supervisor and/or Sales and Marketing Manager.</li><li>Contribute to the continuous improvement of customer service processes by proposing and implementing changes for improving customer service quality.</li><li>Obtain and retain up-to-date knowledge of testing services, participating in internal and external training, and professional and technical meetings.</li><li>Support other customer service roles including sample reporting as needed.</li><li>Perform other duties as assigned by the Supervisor and/or Sales and Marketing Manager.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support experience</li><li>Data entry skills</li><li>Customer service experience</li><li>Proficiency in Microsoft Office</li><li>Coordination skills</li><li>Experience with SAP</li><li>Attention to detail</li><li>Quality of work</li><li>Time management</li><li>Interest in working within a scientific industry</li><li>Successful client communication</li><li>Ability to handle deadlines</li><li>High emotional intelligence</li><li>Good cultural awareness and communication with people from diverse backgrounds</li><li>Experienced user of MS Office and Adobe Acrobat</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma</li><li>Six months to one year of office experience (administrator, office coordinator, data entry, or customer service) or equivalent combination of education and experience</li><li>Experience with improvement initiatives</li><li>Experience with learning initiatives</li></ul>

Administrative Coordinator

<p><strong>Description</strong></p>
					<p>WE NEED MS OFFICE/ OUTLOOK TEST SCORES PLEASE PUT THEM ON RESUME FOR REVIEW. 
 
 Primarily remote acceptable. 
 Onsite support at Thousand Oaks campus may be required: Mission Week in October 
 VP visits approx. once a month may require 1-2 days on-site 
 Open to East Coast candidates but must manage West Coast hours when needed. 
 Standard working hours: 8:00 AM - 5:00 PM PT 
 
 Target start date: Early June ideally June 2 for onboarding and overlap before leave. No start before June. 
 Projected end date: Early December may extend to Amgens year-end shutdown. 
 6-month duration but could slightly flex. 
 
 The ideal candidate would have past experience at AMGEN and prior experience supporting VP or executive-level leaders and be highly skilled in managing multiple complex calendars using Outlook. They must be proficient in booking international and domestic travel through Concur with a strong preference for candidates familiar with Amgen systems and workflows. Exceptional multitasking organization and proactive problem-solving are essential to keep pace with a fast-moving high-demand team. The candidate must also be tech-savvy with Microsoft Office especially Outlook and Excel and possess excellent communication skills to coordinate seamlessly across stakeholders including a UK-based VP under Amgens Medical department. 

Job Details: Primarily responsible for managing multiple and/or complex calendars coordinate domestic/international travel arrangements and expense reporting. Will also manage complex administrative support activities and occasionally assisting supervisor in coordination of management issues. Additional responsibilities include independently coordinating calendared meetings complex onsite/offsite meetings leading administrative projects and providing management with status/activity reports. 
 Skills: Administrative support experience comfortable using multiple computer systems able to shift gears and be comfortable with ambiguity must be able to recognize priorities and reorganize priorities for staff that they are supporting proactive in thinking and able identify potential issues provide ongoing communication to team to stay on track look for areas of continuous improvement MS Outlook Word Excel and PowerPoint in an office setting.

Day to day:
	
Efficient time management and prioritization of tasks
Proactively managing complex calendars
Executing international and domestic travel requests timely
Completing expense reports timely
Problem solving
Special projects as assigned
Excellent Organization &amp; Proactivity</p>
					<p><strong>Skills</strong></p>
					<p>administrative support, customer service, data entry, microsoft office, administration, clerical, outlook, filing, administrative assistance, microsoft excel, calendar management, microsoft, biopharmaceutical</p>
					<p><strong>Top Skills Details</strong></p>
					<p>administrative support,customer service,data entry,microsoft office,administration,clerical,outlook,filing,administrative assistance,microsoft excel,calendar management,microsoft,biopharmaceutical</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Associate degree and 2 years of experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of experience

Amgen Experience preferred.
Familiarity with Amgen tools and culture, especially: Concur (travel/expense reports) and Outlook (calendar management)
Managing multiple complex calendars
Ability to execute complex international and domestic travel
Strong Multitasking Abilities
Problem-solving &amp; Quick Thinking
Microsoft Office Suite proficiency

Soft skills:
Professional presence
High attention to detail, polished communication.
Ability to handle ambiguity and high demand without getting overwhelmed.</p>
					<p><strong>Experience Level</strong></p>
					<p>Entry Level</p>

<h1 style="font-weight: 700;">Job Title: Administrative Coordinator</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Administrative Coordinator to join our team. This role involves coordinating employee training sessions, managing session logistics, and maintaining accurate records. The ideal candidate will possess strong organizational and communication skills and have proficiency with various scheduling tools.</p><br><h2>Responsibilities</h2><ul><li>Coordinate scheduling of employee training sessions.</li><li>Create and distribute Zoom links for all sessions.</li><li>Track and maintain accurate session titles, links/rooms, and descriptions.</li><li>Manage calendar invites and session logistics.</li><li>Serve as a point of contact for scheduling-related questions.</li><li>Support data entry and documentation related to scheduled events.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support</li><li>Data entry</li><li>Administrative assistance</li><li>Coordination</li><li>Proficiency in Microsoft Office</li><li>Experience with Zoom and Microsoft Excel</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or equivalent</li><li>Strong organizational and communication skills</li><li>Proficiency with Outlook and basic scheduling tools</li><li>Experience with Microsoft Bookings, SmartSheet, and Learning Management Systems like Cornerstone is highly desired</li></ul><h2>Work Environment</h2><p>This is a fully remote position, with the expectation that the candidate should be local enough to attend workshops or trainings if necessary. The role offers an opportunity to extend and potentially transition to a permanent position with upward mobility likely into a program coordinator role.</p><br>

<h1><strong>Job Title: Administrative Coordinator</strong></h1><p><br></p><h2>Job Description</h2><p>In this Administrative Coordinator role, you will be responsible for working within the corporate office team to assist with administrative responsibilities for the fleet team. This involves maintaining the vehicle chain of custody program, assigning vehicles to staff, ensuring they fill out paperwork accordingly, making sure vehicles have the correct registration and inspections, completing incident reports, and various reporting functions in MS Excel pertaining to fleet reports.</p><p><br></p><h2>Responsibilities (Training to be provided)</h2><ul><li>Maintain vehicle chain of custody program</li><li>Assign pool vehicles to staff when needed</li><li>Monitor, coordinate, and facilitate vehicle maintenance program</li><li>Monitor, coordinate, and facilitate vehicle registration and inspection renewals</li><li>Coordinate vehicle cleaning and reconcile monthly invoices for car cleaning services</li><li>Coordinate completion of vehicle accident/incident reports</li><li>Obtain vehicle repair estimates from licensed repair shops for accident/incident repairs</li><li>Reconcile the monthly fuel invoices with gas station receipts</li><li>Provide periodic vehicle mileage reports to Fiscal for financial accounting purposes</li><li>Oversee, maintain, and coordinate miscellaneous activities involving the agency fleet</li><li>Maintain up-to-date paper and electronic records and files</li><li>Perform a variety of unskilled tasks as directed by the VP of Facilities</li><li>Organize work time to accomplish assigned tasks</li></ul><h2><br></h2><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School Diploma</li><li>1+ years of administrative or logistics experience</li></ul><h2><br></h2>

<h1 style="font-weight: 700;">Job Title: Administrative Coordinator</h1><br><h2>Job Description</h2><p>The Administrative Coordinator will be responsible for providing sample receiving information and communications accurately, efficiently, and in a timely manner to clients, while also proposing improvements. This role involves 75% data entry and document management with high attention to detail, and 15% corresponding with clients via email and phone.</p><br><h2>Responsibilities</h2><ul><li>Monitor client requests and organize the receiving process from initial communications to LIMS login of samples, verifying and documenting within Labworks system.</li><li>Generate unique sample ID numbers in the login systems following Standard Operating Procedures (SOPs) using LIMS software and SAP system.</li><li>Verify generated system information against clients’ sample submission forms for accuracy and consistency.</li><li>Communicate necessary information with lab staff to ensure streamlined workflow for meeting customer expectations and requirements.</li><li>Generate and verify quotes to convey accurate price information to clients based on received requests and sample submission forms.</li><li>Generate sample receipt emails and communicate with clients about the login status of submitted samples while maintaining confidentiality policies.</li><li>Coordinate sample shipments to external third-party laboratory services as needed.</li><li>Provide customer service to current and prospective clients, answering general inquiries about services and responding to questions about turnaround times and receipt emails.</li><li>Maintain client files and detailed records of communications via hard copy and electronic network locations.</li><li>Update and maintain the sample log.</li><li>Report LIMS issues and data tracking issues to the Supervisor and/or Sales and Marketing Manager.</li><li>Contribute to the continuous improvement of customer service processes by proposing and implementing changes for improving customer service quality.</li><li>Obtain and retain up-to-date knowledge of testing services, participating in internal and external training, and professional and technical meetings.</li><li>Support other customer service roles including sample reporting as needed.</li><li>Perform other duties as assigned by the Supervisor and/or Sales and Marketing Manager.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support experience</li><li>Data entry skills</li><li>Customer service experience</li><li>Proficiency in Microsoft Office</li><li>Coordination skills</li><li>Experience with SAP</li><li>Attention to detail</li><li>Quality of work</li><li>Time management</li><li>Interest in working within a scientific industry</li><li>Successful client communication</li><li>Ability to handle deadlines</li><li>High emotional intelligence</li><li>Good cultural awareness and communication with people from diverse backgrounds</li><li>Experienced user of MS Office and Adobe Acrobat</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma</li><li>Six months to one year of office experience (administrator, office coordinator, data entry, or customer service) or equivalent combination of education and experience</li><li>Experience with improvement initiatives</li><li>Experience with learning initiatives</li></ul><h2>Work Environment</h2><p>The team consists of two leads, one for the receiving team and one for the reporting team, two team members on the customer service receiving team, and one on the reporting team, adding a sixth member. The team environment is fairly quiet yet approachable. Team-building activities, such as Topgolf and monthly events, are organized to appreciate and bring the team together. Members often eat lunch together to foster a sense of community.</p><br>

<h1><strong>Job Title: Administrative Coordinator</strong></h1><p><br></p><h2>Job Description</h2><p>The Administrative Coordinator will be responsible for providing sample receiving information and communications accurately, efficiently, and in a timely manner to clients, while also proposing improvements. This role involves 75% data entry and document management with high attention to detail, and 15% corresponding with clients via email and phone.</p><p><br></p><h2>Responsibilities</h2><ul><li>Monitor client requests and organize the receiving process from initial communications to LIMS login of samples, verifying and documenting within Labworks system.</li><li>Generate unique sample ID numbers in the login systems following Standard Operating Procedures (SOPs) using LIMS software and SAP system.</li><li>Verify generated system information against clients’ sample submission forms for accuracy and consistency.</li><li>Communicate necessary information with lab staff to ensure streamlined workflow for meeting customer expectations and requirements.</li><li>Generate and verify quotes to convey accurate price information to clients based on received requests and sample submission forms.</li><li>Generate sample receipt emails and communicate with clients about the login status of submitted samples while maintaining confidentiality policies.</li><li>Coordinate sample shipments to external third-party laboratory services as needed.</li><li>Provide customer service to current and prospective clients, answering general inquiries about services and responding to questions about turnaround times and receipt emails.</li><li>Maintain client files and detailed records of communications via hard copy and electronic network locations.</li><li>Update and maintain the sample log.</li><li>Report LIMS issues and data tracking issues to the Supervisor and/or Sales and Marketing Manager.</li><li>Contribute to the continuous improvement of customer service processes by proposing and implementing changes for improving customer service quality.</li><li>Obtain and retain up-to-date knowledge of testing services, participating in internal and external training, and professional and technical meetings.</li><li>Support other customer service roles including sample reporting as needed.</li><li>Perform other duties as assigned by the Supervisor and/or Sales and Marketing Manager.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support experience</li><li>Data entry skills</li><li>Customer service experience</li><li>Proficiency in Microsoft Office</li><li>Coordination skills</li><li>Experience with SAP</li><li>Attention to detail</li><li>Quality of work</li><li>Time management</li><li>Interest in working within a scientific industry</li><li>Successful client communication</li><li>Ability to handle deadlines</li><li>High emotional intelligence</li><li>Good cultural awareness and communication with people from diverse backgrounds</li><li>Experienced user of MS Office and Adobe Acrobat</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma</li><li>Six months to one year of office experience (administrator, office coordinator, data entry, or customer service) or equivalent combination of education and experience</li><li>Experience with improvement initiatives</li><li>Experience with learning initiatives</li></ul><h2><br></h2>

<h1><strong>One of the largest tech companies based in Seattle, WA is hiring multiple Recruiting Coordinators to support a growing team.</strong></h1><p><br></p><p><strong>About the role:</strong></p><ul><li>6 month contract with potential for extension/conversion</li><li>Compensation $24/hr</li><li>100% onsite in Seattle, WA</li></ul><p><br></p><h2><strong>Job Description</strong></h2><p>Our Operations Recruiting Coordinator (RC) works closely with a team of recruiters in a fast-paced recruiting organization. The RC is an integral partner in managing recruiting activities and building candidate relationships, often providing candidates with their first impression of the organization. This candidate will be an organizational guru, work effectively with internal and external clients and candidates, possess great communication skills, have the ability to shift gears at a moment&#39;s notice, and enjoy the challenges of helping to build a great organization of talented individuals. This is an amazing opportunity for someone looking to broaden their experience and work in a top recruiting organization.</p><p><br></p><h2><strong>Responsibilities</strong></h2><ul><li>Scheduling interviews and phone screens, working directly with candidates and hiring managers, and in some cases, arranging travel for visiting candidates</li><li>Updating candidate records and job postings in recruiting systems and confirming new hires</li><li>Providing follow-up correspondence to candidates on recruiting status via phone and email</li><li>Tracking recruiting activities and providing candidate status in a weekly report</li><li>Coordinating the post-interview debrief meetings and providing debrief materials</li><li>Identifying opportunities for improving candidate experience and scheduling efficiency</li><li>Assisting in the coordination of other recruiting activities as needed</li></ul><h2><strong>Required Skills</strong></h2><ul><li>1+ years of recruiting coordinator/coordination/administrative/ or scheduling experience</li><li>Experience with MS Word, Excel, and PowerPoint</li><li>Bachelor&#39;s degree</li></ul><h2><strong>Additional Skills &amp; Qualifications</strong></h2><ul><li>Superb customer focus, attention to detail, and organization skills</li><li>Strong oral and written communication skills</li><li>Ability to work in a fast-paced, quickly changing environment</li></ul><h1><br></h1>

<h1><strong>Job Title: Administrative Support</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated individual to join our procurement team, providing essential administrative support. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.</p><p><br></p><h2>Responsibilities</h2><ul><li>Count, open, identify, sort, log, upload, and scan all assigned daily mail, faxes, or keys.</li><li>Assist with the daily shipment of documents/keys.</li><li>Pull files and prepare folders consisting of titles, salvage titles, power of attorney&#39;s and other support documentation.</li><li>Assist with handling inbound call volume as needed.</li><li>Help locate lost documents when necessary.</li><li>Conduct quality reviews of files for accuracy, ensuring all required/executable documents have been procured and the file is ready for billing.</li><li>Communicate with internal employees and some clients or vendors via email, with minimal phone calls (2-5 calls a day).</li><li>Adapt to changing responsibilities with minimal-to-no-notice based on business needs.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support experience.</li><li>Proficiency in Microsoft Outlook, Excel, and Word.</li><li>Experience in filing, mailroom operations, customer service, data entry, and file processing.</li><li>Ability to multitask, such as working on dual screens, processing paperwork, and communicating via email.</li><li>Good job tenure, with a stable work history.</li><li>Ability to handle a fast-paced work environment.</li><li>At least 1 year of customer service experience (call center, administrative, or retail).</li><li>High School Diploma or GED minimum.</li></ul><h2>Work Environment</h2><p>This role is onsite, with no work-from-home options available. The work hours are Monday to Friday, 8:00 AM to 5:00 PM, with some flexibility. The environment is carpeted and cubicle-based, with a strict attendance policy.</p>

Administrative Support

<h1><strong>Job Title: Customer Service/Administrative Support Specialist</strong></h1><p><br></p><h2>Job Responsibilities</h2><ul><li>Provide rotational support for customers.</li><li>Deliver best-in-class service and troubleshooting support to both internal and external customers.</li><li>Ensure prompt processing of warranty orders and manage related inquiries.</li><li>Gain and apply thorough knowledge of products and troubleshooting techniques to solve technical issues.</li><li>Escalate unresolved problems to the appropriate subject matter experts.</li><li>Document customer feedback, call and issue tracking, and correspondence for comprehensive service records.</li><li>Strive to exceed customer satisfaction targets through dedicated and personalized service.</li><li>Utilize CRM and ERP software tools effectively.</li><li>Perform additional tasks as directed by supervisor.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support</li><li>Data entry</li><li>Clerical</li><li>Administrative assistance</li><li>Customer service</li><li>Excellent verbal and written communication</li><li>Excellent organizational skills and attention to detail</li><li>Eager, good-natured, pleasant and positive attitude</li><li>Speed and accuracy at assigned responsibilities</li><li>Ability to manage multiple requests and priorities</li><li>Desire to support co-workers in a team environment</li><li>Ability to problem solve in a collaborative manner</li><li>Professionalism</li><li>Ability to function well in a high-paced and at times stressful environment</li><li>Professional and Responsive</li><li>Extremely proficient with Microsoft Office Suite or similar software</li><li>Ability to learn new or updated software</li></ul><h2>Work Environment</h2><p>The role requires functioning well in a high-paced and at times stressful environment. Professionalism and responsiveness are essential. The position involves the use of CRM and ERP software tools, and proficiency with Microsoft Office Suite or similar software is necessary. A pleasant and positive attitude is crucial for success in this role.</p>

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