<h1 style="font-size: 2em; font-weight: normal;">Job Title: Accounts Receivable Specialist</h1>Job DescriptionThe Accounts Receivable Specialist plays a crucial role in the credit and collections group, directly supporting North America through effective management of Accounts Receivable, assessing credit worthiness, ensuring the collectability of receivables, and delivering timely financial data for a portfolio valued at $30-50 million. Responsibilities<ul><li>Manage the monthly Accounts Receivable portfolio and assist with the preparation of monthly financial reporting.</li><li>Review and analyze customer payment histories to determine credit standing and credit worthiness.</li><li>Oversee a comprehensive review of outstanding receivables and initiate follow-through with collection accounts.</li><li>Research and resolve account deductions, including pricing errors, allowances, and over/under payments.</li><li>Maintain timely and accurate records, customer communications, and account reconciliations.</li><li>Interact with sales, finance, and customer service personnel within the North American business units to identify root causes and resolve issues.</li><li>Communicate directly with clients via phone and email to manage receivables, accounting, credit analysis, and B2B collection.</li></ul> Essential Skills<ul><li>At least 1 year of Accounts Receivable experience.</li><li>At least 1 year of experience in B2B collections.</li><li>Experience with mid to large ERP systems; SAP is preferred.</li><li>Familiarity with Excel, including pivot tables and VLOOKUP functions.</li></ul> Additional Skills &amp; Qualifications<ul><li>A high school diploma or GED is required; an associate&#39;s degree is preferred.</li></ul> Work EnvironmentThis position offers an opportunity to work in a corporate headquarters environment with a close-knit team dedicated to professional growth and development. There is potential for promotion from within or cross-functional movement. The role is primarily office-based, with the opportunity to work one day from home after the completion of training, contingent on performance. Job Type &amp; LocationThis is a Contract to Hire position based out of Tampa, Florida.

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Accounts Receivable Specialist

<h1>Job Title: Accounts Receivable Specialist</h1>Job DescriptionThe Accounts Receivable Specialist position is responsible for creating and sending invoices for roofing projects, processing client payments, pursuing accounts that are past due, maintaining accounting records and ledgers, and reconciling accounts to ensure accurate financial data and a healthy cash flow. Specific tasks will include processing AIA billing forms and 702 Forms, as well as collaborating with internal sales teams and clients. Responsibilities<ul><li>Prepare and submit invoices for completed work orders and contract jobs.</li><li>Process industry-specific billing forms like AIA (American Institute of Architects).</li><li>Ensure accuracy and adherence to financial policies and procedures.</li><li>Receive and process customer payments, including cash, checks, and electronic transfers.</li><li>Initiate and manage collection efforts for past-due accounts by contacting clients and sending statements.</li><li>Monitor accounts for aging and potential issues.</li><li>Prepare and deliver reports on the status of accounts receivable to management.</li></ul>Essential Skills<ul><li>Proficiency in accounting and finance principles.</li><li>Experience with Microsoft Office, particularly Excel and V-lookups.</li><li>Strong skills in accounts receivable and collection practices.</li><li>Excellent customer service skills.</li><li>Professional communication skills for interacting with clients and internal teams.</li><li>Proficiency in accounting software such as QuickBooks and Textura.</li></ul>Additional Skills &amp; Qualifications<ul><li>Attention to detail is crucial.</li><li>Organizational skills are essential.</li><li>Industry-specific knowledge in commercial roofing, billing, reporting, and submittals.</li><li>Familiarity with construction invoicing, such as AIA billing and 702 forms.</li></ul>Work EnvironmentThe work schedule is from 6:30 AM to 2:00 PM or 7:00 AM to 3:00 PM. Enjoy a small company environment that values professionalism and level-headedness. Benefits include catered breakfast every Friday, fully covered health insurance, a 401(k) plan, an annual company picnic in September, and an annual holiday party in December. Job Type &amp; LocationThis is a Contract to Hire position based out of Melrose Park, Illinois.

&#128205; On-Site | Miami International Airport Area &#128338; Full-TimeJoin a fast-paced, collaborative team where your attention to detail and billing expertise will make a real impact. We’re looking for an Accounts Receivable Specialist with construction industry experience to manage invoicing, payments, and reporting—all from our Miami office. What You’ll Do<ul><li>Create and manage accurate customer invoices</li><li>Process payments and prepare bank deposits</li><li>Track aging reports and follow up on overdue accounts</li><li>Resolve customer billing inquiries</li><li>Reconcile accounts monthly and support revenue reporting</li></ul>What You’ll Bring<ul><li>Associate degree in Accounting or related field</li><li>AIA billing experience in the construction industry (required)</li><li>Strong Excel and analytical skills</li><li>Excellent communication and problem-solving abilities</li><li>Organized, detail-oriented, and proactive mindset</li></ul>Why You’ll Love It Here<ul><li>Competitive pay</li><li>Supportive team culture</li><li>Convenient location near MIA</li><li>Opportunity to grow and improve processes</li></ul> Apply now to be part of a team that values precision, collaboration, and continuous improvement!

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Accounts Receivable Specialist</h1>Job DescriptionWe are seeking a detail-oriented Accounts Receivable Specialist responsible for coordinating and processing accounts receivable tasks. This role involves inputting invoices and payments manually into Dynamics 365, ensuring accurate data entry, and maintaining accounts receivable records. Responsibilities<ul><li>Coordinate and process accounts receivable tasks.</li><li>Input invoices and payments into Dynamics 365 manually.</li><li>Perform data entry of accounts receivable.</li><li>Reconcile processed work by verifying data and rebills for price differences and taxes.</li><li>Manage freight credits through free text.</li><li>Update accounts payable/invoice email addresses by reviewing printed invoices/statements and adding email addresses to customer accounts.</li><li>Follow up on past due accounts by settling open transactions, sending invoice copies, and making phone calls.</li><li>Update tax certificate information that is ready to expire by checking the sales tax group and updating the tax-exempt number if necessary.</li><li>Update business units on open orders from AX.</li><li>Follow up on accounts with credit balances to determine if a refund is needed.</li><li>Perform other tasks as assigned within the accounting department.</li></ul> Essential Skills<ul><li>Proficiency in accounts receivable processes.</li><li>Experience with Microsoft Office.</li><li>Invoicing experience.</li><li>2-5 years of accounts receivable experience.</li><li>Proficiency in Microsoft Dynamics 365.</li></ul> Additional Skills &amp; Qualifications<ul><li>Experience with heavy data entry.</li><li>Preference for candidates with MS Dynamics 365 experience.</li></ul> Work EnvironmentThe work environment is a stable manufacturing company with a very clean site. Enjoy a breakroom equipped with a coffee machine and kombucha machine. Job Type &amp; LocationThis is a Contract position based out of Portland, Oregon.

<h3>Accounts Receivable Specialist – Hybrid | Medley, FL | $Multi-Million Company</h3>Join a thriving industry leader! We’re actively hiring an Accounts Receivable (AR) Specialist to support a high-performing finance team at a multi-million-dollar company based in Medley, FL. This is a 12-month contract with hybrid flexibility—2 days remote, 3 days on-site—and an opportunity to make a real impact. Interviews are moving fast—apply today!<hr><h3>Key Responsibilities</h3><ul><li>Manage AR aging and collections for major retail accounts.</li><li>Reconcile payments and resolve discrepancies and deductions.</li><li>Conduct post-audit research and provide detailed analytical reports.</li><li>Communicate with retailer accounting teams and internal stakeholders.</li><li>Process invoices, claims, and apply payments accurately.</li></ul><hr><h3>What We’re Looking For</h3><ul><li>4+ years of AR/Accounting experience.</li><li>Experience in collections and claims management.</li><li>Advanced proficiency in Microsoft Excel and Office Suite.</li><li>Excellent written and verbal communication skills.</li><li>Experience with retailer portals and deduction resolution is a plus.</li></ul>

<h1>Job Title: Accounts Receivable Specialist</h1>Job DescriptionAs an Accounts Receivable Specialist, you will be responsible for processing all incoming payments and securing revenue by verifying and posting receipts. You will assist the Accounts Receivable team with reporting and data analytics of incoming funds. Responsibilities<ul><li>Process invoices for customer accounts.</li><li>Apply cash receipts appropriately within the accounting system.</li><li>Support monitoring of delinquent accounts and make collection calls.</li><li>Serve as the primary backup for the Accounts Receivable Lead during medical leave.</li><li>Investigate problems from customers and sales associates and drive resolutions.</li><li>Process credit card and electronic payments from customers.</li><li>Assist employees and customers with questions related to AR services.</li><li>Review and evaluate customer history for terms and set up new customer accounts.</li><li>Investigate and release customer orders from hold to allow orders to ship.</li><li>Monitor and manage the Accounts Receivable email inbox.</li></ul> Essential Skills<ul><li>3+ years of full cycle accounts receivable experience</li><li>Proficiency in cash application, billing, and collections</li><li>Detail-oriented with the ability to work independently</li><li>Strong communication skills</li><li>Familiarity with Dynamics 365</li><li>Proficiency in Microsoft Excel</li></ul> Additional Skills &amp; Qualifications<ul><li>Associates degree or equivalent education preferred</li><li>Two or more years of related accounting experience and/or training</li><li>Experience with ERP or accounting software, MS Dynamics 365 preferred</li><li>Excellent interpersonal and communication skills</li><li>Ability to work independently and as a member of a team</li><li>Intermediate skills in MS Office (Outlook, Word, Excel, Teams)</li></ul> Work EnvironmentThe role is 100% in-office, located just south of downtown. The office environment is small, quiet, and consists of a close-knit accounting team of five people. Job Type &amp; LocationThis is a Contract position based out of Kansas City, Missouri.

Manufacturing and services company urgently looking for an Accounts Receivable Specialist to support their team! Work with a rapidly growing company that&#39;s taking the market by storm! If your passion is fostering strong relationships with customers while helping the business continue to grow, apply now! Qualifications:2+ years of experience in accounts receivableB2b collectionsMust have experience working with big-box customers and portalsBasic Excel experienceExperience with MS Dynamics preferred Job DescriptionWe are seeking a dedicated Collections Specialist to manage collection and reporting activities, ensuring timely and effective recovery of outstanding payments. This role requires someone with excellent communication skills, who can build trust with customers and negotiate payment plans when necessary. Responsibilities include:<ul><li>Responsible for collection and reporting activities according to specific deadlines.</li><li>Keep track of assigned accounts to identify outstanding debts.</li><li>Plan course of action to recover outstanding payments.</li><li>Locate and contact customers to inquire about their payment status.</li><li>Negotiate payoff deadlines or payment plans.</li><li>Handle customer questions or complaints.</li><li>Investigate and resolve discrepancies.</li><li>Create trust relationships with customers to avoid future issues.</li><li>Update account status and database regularly.</li><li>Perform additional duties as required or requested.</li></ul><h1 style="font-size: 2em; font-weight: normal;"> </h1>

Join a mission-driven biotech team where precision meets purpose — we&#39;re seeking an Accounts Receivable Specialist to keep our numbers as accurate as our science.The Accounts Receivable Specialist will take on a broad range of general accounting duties, where effective communication with customers is key to ensuring satisfaction and loyalty. Responsibilities include general ledger posting, invoicing, accounts receivable, collections, and inventory-related tasks. Effective communication within the accounting team and with production and fulfillment teams is crucial to ensure accurate and timely customer billing.Responsibilities<ul><li>Invoice customers and verify customer contact information.</li><li>Review and apply customer payments.</li><li>Take credit card information over the phone.</li><li>Manage the flow of customer invoices through B2B portals, including international portals.</li><li>Provide collection activity for all past due accounts on a timely basis, including emailing and phone calls.</li><li>Provide excellent customer service through timely response time and polite correspondence.</li><li>Communicate regularly with accounting and marketing team regarding past due accounts.</li><li>Manage all incoming shipments by unloading, inspecting, and verifying goods against purchase orders, document any discrepancies, and store items in their designated locations.</li><li>Accurately record details of incoming shipments, update inventory records, and provide reports as needed.</li><li>Post inventory adjustments and revalue inventory in accounts receivable.</li></ul>Essential Skills<ul><li>Experience working with international companies&#39; portals for AR payments.</li><li>Business to Business AR Experience.</li><li>Experience in public company environments with ERP systems, Oracle, and Netsuite.</li><li>Strong customer service skills.</li></ul>Additional Skills &amp; Qualifications<ul><li>High school diploma with two years of experience in Accounts Receivable. A two-year business or accounting degree is preferred.</li><li>Prior experience with customer portals.</li><li>Ability to work independently.</li><li>Prior experience and familiarity with ERP systems is preferred.</li></ul>Work EnvironmentThe position offers a quiet office environment with a team of four. There is a flexible start time between 7:30 am and 9:00 am, requiring a 40-hour work week from Monday to Friday in the office. This role operates in a professional setting and involves interaction with various departments such as production, quality assurance, and fulfillment. Employees enjoy great benefits, including fully covered medical coverage up to $700/month, a 401k match of 50% up to 6%, two weeks of sick leave accrued, and two weeks of PTO accrued.Job Type &amp; LocationThis is a Contract to Hire position based out of Davis, California.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Accounts Receivable Specialist</h1>Job DescriptionAs an Accounts Receivable Specialist, you will be responsible for handling a variety of tasks essential for the financial health of our company. Working 100% onsite, Monday through Friday from 8 a.m. to 4:30 p.m., you will process invoices, manage customer payments, and maintain detailed financial records. Your role will require regular communication with clients to resolve discrepancies and ensure timely payments. Responsibilities<ul><li>Accurately process invoices and manage customer payments.</li><li>Maintain detailed financial records and ensure data accuracy.</li><li>Communicate with clients to resolve discrepancies and ensure timely payments.</li><li>Review accounts for outstanding balances and follow up on overdue payments.</li><li>Assist in preparing monthly reports and provide insights into cash flow and account statuses.</li><li>Participate in monthly reconciliations with the finance team to ensure accuracy.</li><li>Utilize NetSuite for invoicing, payment application, and reconciliations.</li><li>Input and update customer and vendor data in NetSuite.</li><li>Support general accounting operations as needed.</li><li>Collaborate with internal teams to ensure data accuracy and timely processing.</li><li>Provide feedback and insights to improve workflows and system usage.</li></ul> Essential Skills<ul><li>Proficiency in accounts receivable processes.</li><li>Experience with NetSuite.</li><li>Strong attention to detail and data accuracy.</li><li>Excellent communication skills.</li><li>Ability to work independently and manage workloads without constant supervision.</li></ul> Additional Skills &amp; Qualifications<ul><li>Background in Accounts Receivable or general accounting.</li><li>Ability to adapt to a fast-paced environment.</li><li>Available to start immediately.</li></ul> Work EnvironmentWork is conducted onsite, five days a week, at our location in Kent, WA. The company is a fast-growing specialty beverage manufacturer, focusing on private label syrups, cocktail mixers, powders, and plastics products. Since 1972, the company has been manufacturing over 500 SKUs of products. Job Type &amp; LocationThis is a Contract to Hire position based out of Kent, Washington. We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following: · Medical, dental &amp; vision · 401(k)/Roth· Insurance (Basic/Supplemental Life &amp; AD&amp;D) · Short and long-term disability · Health &amp; Dependent Care Spending Accounts (HSA &amp; DCFSA) · Transportation benefits · Employee Assistance Program .Time Off/Leave (PTO, Vacation or Sick Leave)

<h1>Seeking an Accounts Receivable Specialist in the Minneapolis Area!!</h1> Job Description<ul><li>Process credit and re-bill transactions, and invoice corrections.</li><li>Handle incoming payments through various methods including lock boxes, credit card transactions, EDI transactions, checks, and cash.</li><li>Research and resolve payment discrepancies.</li><li>Prepare daily cash deposits and reports.</li><li>Resolve deductions using appropriate General Ledger accounts.</li><li>Process and adjust N3F chargebacks and refund checks.</li><li>Reconcile customer accounts.</li><li>Process month-end reports.</li><li>Review unearned discount transactions.</li></ul>Essential Skills<ul><li>Experience in payment processing and cash application.</li><li>Proficiency in accounts receivable tasks.</li><li>1+ year of AR or Cash App experience.</li><li>High School Diploma.</li></ul>Additional Skills &amp; Qualifications<ul><li>Experience in an automated AR/Cash App environment is a plus.</li><li>Basic Excel skills.</li></ul>

<h1>Accounts Receivable Specialist</h1>Job DescriptionWe are seeking a diligent and detail-oriented Accounts Receivable Specialist to ensure timely and accurate invoicing, maintaining a steady cash flow by efficiently managing billing functions. The specialist will play a crucial role in coordinating with various departments to ensure billing accuracy and will be responsible for preparing and auditing invoices, facilitating billing meetings, and maintaining records. Responsibilities<ul><li>Coordinate with other departments to ensure billing information accuracy.</li><li>Forecast upcoming billable expenditures.</li><li>Prepare draft Payment Applications and reports for project team review.</li><li>Facilitate monthly billing meetings.</li><li>Track upcoming material expenditures for payment.</li><li>Communicate with internal and external stakeholders to ensure vendor costs are billed and/or released.</li><li>Maintain records of invoices, deposits, and all payment collection correspondence.</li><li>Maintain AR / External Billing processes.</li><li>Prepare and send invoices and related documents.</li><li>Update accounting systems and ensure information is entered in all relevant databases.</li><li>Update Contract – Job Cost entries.</li><li>Support collections and payables requiring additional follow-up.</li><li>Maintain a working knowledge of current collection requirements.</li><li>Assist in investigating payment delinquencies and monitor retainage allowances.</li><li>Execute contracts and set up newly awarded projects in company systems.</li><li>Assist in updating budget entries and cost coding.</li><li>Maintain project-related records including contracts, bonds, and subcontracts.</li><li>Confirm final values and remove them from accounting systems.</li><li>Track contract changes and report/update pending changes.</li><li>Process change orders and track billable costs.</li></ul> Essential Skills<ul><li>Experience in accounts receivable, invoicing, collections, claims, and billing.</li><li>Proficiency in Sage 300, AIA billing, and high-volume billing.</li><li>Experience in the construction industry.</li><li>Strong skills in Microsoft Office Suite, particularly Excel.</li><li>Ability to pay attention to detail and solve problems effectively.</li><li>Excellent communication skills.</li><li>Ability to manage time effectively and work with minimal supervision.</li><li>Strong organizational skills and the ability to multi-task effectively to meet numerous deadlines.</li></ul> Additional Skills &amp; Qualifications<ul><li>Experience in construction.</li><li>Familiarity with general contracting processes.</li></ul> Work EnvironmentThis position is fully onsite, providing an opportunity to work closely with a great team. The role offers potential for permanent placement, fostering a collaborative and supportive work environment. Job Type &amp; LocationThis is a Contract to Hire position based out of Lorton, Virginia. Contact Me!Catherine SullivanView my availability here:<h2>Book a Meeting</h2>

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Accounts Receivable Specialist</h1> Job DescriptionThe Accounts Receivable (AR) Specialist is responsible for managing all aspects of customer receivables, including cash application, invoicing, collections, and credit evaluation. This role ensures accuracy in financial transactions and supports company cash flow and customer relationship objectives. The AR Specialist will work closely with cross-functional departments, including Sales and Operations, to maintain accurate financial records and uphold customer account health. Responsibilities<ul><li>Process daily bank deposits, credit card transactions, and ACH payments.</li><li>Apply payments accurately across multiple systems and platforms.</li><li>Reconcile customer accounts and investigate payment discrepancies.</li><li>Deliver invoices promptly, including through customer portals.</li><li>Perform proactive follow-ups via phone and email to collect past-due balances.</li><li>Evaluate customer creditworthiness and recommend credit limits and terms.</li><li>Monitor customer payment trends and escalate potential risks to leadership.</li><li>Collaborate with Sales and Leadership to align credit decisions with revenue goals.</li><li>Support ongoing improvement and documentation of AR processes.</li><li>Identify opportunities to automate or streamline AR functions.</li><li>Assist in documenting workflows and adopting AR technologies.</li><li>Maintain clear and accurate records in compliance with company policies.</li></ul>Essential Skills<ul><li>3-5 years of experience in Accounts Receivable, including collections and credit review.</li><li>Proficiency with accounting systems, ERP platforms, and Microsoft Office (Excel, Outlook).</li><li>Strong written and verbal communication skills across all levels of the organization.</li><li>Experience with pivot tables and VLOOKUPs in Excel.</li></ul>Additional Skills &amp; Qualifications<ul><li>Experience in a high-growth or multi-location business.</li><li>Familiarity with NetSuite, Billtrust, or similar AR software.</li><li>Associate’s or Bachelor’s degree in Accounting, Finance, or related field.</li><li>Competencies in accuracy and attention to detail, analytical and strategic thinking, customer service orientation, flexibility in a fast-paced environment, and cross-functional collaboration.</li></ul>Work EnvironmentTraining will take place in the office every day for the first month. After that, there is a flexible hybrid schedule with 2 days in the office and 3 days remote, allowing the candidate to choose their preferred days. The position offers career growth and opportunities for promotion from within, an unlimited PTO policy, community impact with 2 paid volunteer days per year, and a charity match program.

<h1 style="text-align: center;">Seeking an Accounts Receivable Specialist in the Watertown Area!!</h1>Job DescriptionThe Accounts Receivable Specialist will play a crucial role in managing customer invoices, handling past due accounts, and maintaining strong communication with clients. This position requires an individual who is detail-oriented and committed to achieving financial goals. Responsibilities<ul><li>Deliver generated invoices to customers regularly through various channels such as mail, email, and customer portals.</li><li>Contact customers regarding past due invoices and handle incoming calls related to questions or complaints, documenting all interactions.</li><li>Manage all delinquent accounts until they are resolved.</li><li>Communicate effectively with customers and management, maintaining strong relationships to achieve objectives.</li><li>Research invoices against manual files or pre-arranged agreements as necessary.</li><li>Collaborate with account managers, business centers, or higher management when accounts are deemed uncollectible at the department level.</li><li>Perform summary billings for a predefined list of customers using Excel and other reporting tools, and prepare custom invoices as per customer requirements.</li><li>Prepare credit notes and obtain necessary approvals.</li><li>Maintain a delinquency rate of 5% or less and ensure unapplied cash is cleared from customer accounts by the end of the fiscal month.</li><li>Assist in ad hoc projects as needed.</li><li>Continuously improve processes by analyzing them and suggesting enhancements.</li><li>Work collaboratively with both local and remote team members.</li></ul> Essential Skills<ul><li>1+ year experience with collections</li><li>Two years of accounts receivable or similar experience</li><li>Proficiency in Excel and Word</li><li>General computer systems proficiency</li></ul> Additional Skills &amp; Qualifications<ul><li>Experience with accounting systems is a plus</li><li>Knowledge of additional software or systems is beneficial</li></ul> Work EnvironmentThis position is hybrid/remote, requiring the candidate to be within driving distance of Watertown, WI. The role requires collaboration with both local and remote teams, offering flexibility in work location. Job Type &amp; LocationThis is a Contract position based out of Watertown, Wisconsin.

<h1>Job Title: Accounts Receivable Specialist</h1> Job DescriptionThe Accounts Receivable (AR) Specialist is responsible for managing all aspects of customer receivables, including cash application, invoicing, collections, and credit evaluation. This role ensures accuracy in financial transactions and supports company cash flow and customer relationship objectives. The AR Specialist will work closely with cross-functional departments, including Sales and Operations, to maintain accurate financial records and uphold customer account health. Responsibilities<ul><li>Process daily bank deposits, credit card transactions, and ACH payments.</li><li>Apply payments accurately across multiple systems and platforms.</li><li>Reconcile customer accounts and investigate payment discrepancies.</li><li>Deliver invoices promptly, including through customer portals.</li><li>Perform proactive follow-ups via phone and email to collect past-due balances.</li><li>Evaluate customer creditworthiness and recommend credit limits and terms.</li><li>Monitor customer payment trends and escalate potential risks to leadership.</li><li>Collaborate with Sales and Leadership to align credit decisions with revenue goals.</li><li>Support ongoing improvement and documentation of AR processes.</li><li>Identify opportunities to automate or streamline AR functions.</li><li>Assist in documenting workflows and adopting AR technologies.</li><li>Maintain clear and accurate records in compliance with company policies.</li></ul>Essential Skills<ul><li>3-5 years of experience in Accounts Receivable, including collections and credit review.</li><li>Proficiency with accounting systems, ERP platforms, and Microsoft Office (Excel, Outlook).</li><li>Strong written and verbal communication skills across all levels of the organization.</li><li>Experience with pivot tables and VLOOKUPs in Excel.</li></ul>Additional Skills &amp; Qualifications<ul><li>Experience in a high-growth or multi-location business.</li><li>Familiarity with NetSuite, Billtrust, or similar AR software.</li><li>Associate’s or Bachelor’s degree in Accounting, Finance, or related field.</li><li>Competencies in accuracy and attention to detail, analytical and strategic thinking, customer service orientation, flexibility in a fast-paced environment, and cross-functional collaboration.</li></ul>Work EnvironmentTraining will take place in the office every day for the first month. After that, there is a flexible hybrid schedule with 2 days in the office and 3 days remote, allowing the candidate to choose their preferred days. The position offers career growth and opportunities for promotion from within, an unlimited PTO policy, community impact with 2 paid volunteer days per year, and a charity match program.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Accounts Receivable Specialist</h1>Job DescriptionAs an Accounts Receivable Specialist, you will be responsible for handling a variety of tasks essential for the financial health of our company. Working 100% onsite, Monday through Friday from 8 a.m. to 4:30 p.m., you will process invoices, manage customer payments, and maintain detailed financial records. Your role will require regular communication with clients to resolve discrepancies and ensure timely payments. Responsibilities<ul><li>Accurately process invoices and manage customer payments.</li><li>Maintain detailed financial records and ensure data accuracy.</li><li>Communicate with clients to resolve discrepancies and ensure timely payments.</li><li>Review accounts for outstanding balances and follow up on overdue payments.</li><li>Assist in preparing monthly reports and provide insights into cash flow and account statuses.</li><li>Participate in monthly reconciliations with the finance team to ensure accuracy.</li><li>Utilize NetSuite for invoicing, payment application, and reconciliations.</li><li>Input and update customer and vendor data in NetSuite.</li><li>Support general accounting operations as needed.</li><li>Collaborate with internal teams to ensure data accuracy and timely processing.</li><li>Provide feedback and insights to improve workflows and system usage.</li></ul> Essential Skills<ul><li>Proficiency in accounts receivable processes.</li><li>Experience with NetSuite.</li><li>Strong attention to detail and data accuracy.</li><li>Excellent communication skills.</li><li>Ability to work independently and manage workloads without constant supervision.</li></ul> Additional Skills &amp; Qualifications<ul><li>experience in Accounts Receivable or general accounting.</li><li>Ability to adapt to a fast-paced environment.</li><li>Available to start immediately.</li></ul> Work EnvironmentWork is conducted onsite, five days a week, at our location in Kent, WA. The company is a fast-growing specialty beverage manufacturer, focusing on private label syrups, cocktail mixers, powders, and plastics products. Since 1972, the company has been manufacturing over 500 SKUs of products. Job Type &amp; LocationThis is a Contract to Hire position based out of Kent, Washington. We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following: · Medical, dental &amp; vision · 401(k)/Roth· Insurance (Basic/Supplemental Life &amp; AD&amp;D) · Short and long-term disability · Health &amp; Dependent Care Spending Accounts (HSA &amp; DCFSA) · Transportation benefits · Employee Assistance Program .Time Off/Leave (PTO, Vacation or Sick Leavexpirience

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Accounts Receivable Specialist</h1>Job DescriptionThe Accounts Receivable Specialist will be responsible for a variety of general accounting duties with a focus on ensuring customer satisfaction and loyalty through effective communication. Key tasks include general ledger posting, invoicing, accounts receivable management, collections, and handling inventory-related duties. Effective communication with the accounting team, as well as production and fulfillment teams, is essential to ensure accurate and timely customer billing. Responsibilities<ul><li>Invoice customers and verify customer contact information.</li><li>Review and apply customer payments.</li><li>Take credit card information over the phone.</li><li>Manage the flow of customer invoices through B2B portals, including international portals.</li><li>Engage in collection activities for all past due accounts in a timely manner, including emailing and phone calls.</li><li>Provide excellent customer service through timely responses and polite correspondence.</li><li>Communicate regularly with the accounting and marketing teams regarding past due accounts.</li><li>Manage all incoming shipments by unloading, inspecting, and verifying goods against purchase orders, document any discrepancies, and store items in their designated locations.</li><li>Accurately record details of incoming shipments, update inventory records, and provide reports as needed.</li><li>Post inventory adjustments and revalue inventory in the system.</li></ul> Essential Skills<ul><li>Experience working with international company portals for accounts receivable payments.</li><li>Business to Business Accounts Receivable experience.</li><li>Experience in public company environments, ERP systems, Oracle, and Netsuite.</li><li>High school diploma with two years of experience working in Accounts Receivable; a two-year business or accounting degree is preferred.</li><li>Prior experience with customer portals.</li><li>Ability to work independently.</li><li>Strong customer service skills.</li></ul> Additional Skills &amp; Qualifications<ul><li>Prior experience and familiarity working with ERP systems is preferred.</li></ul> Work EnvironmentThis role operates within a quiet office environment with a team of four. The position offers a flexible start time between 7:30 am to 9:00 am, adhering to a 40-hour workweek from Monday to Friday. The role requires in-office presence and involves interaction with various departments, including production, quality assurance, and fulfillment. The company provides great benefits including fully covered medical coverage up to $700/month, a 50% 401k match up to 6%, and accrued 2 weeks sick leave and 2 weeks PTO. The organization offers an exciting opportunity for advancement within a growing business. Job Type &amp; LocationThis is a Contract to Hire position based out of Davis, California.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Accounts Receivable Supervisor</h1>Job DescriptionThe Accounts Receivable Supervisor will manage the accounts receivable team, driving deduction management and handling account collections. This role involves preparing various financial reports and analysis, including bad debt analysis, and implementing improvement efforts for DRO/DSO. Responsibilities<ul><li>Manage the accounts receivable team and its responsibilities.</li><li>Drive accounts receivable deduction management.</li><li>Prepare monthly, quarterly, and yearly financial reports and forecasts.</li><li>Manage all account collections and handle escalations as needed.</li><li>Prepare and analyze bad debt reports.</li><li>Manage DRO/DSO and implement improvement strategies.</li><li>Create and distribute all accounts receivable reports.</li></ul> Essential Skills<ul><li>Experience in accounts receivable and credit management.</li><li>Supervisory experience, such as team lead roles.</li><li>Experience with accounts receivable reconciliation and forecasting.</li><li>Proficiency in Excel, including pivot tables.</li><li>Experience with B2B accounts receivable and handling chargebacks/deductions.</li></ul> Additional Skills &amp; Qualifications<ul><li>Bachelor&#39;s degree preferred but not required.</li><li>Experience with SAP and mid-large ERP systems preferred.</li><li>Experience in the manufacturing industry preferred.</li></ul> Work EnvironmentThis position is based on-site at headquarters with a business casual dress code. There is a hybrid schedule with four days in the office, and training will be conducted fully in the office. The role offers growth opportunities within the company, including movement to corporate finance or accounting teams for exemplary performers. Job Type &amp; LocationThis is a Contract to Hire position based out of Tampa, Florida.

Accounts Receivable Supervisor

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Accounts Receivable Supervisor</h1>Job Description<blockquote>The Accounts Receivable Supervisor will lead the AR team, focusing on deduction management and overseeing account collections. This role includes preparing financial reports and analyses—such as bad debt assessments—and driving process improvements related to Days Receivable Outstanding (DRO) and Days Sales Outstanding (DSO).</blockquote>Responsibilities<ul><li>Lead and oversee the Accounts Receivable team and its daily operations.</li><li>Drive effective deduction management across accounts receivable processes.</li><li>Prepare monthly, quarterly, and annual financial reports and forecasts.</li><li>Manage account collections and address escalated issues as needed.</li><li>Compile and analyze bad debt reports to support financial decision-making.</li><li>Monitor and improve Days Receivable Outstanding (DRO) and Days Sales Outstanding (DSO) metrics.</li><li>Generate and distribute all accounts receivable reporting.</li></ul>Essential Skills<ul><li>Proven experience in accounts receivable and credit management.</li><li>Prior supervisory or team lead experience.</li><li>Skilled in accounts receivable reconciliation and financial forecasting.</li><li>Advanced proficiency in Excel, including pivot tables.</li><li>Hands-on experience with B2B accounts receivable, including managing chargebacks and deductions.</li></ul> Additional Skills &amp; Qualifications<ul><li>Bachelor’s degree is preferred but not required.</li><li>Experience with SAP or other mid-to-large ERP systems is a plus.</li><li>Prior experience in the manufacturing industry is strongly preferred.</li></ul> Work EnvironmentThis position is located on-site at the company’s headquarters and follows a business casual dress code. It offers a hybrid schedule, with four days in the office and one remote day per week, following the completion of in-office training. The role provides strong growth potential, including opportunities to transition into corporate finance or accounting teams for high-performing individuals.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Accounts Receivable Specialist</h1>Job DescriptionThis position is responsible for applying cash to customer accounts, monitoring rebate programs, and handling related deductions. The role requires collaboration with key personnel and customer contacts to achieve positive results in meeting company goals regarding accounts receivable. Responsibilities<ul><li>Partner with customers and the sales group to resolve payments on aged items and maintain a low level of aged customer items.</li><li>Post customer payments to accounts accurately.</li><li>Apply rebates, deductions, credits, etc., accurately to customer accounts.</li><li>Investigate and resolve customer disputes, rebates, deductions, and customer portal issues in a timely manner.</li><li>Ask relevant questions related to customer activity (RMAs, rebates, disputes, etc.) to ensure proper accountability and business processes.</li><li>Review customer portals weekly to ensure all invoices are processed and capture any new deductions customers may take.</li><li>Perform other responsibilities as assigned.</li></ul> Essential Skills<ul><li>Experience in accounts receivable, with at least one year in a similar role.</li><li>Proficiency in Microsoft Excel, including pivot tables and VLOOKUP.</li><li>Experience with Sage Intacct is preferred.</li><li>Understanding of the general accounts receivable cycle and process.</li><li>Excellent analytical and organizational skills.</li><li>Strong communication skills, both verbal and written.</li></ul> Additional Skills &amp; Qualifications<ul><li>Bachelor&#39;s degree in Accounting or Finance.</li><li>Experience in a manufacturing or distribution environment is a plus.</li><li>A strong desire to collaborate throughout the organization.</li><li>An inquisitive mindset and not afraid to ask questions.</li><li>Adaptability to work in a dynamic and changing environment.</li><li>A desire for continuous learning.</li><li>Maintaining a high degree of integrity and ethical standards.</li></ul> Work EnvironmentThe work schedule includes working in the office from Monday to Thursday and working from home on Fridays. Job Type &amp; LocationThis is a contract to hire position based out of Indianapolis, Indiana.

Accounts Recievable Specialist

<h1>Job Title: Accounts Receivable Specialist</h1>Job DescriptionThis position is responsible for applying cash to customer accounts, monitoring rebate programs, and handling related deductions. The role requires collaboration with key personnel and customer contacts to achieve positive results in meeting company goals regarding accounts receivable. Responsibilities<ul><li>Partner with customers and the sales group to resolve payments on aged items and maintain a low level of aged customer items.</li><li>Post customer payments to accounts accurately.</li><li>Apply rebates, deductions, credits, etc., accurately to customer accounts.</li><li>Investigate and resolve customer disputes, rebates, deductions, and customer portal issues in a timely manner.</li><li>Ask relevant questions related to customer activity (RMAs, rebates, disputes, etc.) to ensure proper accountability and business processes.</li><li>Review customer portals weekly to ensure all invoices are processed and capture any new deductions customers may take.</li><li>Perform other responsibilities as assigned.</li></ul> Essential Skills<ul><li>Experience in accounts receivable, with at least one year in a similar role.</li><li>Proficiency in Microsoft Excel, including pivot tables and VLOOKUP.</li><li>Experience with Sage Intacct is preferred.</li><li>Understanding of the general accounts receivable cycle and process.</li><li>Excellent analytical and organizational skills.</li><li>Strong communication skills, both verbal and written.</li></ul> Additional Skills &amp; Qualifications<ul><li>Bachelor&#39;s degree in Accounting or Finance.</li><li>Experience in a manufacturing or distribution environment is a plus.</li><li>A strong desire to collaborate throughout the organization.</li><li>An inquisitive mindset and not afraid to ask questions.</li><li>Adaptability to work in a dynamic and changing environment.</li><li>A desire for continuous learning.</li><li>Maintaining a high degree of integrity and ethical standards.</li></ul> Work EnvironmentThe work schedule includes working in the office from Monday to Thursday and working from home on Fridays. Job Type &amp; LocationThis is a contract to hire position based out of Indianapolis, Indiana.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Accounts Receivable Specialist</h1>Job DescriptionThis position is responsible for applying cash to customer accounts, monitoring rebate programs, and handling related deductions. The role requires collaboration with key personnel and customer contacts to achieve positive results in meeting company goals regarding accounts receivable. Responsibilities<ul><li>Partner with customers and the sales group to resolve payments on aged items and maintain a low level of aged customer items.</li><li>Post customer payments to accounts accurately.</li><li>Apply rebates, deductions, credits, etc., accurately to customer accounts.</li><li>Investigate and resolve customer disputes, rebates, deductions, and customer portal issues in a timely manner.</li><li>Ask relevant questions related to customer activity (RMAs, rebates, disputes, etc.) to ensure proper accountability and business processes.</li><li>Review customer portals weekly to ensure all invoices are processed and capture any new deductions customers may take.</li><li>Perform other responsibilities as assigned.</li></ul> Essential Skills<ul><li>Experience in accounts receivable, with at least one year in a similar role.</li><li>Proficiency in Microsoft Excel, including pivot tables and VLOOKUP.</li><li>Experience with Sage Intacct is preferred.</li><li>Understanding of the general accounts receivable cycle and process.</li><li>Excellent analytical and organizational skills.</li><li>Strong communication skills, both verbal and written.</li></ul> Additional Skills &amp; Qualifications<ul><li>Bachelor&#39;s degree in Accounting or Finance.</li><li>Experience in a manufacturing or distribution environment is a plus.</li><li>A strong desire to collaborate throughout the organization.</li><li>An inquisitive mindset and not afraid to ask questions.</li><li>Adaptability to work in a dynamic and changing environment.</li><li>A desire for continuous learning.</li><li>Maintaining a high degree of integrity and ethical standards.</li></ul> Work EnvironmentThe work schedule includes working in the office from Monday to Thursday and working from home on Fridays. Job Type &amp; LocationThis is a Contract position based out of Indianapolis, Indiana.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Administrative Assistant</h1>Job DescriptionWe are seeking a dedicated Administrative Assistant to join our team. The ideal candidate will be responsible for a range of administrative tasks and will have the ability to manage multiple priorities effectively. Responsibilities<ul><li>Perform data entry from facility management into QuickBooks.</li><li>Generate, customize, oversee, and monitor invoices using QuickBooks.</li><li>Assist in the documentation and tracking of invoice submission statuses using multiple online platforms.</li><li>Maintain multiple hard copy files and ensure proper statuses are being used.</li><li>File documents throughout the day and arrange electronic files.</li><li>Address and respond promptly to inquiries from various clients.</li><li>Communicate effectively in a team environment.</li><li>Take notes during meetings and training sessions for future reference.</li></ul> Essential Skills<ul><li>At least 1 year of office experience, preferably with a construction company.</li><li>Proficiency in Microsoft Office Suite: Word, Excel, and Outlook.</li><li>Strong customer service skills.</li><li>Detail-oriented with the ability to follow up on multiple tasks.</li><li>Ability to understand and meet deadlines.</li></ul> Additional Skills &amp; Qualifications<ul><li>Experience in an administrative role, preferably in the construction industry.</li><li>Recent high school, college, or vocational school graduate.</li><li>QuickBooks experience is a plus but not required.</li></ul> Work EnvironmentThe work environment is collaborative and team-oriented. The role involves a standard office setting with regular hours. Professional attire is expected. The use of computers and office equipment is integral to daily tasks. Job Type &amp; LocationThis is a Contract to Hire position based out of New Hyde Park, New York.

Administrative Assistant

<h3 style="text-align: center;">For immediate consideration, please email your resume to (fconte@astoncarter.com along with your interview availability!</h3><h2> </h2><h2>&#128205; Now Hiring: Bilingual Administrative Assistant (Spanish/English) – Hartford, CT</h2>Are you fluent in Spanish and passionate about helping others? We’re seeking a Bilingual Administrative Assistant to join our team in Hartford! This role is essential in supporting our programs and clients within a fast-paced, mission-driven organization. <h3>Position Overview</h3>The Administrative Assistant provides critical administrative and customer service support, ensuring smooth operations and timely communication across departments. This role requires fluency in both Spanish and English to effectively serve our diverse client base.<h3>Key Responsibilities</h3><ul><li>Greet clients and visitors professionally; assist with directions and notify staff of arrivals.</li><li>Answer program-related calls and provide appointment reminders.</li><li>Process referrals, schedule appointments, and arrange translation services.</li><li>Manage client intake and admissions, including paperwork and personal information verification.</li><li>Schedule assessments and appointments; oversee client check-in/check-out.</li><li>Respond to inquiries and provide information about agency programs and services.</li><li>Distribute agency communications and monitor reception area for cleanliness and safety.</li><li>Coordinate with service providers and the Records department.</li><li>Perform monthly data entry for program evaluation and quality assurance.</li><li>Prepare assessment packets and order program supplies.</li><li>Offer administrative support across departments and locations.</li><li>Handle special projects and other assigned tasks.</li></ul><h3>Required Qualifications</h3><ul><li>Fluency in Spanish and English (Required)</li><li>2–3 years of customer service experience.</li><li>Strong verbal and telephone communication skills.</li><li>Proficiency in Microsoft Outlook, Word, and Excel.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to multitask and manage a high volume of work.</li><li>Accurate typing and professional written communication.</li><li>General office skills including filing, organizing, and scheduling.</li></ul><h3> </h3>

<h1>Job Title: Administrative Assistant </h1>Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for accurately entering, managing, and maintaining data in various systems while supporting cross-functional teams. Proficiency in Microsoft Excel and Outlook, along with exceptional attention to detail, is essential for success in this role. Essential Skills<ul><li>1 to 2 years of data entry or administrative experience.</li><li>Proficiency in Microsoft Excel and Outlook.</li></ul>Work EnvironmentWork hours are from 8 AM to 5 PM. Job Type &amp; LocationThis is a Contract position based out of Gainesville, Virginia.September 22nd- December 1st

<h1 style="font-size: 2em; font-weight: normal;">Hiring for a Administrative Assistant in Winsted, CT! </h1>Job DescriptionThis role involves providing vital support in meetings and presentations, managing administrative tasks, and maintaining effective communication within the organization. The Administrative Assistant III will be responsible for organizing and facilitating meetings, managing schedules, and supporting various departmental functions. Responsibilities<ul><li>Develop and compile PowerPoint presentations for internal and external meetings.</li><li>Manage live presentation setup and execution.</li><li>Organize and facilitate departmental and cross-functional meetings, including preparing agendas, securing venues, taking minutes, and distributing follow-up materials.</li><li>Attend meetings to support presentation delivery and logistics.</li><li>Manage complex calendars, independently schedule meetings and conference calls, and coordinate logistics.</li><li>Maintain organized filing systems and ensure accurate record-keeping.</li><li>Monitor and order office supplies within budgetary guidelines.</li><li>Review, sort, and route incoming/outgoing mail and faxes.</li><li>Make copies of correspondence or other printed materials as needed.</li><li>Draft and prepare confidential correspondence, reports, presentations, and other business documents.</li><li>Compose and send professional emails and faxes on behalf of the department.</li><li>Update and maintain departmental spreadsheets, contact databases, and recurring reports.</li><li>Prepare and submit expense reports and check requests in accordance with company policy.</li><li>Conduct research and gather data from internal and external sources to support departmental initiatives.</li><li>Support ad hoc projects and initiatives as assigned.</li></ul>Essential Skills<ul><li>Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Outlook.</li><li>Strong administrative and organizational skills, including calendar and schedule management.</li><li>Excellent communication skills for professional correspondence and presentation support.</li><li>Ability to manage files and supplies, and organize departmental resources.</li><li>Experience in drafting and preparing confidential documents.</li><li>Capable of conducting research and managing data effectively.</li><li>Discretion in handling sensitive information.</li><li>Self-direction and initiative in managing tasks independently with minimal supervision.</li></ul>Additional Skills &amp; Qualifications<ul><li>Experience in administrative support, customer service, or administration.</li><li>Flexibility to take on special projects as requested.</li></ul>Work EnvironmentThe position is based in an office environment within a reputable manufacturing organization. The role requires professional attire and involves using standard office equipment and technology. This is a six-month assignment offering an opportunity to work in a dynamic and supportive environment.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Administrative Assistant </h1>Job DescriptionThe Field Administrator provides essential administrative support, focusing on customer relations and facility management. This role operates under the direct supervision of the Area Supervisor and is responsible for organizing area billing, reporting, and day-to-day office operations. Responsibilities<ul><li>Provide administrative support to field construction management and crews.</li><li>Ensure assembly and maintenance of final job packages for billing.</li><li>Identify issues and escalate them to management as necessary.</li><li>Maintain professional appearance at all times.</li><li>Work effectively with individuals from diverse socio-economic, cultural, and ethnic backgrounds.</li></ul> Essential Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).</li><li>Strong written and oral communication skills.</li><li>Ability to work independently and complete assignments.</li><li>Excellent organizational and planning abilities.</li><li>Commitment to achieving goals and tasks.</li><li>Experience in a fast-paced, ambiguous environment.</li></ul> Additional Skills &amp; Qualifications<ul><li>Associate Degree or higher preferred.</li><li>Administrative experience preferred.</li><li>Basic billing experience.</li><li>Experience in the utility or construction industry is a plus.</li><li>High School diploma; Associate or Bachelor Degree preferred.</li></ul> Work EnvironmentThe position is based in a corporate office environment with business casual attire. Work hours are Monday to Thursday from 8am to 5/6pm, and a half-day on Friday, ending by 2-3pm. The role involves working on a construction site, typically in a comfortable trailer, with a focus on maintaining professionalism.

<h3>Temporary Administrative Assistant – Front Office Support </h3>Location: Eden Prairie Duration: 4–5 MonthsEmployment Type: Temporary / Contract<h4>Position Overview</h4>We are seeking a detail-oriented Administrative Assistant to temporarily join our front office team and support our sales and design staff during a maternity leave. This role is heavily focused on Excel-based proposal preparation, along with general office coordination and customer service.<h4>Key Responsibilities</h4><ul><li>Create and format customer proposals in Excel using formulas and calculations</li><li>Ensure alpha-numerical accuracy and consistency</li><li>Greet visitors and manage incoming phone calls</li><li>Order office and janitorial supplies</li><li>Coordinate company lunches and courier deliveries</li><li>Support service vendors (e.g., cleaning, copier maintenance)</li><li>Maintain a clean and organized office environment</li><li>Manage the company calendar, including tracking employee time off</li></ul><h4>Qualifications</h4><ul><li>Intermediate to advanced Excel skills (formulas, functions, formatting)</li><li>Strong math aptitude and attention to detail</li><li>Reliable, organized, and able to manage multiple priorities</li><li>Friendly and professional communication style</li><li>Comfortable with data entry; Ten-key experience is a plus</li><li>Previous administrative or office support experience preferred</li></ul>

Job Opening: Administrative Assistant Location: NorfolkHours: Approximately 7:00 AM – 3:30 PM, Monday through Friday We are currently seeking a reliable and detail-oriented Administrative Assistant to support our Contracts and Estimating department. This full-time role is ideal for someone who thrives in a fast-paced environment, is highly organized, and values safety and professionalism. Job Requirements<ul><li>2+ years of professional administrative experience- ideally from ship repair, manufacturing, engineering or construction environment.</li><li>Proficient in MS Office Suite &amp; Excel</li><li>CostPoint experience is a plus</li><li>Ability to compile and analyze data for reports- HIGH attention to detail</li></ul>Job Responsibilities<ul><li>Copy and distribute specifications and drawings for pricing and material estimates</li><li>Assist with proposal development, tracking, and submittals</li><li>Prepare, type, and file correspondence for estimating and contracts</li><li>Manage daily operations of the Contracts and Estimating department</li><li>Maintain a safe and secure work environment</li><li>Build and maintain relationships with local governmental agencies and authorities</li><li>Provide administrative support to executive management</li><li>Screen calls, arrange travel and meetings, and prepare reports and financial data</li><li>Handle customer relations, including inquiries, complaints, and follow-ups</li><li>Collaborate effectively with internal staff, clients, and vendors</li><li>Perform high-volume data entry</li><li>Create and maintain office documents (invoices, reports, data sheets)</li><li>Support bid generation, logging, tracking, and submittals</li><li>Attend conferences and meetings with employer</li><li>Prepare and modify documents including correspondence, reports, memos, and emails</li><li>Perform general clerical duties (photocopying, faxing, mailing)</li><li>Maintain both electronic and hard copy filing systems</li><li>Work independently and manage multiple responsibilities</li><li>Meet deadlines reliably and consistently</li><li>Be available for overtime as needed to meet project deadlines</li></ul>

<h1>Hiring for a Administrative Assistant in Winsted, CT! </h1>For immediate consideration, please email your resume and interview availability to (sanmalik@actalentservices.com) ASAP. Job DescriptionThis role involves providing vital support in meetings and presentations, managing administrative tasks, and maintaining effective communication within the organization. The Administrative Assistant III will be responsible for organizing and facilitating meetings, managing schedules, and supporting various departmental functions. Responsibilities<ul><li>Develop and compile PowerPoint presentations for internal and external meetings.</li><li>Manage live presentation setup and execution.</li><li>Organize and facilitate departmental and cross-functional meetings, including preparing agendas, securing venues, taking minutes, and distributing follow-up materials.</li><li>Attend meetings to support presentation delivery and logistics.</li><li>Manage complex calendars, independently schedule meetings and conference calls, and coordinate logistics.</li><li>Maintain organized filing systems and ensure accurate record-keeping.</li><li>Monitor and order office supplies within budgetary guidelines.</li><li>Review, sort, and route incoming/outgoing mail and faxes.</li><li>Make copies of correspondence or other printed materials as needed.</li><li>Draft and prepare confidential correspondence, reports, presentations, and other business documents.</li><li>Compose and send professional emails and faxes on behalf of the department.</li><li>Update and maintain departmental spreadsheets, contact databases, and recurring reports.</li><li>Prepare and submit expense reports and check requests in accordance with company policy.</li><li>Conduct research and gather data from internal and external sources to support departmental initiatives.</li><li>Support ad hoc projects and initiatives as assigned.</li></ul>Essential Skills<ul><li>Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Outlook.</li><li>Strong administrative and organizational skills, including calendar and schedule management.</li><li>Excellent communication skills for professional correspondence and presentation support.</li><li>Ability to manage files and supplies, and organize departmental resources.</li><li>Experience in drafting and preparing confidential documents.</li><li>Capable of conducting research and managing data effectively.</li><li>Discretion in handling sensitive information.</li><li>Self-direction and initiative in managing tasks independently with minimal supervision.</li></ul>Additional Skills &amp; Qualifications<ul><li>Experience in administrative support, customer service, or administration.</li><li>Flexibility to take on special projects as requested.</li></ul>Work EnvironmentThe position is based in an office environment within a reputable manufacturing organization. The role requires professional attire and involves using standard office equipment and technology. This is a six-month assignment offering an opportunity to work in a dynamic and supportive environment. Job Type &amp; LocationThis is a Contract position based out of Winsted, Connecticut.

<h1>Job Title: Administrative Assistant </h1>Job DescriptionThe Field Administrator provides essential administrative support, focusing on customer relations and facility management. This role operates under the direct supervision of the Area Supervisor and is responsible for organizing area billing, reporting, and day-to-day office operations. Responsibilities<ul><li>Provide administrative support to field construction management and crews.</li><li>Ensure assembly and maintenance of final job packages for billing.</li><li>Identify issues and escalate them to management as necessary.</li><li>Maintain professional appearance at all times.</li><li>Work effectively with individuals from diverse socio-economic, cultural, and ethnic backgrounds.</li></ul> Essential Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).</li><li>Strong written and oral communication skills.</li><li>Ability to work independently and complete assignments.</li><li>Excellent organizational and planning abilities.</li><li>Commitment to achieving goals and tasks.</li><li>Experience in a fast-paced, ambiguous environment.</li></ul> Additional Skills &amp; Qualifications<ul><li>Associate Degree or higher preferred.</li><li>Administrative experience preferred.</li><li>Basic billing experience.</li><li>Experience in the utility or construction industry is a plus.</li><li>High School diploma; Associate or Bachelor Degree preferred.</li></ul> Work EnvironmentThe position is based in a corporate office environment with business casual attire. Work hours are Monday to Thursday from 8am to 5/6pm, and a half-day on Friday, ending by 2-3pm. The role involves working on a construction site, typically in a comfortable trailer, with a focus on maintaining professionalism.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Part-Time Administrative Assistant</h1>Job DescriptionWe are seeking a dedicated and detail-oriented Part-Time Administrative Assistant to join our team. This role requires someone with a strong background in office administration and a keen eye for detail, especially in a construction company setting. The ideal candidate will have experience in data entry and be comfortable with 20-25 hours of work per week. Responsibilities<ul><li>Generate, customize, oversee, and monitor invoices using QuickBooks.</li><li>Assist in documentation and tracking of invoice submittal statuses using multiple online platforms.</li><li>Maintain multiple hard copy files, ensuring proper statuses are used.</li><li>File documents throughout the day and arrange electronic files.</li><li>Follow up on multiple tasks and ensure deadlines are met.</li><li>Address and respond promptly to inquiries from various clients.</li><li>Communicate effectively in a team environment.</li><li>Take notes during meetings and training sessions for future reference.</li></ul> Essential Skills<ul><li>At least 1 year of office experience, preferably in a construction company.</li><li>Proficiency in Microsoft Office Suite: Word, Excel, and Outlook.</li><li>Strong customer service skills.</li><li>Computer savvy with good data entry skills.</li><li>Detail-oriented with strong organizational skills.</li></ul> Additional Skills &amp; Qualifications<ul><li>Experience in an administrative role, preferably in the construction industry.</li><li>Experience with QuickBooks is a plus but not required.</li><li>Recent high school, college, or vocational school graduates are encouraged to apply.</li></ul> Work EnvironmentThis is a part-time position, requiring 20-25 hours per week. The role involves working in a collaborative team environment, with a focus on efficiently managing administrative tasks. The dress code is business casual. Job Type &amp; LocationThis is a Contract to Hire position based out of New Hyde Park, New York.

Job Opening: Administrative Assistant &#128205; Location: Norfolk&#128338; Hours: Approximately 7:00 AM – 3:30 PM, Monday through FridayWe are currently seeking a reliable and detail-oriented Administrative Assistant to support our Contracts and Estimating department. This full-time role is ideal for someone who thrives in a fast-paced environment, is highly organized, and values safety and professionalism. ESSENTIAL DUTIES &amp; RESPONSIBILITIES:<ul><li>Copy and distribute specifications and drawings for pricing and material estimates</li><li>Assist with proposal development, tracking, and submittals</li><li>Prepare, type, and file correspondence for estimating and contracts</li><li>Manage daily operations of the Contracts and Estimating department</li><li>Maintain a safe and secure work environment</li><li>Build and maintain relationships with local governmental agencies and authorities</li><li>Provide administrative support to executive management</li><li>Screen calls, arrange travel and meetings, and prepare reports and financial data</li><li>Handle customer relations, including inquiries, complaints, and follow-ups</li><li>Collaborate effectively with internal staff, clients, and vendors</li><li>Perform high-volume data entry</li><li>Create and maintain office documents (invoices, reports, data sheets)</li><li>Support bid generation, logging, tracking, and submittals</li><li>Attend conferences and meetings with employer</li><li>Prepare and modify documents including correspondence, reports, memos, and emails</li><li>Perform general clerical duties (photocopying, faxing, mailing)</li><li>Maintain both electronic and hard copy filing systems</li><li>Work independently and manage multiple responsibilities</li><li>Meet deadlines reliably and consistently</li><li>Be available for overtime as needed to meet project deadlines</li></ul>

<h1>Job Title: Marketing Coordinator</h1>Job DescriptionWe are seeking a dynamic and detail-oriented Marketing Coordinator to join our innovative team. In this role, you will plan, coordinate, and implement special events and other marketing initiatives, ensuring seamless execution and alignment with our strategic goals. This position offers an opportunity to grow into a dedicated digital specialist role, with the potential to work in a hybrid environment after 30 days. Responsibilities<ul><li>Plan, coordinate, and implement special events, meetings, conferences, trade shows, and special projects.</li><li>Assist in the development and inventory control of marketing materials, such as brochures and flyers.</li><li>Manage the advertising COOP program, review claim submissions, and ensure accuracy and budget compliance.</li><li>Create quarterly advertising COOP reports and set up review meetings.</li><li>Manage and maintain the design and content of the website, process backend updates, and coordinate contact emails.</li><li>Extract, analyze, and report website analytics monthly, providing recommendations and insights.</li><li>Maintain and manage the SharePoint portal for Marketing.</li><li>Create monthly marketing reports and execute design projects using Canva.</li><li>Manage promotional items in the online shop, including pricing and inventory levels.</li><li>Develop, implement, and analyze metrics for newsletters and surveys.</li><li>Maintain the marketing expenses sheet and assist with budget preparation.</li><li>Facilitate content for social media and assist with photo and video shoots.</li><li>Create monthly social media analytics and provide improvement recommendations.</li><li>Assist in creating presentations for various meetings and events.</li><li>Stay updated on industry trends and competitor activities.</li><li>Assist with market research, market analysis, and maintain confidentiality of information.</li><li>Inform the Marketing Manager of noteworthy activities.</li><li>Perform clerical functions and support co-workers as needed.</li><li>Follow safety guidelines and corporate policies.</li></ul> Essential Skills<ul><li>Bachelor&#39;s Degree in Marketing or Business.</li><li>2-3+ years of marketing experience preferred.</li><li>Proficiency in Excel (basic experience with VLOOKUPs and pivot tables).</li><li>Proficiency in PowerPoint.</li><li>Experience with Canva.</li><li>Social media expertise (Facebook, Instagram, LinkedIn, YouTube).</li></ul> Additional Skills &amp; Qualifications<ul><li>Experience in Digital Marketing.</li><li>Bilingual in Spanish.</li><li>Experience with Adobe Illustrator - Graphic Design.</li><li>Experience with SAP.</li><li>Experience with Social Media Management Tools.</li></ul> Work EnvironmentThe marketing team consists of two individuals, and you will work closely with the Marketing Manager. After 30 days, the position offers a hybrid work environment with three days in the office (including Mondays and Wednesdays) and two days from home. The company fosters a culture of innovation, collaboration, and continuous learning, emphasizing diversity, health management, and personal growth. Employees are encouraged to engage in open dialogue with leadership and are empowered through 1-on-1 coaching. Job Type &amp; LocationThis is a Contract to Hire position based out of Lincolnshire, Illinois.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Administrative Assistant</h1>Job DescriptionProvide general administrative support including answering phones, managing calendars, and coordinating meetings. Prepare and edit correspondence and reports, maintain organized filing systems, assist with data entry, record keeping, and document management, and coordinate office supplies. Support basic bookkeeping tasks and utilize QuickBooks for financial entries and reporting. Assist with building permit applications and tracking, manage and maintain insurance certificates, and ensure compliance with documentation requirements. Handle confidential information with discretion. Responsibilities<ul><li>Answer phones and manage calendars.</li><li>Coordinate meetings and prepare/edit correspondence and reports.</li><li>Maintain organized filing systems (both electronic and paper).</li><li>Assist with data entry, record keeping, and document management.</li><li>Coordinate office supplies.</li><li>Support basic bookkeeping tasks.</li><li>Utilize QuickBooks for financial entries and reporting.</li><li>Assist with building permit applications and tracking.</li><li>Manage and maintain insurance certificates and ensure compliance.</li><li>Handle confidential information with discretion.</li></ul> Essential Skills<ul><li>1–2 years of experience in an administrative or office support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Ability to multitask and prioritize effectively.</li></ul> Additional Skills &amp; Qualifications<ul><li>Experience with QuickBooks and basic bookkeeping is a plus.</li><li>Familiarity with building permitting processes and insurance certification management is a plus.</li><li>High school diploma or equivalent required; associate degree preferred.</li></ul> Work EnvironmentThe work environment is a dynamic office setting where you will engage with various technologies such as Microsoft Office Suite and QuickBooks. The role requires a balance between independent tasks and collaborative efforts within a team. The dress code is professional attire, suitable for a business office.

Our client is seeking a dedicated Administrative Assistant to join their dynamic team. This position involves supporting a newly promoted Corporate Vice President (CVP) and a large global team in a fast-paced, high-tech environment. The role offers the opportunity to engage in cross-team collaboration, event planning, and support for both on-site and remote team members. Responsibilities<ul><li>Manage the CVP&#39;s calendar, prioritizing time strategically.</li><li>Build strong relationships with the CVP&#39;s leadership team and key stakeholders.</li><li>Provide actionable business insights for informed decision-making.</li><li>Identify and drive improvements in business processes and resources.</li><li>Coordinate travel logistics, trip preparation, and expense reporting.</li><li>Partner with site-based and Redmond-based admin teams to establish supportive processes.</li><li>Review and approve expense reports following lead admin guidance.</li><li>Participate in recurring admin meetings and special assignments.</li></ul> Essential Skills<ul><li>Minimum of 4 years of experience in admin support, preferably with large tech companies.</li><li>Bachelor&#39;s degree preferred.</li><li>Experience supporting global teams and navigating ambiguity.</li><li>Proficiency in Microsoft Office tools: Outlook, Word, Excel, PowerPoint, OneNote, SharePoint, and Teams.</li><li>Strong collaboration skills and the ability to build relationships across diverse teams.</li></ul>Additional Skills &amp; Qualifications<ul><li>Experience in event planning, budget management, and business operations.</li><li>Ability to anticipate needs and make independent decisions.</li><li>Comfortable working under pressure and adapting quickly to change.</li><li>Discretion and professionalism in handling sensitive information.</li><li>Excellent organizational, analytical, and written communication skills.</li></ul> Work EnvironmentThe role is fully onsite, requiring attendance 5 days a week at the large, fast-paced Mountain View, CA office. The position offers exposure to high-visibility leadership and involves supporting both on-site and remote senior team members. Job Type &amp; LocationThis is a Contract position based out of Mountain View, California.

<h1>Job Title: Administrative Assistant</h1>Job DescriptionWe are seeking a proactive and detail-oriented Administrative Assistant to support our dynamic construction project teams. This role is essential to maintaining smooth day-to-day operations and ensuring timely communication, documentation, and coordination across departments. The ideal candidate thrives in a fast-paced environment and brings a strong sense of organization, professionalism, and initiative. Responsibilities<ul><li>Provide administrative support to project managers, engineers, and field staff.</li><li>Prepare and manage project documentation, including contracts, change orders, RFIs, and meeting minutes.</li><li>Coordinate schedules, meetings, and travel arrangements for team members.</li><li>Maintain filing systems and ensure document control compliance.</li><li>Assist with onboarding and orientation of new team members on-site.</li><li>Support procurement and invoice tracking processes.</li><li>Communicate with subcontractors, vendors, and clients as needed.</li><li>Help organize project events, safety meetings, and training sessions.</li><li>Ensure office supplies and equipment are stocked and functioning.</li></ul> Essential Skills<ul><li>3+ years of administrative experience, preferably in construction or a related industry.</li><li>High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Ability to multitask and prioritize in a deadline-driven environment.</li><li>Strong written and verbal communication skills.</li><li>Familiarity with construction management software (e.g., Procore, CMiC, Bluebeam) is a plus.</li></ul>

Job Opening: Administrative Assistant&#128205; Location: Norfolk&#128338; Hours: Approximately 7:00 AM – 3:30 PM, Monday through FridayWe are currently seeking a reliable and detail-oriented Administrative Assistant to support our Contracts and Estimating department. This full-time role is ideal for someone who thrives in a fast-paced environment, is highly organized, and values safety and professionalism. ESSENTIAL DUTIES &amp; RESPONSIBILITIES:<ul><li>Copy and distribute specifications and drawings for pricing and material estimates</li><li>Assist with proposal development, tracking, and submittals</li><li>Prepare, type, and file correspondence for estimating and contracts</li><li>Manage daily operations of the Contracts and Estimating department</li><li>Maintain a safe and secure work environment</li><li>Build and maintain relationships with local governmental agencies and authorities</li><li>Provide administrative support to executive management</li><li>Screen calls, arrange travel and meetings, and prepare reports and financial data</li><li>Handle customer relations, including inquiries, complaints, and follow-ups</li><li>Collaborate effectively with internal staff, clients, and vendors</li><li>Perform high-volume data entry</li><li>Create and maintain office documents (invoices, reports, data sheets)</li><li>Support bid generation, logging, tracking, and submittals</li><li>Attend conferences and meetings with employer</li><li>Prepare and modify documents including correspondence, reports, memos, and emails</li><li>Perform general clerical duties (photocopying, faxing, mailing)</li><li>Maintain both electronic and hard copy filing systems</li><li>Work independently and manage multiple responsibilities</li><li>Meet deadlines reliably and consistently</li><li>Be available for overtime as needed to meet project deadlines</li></ul> Pay and Benefits<h1>The pay range for this position is $18.00 - $20.00/hr.</h1>

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Administrative Assistant</h1>Job DescriptionWe are seeking a dedicated and professional Administrative Assistant to join our team. The ideal candidate will handle a variety of tasks to support our office operations efficiently. Responsibilities<ul><li>Answer all incoming calls in a professional and efficient manner and transfer to appropriate individuals.</li><li>Cover the front desk to greet and assist clients with needs and questions.</li><li>Assist the Property Management team with creating documents, notices, and other clerical/administrative duties as assigned.</li><li>Perform data entry of applicant and tenant information as needed.</li><li>Order office and printing supplies.</li><li>Conduct general filing and handle all outgoing mail.</li><li>Perform other duties as requested by Management.</li></ul> Essential Skills<ul><li>Proficiency in administrative support and receptionist duties.</li><li>Experience with Microsoft Office and administration.</li><li>Strong communication skills, including telephone communication.</li><li>Data entry and customer service capabilities.</li><li>Excellent typing skills.</li></ul> Additional Skills &amp; Qualifications<ul><li>Ability to handle secretarial tasks efficiently.</li><li>Strong organizational skills.</li></ul> Work EnvironmentThe position is in-person with working hours from 8 AM to 5 PM. The environment is professional, requiring business attire, as you will be the first point of contact for clients and visitors. Job Type &amp; LocationThis is a Contract to Hire position based out of Sioux Falls, South Dakota.

<h1>Job Title: Administrative Assistant</h1><h2>Job Description</h2>We are seeking a dedicated and professional Administrative Assistant to manage our front desk and provide exceptional customer service. This role involves being the first point of contact for visitors and calls, ensuring smooth operations within the office, and assisting with various administrative tasks. <h2>Responsibilities</h2><ul><li>Greet, welcome, direct, and announce visitors at the front desk.</li><li>Answer, screen, and forward incoming phone calls.</li><li>Maintain office security by following safety procedures and controlling access via the reception desk, including monitoring the logbook and issuing visitor badges.</li><li>Update calendars and schedule meetings.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in customer service and receptionist duties.</li><li>Experience handling inbound and outbound calls.</li><li>Strong data entry and administrative support skills.</li><li>Reliability and punctuality.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Previous experience in administration.</li><li>Experience with phone call management.</li><li>Competence in meeting scheduling.</li></ul><h2>Work Environment</h2>The work hours are from 8:30AM to 4:30PM with a 1-hour lunch break, Monday to Friday. (REMOTE - on Fridays)

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Administrative Assistant</h1>Job DescriptionThe Workplace Associate plays a crucial role in delivering comprehensive workplace management services to ensure a best-in-class experience while supporting routine facility operations. As the first point of contact at the reception, this role is pivotal in providing authentic service experiences that enhance relationships with clients and guests. Key responsibilities include monitoring facility conditions, managing procurement, coordinating work orders, and welcoming employees with genuine hospitality. The role demands exceptional customer service, thoughtful administrative support, and execution of duties to the highest professional standards. Responsibilities<ul><li>Process outgoing packages and overnight deliveries.</li><li>Administer and maintain badge access for the office.</li><li>Support budgetary requests, analysis, and reporting.</li><li>Follow all Health, Safety, Security, and Environment (HSSE) guidelines.</li></ul> Essential Skills<ul><li>Superior customer service skills.</li><li>Ability to maintain professionalism in stressful situations.</li><li>Effective planning and time management skills.</li><li>Ability to multitask and work independently.</li><li>Experience with Corrigo or other CMMS/Automated Work Order systems.</li><li>Proficiency in Microsoft Office applications.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational abilities and collaborative approach.</li></ul> Additional Skills &amp; Qualifications<ul><li>Associate&#39;s degree in facilities management, building management, or business is a plus.</li><li>2 years of experience in Facility or Property Administration is preferred.</li><li>Advanced proficiency in Excel for customizing administrative reports.</li></ul> Work EnvironmentThe position operates Monday through Friday, from 8 am to 4:30 pm. The work environment involves handling administrative support tasks and requires proficiency in various technologies such as Microsoft Office and automated work order systems. Job Type &amp; LocationThis is a Contract position based out of Minneapolis, Minnesota.

<h1 style="font-size: 2em; font-weight: normal;">✨Seeking a Talented Administrative Assistant✨</h1>Job DescriptionWe are seeking a dedicated and organized Front Desk Administrative Assistant to join our team. This role involves providing exceptional administrative support, managing front desk operations, and delivering outstanding customer service. Responsibilities<ul><li>Manage the front desk and perform administrative tasks such as filing and scanning.</li><li>Upload paperwork and maintain organized records.</li><li>Answer phones and provide excellent customer service.</li><li>Schedule appointments and manage calendars efficiently.</li></ul>Essential Skills<ul><li>Proficiency in Microsoft Office.</li><li>Experience in administrative support and front desk operations.</li><li>Strong customer service skills.</li><li>Competence in data entry and clerical work.</li></ul>Additional Skills &amp; Qualifications<ul><li>Ability to lift 25 lbs occasionally.</li></ul>Work EnvironmentThis position requires working in the office from 8am to 5pm with an hour for lunch. The work environment is professional and supportive, providing an opportunity to work in a well-known and reputable company. Job Type &amp; LocationThis is a Contract position based out of Vancouver, Washington.

<h1 style="text-align: center;">Job Title: Administrative Assistant</h1>Job DescriptionWe are seeking a proactive and organized Administrative Assistant to support daily operations in a fast-paced manufacturing environment. This role requires a tech-savvy individual who thrives on multitasking, enjoys helping others, and is comfortable working on their feet throughout the day. Responsibilities<ul><li>Manage and coordinate calendars, meetings, and appointments.</li><li>Handle email correspondence and internal communications.</li><li>Prepare presentations and reports using Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Order and maintain office and plant supplies.</li><li>Assist plant personnel with administrative needs and general support.</li><li>Maintain organized filing systems (digital and physical).</li><li>Support onboarding and training logistics for new hires.</li><li>Help coordinate plant tours, events, and meetings.</li><li>Ensure smooth day-to-day office operations in a manufacturing setting.</li></ul> Essential Skills<ul><li>Proven experience in an administrative or office support role.</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Strong organizational and time management skills.</li><li>Excellent verbal and written communication.</li><li>Ability to multitask and prioritize effectively.</li><li>Comfortable working in a manufacturing environment and being on your feet.</li><li>Friendly, approachable, and team-oriented attitude.</li></ul> Work EnvironmentThis position is fully onsite in a manufacturing environment, with working hours from 6:00 am to 2:30 pm. Job Type &amp; LocationThis is a Contract position based out of Saint Charles, Missouri.

<h1>Job Title: Administrative Assistant</h1>Job DescriptionWe are seeking a versatile and experienced Administrative Assistant to join our small but dynamic team. This role requires wearing multiple hats—from managing customer interactions to coordinating logistics. The ideal candidate will be tech-savvy, detail-oriented, and comfortable working in a fast-paced environment with international collaboration. Responsibilities<ul><li>Serve as the primary contact for customer phone calls and emails regarding returns and repairs.</li><li>Schedule service requests and coordinate with the warehouse on shipping and receiving.</li><li>Utilize the ERP system (once implemented) for order tracking, inventory management, and reporting.</li><li>Monitor and manage inventory levels, especially for items being returned or shipped.</li><li>Provide technical support to customers and oversee the warranty program in the U.S.</li></ul> Essential Skills<ul><li>Proficiency in customer service.</li><li>Strong knowledge of Microsoft Office, Outlook, and Excel.</li><li>Clerical and administrative assistance skills.</li><li>Experience in front desk and administrative support roles.</li><li>Knowledge of firearms highly preferred.</li></ul> Additional Skills &amp; Qualifications<ul><li>Experience in working with ERP systems is a plus.</li><li>Ability to coordinate logistics effectively.</li></ul> Work EnvironmentThe role is based in an on-site office setting, providing the opportunity to work closely with a dynamic team. Job Type &amp; LocationThis is a Contract to Hire position based out of Andersonville, Tennessee.

<h1>Job Title: Administrative Assistant</h1>Job DescriptionThe Office Administrator will be responsible for handling various administrative tasks, including processing purchase orders, entering invoices, bookkeeping, scheduling, and making reservations. Responsibilities<ul><li>Maintain electronic files and coordinate routine maintenance and pricing/recommendations for office equipment purchase/lease.</li><li>Set up and maintain project and management/contract files.</li><li>Edit technical reports.</li><li>Perform data entry and quality control.</li><li>Purchase office supplies.</li><li>Maintain and update the vehicle maintenance schedule.</li><li>Maintain and update office health and safety documents.</li><li>Plan meetings, Teams conference calls, and office events.</li><li>Produce and mail reports.</li><li>Assist with receipt and logging of coolers for samples.</li><li>Organize and clean kitchen, workroom, and field room.</li><li>Handle invoicing, accounts payable, cash receipts, office credit card transactions, and petty cash reconciliation.</li><li>Set up and maintain client and contact information in Deltek Vision or Vantagepoint Database.</li><li>Set up and maintain opportunities and projects, including billing and project budgets.</li><li>Prepare and issue purchase orders/service orders.</li><li>Conduct reporting and research.</li></ul> Essential Skills<ul><li>Administrative support</li><li>Data entry</li><li>Clerical skills</li><li>Proficiency in Microsoft Outlook and Excel</li><li>Invoicing</li><li>Filing</li></ul> Additional Skills &amp; Qualifications<ul><li>1+ years of administrative/office experience</li><li>Bachelor&#39;s degree preferred</li><li>Proficient in Microsoft Word and Excel</li></ul> Work EnvironmentThe role is based in Overland Park office, starting off with around 32 hours per week due to workload, progressing into a full-time role of 40 hours per week. The schedule offers flexibility in start time and working hours during the week. The organization is growing rapidly, providing a dynamic and fast-paced environment. The team culture is supportive and inclusive, treating each other like family and engaging in fun activities together. Job Type &amp; LocationThis is a Contract to Hire position based out of Overland Park, Kansas.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Production Consultant</h1> Job DescriptionWe are seeking a Production Consultant who will play a crucial role in supporting daily activities related to vendor PO follow-up, part control, SAP support, ordering, and vendor communication. This position involves managing the Maintenance Spare Part program (MSP) and handling change requests for components. You will work with various teams to coordinate and expedite delivery to ensure production remains on schedule. Responsibilities<ul><li>Manage the Maintenance Spare Part program (MSP) and handle change requests for components.</li><li>Collaborate with vendors to reset expectations for missing or delayed parts.</li><li>Coordinate with multiple teams to expedite delivery and maintain production schedules.</li><li>Support daily activities tied to vendor PO follow-up, part control, SAP support, and ordering.</li></ul>Essential Skills<ul><li>Bachelor&#39;s Degree or 2+ years of relevant experience.</li><li>Proficiency in Microsoft Office.</li><li>Experience with SAP, production planning, production scheduling, and supply chain management.</li></ul>Additional Skills &amp; Qualifications<ul><li>Experience in the manufacturing industry.</li><li>Knowledge of Power BI is a plus.</li></ul>Work EnvironmentThis role is based onsite at TMMI. You will have the opportunity to support the launch of Lexus and electric vehicles. The position offers 13 paid holidays and 2 weeks of PTO. Job Type &amp; LocationThis is a Contract position based out of Princeton, Indiana.

<h1>Job Title: Administrative Assistant</h1>Job DescriptionWe are seeking a dedicated Administrative Assistant to manage and direct phone calls, emails, and customer inquiries with professionalism. This role involves scheduling service appointments, dispatching plumbing technicians, maintaining organized records, assisting with billing, invoicing, and basic bookkeeping tasks, as well as ordering and tracking inventory. Additionally, the assistant will coordinate with vendors and subcontractors, support management with administrative tasks and reporting, and ensure compliance with company policies and local regulations while maintaining a clean and organized office environment. Responsibilities<ul><li>Manage and direct phone calls, emails, and customer inquiries professionally.</li><li>Schedule service appointments and dispatch plumbing technicians.</li><li>Maintain organized records of work orders, invoices, and customer accounts.</li><li>Assist with billing, invoicing, and basic bookkeeping tasks.</li><li>Order and track inventory of plumbing supplies and office materials.</li><li>Coordinate with vendors and subcontractors as needed.</li><li>Support management with administrative tasks and reporting.</li><li>Ensure compliance with company policies and local regulations.</li><li>Maintain a clean and organized office environment.</li></ul> Essential Skills<ul><li>Proficiency in Microsoft Office.</li><li>Strong customer service skills.</li><li>Ability to type and talk on the phone simultaneously.</li><li>Experience in managing calendars and data entry.</li><li>Skills in administrative support and clerical duties.</li></ul>

<h1 style="font-size: 2em; font-weight: normal;">One of the largest companies in the country is hiring!</h1>Our client is seeking a proactive, resourceful, and service-oriented Administrative Support professional to join the Workplace team supporting the Boise office. This role blends classic administrative responsibilities with facilities coordination, executive support, and employee experience tasks. As the first point of contact for visitors, you will manage shipping and receiving, assist with calendaring and internal scheduling, and help maintain a productive and welcoming office environment. This position offers exposure to multiple business areas including logistics, facilities, executive support, and operations. Responsibilities<ul><li>Greet visitors and ensure NDA compliance upon entry.</li><li>Manage shipping and receiving, coordinating with FedEx, UPS, and USPS.</li><li>Monitor and respond to Zen Desk tickets, Slack messages, and emails.</li><li>Coordinate daily lunch deliveries and office amenities.</li><li>Support internal scheduling via G-Suite, Google Calendar, and Outlook.</li><li>Assist with vendor communications and facilities maintenance.</li><li>Perform general office walk-throughs to ensure cleanliness and functionality.</li><li>Manage seat assignments and space planning in coordination with the Workplace team.</li><li>Contribute to workplace safety initiatives and support emergency preparedness protocols.</li><li>Help with ad hoc requests such as booking restaurants and arranging meetings.</li><li>Contribute to office process development and side projects like packaging and anniversary gifts.</li><li>Maintain records using Excel and other tools.</li><li>Collaborate with building, janitorial, and other facilities teams as needed.</li></ul> Essential Skills<ul><li>2+ years of administrative, clerical, or office coordination experience.</li><li>Scheduling experience with Microsoft Office, Chime, Slack, G-Cal, and G-Suite.</li><li>Experience with ticketing systems, Zen Desk preferred.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Google Suite, MS Office (Excel, Outlook), Slack, and Zen Desk.</li><li>Customer service experience and front desk presence.</li><li>Ability to work independently and take initiative.</li></ul> Additional Skills &amp; Qualifications<ul><li>High school diploma preferred.</li><li>Familiarity with facilities operations and vendor coordination.</li><li>Prior experience supporting executive teams or working in a receptionist role.</li></ul> Work EnvironmentThis is an onsite position located in Boise, ID. The work environment is dynamic and fast-paced, offering a collaborative space where no two days are the same. The team culture is supportive, service-oriented, and values autonomy and skill development, providing opportunities for growth into specialized permanent roles based on interests and performance. Job Type &amp; LocationThis is a Contract position based out of Boise, Idaho.

Our client is searching for an Administrative Assistant to support the US Immigration Team in their high-volume operations. This is a fantastic opportunity to gain exposure to the legal profession and develop your career in a sophisticated environment. Responsibilities<ul><li>Process high-volume paper filings including collating, copying, distributing for signature, scanning, and mailing hardcopy US Immigration filings.</li><li>Troubleshoot high-volume printing issues.</li><li>Triage and escalate urgent US Immigration cases to appropriate teams.</li><li>Track, accurately update, and confirm case status within case management software in real time.</li><li>Run and analyze case status reports within the case management tool.</li><li>Conduct data audits and work with stakeholders to ensure data integrity.</li><li>Provide other project and task support as directed.</li></ul> Essential Skills<ul><li>Minimum 1 year of experience with Microsoft Office tools including Outlook, Excel, Word, and Teams.</li><li>Proficiency in building out and documenting processes.</li><li>Experience in high-volume operations working with cross-functional teams.</li><li>Strong written and verbal communication skills.</li><li>Deep attention to detail, organizational, critical thinking, and time management skills.</li></ul> Additional Skills &amp; Qualifications<ul><li>Bachelor&#39;s degree required in any field.</li><li>High GPA is preferred.</li><li>Ability to navigate complex and ambiguous situations.</li><li>May require the ability to lift up to 20 lbs.</li></ul> Work EnvironmentThis role is 100% onsite, requiring attendance five days a week in a large, fast-paced professional office setting. The standard working hours are Monday to Friday, from 7:00 AM to 3:00 PM, with potential slight variances and occasional overtime as needed. The company provides a laptop, mouse, headset, docking station, and two monitors for the role. Job Type &amp; LocationThis is a Contract position based out of Redmond, Washington.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Administrative Assistant</h1>Job DescriptionWe are seeking a proactive and detail-oriented Administrative Assistant to support our dynamic construction project teams. This role is essential to maintaining smooth day-to-day operations and ensuring timely communication, documentation, and coordination across departments. The ideal candidate thrives in a fast-paced environment and brings a strong sense of organization, professionalism, and initiative. Responsibilities<ul><li>Provide administrative support to project managers, engineers, and field staff.</li><li>Prepare and manage project documentation, including contracts, change orders, RFIs, and meeting minutes.</li><li>Coordinate schedules, meetings, and travel arrangements for team members.</li><li>Maintain filing systems and ensure document control compliance.</li><li>Assist with onboarding and orientation of new team members on-site.</li><li>Support procurement and invoice tracking processes.</li><li>Communicate with subcontractors, vendors, and clients as needed.</li><li>Help organize project events, safety meetings, and training sessions.</li><li>Ensure office supplies and equipment are stocked and functioning.</li></ul> Essential Skills<ul><li>3+ years of administrative experience, preferably in construction or a related industry.</li><li>High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Ability to multitask and prioritize in a deadline-driven environment.</li><li>Strong written and verbal communication skills.</li><li>Familiarity with construction management software (e.g., Procore, CMiC, Bluebeam) is a plus.</li></ul>

<h1>Administrative Customer Support Assistant</h1>Job DescriptionWe are seeking a detail-oriented and proactive Administrative Customer Support Assistant to join our team. This role is essential in supporting the customer service department by handling administrative tasks such as data entry, order processing, and assisting customer service representatives in delivering exceptional service to our clients. Responsibilities<ul><li>Accurately input customer information, order details, and service requests into CRM and other systems.</li><li>Maintain and update customer records, ensuring data integrity and confidentiality.</li><li>Review and process incoming orders with accuracy and timeliness.</li><li>Coordinate with internal departments to ensure order fulfillment and delivery.</li><li>Monitor order status and proactively communicate updates to customers or representatives.</li><li>Assist customer service representatives with administrative tasks and follow-ups.</li><li>Prepare documentation, reports, and correspondence as needed.</li><li>Help resolve basic customer inquiries or escalate complex issues to appropriate team members.</li><li>Manage incoming emails and route them appropriately.</li><li>Support scheduling, filing, and other clerical tasks.</li><li>Contribute to process improvement initiatives within the support team.</li></ul> Essential Skills<ul><li>High school diploma or equivalent; associate degree or higher preferred.</li><li>1+ years of experience in administrative support or customer service.</li><li>Proficient in Microsoft Office Suite (Excel, Word, Outlook) and CRM systems.</li><li>Strong attention to detail and organizational skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to multitask and work in a fast-paced environment.</li></ul> Additional Skills &amp; Qualifications<ul><li>Experience with data entry, filing, and clerical tasks.</li><li>Administrative support and assistance experience.</li><li>Customer service skills.</li></ul>

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