<h1 style="font-size: 2em; font-weight: normal;">Administrative Assistant</h1>Job DescriptionWe are seeking a proactive and organized Administrative Assistant to support daily operations in a fast-paced manufacturing environment. This role requires a tech-savvy individual who thrives on multitasking, enjoys helping others, and is comfortable working on their feet throughout the day. Responsibilities<ul><li>Manage and coordinate calendars, meetings, and appointments.</li><li>Handle email correspondence and internal communications.</li><li>Prepare presentations and reports using Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Order and maintain office and plant supplies.</li><li>Assist plant personnel with administrative needs and general support.</li><li>Maintain organized filing systems (digital and physical).</li><li>Support onboarding and training logistics for new hires.</li><li>Help coordinate plant tours, events, and meetings.</li><li>Ensure smooth day-to-day office operations in a manufacturing setting.</li></ul> Essential Skills<ul><li>Proven experience in an administrative or office support role.</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Strong organizational and time management skills.</li><li>Excellent verbal and written communication.</li><li>Ability to multitask and prioritize effectively.</li><li>Comfortable working in a manufacturing environment and being on your feet.</li><li>Friendly, approachable, and team-oriented attitude.</li></ul> Work EnvironmentThis position is fully onsite in a manufacturing environment, with working hours from 6:00 am to 2:30 pm. Job Type &amp; LocationThis is a Contract position based out of Saint Charles, Missouri.

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Administrative Assistant

<h1>Job Title: Administrative Assistant</h1>Job DescriptionWe are seeking a proactive and detail-oriented Administrative Assistant to support our dynamic construction project teams. This role is essential to maintaining smooth day-to-day operations and ensuring timely communication, documentation, and coordination across departments. The ideal candidate thrives in a fast-paced environment and brings a strong sense of organization, professionalism, and initiative. Responsibilities<ul><li>Provide administrative support to project managers, engineers, and field staff.</li><li>Prepare and manage project documentation, including contracts, change orders, RFIs, and meeting minutes.</li><li>Coordinate schedules, meetings, and travel arrangements for team members.</li><li>Maintain filing systems and ensure document control compliance.</li><li>Assist with onboarding and orientation of new team members on-site.</li><li>Support procurement and invoice tracking processes.</li><li>Communicate with subcontractors, vendors, and clients as needed.</li><li>Help organize project events, safety meetings, and training sessions.</li><li>Ensure office supplies and equipment are stocked and functioning.</li></ul> Essential Skills<ul><li>3+ years of administrative experience, preferably in construction or a related industry.</li><li>High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Ability to multitask and prioritize in a deadline-driven environment.</li><li>Strong written and verbal communication skills.</li><li>Familiarity with construction management software (e.g., Procore, CMiC, Bluebeam) is a plus.</li></ul>

Administrative Assistant (9 Month Contract)

<h1>Administrative Assistant – Firearms</h1>&#128205; Location: Andersonville, TN &#128181; Pay: $16.50–$20.00/hour (based on experience) &#128338; Full-time | On-siteAre you detail-oriented, customer-focused, and passionate about firearms or optics? Join our team as an Administrative Assistant supporting our service and warranty operations. This is a great opportunity to work in a dynamic environment where your industry knowledge and organizational skills will make a real impact.<hr><h3>Key Responsibilities</h3><ul><li>Serve as the primary contact for customer phone calls and emails regarding returns and repairs on optics.</li><li>Schedule service requests and coordinate with the warehouse on shipping and receiving.</li><li>Utilize the ERP system (once implemented) for order tracking, inventory management, and reporting.</li><li>Monitor and manage inventory levels, especially for items being returned or shipped.</li><li>Provide technical support to customers and oversee the warranty program in the U.S.</li></ul><hr><h3>Qualifications</h3><ul><li>Prior administrative or customer service experience preferred.</li><li>Knowledge of firearms or optics is required (personal, professional, or educational).</li><li>Strong communication and organizational skills.</li><li>Comfortable working in a fast-paced, detail-oriented environment.</li><li>Experience with ERP systems or inventory software is a plus.</li></ul><hr><h3>Benefits</h3><ul><li>Competitive hourly pay</li><li>Opportunity to work in a niche industry</li><li>Supportive team environment</li><li>Potential for growth as systems and operations expand</li></ul>

Administrative Assistant - Firearms Industry

Responsibilities<ul><li>Manage calendars for approximately three executives, including a Vice President.</li><li>Open and handle purchase orders and related administrative tasks.</li><li>Support executives and adapt to new internal tools.</li><li>Oversee a secure space, including responsibility for temporary badges and access logistics.</li><li>Primarily support onsite operations at the Red West C location in Redmond.</li></ul> Essential Skills<ul><li>Minimum of 4-5 years of experience in supporting calendaring, especially for multiple executives including those at the VP level.</li><li>At least 5 years of experience with Employee Central, replacing Hedge.</li><li>Minimum of 8 years of experience with Microsoft Office Suite including Outlook, Teams, Excel, PowerPoint, and SharePoint.</li></ul> Additional Skills &amp; Qualifications<ul><li>A degree is preferred but not mandatory.</li><li>Experience or understanding of AI as it is increasingly used in the admin field.</li><li>Prior experience with internal MSFT Software such as “Employee Central” and/or “Hedge” is a plus.</li><li>Experience in a large, fast-paced technology-driven professional work environment is beneficial.</li></ul> Work EnvironmentThe role is onsite, requiring presence 5 days a week in Redmond within a large and fast-paced professional environment. Standard equipment such as a laptop, mouse, headset, and extra monitor will be provided. Job Type &amp; LocationThis is a Contract position based out of Redmond, Washington.

Administrative Assistant 4

Job Posting: Administrative Assistant III (Contract Role) Location: Winsted, CT (Onsite)Start Date: ASAPDuration: 6 monthsOverview:A leading manufacturing organization is seeking an experienced Administrative Assistant to support its Planning and Sales departments. This role involves a variety of administrative tasks, including data entry, meeting coordination, and document preparation. The ideal candidate will be highly organized, detail-oriented, and proficient in Microsoft Office. Responsibilities:<ul><li>Provide professional administrative support while maintaining confidentiality.</li><li>Compile and prepare PowerPoint presentations for meetings.</li><li>Attend meetings to set up and run presentations.</li><li>Manage calendars, schedule appointments, and coordinate conference calls.</li><li>Organize staff and departmental meetings, including logistics and minute-taking.</li><li>Draft and prepare confidential correspondence, reports, and presentations.</li><li>Maintain department files and update spreadsheets and contact lists.</li><li>Handle incoming/outgoing mail and faxes.</li><li>Prepare expense reports and check requests.</li><li>Order supplies within budget guidelines.</li><li>Perform special projects as assigned.</li></ul> Qualifications:<ul><li>Associate’s degree or equivalent from a two-year college or technical school.</li><li>Minimum of 6 years of related experience in administrative support.</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to learn new software programs as needed.</li><li>Background in executive secretarial work or office management.</li><li>Strong attention to detail and ability to manage multiple projects.</li></ul><h1 style="font-size: 2em; font-weight: normal;"> </h1>

Administrative Assistant III

About the Role: Are you a detail-oriented multitasker who thrives in a fast-paced environment? We’re looking for a Client Services Coordinator to play a key role in maintaining accurate client data, managing communications, and supporting internal operations. If you enjoy staying organized, solving problems, and keeping things running smoothly, this could be the perfect fit. What You’ll Do:<ul><li>Update and maintain client records using our proprietary system with precision and efficiency.</li><li>Apply basic math skills to ensure data accuracy across billing and location details.</li><li>Handle high-volume email communications with professionalism and clarity.</li><li>Adapt quickly to shifting priorities and manage multiple tasks with ease.</li><li>Collaborate with internal teams to support client satisfaction and operational success.</li></ul>What You Bring:<ul><li>2+ years of experience in administrative support or client services.</li><li>Strong proficiency in Microsoft Office, especially Outlook.</li><li>Fast, accurate typing and excellent attention to detail.</li><li>A customer-focused mindset with strong communication and organizational skills.</li><li>Flexibility and resilience in a dynamic work environment.</li></ul>Why You’ll Love Working With Us:<ul><li>Join a collaborative team that values your ideas and initiative.</li><li>Work in a role that directly contributes to client success and business efficiency.</li><li>Grow your skills in a supportive, fast-moving environment</li></ul>

Administrative Coordinator

A leading global technology organization, headquartered in Seattle, WA, is seeking an Administrative Coordinator to support its expanding operations in Boise, ID. This role offers the opportunity to join a dynamic team within a fast-paced, innovation-driven environment. Our client is seeking a proactive, resourceful, and service-oriented Administrative Support professional to join the Workplace team supporting the Boise office. This role blends classic administrative responsibilities with facilities coordination, executive support, and employee experience tasks. As the first point of contact for visitors, you will manage shipping and receiving, assist with calendaring and internal scheduling, and help maintain a productive and welcoming office environment. This position offers exposure to multiple business areas including logistics, facilities, executive support, and operations. Responsibilities<ul><li>Greet visitors and ensure NDA compliance upon entry.</li><li>Manage shipping and receiving, coordinating with FedEx, UPS, and USPS.</li><li>Monitor and respond to Zen Desk tickets, Slack messages, and emails.</li><li>Coordinate daily lunch deliveries and office amenities.</li><li>Support internal scheduling via G-Suite, Google Calendar, and Outlook.</li><li>Assist with vendor communications and facilities maintenance.</li><li>Perform general office walk-throughs to ensure cleanliness and functionality.</li><li>Manage seat assignments and space planning in coordination with the Workplace team.</li><li>Contribute to workplace safety initiatives and support emergency preparedness protocols.</li><li>Help with ad hoc requests such as booking restaurants and arranging meetings.</li><li>Contribute to office process development and side projects like packaging and anniversary gifts.</li><li>Maintain records using Excel and other tools.</li><li>Collaborate with building, janitorial, and other facilities teams as needed.</li></ul> Essential Skills<ul><li>2+ years of administrative, clerical, or office coordination experience.</li><li>Scheduling experience with Microsoft Office, Chime, Slack, G-Cal, and G-Suite.</li><li>Experience with ticketing systems, Zen Desk preferred.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Google Suite, MS Office (Excel, Outlook), Slack, and Zen Desk.</li><li>Customer service experience and front desk presence.</li><li>Ability to work independently and take initiative.</li></ul> Additional Skills &amp; Qualifications<ul><li>High school diploma preferred.</li><li>Familiarity with facilities operations and vendor coordination.</li><li>Prior experience supporting executive teams or working in a receptionist role.</li></ul> Work EnvironmentThis is an onsite position located in Boise, ID. The work environment is dynamic and fast-paced, offering a collaborative space where no two days are the same. The team culture is supportive, service-oriented, and values autonomy and skill development, providing opportunities for growth into specialized permanent roles based on interests and performance. Job Type &amp; LocationThis is a Contract position based out of Boise, Idaho.

One of the largest tech companies based in Seattle, WA is hiring two Recruiting Coordinators to support a growing team based in San Francisco, CA. About the role:<ul><li>Contract position with opportunity for extension/conversion</li><li>100% onsite in San Francisco, CA</li><li>Start date- Beginning of October</li></ul> Job Description<ul><li>The Recruiting Coordinator plays a vital role in our fast-paced recruiting organization, working closely with a team of recruiters.</li><li>This position is key in managing recruiting activities and building candidate relationships, often providing candidates with their first impression.</li><li>The ideal candidate is an organizational guru who works effectively with both internal and external clients and candidates.</li><li>They must possess excellent communication skills, the ability to shift gears at a moment&#39;s notice, and enjoy the challenges of helping to build a talented organization.</li><li>This is an exceptional opportunity for someone looking to broaden their experience and work within a top recruiting organization.</li></ul>Responsibilities<ul><li>Schedule interviews and phone screens, working directly with candidates and hiring managers, and arrange travel for visiting candidates when necessary.</li><li>Update candidate records and job postings in recruiting systems and confirm new hires.</li><li>Provide follow-up correspondence to candidates on recruiting status via phone and email.</li><li>Track recruiting activities and provide candidate status in a weekly report.</li><li>Coordinate post-interview debrief meetings and provide debrief materials.</li><li>Identify opportunities for improving candidate experience and scheduling efficiency.</li><li>Assist in the coordination of other recruiting activities as needed.</li></ul>Required Skills<ul><li>3-5+ year of recruiting coordinator or coordination experience.</li><li>Experience with MS Word, Excel, and PowerPoint.</li><li>Bachelor&#39;s degree.</li></ul>Additional Skills &amp; Qualifications<ul><li>Superb customer focus, attention to detail, and organizational skills.</li><li>Strong oral and written communication skills.</li><li>Ability to work in a fast-paced, quickly changing environment.</li></ul>Work Environment<ul><li>This position is 100% onsite in San Francisco.</li><li>The work environment is dynamic and requires adaptability to changing situations.</li></ul>Job Type &amp; Location<ul><li>This is a Contract position based out of San Francisco, California.</li></ul>

Administrative Coordinators

<h1>Job Title: Administrative Support Specialist</h1>Job DescriptionWe are seeking a detail-oriented and proactive Administrative Support Specialist to join our dynamic team in Lexington, KY. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting cross-functional teams to ensure smooth day-to-day operations. Responsibilities<ul><li>Serve as a primary administrative contact for client-related inquiries via phone and email, ensuring prompt and courteous responses.</li><li>Support client onboarding processes by coordinating documentation, scheduling calls, and tracking deliverables.</li><li>Maintain accurate records of client interactions, project timelines, and service requests.</li><li>Coordinate with internal departments (operations, logistics, finance) to resolve client issues and fulfill service requests.</li><li>Monitor and manage shared inboxes and ticketing systems to ensure client needs are addressed promptly.</li><li>Track and report on key client metrics and administrative KPIs.</li><li>Other duties as directed by team lead, supervisor, or managers.</li></ul> Essential Skills<ul><li>Proficiency in administrative support and data entry.</li><li>Competence in using Outlook and Microsoft Office.</li><li>Strong customer service skills.</li></ul> Additional Skills &amp; Qualifications<ul><li>2+ years of relevant experience.</li><li>Computer savvy with the ability to quickly learn new platforms and tools.</li><li>Comfortable using or learning AI-powered tools and systems to support client communication.</li><li>Strong communication and interpersonal skills with a customer-first mindset.</li><li>Excellent organizational and time management skills.</li><li>Comfortable working in a fast-paced, deadline-driven environment.</li></ul> Work EnvironmentThe position offers a hybrid schedule from Monday to Friday, 9 AM to 6 PM, with rotational Saturdays (every two months). The office features cubicles, providing a professional environment conducive to teamwork and collaboration. The company culture is vibrant, with opportunities for growth, great benefits for full-time employees, and a supportive team environment with fun events. Job Type &amp; LocationThis is a Contract position based out of Lexington, Kentucky.

Administrative Support

Support Representative – Aviation Services (On-site, 6-Month Contract) &#128205; Location: Miramar, FL &#128197; Duration: 6 months &#128204; WorkArrangement: Fully on-site Join a dynamic aviation services team supporting multiple customer accounts. This role involves interpreting technical documentation, managing customer communications, and ensuring compliance with industry standards and regulatory guidelines. Key Responsibilities:<ul><li>Respond to customer inquiries via phone and email regarding aviation products and services</li><li>Translate technical and financial data for internal and external stakeholders</li><li>Maintain detailed records of customer interactions and service activities</li><li>Generate accurate work orders and service estimates</li><li>Collaborate across departments to meet customer expectations</li><li>Build and maintain strong client relationships</li></ul>Qualifications:<ul><li>Associate’s degree or 2 additional years of relevant experience in lieu of degree</li><li>Minimum 2 years of technical or customer support experience</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)</li><li>Ability to thrive in a fast-paced, service-driven environment</li></ul>Travel: No travel required

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Administrative Support Associate</h1>Job DescriptionThis position focuses on providing reliable day-to-day administrative, communication, and systems support. The ideal candidate will thrive in a fast-paced environment, learn quickly, and consistently deliver high-quality work with minimal supervision. Responsibilities<ul><li>Provide administrative support including calendar management, document formatting, data entry, and task tracking.</li><li>Maintain accurate records and files and ensure timely follow-up on key items.</li><li>Assist with compiling, editing, and formatting reports, presentations, and correspondence.</li><li>Answer and direct calls professionally, using excellent phone etiquette.</li><li>Manage shared email inboxes and respond or route requests appropriately.</li><li>Use Microsoft Office tools (Excel, Word, PowerPoint, Outlook) proficiently for daily tasks.</li><li>Support printing, scanning, and copying tasks.</li><li>Assist with documentation, filing, or project coordination as needed.</li><li>Learn and navigate internal systems and workflows efficiently.</li><li>Communicate clearly and professionally in all formats – verbal, written, and electronic.</li><li>Perform other duties as assigned to support the team.</li></ul> Essential Skills<ul><li>3+ years of administrative experience</li><li>Proficiency in Microsoft Excel</li><li>High attention to detail</li></ul> Additional Skills &amp; Qualifications<ul><li>High School Diploma minimum required</li><li>Proficiency in data entry and spreadsheets</li><li>Strong clerical and administrative skills</li></ul> Work EnvironmentThe position is 100% onsite at the headquarters, with hours from 8:30 AM to 5 PM, Monday through Friday, including a 30-minute lunch break, totaling a 40-hour work week. There may be occasional overtime if business needs dictate. The work environment includes an onsite café available for lunch. Job Type &amp; LocationThis is a Contract position based out of Schenectady, New York.

Administrative Support Associate

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Administrative Support General</h1>Job DescriptionProvide comprehensive administrative support, organizing emails, scheduling meetings, handling daily correspondence, and preparing presentations. Maintain organizational charts, manage travel and expense reports, approve purchase orders, and schedule events. Assist in planning team-building programs and initiatives, coordinate with the communications coordinator, facilitate recognition efforts, and manage the Anniversary Award Program. Spend time on the production floor to enhance management&#39;s relationship with employees and perform other duties as assigned. Responsibilities<ul><li>Organize email and daily calendar.</li><li>Schedule meeting notices and handle daily correspondence.</li><li>Prepare presentations and maintain organizational charts.</li><li>Handle travel and expense reports.</li><li>Approve purchase orders and schedule events.</li><li>Assist with team building and planning programs/initiatives.</li><li>Coordinate with communications coordinator.</li><li>Facilitate recognition efforts and coordinate the Anniversary Award Program.</li><li>Spend time on the production floor to enhance management relationships with employees.</li><li>Perform other duties as assigned.</li></ul> Essential Skills<ul><li>5 years of administrative support experience with management team members.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Strong organizational skills and leadership abilities.</li><li>Effective problem-solving skills.</li></ul> Additional Skills &amp; Qualifications<ul><li>Administrative support experience, Microsoft Office, data entry, PowerPoint.</li></ul> Work EnvironmentThis role requires working five days a week in the office at the plant. Job Type &amp; LocationThis is a Contract position based out of Dearborn, Michigan.

Administrative Support General

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Administrative/Customer Support Representative</h1> Job DescriptionWe are seeking an Administrative Support Representative to join our customer service team within a dynamic toll collections company primarily serving Louisiana. This role involves providing excellent customer service and administrative support to ensure efficient operations of the GeauxPass system. Responsibilities<ul><li>Serve as the first point of contact for all customer service issues.</li><li>Respond to calls from the public, providing general information and service regarding the GeauxPass.</li><li>Maintain a thorough knowledge of the customer service center and GeauxPass operations to assist customers and resolve problems.</li><li>Process credit card and e-check payments for replenishment or violation payments.</li><li>Open cases for unsolved customer inquiries.</li><li>Handle customer complaints, research and adjust account discrepancies as requested by the leadership team.</li><li>Process and reply to emails and cases from customers.</li><li>Process customer disputes and web correspondence to answer questions and provide assistance.</li><li>Process the closing of customer accounts and submit requests for refunds when necessary.</li><li>Perform updates to invoices, violation payments, customer payments, or accounts to keep demographic, vehicle, and credit card information current.</li></ul>Essential Skills<ul><li>Excellent communication skills.</li><li>Excellent attendance history.</li><li>1+ years of relevant experience.</li><li>Strong organizational and analytical skills.</li><li>Proficiency with Microsoft Office Suite.</li></ul>Additional Skills &amp; Qualifications<ul><li>High school diploma or equivalent.</li><li>Experience in a call center environment.</li><li>Bilingual abilities are a plus.</li></ul>Work EnvironmentThis position operates within a cubicle in a call center and involves administrative duties. The work schedule is from 10:30 AM to 7:00 PM, with training sessions from 10:00 AM to 6:30 PM, which are mandatory and span 5-7 days. The role is 100% in-office with potential to work additional shifts.

Administrative Support Representative

A leading global technology organization is seeking an Administrative Coordinator to support its expanding operations in Boise, ID. Must work onsite in Boise! If interested, please apply directly. Our client is seeking a proactive, resourceful, and service-oriented Administrative Support professional to join the Workplace team supporting the Boise office. This role blends classic administrative responsibilities with facilities coordination, executive support, and employee experience tasks. As the first point of contact for visitors, you will manage shipping and receiving, assist with calendaring and internal scheduling, and help maintain a productive and welcoming office environment. This position offers exposure to multiple business areas including logistics, facilities, executive support, and operations. Responsibilities<ul><li>Greet visitors and ensure NDA compliance upon entry.</li><li>Manage shipping and receiving, coordinating with FedEx, UPS, and USPS.</li><li>Monitor and respond to Zen Desk tickets, Slack messages, and emails.</li><li>Coordinate daily lunch deliveries and office amenities.</li><li>Support internal scheduling via G-Suite, Google Calendar, and Outlook.</li><li>Assist with vendor communications and facilities maintenance.</li><li>Perform general office walk-throughs to ensure cleanliness and functionality.</li><li>Manage seat assignments and space planning in coordination with the Workplace team.</li><li>Contribute to workplace safety initiatives and support emergency preparedness protocols.</li><li>Help with ad hoc requests such as booking restaurants and arranging meetings.</li><li>Contribute to office process development and side projects like packaging and anniversary gifts.</li><li>Maintain records using Excel and other tools.</li><li>Collaborate with building, janitorial, and other facilities teams as needed.</li></ul> Essential Skills<ul><li>2+ years of administrative, clerical, or office coordination experience.</li><li>Scheduling experience with Microsoft Office, Chime, Slack, G-Cal, and G-Suite.</li><li>Experience with ticketing systems, Zen Desk preferred.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Google Suite, MS Office (Excel, Outlook), Slack, and Zen Desk.</li><li>Customer service experience and front desk presence.</li><li>Ability to work independently and take initiative.</li></ul> Additional Skills &amp; Qualifications<ul><li>High school diploma preferred.</li><li>Familiarity with facilities operations and vendor coordination.</li><li>Prior experience supporting executive teams or working in a receptionist role.</li></ul> Work EnvironmentThis is an onsite position located in Boise, ID. The work environment is dynamic and fast-paced, offering a collaborative space where no two days are the same. The team culture is supportive, service-oriented, and values autonomy and skill development, providing opportunities for growth into specialized permanent roles based on interests and performance.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Office Support Level 2-Administrative/Clerical Assistant</h1>Job DescriptionThe Office Support Admin will be responsible for reviewing and entering security clearance applications for the entire organization. This role involves entering government-related items such as Security Clearance, Postal Clearance, and Airport Authority, as well as personal employee information, into a database. Responsibilities<ul><li>Enter data from 60-80 applications per day into the system.</li><li>Scan and index documents for digital records.</li><li>Enter and update data in Excel spreadsheets.</li><li>File and box documents for archival purposes.</li><li>Perform administrative duties, including making copies and filing documents.</li></ul> Essential Skills<ul><li>Proficiency in data entry and administrative support.</li><li>Ability to maintain confidentiality and provide excellent customer service.</li><li>Strong clerical skills and familiarity with Microsoft Office, including Outlook.</li><li>Typing speed of at least 40 words per minute.</li></ul> Additional Skills &amp; Qualifications<ul><li>1-2 years of extensive administrative or clerical experience in an office setting.</li><li>Experience with Microsoft Excel and other MS suite applications.</li><li>Proficiency in PC skills with a focus on accuracy, especially in Excel.</li><li>Experience using USB jump drives and internet browsers such as MS Edge and Chrome.</li><li>Strong attention to detail.</li></ul> Work EnvironmentThe position involves working in a cubicle within an office setting. The individual will spend 8 hours a day in front of a computer entering employee information. Job Type &amp; LocationThis is a Contract position based out of Memphis, Tennessee.

Administrative/Clerical Assistant - Memphis, TN

JOB OPPORTUNITY: AP/AR CLERK ** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! ** Responsibilities:<ul><li>Prepare and post daily customer payments to their respective accounts<ul><li>Payment types of Checks, ACH, Credit Card</li></ul></li><li>Processing Customer Credit Card Transactions</li><li>Performs other related duties as requested</li><li>Submitting customer invoices via portal and email.</li><li>Processing Customer Credit Memos</li></ul>Qualifications:<ul><li>Accounts Receivable or General Accounting knowledge preferred</li><li>Computer skills required:<ul><li>Experience navigating and inputting data in an ERP system</li><li>Experience scanning checks for deposit a plus</li><li>Knowledge of Excel a plus</li></ul></li><li>The ability to work accurately and independently</li><li>Good verbal and writing skills</li><li>Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm</li></ul>

Ap/ar Clerk

Description
					We are seeking a highly professional and customer-focused individual to support multiple client sites with a variety of service offerings. This role requires a polished presence, strong communication skills, and a commitment to delivering exceptional customer service. The ideal candidate will demonstrate flexibility, technical proficiency, and a hospitality-driven mindset.

⦁     Copy/Print/Production
⦁     Mail Services
⦁     Digital Mail
⦁     A/V (Basic Audio-Visual Support)
⦁     Document / Scanning Services
⦁     Printer Fleet Support
⦁     Managed Print Support
⦁     Production Print
⦁     Records &amp; Information Mgmt.
⦁     Shipping &amp; Receiving (Loading Dock, Mail &amp; Package Processing, PS Ship, UPS, FedEx, USPS, etc.)
⦁     Reception / Admin. Services
⦁     Warehouse Mgmt. / Inventory
⦁     Hospitality (Banquets, Catering, Vendor Relations, Scheduling, etc.)
⦁     Office Supply Mgmt. (Supply, Inventory, Restock, Replenish, etc.)
					Skills
					Outlook, Data entry, Written and communication skills, Customer service oriented, microsoft office
					Top Skills Details
					Outlook,Data entry,Written and communication skills,Customer service oriented,microsoft office
					Additional Skills &amp; Qualifications
					Qualifications &amp; Requirements:

2-3 years of relatable experience
Proven experience in a corporate or office environment
Strong customer service and interpersonal skills
Professional demeanor and business acumen
Ability to adhere to dress codes and grooming standards across multiple sites
Punctuality and strong attendance record
Experience in legal, administrative, reception, or hospitality settings is a plus
					Experience Level
					Entry Level

Area Coordinator

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Assistant Controller</h1>Job DescriptionWe are looking for a proactive and detail-oriented Assistant Controller to oversee our monthly accounting close and financial reporting processes. This key role will collaborate across departments to support budgeting, forecasting, and strategic financial planning aligned with company growth objectives. The Assistant Controller will manage audit activities and serve as the primary liaison with external auditors, ensuring timely and accurate reporting. They will lead initiatives to improve financial processes and controls, while providing daily oversight of accounts payable, accounts receivable, and general ledger operations. This role is also responsible for preparing and distributing monthly financial reporting packages to internal stakeholders, including clear explanations of budget-to-actual variances. The ideal candidate will drive efficiency through variance analysis, ensure compliance with GAAP and SOX requirements, and mentor junior team members to promote a culture of continuous learning and excellence. Responsibilities<ul><li>Lead the monthly close process and oversee preparation of financial statements.</li><li>Partner with teams to develop budgets, forecasts, and long-term financial plans.</li><li>Coordinate audit activities and serve as the primary contact for external auditors.</li><li>Champion process improvements to enhance efficiency and accuracy across finance operations.</li><li>Supervise daily operations of accounts payable, accounts receivable, and general ledger functions.</li><li>Prepare and share monthly financial reporting packages with internal stakeholders, including variance explanations.</li><li>Analyze budget-to-actual results to identify trends and drive operational efficiencies.</li><li>Ensure adherence to GAAP, SOX, and other applicable regulatory standards.</li><li>Support and mentor junior team members, fostering a collaborative and growth-oriented environment.</li></ul>Essential Skills<ul><li>Strong proficiency in core accounting functions including general ledger management, reconciliations, month-end close, financial reporting, journal entries, accounts payable, and audit coordination.</li><li>Bachelor’s degree in Accounting or Finance required.</li><li>At least three years of progressive experience in accounting or financial operations.</li><li>Familiarity with key manufacturing financial concepts such as Work-in-Progress (WIP) and EBITDA..</li></ul>Additional Skills &amp; Qualifications<ul><li>Prior supervisory experience is a plus.</li><li>Proficient in Microsoft Office Suite and other business software tools.</li><li>Demonstrated ability to make independent decisions in routine operational matters.</li><li>Eligible to work with ITAR-regulated products and data without restrictions.</li><li>Willingness to relocate if promoted, including potential transitions to other business units.</li></ul>Work EnvironmentThis is a fully on-site position located at our company headquarters, where the accounting team operates from the top floor. The Assistant Controller will work closely with the VP of Finance, Staff Accountant, and Cost Accountant to support daily operations and strategic initiatives. The role follows a 9/80 work schedule—employees work nine hours Monday through Thursday, with alternating Fridays off, and eight hours on working Fridays. Start times typically range between 7:30 AM and 8:30 AM, depending on departmental and management preferences. Renovations are planned later this year to modernize and enhance the workspace environment. Job Type &amp; LocationThis is a Permanent position based out of Clearwater, Florida.This is a role where they are looking to promote quickly. They expect this person to be in the role for 2-4 years and move up within the company. Possible relocation required when promoted.

Assistant Controller

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Assistant Controller</h1>Job DescriptionThe Assistant Controller is an integral part of the accounting team, assisting the corporate controller in managing all aspects associated with the general ledger and job cost efficiently and accurately. This role involves directing the organization’s accounting functions in conjunction with the Corporate Controller, ensuring compliance with generally accepted accounting principles. The ideal candidate should be detail-oriented, with a focus on accuracy and process improvement, and preferably have experience in construction and percentage of completion accounting. Responsibilities<ul><li>Ensure the team&#39;s adherence to and execution of the company&#39;s accounting procedures and controls in accordance with GAAP.</li><li>Assist in overseeing the operations of the Accounting Department alongside the Corporate Controller.</li><li>Manage and mentor the accounting staff, providing guidance and training.</li><li>Maintain a documented system of accounting policies and procedures; implement a system of controls over accounting transactions to minimize risk.</li><li>Ensure the accuracy and integrity of General Ledger and Job Cost entries reflecting monthly activities.</li><li>Lead the accounting staff in Billing, Accounts Payable, Accounts Receivable, GL reconciliations, and Journal Entries supporting monthly, quarterly, and annual closing cycles.</li><li>Assist the controller in establishing, monitoring, and enforcing policies, procedures, and internal control.</li><li>Identify solutions to discrepancies in financial records.</li><li>Oversee and provide backup for all AP and AR functions.</li><li>Perform full cycle accounting, handling monthly close and reconciliations across various accounts.</li><li>Perform balance sheet account analysis and maintain monthly reconciliations.</li><li>Maintain fixed asset schedules and reconcile PPE monthly.</li><li>Prepare, manage, and record all Month End Accruals and reconcile vendor statement of accounts.</li><li>Maintain, manage, and record intercompany eliminations.</li><li>Review Indirect and SGA Accounts for unusual or excessive activity and report monthly.</li><li>Identify, research, and consult on variances within monthly financial statements.</li><li>Prepare and coordinate the maintenance of business licenses in respective jurisdictions.</li><li>Coordinate with external tax preparers for Federal and State Tax payments.</li><li>Prepare and coordinate tax reporting and payments at various levels.</li><li>Assist in the month-end, quarter-end, and year-end closing processes.</li><li>Coordinate and manage external audit and tax preparation processes.</li><li>Troubleshoot and resolve transactional errors in the ERP system.</li></ul> Essential Skills<ul><li>Strong understanding of Generally Accepted Accounting Principles (GAAP) and relevant industry regulations.</li><li>Experience with Sage 100 or Sage 300 Accounting software.</li><li>4-7+ years of progressive accounting experience.</li><li>Proficiency in Microsoft Excel and Microsoft Suite, including v-lookups and pivot tables.</li></ul> Additional Skills &amp; Qualifications<ul><li>Bachelor&#39;s degree in Accounting, Finance, or a related field.</li><li>CPA (Certified Public Accountant) license preferred.</li><li>Experience with Sage Intacct and ERP change is preferred.</li><li>ADP experience is a plus.</li><li>Experience with subcontract agreements, lien waivers, and job cost analysis is a plus.</li><li>Combination of private and public company or public accounting experience is a plus.</li><li>Experience with multi-site reporting and management is a plus.</li></ul> Work EnvironmentThis position is office-based, Monday through Friday. The candidate will join a dynamically growing company in a beautiful new office. The environment may be fast-paced due to growth and building out a team, so adaptability is essential. Job Type &amp; LocationThis is a Permanent position based out of Longwood, Florida.

<h1>Job Title: Assistant Controller</h1>Job DescriptionWe are looking for a proactive and detail-oriented Assistant Controller to oversee our monthly accounting close and financial reporting processes. This key role will collaborate across departments to support budgeting, forecasting, and strategic financial planning aligned with company growth objectives. The Assistant Controller will manage audit activities and serve as the primary liaison with external auditors, ensuring timely and accurate reporting. They will lead initiatives to improve financial processes and controls, while providing daily oversight of accounts payable, accounts receivable, and general ledger operations. This role is also responsible for preparing and distributing monthly financial reporting packages to internal stakeholders, including clear explanations of budget-to-actual variances. The ideal candidate will drive efficiency through variance analysis, ensure compliance with GAAP and SOX requirements, and mentor junior team members to promote a culture of continuous learning and excellence. Responsibilities<ul><li>Lead the monthly close process and oversee preparation of financial statements.</li><li>Partner with teams to develop budgets, forecasts, and long-term financial plans.</li><li>Coordinate audit activities and serve as the primary contact for external auditors.</li><li>Champion process improvements to enhance efficiency and accuracy across finance operations.</li><li>Supervise daily operations of accounts payable, accounts receivable, and general ledger functions.</li><li>Prepare and share monthly financial reporting packages with internal stakeholders, including variance explanations.</li><li>Analyze budget-to-actual results to identify trends and drive operational efficiencies.</li><li>Ensure adherence to GAAP, SOX, and other applicable regulatory standards.</li><li>Support and mentor junior team members, fostering a collaborative and growth-oriented environment.</li></ul>Essential Skills<ul><li>Strong proficiency in core accounting functions including general ledger management, reconciliations, month-end close, financial reporting, journal entries, accounts payable, and audit coordination.</li><li>Bachelor’s degree in Accounting or Finance required.</li><li>At least three years of progressive experience in accounting or financial operations.</li><li>Familiarity with key manufacturing financial concepts such as Work-in-Progress (WIP) and EBITDA..</li></ul>Additional Skills &amp; Qualifications<ul><li>Prior supervisory experience is a plus.</li><li>Proficient in Microsoft Office Suite and other business software tools.</li><li>Demonstrated ability to make independent decisions in routine operational matters.</li><li>Eligible to work with ITAR-regulated products and data without restrictions.</li><li>Willingness to relocate if promoted, including potential transitions to other business units.</li></ul>Work EnvironmentThis is a fully on-site position located at our company headquarters, where the accounting team operates from the top floor. The Assistant Controller will work closely with the VP of Finance, Staff Accountant, and Cost Accountant to support daily operations and strategic initiatives. The role follows a 9/80 work schedule—employees work nine hours Monday through Thursday, with alternating Fridays off, and eight hours on working Fridays. Start times typically range between 7:30 AM and 8:30 AM, depending on departmental and management preferences. Renovations are planned later this year to modernize and enhance the workspace environment. Job Type &amp; LocationThis is a Permanent position based out of Clearwater, Florida.This is a role where they are looking to promote quickly.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Assistant Controller</h1>Job DescriptionThe Assistant Controller is a key member of the accounting team, working closely with the Corporate Controller to manage all aspects of general ledger and job cost accounting with accuracy and efficiency. This role helps guide the organization’s accounting operations, ensuring compliance with Generally Accepted Accounting Principles (GAAP). The ideal candidate is detail-oriented, committed to process improvement, and preferably brings experience in construction accounting, including percentage-of-completion methods. Responsibilities<ul><li>Ensure adherence to company accounting policies and internal controls in compliance with GAAP.</li><li>Support the Corporate Controller in overseeing daily operations of the Accounting Department.</li><li>Manage and mentor accounting staff, providing ongoing training and development.</li><li>Maintain and enforce documented accounting policies and procedures, including internal controls to mitigate risk.</li><li>Ensure accuracy and integrity of general ledger and job cost entries reflecting monthly activity.</li><li>Lead accounting functions including billing, accounts payable/receivable, general ledger reconciliations, and journal entries across monthly, quarterly, and annual close cycles.</li><li>Assist in establishing, monitoring, and enforcing internal policies and procedures.</li><li>Investigate and resolve discrepancies in financial records.</li><li>Oversee and provide backup support for all AP and AR processes.</li><li>Perform full-cycle accounting, including monthly close and account reconciliations.</li><li>Conduct balance sheet analysis and maintain monthly reconciliations.</li><li>Manage fixed asset schedules and reconcile property, plant, and equipment (PPE) monthly.</li><li>Prepare, record, and reconcile month-end accruals and vendor statements.</li><li>Maintain and record intercompany eliminations.</li><li>Review indirect and SG&amp;A accounts for unusual or excessive activity and report findings monthly.</li><li>Research and analyze variances in monthly financial statements.</li><li>Prepare and coordinate business license renewals across applicable jurisdictions.</li><li>Collaborate with external tax preparers for federal and state tax filings and payments.</li><li>Support tax reporting and payment processes at various levels.</li><li>Assist with month-end, quarter-end, and year-end closing activities.</li><li>Coordinate and manage external audit and tax preparation processes.</li><li>Troubleshoot and resolve transactional errors within the ERP system.</li></ul>Essential Skills<ul><li>Solid understanding of Generally Accepted Accounting Principles (GAAP) and applicable industry regulations.</li><li>Hands-on experience with Sage 100 or Sage 300 accounting software.</li><li>4 to 7+ years of progressive experience in accounting roles.</li><li>Advanced proficiency in Microsoft Excel and the broader Microsoft Office Suite, including expertise in VLOOKUPs, pivot tables, and data analysis tools.</li></ul>Additional Skills &amp; Qualifications<ul><li>Bachelor’s degree in Accounting, Finance, or a related discipline.</li><li>CPA certification preferred.</li><li>Experience with Sage Intacct and ERP system transitions is a plus.</li><li>Familiarity with ADP payroll systems is advantageous.</li><li>Exposure to subcontract agreements, lien waivers, and job cost analysis is beneficial.</li><li>A blend of experience in both private and public companies or public accounting is preferred.</li><li>Experience managing multi-site reporting and operations is a plus.</li></ul>Work EnvironmentThis is an on-site role, based in our newly renovated office space. The successful candidate will join a rapidly growing organization and work in a collaborative environment alongside a dedicated team. Due to ongoing expansion and team development, the pace may be fast, so adaptability and a proactive mindset are essential.Job Type &amp; LocationThis is a Permanent position based out of Longwood, Florida.

<h1>Job Title: Assistant Controller</h1>Job DescriptionThe Assistant Controller is a key member of the accounting team, working closely with the Corporate Controller to manage all aspects of general ledger and job cost accounting with accuracy and efficiency. This role helps guide the organization’s accounting operations, ensuring compliance with Generally Accepted Accounting Principles (GAAP). The ideal candidate is detail-oriented, committed to process improvement, and preferably brings experience in construction accounting, including percentage-of-completion methods. Responsibilities<ul><li>Ensure adherence to company accounting policies and internal controls in compliance with GAAP.</li><li>Support the Corporate Controller in overseeing daily operations of the Accounting Department.</li><li>Manage and mentor accounting staff, providing ongoing training and development.</li><li>Maintain and enforce documented accounting policies and procedures, including internal controls to mitigate risk.</li><li>Ensure accuracy and integrity of general ledger and job cost entries reflecting monthly activity.</li><li>Lead accounting functions including billing, accounts payable/receivable, general ledger reconciliations, and journal entries across monthly, quarterly, and annual close cycles.</li><li>Assist in establishing, monitoring, and enforcing internal policies and procedures.</li><li>Investigate and resolve discrepancies in financial records.</li><li>Oversee and provide backup support for all AP and AR processes.</li><li>Perform full-cycle accounting, including monthly close and account reconciliations.</li><li>Conduct balance sheet analysis and maintain monthly reconciliations.</li><li>Manage fixed asset schedules and reconcile property, plant, and equipment (PPE) monthly.</li><li>Prepare, record, and reconcile month-end accruals and vendor statements.</li><li>Maintain and record intercompany eliminations.</li><li>Review indirect and SG&amp;A accounts for unusual or excessive activity and report findings monthly.</li><li>Research and analyze variances in monthly financial statements.</li><li>Prepare and coordinate business license renewals across applicable jurisdictions.</li><li>Collaborate with external tax preparers for federal and state tax filings and payments.</li><li>Support tax reporting and payment processes at various levels.</li><li>Assist with month-end, quarter-end, and year-end closing activities.</li><li>Coordinate and manage external audit and tax preparation processes.</li><li>Troubleshoot and resolve transactional errors within the ERP system.</li></ul>Essential Skills<ul><li>Solid understanding of Generally Accepted Accounting Principles (GAAP) and applicable industry regulations.</li><li>Hands-on experience with Sage 100 or Sage 300 accounting software.</li><li>4 to 7+ years of progressive experience in accounting roles.</li><li>Advanced proficiency in Microsoft Excel and the broader Microsoft Office Suite, including expertise in VLOOKUPs, pivot tables, and data analysis tools.</li></ul>Additional Skills &amp; Qualifications<ul><li>Bachelor’s degree in Accounting, Finance, or a related discipline.</li><li>CPA certification preferred.</li><li>Experience with Sage Intacct and ERP system transitions is a plus.</li><li>Familiarity with ADP payroll systems is advantageous.</li><li>Exposure to subcontract agreements, lien waivers, and job cost analysis is beneficial.</li><li>A blend of experience in both private and public companies or public accounting is preferred.</li><li>Experience managing multi-site reporting and operations is a plus.</li></ul>Work EnvironmentThis is an on-site role, based in our newly renovated office space. The successful candidate will join a rapidly growing organization and work in a collaborative environment alongside a dedicated team. Due to ongoing expansion and team development, the pace may be fast, so adaptability and a proactive mindset are essential.Job Type &amp; LocationThis is a Permanent position based out of Longwood, Florida.

Description
					Lead, train, and support office staff, ensuring smooth daily operations
Oversee payroll and benefits administration
Develop and implement office policies to improve efficiency and compliance
Manage documents including payroll, vehicle deals, commissions, and inventory updates
Control petty cash and reconcile selected accounts monthly
Ensure manufacturer accounts (warranty claims, rebates, co-op advertising, etc.) are current and accurate
Support preparation of month-end close, financial statements, and annual audits
Provide daily operating control (DOC) and financial reports to the GM and leadership team
Approve adjustments to inventory and receivable accounts as necessary
Ensure compliance with government regulations and dealership standards
Support managers in staying compliant with state and federal labor laws
Cross-train to provide coverage across administrative functions as needed
Partner with leadership to foster a culture of collaboration, accountability, and growth
					
					
					
					
					Additional Skills &amp; Qualifications
					Minimum 2 years of accounting experience required
Minimum 1 year of office management or supervisory experience
Associate degree in Accounting preferred
Excellent communication, organizational, and leadership skills
Proficiency in Microsoft Office (Excel, Outlook, Word)
Automotive industry experience a plus
Experience with dealership management systems (such as CDK) a plus
Ambition to step into a Controller position in 2–3 years
					Experience Level
					Intermediate Level

<h1>Job Title: Assistant Controller</h1>Job DescriptionWe are looking for a proactive and detail-oriented Assistant Controller to oversee our monthly accounting close and financial reporting processes. This key role will collaborate across departments to support budgeting, forecasting, and strategic financial planning aligned with company growth objectives. The Assistant Controller will manage audit activities and serve as the primary liaison with external auditors, ensuring timely and accurate reporting. They will lead initiatives to improve financial processes and controls, while providing daily oversight of accounts payable, accounts receivable, and general ledger operations. This role is also responsible for preparing and distributing monthly financial reporting packages to internal stakeholders, including clear explanations of budget-to-actual variances. The ideal candidate will drive efficiency through variance analysis, ensure compliance with GAAP and SOX requirements, and mentor junior team members to promote a culture of continuous learning and excellence. Responsibilities<ul><li>Lead the monthly close process and oversee preparation of financial statements.</li><li>Partner with teams to develop budgets, forecasts, and long-term financial plans.</li><li>Coordinate audit activities and serve as the primary contact for external auditors.</li><li>Champion process improvements to enhance efficiency and accuracy across finance operations.</li><li>Supervise daily operations of accounts payable, accounts receivable, and general ledger functions.</li><li>Prepare and share monthly financial reporting packages with internal stakeholders, including variance explanations.</li><li>Analyze budget-to-actual results to identify trends and drive operational efficiencies.</li><li>Ensure adherence to GAAP, SOX, and other applicable regulatory standards.</li><li>Support and mentor junior team members, fostering a collaborative and growth-oriented environment.</li></ul>Essential Skills<ul><li>Strong proficiency in core accounting functions including general ledger management, reconciliations, month-end close, financial reporting, journal entries, accounts payable, and audit coordination.</li><li>Bachelor’s degree in Accounting or Finance required.</li><li>At least three years of progressive experience in accounting or financial operations.</li><li>Familiarity with key manufacturing financial concepts such as Work-in-Progress (WIP) and EBITDA..</li></ul>Additional Skills &amp; Qualifications<ul><li>Prior supervisory experience is a plus.</li><li>Proficient in Microsoft Office Suite and other business software tools.</li><li>Demonstrated ability to make independent decisions in routine operational matters.</li><li>Eligible to work with ITAR-regulated products and data without restrictions.</li><li>Willingness to relocate if promoted, including potential transitions to other business units.</li></ul>Work EnvironmentThis is a fully on-site position located at our company headquarters, where the accounting team operates from the top floor. The Assistant Controller will work closely with the VP of Finance, Staff Accountant, and Cost Accountant to support daily operations and strategic initiatives. The role follows a 9/80 work schedule—employees work nine hours Monday through Thursday, with alternating Fridays off, and eight hours on working Fridays. Start times typically range between 7:30 AM and 8:30 AM, depending on departmental and management preferences. Renovations are planned later this year to modernize and enhance the workspace environment. Job Type &amp; LocationThis is a Permanent position based out of Clearwater, Florida.This is a role where they are looking to promote quickly. They expect this person to be in the role for 2-4 years and move up within the company. Possible relocation required when promoted.

A leading global technology organization, headquartered in Seattle, WA, is seeking an Retail Vendor Manager to support its expanding operations in Culver City, CA. This role offers the opportunity to join a dynamic team within a fast-paced, innovation-driven environment. Job DescriptionJoin an innovative team in the music and culture intersection, where Music offers personalized playlists, exclusive podcasts, and concert livestreams. As a Retail Vendor Manager, you will influence how Music engages fans, artists, and creators globally, working within a fast-paced environment that merges retail and entertainment. Responsibilities<ul><li>Act as the business owner for assigned categories, utilizing tools and resources to resolve listing defects and enhance customer experiences.</li><li>Support the creation of promotions, analyze results, and achieve business objectives.</li><li>Maximize selection opportunities by identifying gaps and collaborating with vendors.</li><li>Understand customer needs to advocate for site features that enhance shopping experiences.</li><li>Coordinate with cross-functional teams and communicate with stakeholders while meeting deadlines.</li><li>Conduct financial analyses of business opportunities to meet revenue and profitability targets.</li></ul>Essential Skills<ul><li>1-2 years of experience in retail merchandising or vendor management.</li><li>Proficiency in Excel and data analysis, including pivot tables and VLOOKUP&#39;s.</li><li>Vendor management experience.</li><li>Bachelor&#39;s degree in fashion merchandising, business, or a related field.</li><li>Excellent presentation, organization, and account management skills.</li></ul>Additional Skills &amp; Qualifications<ul><li>Exceptional interpersonal and communication skills, both written and verbal.</li><li>Ability to manage multiple competing priorities.</li><li>Strong database and computer skills.</li><li>Proven track record of taking ownership and driving results.</li><li>Experience in process improvement.</li><li>Experience with pricing and selection strategy.</li><li>Experience in online retail.</li><li>Experience using analytical tools such as Google Analytics, SQL, or HTML.</li><li>Experience with apparel or retail brand specialization would be beneficial.</li></ul>Work EnvironmentLocated in Culver City, this position requires working in the office five days a week, Monday to Friday, from 9 AM to 5 PM, with an estimated 1 hour of overtime. The role is team-based, offering interaction with teammates and regular check-ins with management. This opportunity provides exposure to interesting projects in a dynamic, fast-paced environment within the retail team of the music division. Job Type &amp; LocationThis is a Contract position based out of Culver City, California.

Assistant Retail Buyer

<h3>Associate Customer Service Coordinator</h3>Schedule: Monday–Friday, 9 AM–6 PMDress Code: CasualLocation: Reno, NV<hr><h3>Why You’ll Love This Role</h3>Join a team that’s part of a legacy of innovation and integrity in the transportation and logistics industry. We’re not just moving goods—we’re moving lives, communities, and possibilities. As an Associate Customer Service Coordinator, you’ll be at the heart of that mission, helping customers navigate their shipping needs with precision and care.This is more than a customer service job—it’s a gateway to a career in global logistics. You’ll be supported by a collaborative team, empowered to grow, and encouraged to bring your best ideas forward.<hr><h3>What You’ll Do</h3><ul><li>Be the first point of contact for booking requests and logistics coordination.</li><li>Ensure customer orders are processed accurately and on time.</li><li>Launch transportation workflows that align with customer needs and internal standards.</li><li>Communicate clearly and effectively with internal teams and external partners.</li><li>Track shipments across multiple carriers—steamship lines, trucking vendors, and railroads.</li><li>Maintain high customer satisfaction ratings and departmental KPIs.</li><li>Respond to calls and emails with professionalism and urgency.</li><li>Keep systems updated with order and shipment details.</li><li>Support dispatch coordination and follow-ups.</li><li>Digitally organize documents and maintain daily logs and schedules.</li></ul><hr><h3>What You Bring</h3><ul><li>A sharp eye for detail and strong organizational skills.</li><li>Clear and confident communication—both written and verbal.</li><li>The ability to multitask and stay calm under pressure.</li><li>A team-first attitude and a passion for helping others.</li><li>Curiosity and a desire to learn about logistics and supply chain operations.</li></ul><hr><h3>Perks &amp; Culture</h3><ul><li>Casual dress code—come as you are.</li><li>A supportive team that values collaboration and growth.</li><li>Opportunities to learn and advance in a dynamic industry.</li><li>Be part of a company that’s been trusted for generations and is committed to sustainability, innovation, and community impact.</li></ul><hr>Ready to be part of something bigger than just a job? Apply today and help us deliver excellence every day.

Associate Customer Service Coordinator

<h1 style="font-size: 2em; font-weight: normal;">Staff Accountant</h1> Job DescriptionWe are seeking a dedicated Staff Accountant with 2-3 years of experience and a bachelor&#39;s degree in accounting. This role requires a strong foundation in accounting principles and proficiency in various accounting tasks. Responsibilities<ul><li>Prepare and maintain journal entries.</li><li>Manage and reconcile general ledger accounts.</li><li>Assist with month-end closing processes.</li><li>Handle accounts payable and accounts receivable transactions.</li><li>Prepare and analyze financial statements.</li><li>Conduct bank reconciliations and balance sheet reviews.</li><li>Utilize MS Excel, including pivot tables, for financial data analysis.</li></ul>Essential Skills<ul><li>Bachelor&#39;s Degree in Accounting.</li><li>Proficiency in MS Excel.</li><li>Experience with journal entries and general ledger management.</li><li>Ability to perform reconciliations and month-end processes.</li><li>Knowledge of accounts payable and receivable.</li><li>Experience in preparing financial statements and balance sheets.</li><li>Strong analytical skills with proficiency in Excel pivot tables.</li><li>1-2 years of accounting experience is acceptable for entry-level consideration.</li></ul>Work EnvironmentThis position involves working in an office setting with standard business hours. The role requires frequent use of computer software including MS Excel for managing and analyzing financial data. Dress code is business casual.

Associate-Level Staff Accountant

We are seeking a strategic and detail-oriented Audit Manager to lead internal audit initiatives, drive process improvements, and ensure robust internal controls across the organization. This role plays a critical part in maintaining compliance with regulatory standards, including DFARS Business Systems requirements, and serves as a key liaison with government oversight agencies such as the DCAA and DCMA. Qualifications:Bachelors degree in accounting, finance, or related discipline.10+ years of experience in external auditing for public firm or experience with internal controls2+ years of experience in managing or supervising a teamCPA or Six Sigma certification nice to have! Job DescriptionThis position is is responsible for leading a team to support the sustainability of business systems. The role involves ensuring compliance with internal controls, performance improvement, and internal controls. The successful candidate will develop relationships with stakeholders to foster a risk and control mindset. Responsibilities include:<ul><li>Lead and execute internal audits across financial, operational, and compliance areas.</li><li>Identify inefficiencies and recommend process improvements to enhance operational effectiveness and reduce risk.</li><li>Develop, implement, and monitor internal control frameworks aligned with industry standards and regulatory requirements.</li><li>Ensure compliance with DFARS Business Systems requirements, including Accounting, Estimating, and Purchasing Systems.</li><li>Serve as the primary point of contact for DCAA and DCMA audits, inquiries, and reviews.</li><li>Prepare and present audit findings and recommendations to senior leadership.</li><li>Collaborate with cross-functional teams to implement corrective actions and monitor progress.</li><li>Support external audits and regulatory examinations.</li><li>Stay informed on changes in government contracting regulations and audit standards.</li><li>Mentor and guide junior audit staff, promoting a culture of accountability and continuous improvement.</li></ul>

Audit And Controls Manager

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Audit and Controls Manager</h1>Job DescriptionThis position is part of the Risk &amp; Control Assurance department and is responsible for leading a team to support the sustainability of business systems. The role involves ensuring compliance with cost accounting, financial reporting, and cybersecurity standards. The successful candidate will develop relationships with stakeholders to foster a risk and control mindset. Responsibilities<ul><li>Manage a team to plan, coordinate, and execute business systems monitoring activities.</li><li>Perform annual risk assessment, monitor activities, and plan resources for the department.</li><li>Act as an audit liaison by coordinating the audit process and preparing responses to inquiries.</li><li>Collaborate with business system owners to identify root causes and define corrective action plans.</li><li>Support senior leadership in process improvement initiatives and special projects.</li><li>Coach, mentor, and support team development, including participating in recruiting efforts.</li></ul> Essential Skills<ul><li>Experience in internal audit or public accounting, ideally with Big 4 or Top 10 firms.</li><li>Strong exposure to internal controls and SOX.</li><li>Process improvement mindset with Six Sigma, Lean, or PMP desirable.</li><li>Ability to balance risk, cost, and practicality in decision-making.</li><li>2+ years of people management experience.</li><li>Critical thinking and logical reasoning skills.</li><li>Curiosity and proactive engagement with stakeholders.</li><li>Collaboration across teams and business management.</li></ul> Additional Skills &amp; Qualifications<ul><li>Bachelors degree in accounting, finance, or related discipline.</li><li>11+ years of experience in finance/accounting, preferably in a contractor environment.</li><li>Comprehensive understanding of industry and government cost accounting principles.</li><li>Proficiency in leading audits and preparing for government reviews.</li><li>MBA in accounting or finance, CPA or CMA certification is highly desirable.</li><li>Strong communication, leadership, presentation, and interpersonal skills.</li></ul> Work EnvironmentThe work environment involves collaborating with various teams within the Risk &amp; Control Assurance department, including the Controls Testing Team and the Business Systems Assistance Team. The role involves managing a small team with a focus on process improvement and internal controls, with a breakdown of responsibilities being 30% audit, 50% process improvement, and 20% internal controls. Job Type &amp; LocationThis is a Permanent position based out of Poway, California.

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Audit &amp; Controls Manager</h1>Job DescriptionWe are seeking an experienced Audit &amp; Controls Manager to lead internal audits across financial, operational, and compliance areas, identify inefficiencies, and recommend process improvements. The role involves developing, implementing, and monitoring internal control frameworks aligned with industry standards and regulatory requirements, ensuring compliance with business systems, and collaborating with cross-functional teams to implement corrective actions. Responsibilities<ul><li>Lead and execute internal audits across financial, operational, and compliance areas.</li><li>Identify inefficiencies and recommend process improvements to enhance operational effectiveness and reduce risk.</li><li>Develop, implement, and monitor internal control frameworks aligned with industry standards and regulatory requirements.</li><li>Serve as the primary point of contact for audits, inquiries, and reviews.</li><li>Prepare and present audit findings and recommendations to senior leadership.</li><li>Collaborate with cross-functional teams to implement corrective actions and monitor progress.</li><li>Support external audits and regulatory examinations.</li><li>Stay informed on changes in government contracting regulations and audit standards.</li><li>Mentor and guide junior audit staff, promoting a culture of accountability and continuous improvement.</li><li>Manage a team to plan, coordinate, and execute business systems monitoring activities.</li><li>Perform the annual risk assessment, monitoring activities, and resource planning for the department.</li><li>Act as audit liaison by coordinating the audit process and preparing draft responses to audit inquiries.</li><li>Collaborate with Business System owners to identify root causes and define corrective action plans.</li><li>Support senior leadership and Business System owners in process improvement initiatives or special projects.</li><li>Coach, mentor, and continuously support team for their individual development and team success.</li></ul> Essential Skills<ul><li>Experience in internal audit or public accounting, preferably with exposure to Big 4 or Top 10 firms.</li><li>10–12 years of experience in public accounting, internal/external audit, internal controls, risk management, and process improvement.</li><li>2+ years of people management experience.</li><li>Strong understanding of internal controls, SOX, and business systems.</li><li>Process improvement mindset, with Six Sigma, Lean, or PMP desirable.</li><li>Critical thinking and logical reasoning skills.</li><li>Strong communication, leadership, presentation, and interpersonal skills.</li><li>Audit Execution (30%)</li><li>Lead and perform audits across various domains including DCAA/DCMA government audits, business systems audits, and internal controls.</li><li>Process Improvement Projects (50%)</li><li>Drive internal initiatives focused on identifying gaps in controls and operational inefficiencies. Collaborate with cross-functional teams to design and implement sustainable improvements.</li><li>Internal Controls &amp; Risk Management (20%)</li><li>Apply internal audit methodologies and framework to strengthen control environments. Partner cross-departmentally to ensure alignment and synergy across audit functions.</li><li>DFARS Business Systems Oversight</li><li>Manage audits across six DFARS business systems, each with distinct framework requirements. Ensure compliance and readiness for external reviews and be POC for DCMA/DCAA auditors.</li><li>Stakeholder Engagement</li><li>Work closely with business management and stakeholders to synthesize data, communicate findings, and influence decision-making.</li><li>Bachelor’s degree in Accounting, Finance, or related field required</li><li>Proven experience managing direct reports and leading audit teams</li><li>Deep understanding of audit frameworks (such as COSO, CUSO, DFARS, SOX) and ability to apply logical reasoning to different situations and process improvements</li><li>Strong analytical, communication, and leadership skills</li></ul> Work EnvironmentThe position offers a flexible hybrid schedule with a 9/80 format, allowing every other Friday off. The work environment is collaborative, with a focus on mentorship and process improvement. The role is based in Poway and involves working on cutting-edge technologies in national defense and scientific research. Job Type &amp; LocationThis is a Permanent position based out of Poway, California.

We are seeking a strategic and detail-oriented Audit Manager to lead internal audit initiatives, drive process improvements, and ensure robust internal controls across the organization. This role plays a critical part in maintaining compliance with regulatory standards, including DFARS Business Systems requirements, and serves as a key liaison with government oversight agencies such as the DCAA and DCMA. Qualifications:Bachelors degree in accounting, finance, or related discipline.10+ years of experience in external auditing for public firm or experience with internal controls2+ years of experience in managing or supervising a teamCPA or Six Sigma certification nice to have! Job DescriptionThis position is is responsible for leading a team to support the sustainability of business systems. The role involves ensuring compliance with internal controls, performance improvement, and internal controls. The successful candidate will develop relationships with stakeholders to foster a risk and control mindset. Responsibilities include:<ul><li>Lead and execute internal audits across financial, operational, and compliance areas.</li><li>Identify inefficiencies and recommend process improvements to enhance operational effectiveness and reduce risk.</li><li>Develop, implement, and monitor internal control frameworks aligned with industry standards and regulatory requirements.</li><li>Ensure compliance with DFARS Business Systems requirements, including Accounting, Estimating, and Purchasing Systems.</li><li>Serve as the primary point of contact for DCAA and DCMA audits, inquiries, and reviews.</li><li>Prepare and present audit findings and recommendations to senior leadership.</li><li>Collaborate with cross-functional teams to implement corrective actions and monitor progress.</li><li>Support external audits and regulatory examinations.</li><li>Stay informed on changes in government contracting regulations and audit standards.</li><li>Mentor and guide junior audit staff, promoting a culture of accountability and continuous improvement.</li></ul>

Audit Manager

Summary:We are seeking an experienced and strategic Audit Manager to join our growing assurance practice. This role is ideal for a CPA with a strong track record in public accounting who is ready to take on leadership responsibilities in managing engagements, developing staff, and building strong client relationships across diverse industries. Description:As an Audit Manager, you will oversee the full audit process from planning to final reporting, ensuring the highest quality of service to our clients and mentoring the next generation of audit professionals.<ul><li>Plan and manage audit and review engagements, including time budgets and audit programs</li><li>Identify and resolve complex issues in client operations, recommending effective solutions</li><li>Maintain and build client relationships to retain business and identify opportunities for additional services</li><li>Analyze interim financial statements and determine audit materiality</li><li>Organize and delegate work assignments, ensuring engagements are completed efficiently and accurately</li><li>Apply accounting theory, audit standards, and procedures to diverse client situations</li><li>Review internal controls and approve audit plans prepared by engagement teams</li><li>Review and finalize financial statements, audit reports, and management letters</li><li>Conduct first- and second-level reviews of staff and supervisor workpapers</li><li>Provide leadership, training, and feedback to staff, sr. associates, and supervisors</li><li>Conduct timely performance evaluations and foster professional development</li><li>Communicate effectively across all levels, both internally and with clients</li><li>Familiarity with ProSystems Engagement, Teammate Analytics is a plus</li></ul> Additional Skills &amp; Qualifications<ul><li>Bachelor’s degree in Accounting</li><li>CPA license (required)</li><li>5+ years of experience in public accounting audit &amp; assurance (preferably at a regional or local firm)</li><li>Strong industry experience in two or more of the following:</li><li>Manufacturing</li><li>Distribution</li><li>Software / Technology</li><li>Staffing</li><li>Professional services</li><li>Excellent judgment, project management, and analytical skills</li><li>Strong technical knowledge, research abilities, and ability to resolve complex audit issues</li><li>Proven ability to manage and develop client relationships</li><li>Demonstrated leadership and team development experience</li><li>Exceptional written and verbal communication skills, including the ability to prepare financial statements and reports</li></ul>

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Audit Supervisor</h1>Job DescriptionWe are seeking an experienced Audit Supervisor to join our team. The ideal candidate will supervise the planning and execution of audit and review engagements, lead engagement teams, manage staff, and provide on-the-job training and mentorship. You will prepare and oversee audit planning documents, review workpapers, and draft financial statements and audit reports. Strong client relationships and adherence to professional standards are key components of this role. Responsibilities<ul><li>Supervise the planning and execution of audit and review engagements.</li><li>Lead engagement teams and manage staff, providing training and mentorship.</li><li>Prepare and oversee audit planning documents including time budgets, audit programs, and planning memos.</li><li>Review workpapers to ensure audit documentation supports audit conclusions.</li><li>Draft and review financial statements, management letters, and audit reports.</li><li>Maintain strong relationships with clients, providing proactive communication and guidance.</li><li>Ensure adherence to professional standards and firm policies.</li></ul>Essential Skills<ul><li>Bachelor’s degree in Accounting.</li><li>Minimum of 3 years of public accounting audit experience.</li><li>Experience overseeing audit engagements as an in-charge or supervisor.</li><li>Strong knowledge of GAAP, auditing standards, and financial reporting.</li><li>Excellent communication, organizational, and leadership skills.</li></ul>Additional Skills &amp; Qualifications<ul><li>CPA license (preferred, but not required).</li><li>Experience with ProSystems Engagement and Teammate Analytics is a plus.</li></ul>Work EnvironmentThis role offers a flexible work environment with 2 days in the office and 3 days working from home. If you are on the road with clients, those days count as in-office days. You will work with different teams depending on the engagements with different clients, so being adaptable to working with various people is essential. Job Type &amp; LocationThis is a Contract to Hire position based out of Atlanta, Georgia.

Audit Supervisor

<h3>Audit Supervisor – Hybrid | Atlanta, GA</h3>Are you ready to take the next step in your public accounting career? We’re seeking a highly motivated Audit Supervisor to join our growing team in Atlanta. This hybrid role offers the flexibility to work both remotely and in-office while leading impactful audit engagements across diverse industries.<h4>Key Responsibilities</h4><ul><li>Supervise the planning and execution of audit and review engagements</li><li>Lead engagement teams, manage staff, and provide on-the-job training and mentorship</li><li>Prepare and oversee audit planning documents including time budgets, audit programs, and planning memos</li><li>Review workpapers to ensure audit documentation supports audit conclusions</li><li>Draft and review financial statements, management letters, and audit reports</li><li>Maintain strong client relationships through proactive communication and guidance</li><li>Ensure adherence to professional standards and firm policies</li></ul><h4>Qualifications</h4><ul><li>Bachelor’s degree in Accounting</li><li>Minimum of 3 years of public accounting audit experience</li><li>Proven experience overseeing audit engagements as an in-charge or supervisor</li><li>CPA license preferred (not required)</li><li>Strong knowledge of GAAP, auditing standards, and financial reporting</li><li>Excellent communication, organizational, and leadership skills</li><li>Experience with ProSystems Engagement and Teammate Analytics is a plus</li></ul><h4>Why Join Us?</h4><ul><li>Competitive compensation and benefits</li><li>Flexible hybrid work environment</li><li>Supportive team culture with opportunities for growth and advancement</li><li>Exposure to a wide range of industries and clients</li></ul><h1> </h1>

<h1>Job Title: Audit Supervisor</h1>Job DescriptionWe are seeking an experienced Audit Supervisor to join our team. The ideal candidate will supervise the planning and execution of audit and review engagements, lead engagement teams, manage staff, and provide on-the-job training and mentorship. You will prepare and oversee audit planning documents, review workpapers, and draft financial statements and audit reports. Strong client relationships and adherence to professional standards are key components of this role. Responsibilities<ul><li>Supervise the planning and execution of audit and review engagements.</li><li>Lead engagement teams and manage staff, providing training and mentorship.</li><li>Prepare and oversee audit planning documents including time budgets, audit programs, and planning memos.</li><li>Review workpapers to ensure audit documentation supports audit conclusions.</li><li>Draft and review financial statements, management letters, and audit reports.</li><li>Maintain strong relationships with clients, providing proactive communication and guidance.</li><li>Ensure adherence to professional standards and firm policies.</li></ul>Essential Skills<ul><li>Bachelor’s degree in Accounting.</li><li>Minimum of 3 years of public accounting audit experience.</li><li>Experience overseeing audit engagements as an in-charge or supervisor.</li><li>Strong knowledge of GAAP, auditing standards, and financial reporting.</li><li>Excellent communication, organizational, and leadership skills.</li></ul>Additional Skills &amp; Qualifications<ul><li>CPA license (preferred, but not required).</li><li>Experience with ProSystems Engagement and Teammate Analytics is a plus.</li></ul>Work EnvironmentThis role offers a flexible work environment with 2 days in the office and 3 days working from home. If you are on the road with clients, those days count as in-office days. You will work with different teams depending on the engagements with different clients, so being adaptable to working with various people is essential. Job Type &amp; LocationThis is a Contract to Hire position based out of Atlanta, Georgia.

Responsibilities:<ul><li>Supervise the planning and execution of audit and review engagements</li><li>Lead engagement teams, manage staff, and provide on-the-job training and mentorship</li><li>Prepare and oversee audit planning documents including time budgets, audit programs, and planning memos</li><li>Review workpapers, ensuring audit documentation supports audit conclusions</li><li>Draft and review financial statements, management letters, and audit reports</li><li>Maintain strong relationships with clients and provide proactive communication and guidance</li><li>Ensure adherence to professional standards and firm policies</li></ul>Skills &amp; Qualifications:<ul><li>Bachelor’s degree in Accounting</li><li>Minimum of 3 years of public accounting audit experience</li><li>Experience overseeing audit engagements as an in-charge or supervisor</li><li>CPA license (preferred, but not required)</li><li>Strong knowledge of GAAP, auditing standards, and financial reporting</li><li>Excellent communication, organizational, and leadership skills</li><li>Experience with ProSystems Engagement and Teammate Analytics is a plus</li></ul>

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Benefits Administrator</h1>Job DescriptionThe Benefits Administrator is responsible for managing and administering employee benefits programs, ensuring timely, accurate, and compliant processes across all offerings. This role focuses on managing the organization’s health insurance program in partnership with a third-party administrator, while also supporting 401(k), supplemental benefits, leave programs, and regulatory reporting. The ideal candidate will have a strong understanding of benefits operations, vendor management, and compliance, playing a vital role in supporting employees through all stages of their benefits lifecycle. Responsibilities<ul><li>Administer employee benefits programs, including medical, dental, vision, life, disability, and supplemental benefits.</li><li>Coordinate with the health insurance third-party administrator for enrollments, terminations, and changes.</li><li>Serve as the primary point of contact with the third-party administrator and benefit management firm.</li><li>Responsible for claims reconciliation and payments, including monthly payments for TPA fees and supplemental programs.</li><li>Coordinate and process employee 401(k) enrollments, changes, loans, and disbursements.</li><li>Manage the full lifecycle of FMLA requests, including tracking, approvals, communications, and payroll coordination.</li><li>Process and follow up on Workers’ Compensation claims.</li><li>Track COBRA enrollments and payments, ensuring compliance with COBRA continuation coverage requirements.</li><li>Oversee tuition reimbursement and professional development benefit programs.</li><li>Coordinate with external vendors for insurance, manage monthly invoice reconciliation, and assist in contract renewals.</li><li>Ensure compliance with federal and state regulations, prepare and submit required government filings, and assist in year-end benefits reporting and audits.</li></ul> Essential Skills<ul><li>Minimum of 5 years of experience managing benefits for an organization with 400+ employees.</li><li>Experience with third-party administrators for health benefits, including claims resolution and compliance oversight.</li><li>Proficiency in benefits administration, HRIS, 401(k), FMLA, and benefit verification.</li><li>Excellent written and verbal communication skills.</li><li>High attention to detail and strong organizational skills.</li><li>Advanced proficiency in Microsoft Excel and comfort with vendor portals.</li></ul> Additional Skills &amp; Qualifications<ul><li>Bachelor&#39;s degree preferred, but SHRM or equivalent experience may be considered.</li><li>Experience with Deltek/Costpoint is a plus but not required.</li><li>Ability to analyze benefits data, prepare reports, and make recommendations.</li><li>Strong customer service skills and the ability to communicate professionally with employees.</li></ul> Work EnvironmentThe position offers a hybrid schedule with three days remote and two days in the office. Working hours are Monday and Wednesday or Tuesday and Thursday from 8:00 AM to 4:30 PM, with flexibility for start times from 7:00 AM to 10:00 AM upon conversion to full-time. The role falls within the HR team, which is highly collaborative and diverse. The company culture promotes growth and development, with strong benefits available upon conversion. The organization is minority woman-owned and places a strong emphasis on empowerment and team support.

Benefits Administrator

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Benefits Administrator</h1>Job DescriptionWe are seeking a personable, strategic, and detail-oriented Benefits Administrator to join our HR team. This role is primarily responsible for the day-to-day administration of employee benefits and wellness programs. The ideal candidate will be the go-to resource for employees navigating their benefits, while also playing a key role in shaping and improving our offerings through collaboration with leadership. Responsibilities<ul><li>Serve as the primary point of contact for all employee benefits inquiries, providing clear and comprehensive guidance.</li><li>Administer and manage all aspects of benefits programs, including medical, dental, vision, life insurance, and 401(k).</li><li>Support a self-insured healthcare plan and coordinate with vendors.</li><li>Collaborate with the Payroll &amp; Benefits Supervisor to ensure accurate benefits enrollment, changes, and deductions.</li><li>Provide strategic input to executive leadership on plan design and enhancements based on employee feedback and industry trends.</li><li>Lead the development and expansion of wellness initiatives and employee resource programs.</li><li>Conduct benefits orientations and assist with open enrollment processes.</li><li>Maintain compliance with federal and state regulations related to benefits administration.</li><li>Support broader HR initiatives as needed, particularly those related to employee engagement and retention.</li></ul> Essential Skills<ul><li>Direct benefits experience, rather than facilitating benefits through a third-party agency.</li><li>Personal and engaged with the internal client experience.</li><li>HR Generalist experience, payroll, insurance, and administrative support.</li><li>Strong interpersonal skills with a passion for delivering a positive employee experience.</li><li>Ability to communicate benefits information clearly and empathetically.</li><li>Strategic mindset with the ability to provide thoughtful recommendations to leadership.</li></ul> Additional Skills &amp; Qualifications<ul><li>Previous experience in an HR Generalist or similar role is a plus.</li><li>Familiarity with self-insured healthcare plans and diversified employee populations.</li></ul> Work EnvironmentThis position is based in an office setting with a schedule of Monday through Friday, 8:00 AM to 5:00 PM. The role requires an in-person presence for the first six months, with the possibility of working remotely up to two days per week thereafter. Job Type &amp; LocationThis is a Permanent position based out of East Hartford, Connecticut.

DescriptionJoin the My HR Live Support (MHLS) Benefits team and help make a difference for all employees! The MHLS team provides HR assistance to organizational employees in the form of accurate, consistent and timely responses to inquiries from various contact channels – phone, chats and HR cases. The role of the HR Assistant II in the My HR Live Support Benefits (MHLS Benefits) organization is to serve as a first point of contact for employee related inquiries and holistic case management services, including but not limited to financial, health, and internal review to meet compliance with corresponding benefit plans as defined by the organization. The MHLS Benefits organization is dedicated to servicing the Benefits space, interacting with organizational employees in a way that earns trust by providing accurate information and resolving issues. This role requires critical thinking and fact-finding skills to make decisions that support the entire benefits process from intake to case management support. A MHLS HR Assistant takes ownership of employee contacts ensuring that each case is accepted and resolved with a high degree of problem solving and customer obsession. They build customer trust through empathetic and personalized conversations by assessing and adjusting the case management plan to each employee’s changing needs. A MHLS HR Assistant manages their workload effectively to meet SLAs and productivity goals. They use high judgment, critical thinking and rationale to balance process adherence with employee’s needs. They resolve inquiries holistically by referring to available documentation such as frequently asked questions, knowledge base articles, and standard operating procedures – escalating when these cannot be resolved. They respond to employee impacting issues that may arise during the benefits event and ensure that proper communication and documentation occurs, even when information is limited. A MHLS HR Assistant consistently consults and collaborates with partner teams on process changes in an effort to resolve cross-functional issues to update and improve policies. In this role, successful candidates will demonstrate: •	Excellent organizational and time management skills.•	Strong customer service focus with the ability to prioritize quality and customer experience.•	Excellent verbal and written communication skills.•	Ability to understand benefit terms and programs.•	Being quick to act and address customer issues while demonstrating strong judgement/decision making.•	A high degree of ownership and the ability to handle sensitive situations with care and empathy.•	Ability to work within fast-paced environment requiring ability to quickly pivot through several communication forms, prioritization of work to be completed as well as follow-through, and execution with attention to details while always keeping the customers’ needs first. In this role, successful candidates will possess: •	2+ years’ experience working in Benefits or Human resources (preferably in a contact center or shared service environment).•	Experience with rapid and complex changing work environments •	Outstanding customer service and communication skills.•	Ability to adapt to a flexible working environment.•	Technical aptitude and proficiency with Microsoft Office Suite or similar software

Benefits Administrator (Remote)

<h1>We are hiring for 25 100% remote HR Call Center Customer Service Reps for a well-known tech company headquartered in Seattle, WA.</h1> About the role:<ul><li>100% remote but must reside in the U.S</li><li>Start Date: 10/13/2025</li><li>Contract position with potential for extension/conversion</li><li>Compensation: $21/hr</li><li>Must be able to provide 2 recent professional references from a past supervisor</li><li>Schedules: May include one or both weekend days</li></ul> <h2>Job Description:</h2>We are on a mission to be Earth’s Best Employer and need exceptionally talented, bright, and driven people to join our HR Live Support Customer Service Team. As a Call Center HR Assistant, you will play a key role in delivering best-in-class Leave of Absence, Disability, and HR services to employees, applicants, and candidates globally. You will provide accurate, consistent, and timely responses to inquiries through various contact channels, including phone, web case, and chat. <h2>Responsibilities:</h2><ul><li>Take ownership of employee contacts ensuring that each contact is accepted and resolved with a high degree of problem-solving and customer service.</li><li>Receive and resolve inquiries primarily via phone, chats, and emails as the first point of contact for Leave, Disability, and HR-related inquiries.</li><li>Resolve inquiries holistically by referring to available documentation such as frequently asked questions, knowledge base articles, and standard operating procedures, and escalate when necessary.</li><li>Build customer trust through empathetic, personalized conversations by assessing and adjusting the case management plan to each employee’s changing needs.</li><li>Respond to employee-impacting issues that may arise during the leave event and ensure the right communication and documentation occurs.</li><li>Use high judgment, critical thinking, and rationale to balance process adherence with employees’ needs to analyze and decide on disability, leave, and accommodations requests.</li><li>Consistently consult and collaborate with partner teams on process changes to resolve cross-functional issues and update policies.</li></ul><h2>Essential Skills:</h2><ul><li>3+ years of recent customer support in a cell center setting.</li><li>HR knowledge and experience preferred.</li><li>Strong communication skills.</li><li>Ability to show and demonstrate empathy.</li><li>Proficiency in computers and ability to research to find answers and information.</li><li>Experience dealing with customers and exceptional use of empathy skills.</li><li>Proven ability to adjust to constantly changing workloads and manage customer contacts in a fast-paced environment.</li><li>Ability to manage confidential and sensitive employee information and adhere to strict data privacy standards.</li><li>Detail-oriented with the ability to analyze, problem-solve, organize, and manage multiple priorities.</li></ul><h2>Work Environment:</h2>This is a 100% remote position. Candidates are expected to be on camera during the training and nesting period. You must have a dedicated space in your residence to successfully perform the role and responsibilities

Benefits Call Center Representative *REMOTE

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Bilingual Front Desk Receptionist</h1>Job DescriptionWe are seeking a dedicated and enthusiastic Bilingual Front Desk Receptionist with a strong background in healthcare and exceptional customer service skills. This role requires someone who can greet and assist patients, manage phone calls, and efficiently handle administrative tasks to ensure the smooth operation of our health center. Responsibilities<ul><li>Greet and check in patients, assisting them in accessing services promptly.</li><li>Answer telephones, provide information to callers, route calls as appropriate, and take clear and concise messages.</li><li>Maintain patient charts, records, clinic logs, and databases within the health center.</li><li>Manage appointment books and schedule patient and medical/dental appointments to ensure smooth patient flow and customer satisfaction.</li><li>Request and verify demographic and insurance information, including authorizations and pre-certifications.</li><li>Initiate follow-up calls and gather information for meetings to ensure well-organized events.</li><li>File and scan documents to maintain comprehensive patient and office operation records.</li><li>Perform patient registration and billing duties in the absence of other staff.</li><li>Audit office supplies and inventory monthly, document needs, and order necessary supplies.</li><li>Contact and complete work orders for IT and facilities departments.</li><li>Assist in distributing surveys and assessments.</li><li>Demonstrate professionalism and courtesy during interactions with patients and guests.</li><li>Be on call for dental patients and transfer calls to appropriate providers when necessary.</li><li>Perform other duties as assigned by the Front Office Coordinator and Health Center Manager.</li><li>Update MSDS book and Q.A. manual.</li></ul> Essential Skills<ul><li>Bilingual in Spanish.</li><li>Minimum of 2+ years of reception or front desk experience.</li><li>Healthcare background.</li><li>Associates Degree or Business Institute Certificate.</li><li>Exposure to medical terminology and physician billing practices.</li><li>Excellent communication and interpersonal skills.</li><li>Demonstrated computer skills, including typing.</li><li>Ability to handle multiple priorities and maintain composure under pressure.</li></ul> Additional Skills &amp; Qualifications<ul><li>Two years of prior administrative or executive assistant experience preferred.</li></ul> Work EnvironmentYou will work closely with the office coordinator in a healthcare setting, interacting with patients and healthcare professionals. The work environment requires a professional demeanor and attire, while fostering a respectful and courteous atmosphere. The role involves using office technologies such as Dentrix and handling patient information. Job Type &amp; LocationThis is a Contract to Hire position based out of Greenwich, Connecticut.

Bilingual Front Desk Receptionist

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Bilingual Front Desk Receptionist</h1>Job DescriptionWe are seeking a dedicated and enthusiastic Bilingual Front Desk Receptionist with a strong background in healthcare and exceptional customer service skills. This role requires someone who can greet and assist patients, manage phone calls, and efficiently handle administrative tasks to ensure the smooth operation of our health center. Responsibilities<ul><li>Greet and check in patients, assisting them in accessing services promptly.</li><li>Answer telephones, provide information to callers, route calls as appropriate, and take clear and concise messages.</li><li>Maintain patient charts, records, clinic logs, and databases within the health center.</li><li>Manage appointment books and schedule patient and medical/dental appointments to ensure smooth patient flow and customer satisfaction.</li><li>Request and verify demographic and insurance information, including authorizations and pre-certifications.</li><li>Initiate follow-up calls and gather information for meetings to ensure well-organized events.</li><li>File and scan documents to maintain comprehensive patient and office operation records.</li><li>Perform patient registration and billing duties in the absence of other staff.</li><li>Audit office supplies and inventory monthly, document needs, and order necessary supplies.</li><li>Contact and complete work orders for IT and facilities departments.</li><li>Assist in distributing surveys and assessments.</li><li>Demonstrate professionalism and courtesy during interactions with patients and guests.</li><li>Be on call for dental patients and transfer calls to appropriate providers when necessary.</li><li>Perform other duties as assigned by the Front Office Coordinator and Health Center Manager.</li><li>Update MSDS book and Q.A. manual.</li></ul> Essential Skills<ul><li>Bilingual in Spanish.</li><li>Minimum of 2+ years of reception or front desk experience.</li><li>Healthcare background.</li><li>Associates Degree or Business Institute Certificate.</li><li>Exposure to medical terminology and physician billing practices.</li><li>Excellent communication and interpersonal skills.</li><li>Demonstrated computer skills, including typing.</li><li>Ability to handle multiple priorities and maintain composure under pressure.</li></ul> Additional Skills &amp; Qualifications<ul><li>Two years of prior administrative or executive assistant experience preferred.</li></ul> Work EnvironmentYou will work closely with the office coordinator in a healthcare setting, interacting with patients and healthcare professionals. The work environment requires a professional demeanor and attire, while fostering a respectful and courteous atmosphere. The role involves using office technologies such as Dentrix and handling patient information. Job Type &amp; LocationThis is a Contract to Hire position based out of Greenwich, Connecticut.

<h1 style="font-size: 2em; font-weight: normal;">Bilingual Support Operations Associate </h1>Job DescriptionJoin our dynamic team as a Customer Experience Representative in a temporary position based in Lebanon, TN. Be part of a supportive call center environment where you will assist customers, sales reps, and end users from around the world. Responsibilities<ul><li>Handle inbound and outbound scripted calls with professionalism and empathy.</li><li>Follow structured guidance and support to resolve customer inquiries.</li><li>Perform accurate data entry and maintain up-to-date records.</li><li>Learn and assist with order entry processes and ERP system navigation.</li><li>Provide timely and courteous support to customers and internal teams.</li><li>Escalate issues appropriately and follow up to ensure resolution.</li><li>Maintain a positive and professional demeanor in a fast-paced environment.</li><li>Support the broader Customer Experience team as needed.</li></ul> Essential Skills<ul><li>2-4 years of customer service or call center experience preferred.</li><li>Must be bilingual (English &amp; Spanish).</li><li>High school diploma or GED required.</li><li>Proficient communication skills in English (Spanish a plus).</li><li>Comfortable using Microsoft Office and learning new systems.</li><li>Detail-oriented with strong organizational and multitasking abilities.</li><li>Willingness to learn and grow in a structured, team-oriented environment.</li><li>Ability to work flexible or varied schedules as needed.</li></ul> Additional Skills &amp; Qualifications<ul><li>Experience with high volume call handling (100-150 calls per day).</li><li>Healthcare or medical device experience is advantageous.</li><li>Excellent reading comprehension and experience with call scripts.</li><li>Strong computer and data entry skills, including proficiency in Excel.</li><li>Ability to handle upset customers with patience and understanding.</li></ul> Work EnvironmentThis role is based 100% in an office environment from Monday through Friday, 8 am to 5 pm, with a 1-hour lunch break. Expect to make about 17 calls per hour in a call center that typically has 10-20 people, depending on the day. The office is pleasant and includes a cafeteria onsite. Company culture is highly valued and emphasized.

Bilingual High Volume Customer Support Specialist

<h1>Job Title: Business Operations Associate</h1>*MUST BE LOCAL TO TROY, MI OR LOMBARD, ILLINOIS Job DescriptionWe are seeking a Business Operations Associate to join our team and assist with administrative tasks. This role involves collecting invoices and entering billing information for clients&#39; accounts, ensuring that errors are identified and corrected promptly. The ideal candidate is organized, detail-oriented, and a team player who can motivate and hold team members accountable. Responsibilities<ul><li>Manage customer accounts, including invoicing, collections, PO tracking, customer service, and resolving outstanding issues with clients.</li><li>Respond to inquiries about payment discrepancies and provide necessary data to assist management with account-specific decisions.</li><li>Manage client accounts receivable aging.</li><li>Audit account-specific reports to ensure accurate billing and client-specific information.</li><li>Manage customer-specific reporting as needed.</li></ul> Essential Skills<ul><li>Administrative support experience.</li><li>Proficiency with Microsoft Office, including Outlook and Excel.</li><li>Strong attention to detail and data entry skills.</li><li>Customer service mindset.</li><li>Intermediate Excel skills.</li></ul> Additional Skills &amp; Qualifications<ul><li>Office setting experience - minimum of 2 years.</li><li>Customer service or service industry experience - 6 months minimum.</li><li>Positive attitude.</li><li>Strong written and oral English communication skills.</li><li>2+ years of relevant experience</li><li>Resourceful and able to build cross-functional relationships.</li><li>Self-driven and capable of setting and meeting deadlines.</li><li>Enjoys working with numbers and spreadsheets.</li></ul>

Billing And Business Operations Specialist

<h1 style="font-size: 2em; font-weight: normal;">Job Title: Billing Coordinator</h1>Job DescriptionThe Billing Coordinator will be responsible for preparing, processing, and managing invoices, ensuring accuracy and timeliness in billing operations. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively with internal departments and clients to resolve billing discrepancies. Responsibilities<ul><li>Prepare pro formas, invoices, credit, and debit memos in multiple systems.</li><li>Distribute invoices to clients and resolve invoice presentment issues.</li><li>Post invoices in client outside AP portals.</li><li>Review contracts, agreements, and financial documents to ensure accurate billing.</li><li>Review client aging to ensure payments are up to date and review opportunities to ensure all billing requirements before approving system sales opportunities for shipping.</li><li>Investigate and resolve billing discrepancies or disputes and RMA’s in a timely manner.</li><li>Work collaboratively with manager and team to resolve system importing errors.</li><li>Collaborate with the finance and sales teams to ensure correct pricing, terms, and conditions.</li><li>Maintain accurate billing records and update client information as needed.</li><li>Receive, review, verify the accuracy, and post state tax exemption forms; respond and work with internal and external clients to resolve related issues.</li><li>Stay up to date with industry billing and compliance requirements.</li><li>Provide excellent customer service by responding to billing inquiries professionally and efficiently.</li></ul> Essential Skills<ul><li>At least 3 years of billing experience.</li><li>Strong knowledge in pivot tables and v-lookups.</li><li>Proven experience in non-medical billing, accounts receivable, or a related financial role.</li><li>Proficiency in billing software, accounting systems, and Microsoft Office Suite (Excel, Word, Outlook).</li><li>Strong numerical and analytical skills with attention to detail.</li><li>Excellent communication and problem-solving abilities.</li><li>Ability to multitask, prioritize workload, and meet deadlines in a high-growth, fast-paced environment.</li><li>Familiarity with compliance standards and financial regulations.</li></ul> Additional Skills &amp; Qualifications<ul><li>High school diploma required, Associate’s degree in accounting, Finance, Business Administration, or a related field.</li><li>Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.</li><li>Knowledge of industry-specific billing practices (e.g., healthcare, legal, construction, etc.).</li><li>Understanding of GAAP (Generally Accepted Accounting Principles).</li></ul> Work EnvironmentHours are from 8:30 AM to 5:30 PM, with an option to take a half-hour lunch and work from 9 AM to 5:30 PM. During month-end, work until 6:30 PM or until all items are billed. The position offers a hybrid schedule with work from home and in-office as needed. The company is looking to expand office space, which may lead to more hybrid or fully in-office schedules. The dress code is business casual in a smaller corporate office environment. Job Type &amp; LocationThis is a Contract to Hire position based out of Tampa, Florida.

Billing Coordinator

<h1>Job Title: Billing Coordinator</h1>Job DescriptionThe Billing Coordinator will be responsible for monitoring case reports to determine readiness for invoicing, maintaining documentation for follow-up, and liaising with personnel to gather necessary information for invoicing. The role involves data entry, assembling documentation for client transmittal, and handling client inquiries. Communication and coordination with the Real Estate department are essential for resolving discrepancies and questions. Responsibilities<ul><li>Monitor case reports regularly to determine when they are complete and ready for invoicing.</li><li>Maintain a working copy of reports for tracking follow-up dates and necessary documentation.</li><li>Contact relevant personnel at taxing jurisdictions for information unavailable on websites.</li><li>Perform data entry into the company&#39;s software system to create invoices.</li><li>Assemble necessary backup documentation to accompany invoices sent to clients.</li><li>Communicate with the Real Estate department to coordinate documents and resolve any questions or discrepancies.</li><li>Respond to client inquiries promptly.</li><li>Create mail merges in Excel, with entry-level proficiency acceptable.</li><li>Perform other related functions as needed.</li></ul> Essential Skills<ul><li>Strong organizational and analytical skills.</li><li>Proficiency in math and data entry.</li><li>Effective written and oral communication abilities.</li><li>Proficiency in Microsoft Excel, Word, and Adobe.</li></ul> Additional Skills &amp; Qualifications<ul><li>Experience in real estate tax is highly preferred.</li><li>A forward-thinking and flexible mindset is desirable.</li><li>Ability to create mail merges within Excel.</li></ul> Job Type &amp; LocationThis is a Contract to Hire position based out of Chesterfield, Missouri.

<h1>Billing Coordinator</h1>Job DescriptionThe Billing Coordinator will be responsible for monitoring case reports to determine readiness for invoicing, maintaining documentation for follow-up, and liaising with personnel to gather necessary information for invoicing. The role involves data entry, assembling documentation for client transmittal, and handling client inquiries. Responsibilities<ul><li>Monitor case reports regularly to determine when they are complete and ready for invoicing.</li><li>Maintain a working copy of reports for tracking follow-up dates and necessary documentation.</li><li>Contact relevant personnel at taxing jurisdictions for information unavailable on websites.</li><li>Perform data entry into the company&#39;s software system to create invoices.</li><li>Assemble necessary backup documentation to accompany invoices sent to clients.</li><li>Communicate with the Real Estate department to coordinate documents and resolve any questions or discrepancies.</li><li>Respond to client inquiries promptly.</li><li>Create mail merges in Excel, with entry-level proficiency acceptable.</li><li>Perform other related functions as needed.</li></ul> Essential Skills<ul><li>2+ years of billing experience (b2b)</li><li>Strong organizational and analytical skills.</li><li>Proficiency in math and data entry.</li><li>Effective written and oral communication abilities.</li><li>Proficiency in Microsoft Excel, Word, and Adobe.</li></ul>Qualifications<ul><li>Experience in real estate tax is highly preferred.</li><li>A forward-thinking and flexible mindset is desirable.</li><li>Ability to create mail merges within Excel.</li></ul>

<h1>Job Title: Accounts Receivable Specialist / Billing Specialist</h1>Job DescriptionUtilize accounting and operational software to analyze costs and generate invoices for leadership and commercial clients. Ensure all necessary supporting documentation is compiled and available to validate invoice amounts submitted for reimbursement in accordance with contractual agreements. Maintain financial records for assigned activities or projects and track client accounts using spreadsheets and/or digital files to monitor invoice and payment status. Support the Revenue Manager by delivering responsive customer service to both internal teams and external stakeholders regarding invoice-related inquiries. Responsibilities<ul><li>Analyze costs and generate invoices for leadership and commercial clients.</li><li>Compile and maintain necessary supporting documentation to validate invoice amounts.</li><li>Maintain accurate financial records for assigned activities or projects.</li><li>Track client accounts using spreadsheets and digital files to monitor invoice and payment status.</li><li>Provide responsive customer service to internal teams and external stakeholders regarding invoice-related inquiries.</li></ul>Essential Skills<ul><li>Proficiency in accounts receivable processes.</li><li>Experience with billing collections and audit procedures.</li><li>Strong skills in invoicing and billing research.</li></ul>Additional Skills &amp; Qualifications<ul><li>Experience handling billing discrepancies.</li><li>Familiarity with full cycle accounts receivable processes.</li><li>Knowledge of federal regulations and auditing workload management.</li><li>Ability to manage outstanding payments effectively.</li></ul>Work EnvironmentWork within a small team of four in an office setting. Job Type &amp; LocationThis is a Contract position based out of Jacksonville, Florida.

Billing Specialist

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