<h1 style="font-weight: 700;">Job Title: Administrative Support Specialist</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Administrative Support Specialist to join our team on a contract basis for 6 months, with the potential for conversion to a permanent role based on performance. The role involves handling various office administrative tasks, including responding to emails, filing, copying documents, performing inventory into the ERP system, data entry, and assisting with other administrative duties.</p><br><h2>Responsibilities</h2><ul><li>Respond to emails in a timely and professional manner.</li><li>Manage filing and copying of documents.</li><li>Perform inventory management tasks using the ERP system.</li><li>Enter data accurately into various systems.</li><li>Assist with additional administrative tasks such as answering phone calls and transferring calls.</li><li>Support the team with invoice processing and related activities.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in administrative support tasks.</li><li>Strong data entry skills.</li><li>Experience with clerical duties.</li><li>Proficiency in Microsoft Outlook.</li><li>Experience with inventory management and order entry.</li><li>Knowledge of Microsoft Office Suite.</li><li>Excellent multitasking abilities.</li><li>Ability to learn quickly.</li><li>Proficiency in Microsoft Excel.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Strong organizational skills.</li><li>Ability to work independently and as part of a team.</li><li>Excellent communication skills.</li></ul><h2>Work Environment</h2><p>This position is based in an office environment, working 37.5 hours per week from Monday to Friday, 8:00 AM to 4:00 PM.</p><br>

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Administrative Support

<h1><strong>Job Title: Administrative Support</strong></h1><p><br></p><h2>Job Responsibilities</h2><ul><li>Provide rotational support for customers.</li><li>Deliver best-in-class service and troubleshooting support to both internal and external customers.</li><li>Ensure prompt processing of warranty orders and manage related inquiries.</li><li>Gain and apply thorough knowledge of products and troubleshooting techniques to solve technical issues.</li><li>Escalate unresolved problems to the appropriate subject matter experts.</li><li>Document customer feedback, call and issue tracking, and correspondence for comprehensive service records.</li><li>Strive to exceed customer satisfaction targets through dedicated and personalized service.</li><li>Utilize CRM and ERP software tools effectively.</li><li>Perform additional tasks as directed by supervisor.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support</li><li>Data entry</li><li>Clerical</li><li>Administrative assistance</li><li>Customer service</li><li>Excellent verbal and written communication</li><li>Excellent organizational skills and attention to detail</li><li>Eager, good-natured, pleasant and positive attitude</li><li>Speed and accuracy at assigned responsibilities</li><li>Ability to manage multiple requests and priorities</li><li>Desire to support co-workers in a team environment</li><li>Ability to problem solve in a collaborative manner</li><li>Professionalism</li><li>Ability to function well in a high-paced and at times stressful environment</li><li>Professional and Responsive</li><li>Extremely proficient with Microsoft Office Suite or similar software</li><li>Ability to learn new or updated software</li></ul><h2>Work Environment</h2><p>The role requires functioning well in a high-paced and at times stressful environment. Professionalism and responsiveness are essential. The position involves the use of CRM and ERP software tools, and proficiency with Microsoft Office Suite or similar software is necessary. A pleasant and positive attitude is crucial for success in this role.</p>

<h1><strong>Job Title: Administrative Support</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated individual to join our procurement team, providing essential administrative support. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.</p><p><br></p><h2>Responsibilities</h2><ul><li>Count, open, identify, sort, log, upload, and scan all assigned daily mail, faxes, or keys.</li><li>Assist with the daily shipment of documents/keys.</li><li>Pull files and prepare folders consisting of titles, salvage titles, power of attorney&#39;s and other support documentation.</li><li>Assist with handling inbound call volume as needed.</li><li>Help locate lost documents when necessary.</li><li>Conduct quality reviews of files for accuracy, ensuring all required/executable documents have been procured and the file is ready for billing.</li><li>Communicate with internal employees and some clients or vendors via email, with minimal phone calls (2-5 calls a day).</li><li>Adapt to changing responsibilities with minimal-to-no-notice based on business needs.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support experience.</li><li>Proficiency in Microsoft Outlook, Excel, and Word.</li><li>Experience in filing, mailroom operations, customer service, data entry, and file processing.</li><li>Ability to multitask, such as working on dual screens, processing paperwork, and communicating via email.</li><li>Good job tenure, with a stable work history.</li><li>Ability to handle a fast-paced work environment.</li><li>At least 1 year of customer service experience (call center, administrative, or retail).</li><li>High School Diploma or GED minimum.</li></ul><h2>Work Environment</h2><p>This role is onsite, with no work-from-home options available. The work hours are Monday to Friday, 8:00 AM to 5:00 PM, with some flexibility. The environment is carpeted and cubicle-based, with a strict attendance policy.</p>

<h1><strong>Job Title: Customer Service/Administrative Support Specialist</strong></h1><p><br></p><h2>Job Responsibilities</h2><ul><li>Provide rotational support for customers.</li><li>Deliver best-in-class service and troubleshooting support to both internal and external customers.</li><li>Ensure prompt processing of warranty orders and manage related inquiries.</li><li>Gain and apply thorough knowledge of products and troubleshooting techniques to solve technical issues.</li><li>Escalate unresolved problems to the appropriate subject matter experts.</li><li>Document customer feedback, call and issue tracking, and correspondence for comprehensive service records.</li><li>Strive to exceed customer satisfaction targets through dedicated and personalized service.</li><li>Utilize CRM and ERP software tools effectively.</li><li>Perform additional tasks as directed by supervisor.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support</li><li>Data entry</li><li>Clerical</li><li>Administrative assistance</li><li>Customer service</li><li>Excellent verbal and written communication</li><li>Excellent organizational skills and attention to detail</li><li>Eager, good-natured, pleasant and positive attitude</li><li>Speed and accuracy at assigned responsibilities</li><li>Ability to manage multiple requests and priorities</li><li>Desire to support co-workers in a team environment</li><li>Ability to problem solve in a collaborative manner</li><li>Professionalism</li><li>Ability to function well in a high-paced and at times stressful environment</li><li>Professional and Responsive</li><li>Extremely proficient with Microsoft Office Suite or similar software</li><li>Ability to learn new or updated software</li></ul><h2>Work Environment</h2><p>The role requires functioning well in a high-paced and at times stressful environment. Professionalism and responsiveness are essential. The position involves the use of CRM and ERP software tools, and proficiency with Microsoft Office Suite or similar software is necessary. A pleasant and positive attitude is crucial for success in this role.</p>

<h3 style="text-align: center;"><strong><em><u>﻿For immediate consideration, please email your resume to (sanmalik@actalentservices.com) along with your interview availability!</u></em></strong></h3><p>Job Description: We are seeking an adaptable and trainable individual to join our team as an Administrative Support Specialist. The ideal candidate will be responsible for handling inbound calls, managing customer inquiries, and providing exceptional service to both commercial and residential customers. This role involves extensive phone communication, invoicing, and email correspondence.</p><p><br></p><p>Responsibilities:</p><ul><li>Answer phones and respond to customer requests.</li><li>Provide customers with service information.</li><li>Identify, research, and resolve customer issues using the computer system.</li><li>Transfer customer calls to appropriate staff and complete call logs/reports.</li><li>Follow up on customer inquiries not immediately resolved.</li><li>Research billing issues.</li><li>Work all assigned shifts from scheduled start time to scheduled end time.</li><li>Take an active role in the improvement of safety and health in the workplace.</li><li>Sell services and place customer orders in the computer system.</li><li>Schedule services for customers.</li><li>Assist other departments with questions.</li><li>Research misapplied payments.</li><li>Recognize, document, and alert supervisor to trends in customer calls.</li></ul><p>Essential Skills:</p><ul><li>High quality communication skills (excellent verbal and written)</li><li>Excellent typing and data entry proficiency</li><li>Working knowledge of Excel, Word, and Outlook</li><li>Ability to multitask</li><li>Detail-oriented</li><li>Highly organized</li><li>Ability to learn customer service software</li><li>1 to 3 years of office experience</li><li>Experience in customer service, preferably in the refuse industry</li><li>Customer service orientation</li><li>Strong communication and computer skills</li><li>Call center experience</li></ul><p>Additional Skills &amp; Qualifications:</p><ul><li>Experience in a relevant industry is a plus</li><li>Self-starter with the ability to multitask</li><li>Ability to make decisions independently and prioritize tasks</li><li>Problem-solving skills</li></ul><p><br></p><p><br></p><h3><br></h3>

<h1 style="font-weight: 700;">Job Title: Administrative Support General</h1><br><h2>Job Description</h2><p>Are you a highly organized, customer-focused professional with a passion for supporting innovative teams? Our Research &amp; Advanced Engineering (R&amp;A) group is seeking a skilled Executive Assistant to provide comprehensive support to our Directors. In this role, you&#39;ll be responsible for managing complex calendars, coordinating communications, and handling confidential information with discretion. The ideal candidate is a proactive problem-solver with excellent communication skills, a strong sense of integrity, and the ability to thrive in a fast-paced environment. You should be comfortable working independently, taking initiative, and suggesting improvements to existing processes. We&#39;re looking for someone who is eager to learn, adaptable to change, and committed to delivering high-quality results. If you&#39;re a team player with a positive attitude and a desire to contribute to a cutting-edge organization, we encourage you to apply.</p><br><h2>Responsibilities</h2><ul><li>Manage complex calendars for Directors</li><li>Coordinate communications and handle confidential information with discretion</li><li>Assist with project and event management, including scheduling, resource allocation, and follow-up</li><li>Organize meetings, conferences, and other corporate events</li><li>Perform basic financial tasks such as budgeting, expense tracking, and financial reporting</li><li>Manage and organize data, including data entry and database management</li><li>Draft professional emails, reports, and other business communications</li><li>Provide strong customer service and problem-solving support</li><li>Coordinate travel arrangements, including booking flights and hotels, arranging ground transportation, and managing travel itineraries</li></ul><h2>Essential Skills</h2><ul><li>2-5 years of experience in an administrative role, preferably in a corporate setting</li><li>3+ years of proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and internet/web applications</li><li>Experience coordinating projects and events</li><li>Experience with basic financial tasks such as budgeting, expense tracking, and financial reporting</li><li>Experience managing and organizing data</li><li>Proven experience in drafting professional business communications</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time management skills</li><li>Attention to detail</li><li>Problem-solving abilities</li><li>Interpersonal skills</li><li>Ability to handle confidential information with discretion</li><li>Adaptability to changing priorities</li><li>Customer service skills</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Proven experience with all aspects of travel coordination</li><li>Experience supporting project teams with planning, execution, and tracking deliverables</li><li>Ability to assist with the organization of corporate events, meetings, and conferences</li><li>Basic understanding of budgeting and expense tracking to assist with financial reporting</li><li>Skilled in conducting research and gathering information to support team projects</li></ul><h2>Work Environment</h2><p>On-site work in Dearborn, MI, Monday to Friday. The position is hybrid, requiring a strong communicator who is comfortable working both independently and as part of a team in an open-concept office. A flexible attitude, willingness to support colleagues across global time zones, and a proactive approach to identifying and resolving issues are highly valued.</p><br>

Administrative Support General

<p><strong>Description</strong></p>
					<p>To plan, schedule and perform a wide variety of procedures, processes, data collection efforts or experiments to validate and/or test processes. To collect data and to develop, manipulate, maintain and report on a variety of information. Utilize research to prepare technical documents and reports to various licensing and permitting authorities.</p>
					<p><strong>Skills</strong></p>
					<p>Administrative support, Customer service, Microsoft office</p>
					<p><strong>Top Skills Details</strong></p>
					<p>Administrative support,Customer service,Microsoft office</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>4-5 years prior relevant experience in Technical, Environmental or Computer analysis work or equivalent training and experience. 
A minimum of one year of college level Mathematics, Physical or Biological Sciences(Chemistry, Physics or Health Sciences) if substituting experience for education is preferred.
Considerable knowledge of and familiarity with basic computer and/or environmental theory, techniques and principles
Demonstrated knowledge of terminology and concepts in at least one of the following areas: Health Physics, Radiology, Hazardous Materials and Waste
Exposure to and/or working knowledge of government regulations, reporting and documentation requirements, preferably in the environmental area. 
Ability to read, understand and apply regulations
 Demonstrated advanced ability to create, manage and use data in a variety of computer software systems and train others in same
Demonstrated effective verbal and written communications skills
Demonstrated ability to organize, prioritize, manage and complete multiple tasks in a timely manner
Ability to function in changing environments including office, factory floor and out of doors.
Ability to interact effectively with others, conduct training one on one or in small groups. Participate as an effective team member and contribute significantly to group projects.
Ability to apply a wide variety of technical procedures under general direction and to complete work independently.</p>
					<p><strong>Experience Level</strong></p>
					<p>Intermediate Level</p>

Administrative Technician

<h1><strong>Job Title: Aerospace Parts Manager</strong></h1><p><br></p><h2>Job Description</h2><p>This individual will manage the Parts Order team by effectively overseeing incoming orders. This role will be 100% in-office with no travel requirements. The ideal candidate will have 1-2 years of sales experience, 1-2 years of management experience, and 1-2 years within the manufacturing industry to effectively communicate with customers on specific parts/orders. This role will mainly utilize computer software such as ERP Software and Excel.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage the Parts Order team by overseeing incoming orders.</li><li>Communicate effectively with customers regarding specific parts and orders.</li><li>Utilize ERP Software and Excel for order processing.</li><li>Organize and accurately enter orders into the system.</li><li>Ensure efficient warehouse operations and order management.</li></ul><h2>Essential Skills</h2><ul><li>1-2 years of management experience</li><li>1-2 years of sales experience</li><li>1-2 years of experience in the manufacturing or supply chain industry</li><li>Proficiency in ERP Software and Excel</li><li>Strong organizational skills</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in order management</li><li>Experience in warehouse management</li><li>Effective communication skills</li><li>Data entry skills</li><li>Parts management experience</li><li>Purchase order management</li></ul><h2>Work Environment</h2><p>The position is 100% in-office with a flexible schedule (6-3 or 9-5). The work environment is dog-friendly and includes various benefits such as competitive pay, health insurance premium coverage after 60 days, Health Reimbursement Account (HRA), Flexible Spending Account (FSA), employer match for 401k after 90 days, options for short-term and long-term disability insurance, flexible work schedules, paid vacation and personal time, paid holidays, and potential for profit sharing</p>

Aerospace Parts Manager

Aerospace Parts Order Manager

<h1 style="font-weight: 700;">Job Title: Air Reservations Specialist</h1><br><h2>Job Description</h2><p>This position is primarily responsible for securing the most cost-effective and convenient air travel arrangements for company programs. Key responsibilities include managing daily reports, verifying the accuracy of additional air charges on invoices, and maintaining timely communication with the Manager and Reservation staff.</p><br><h2>Responsibilities</h2><ul><li>Secure the most cost-effective and convenient air travel arrangements for company programs.</li><li>Manage daily reports and verify the accuracy of additional air charges on invoices.</li><li>Maintain timely communication with the Manager and Reservation staff.</li></ul><h2>Essential Skills</h2><ul><li>Customer service</li><li>Data entry</li><li>Administrative support</li><li>Computer skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, etc.)</li><li>Database Software</li><li>Internet Software</li><li>Spreadsheet Software</li><li>Word Processing Software</li><li>Electronic Mail Software</li><li>Reservation Software</li><li>Phone Software</li><li>Carrier Reservations System (CRS)</li><li>CRS printers</li><li>Airline Reporting Corporation (ARC)</li><li>International Association of Travel Agents Network (IATAN)</li><li>Excellent organizational skills</li><li>Interpersonal communication skills</li><li>Customer service-focused attitude</li><li>Oral and written communication</li><li>Strong conceptual thinking ability</li><li>Excellent judgment and discretion</li><li>Ability to manage multiple priorities concurrently</li><li>Problem-solving skills</li><li>Analytical skills</li><li>Detail-oriented</li><li>Ability to work effectively under pressure</li><li>Ability to work independently with minimal supervision</li><li>Professionalism and composure in high-stress situations</li><li>Adaptability and flexibility</li><li>Initiative and motivation</li><li>Teamwork and collaboration</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Knowledge of world geography</li><li>Familiarity with airline policies and procedures</li><li>Ability to work a flexible schedule, including weekends</li><li>Preferably at least two years of experience in air reservations</li><li>High school diploma or GED required</li><li>Additional training or related experience (one to three months) is beneficial</li><li>Familiarity with ARC and IATAN certifications</li></ul><h2>Work Environment</h2><p>The work schedule is Monday to Friday, 9:00 AM to 6:00 PM. The position offers flexibility in scheduling, including the possibility of working weekends. The company fosters a supportive and collaborative atmosphere, values diversity, and promotes a positive work-life balance. Employees can expect a dynamic work environment that involves managing complex travel logistics and coordinating with multiple departments. The role offers opportunities for career growth, professional development, and the chance to work on interesting projects. The company values excellent customer service and provides training opportunities to help employees enhance their skills and stay updated with industry trends.</p><br>

Air Reservations Specialist

<h1 style="font-weight: 700;">Job Title: AR/AP Specialist</h1><br><h2>Job Description</h2><p>We are seeking an AR/AP Specialist for a 12-week assignment. The role involves performing basic accounting functions, including accounts receivable, accounts payable, and cutting checks. This position offers a hybrid schedule and the opportunity to work in a dynamic and supportive educational institution.</p><br><h2>Responsibilities</h2><ul><li>Perform basic accounting functions</li><li>Handle accounts receivable and accounts payable</li><li>Cut checks as required</li><li>Use any AR/AP system efficiently</li></ul><h2>Essential Skills</h2><ul><li>Experience in accounts payable</li><li>Experience in accounts receivable</li><li>Proficiency with any accounting system</li><li>Experience cutting checks</li><li>Ability to start immediately</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Located in the Troy, MI area (Open to remote candidates with the right skills)</li><li>Associate&#39;s degree (preferred)</li></ul><h2>Work Environment</h2><p>The work environment includes a hybrid schedule with 2-3 days in the office. The role is based in a modern business office on a small college campus in Troy, MI. The setting provides a supportive community and opportunities for professional networking and growth. The office space includes modern amenities and glass conference rooms.</p><br>

Ar/ap Specialist

<p><strong>Description</strong></p>
					<p>Are you ready to take your finance skills to the next level in a dynamic and supportive environment? Join us as an accounting assistant and be part of a team that values collaboration and growth!

Key Responsibilities:
AR Analysis: Dive into customer payments and post cash receipts.
Bank and GL Reconciliations: Ensure accuracy and consistency.
Supplier Management: Set up new suppliers and handle amendments.
Invoice Processing: Code costs and manage approvals efficiently.
Accounts Inbox Management: Oversee and respond to daily communications.
Payment Requisitions: Create and manage payment requests.
Month-End Tasks: Prepare accruals, prepaids, and manage fixed assets.
Reconciliations: Perform balance sheet and supplier statement reconciliations.
Journal Management: Post month-end journals accurately.</p>
					<p><strong>Skills</strong></p>
					<p>accounting, accounts receivable, SAP, power bi, microsoft excel, reconciliation, blackline, financial statement, reporting, gaap accounting, financial reporting, journal entry, general ledger, accounts payable/receivable, powerpoint, fixed asset, accrual</p>
					<p><strong>Top Skills Details</strong></p>
					<p>accounting,accounts receivable,SAP,power bi,microsoft excel,reconciliation,blackline</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>What We’re Looking For:
Essential Skills:
Proficiency in SAP ERP and Blackline Reconciliation.
Ability to generate insightful Power BI reports.
Advanced skills in Microsoft Excel.
A keen eye for process improvement.
Strong written and verbal communication skills.
Exceptional attention to detail and prioritization abilities.

Valuable Skills:
Knowledge of ledgers and double-entry bookkeeping.
Familiarity with Microsoft PowerPowerPoint.</p>
					<p><strong>Experience Level</strong></p>
					<p>Entry Level</p>

Assistant Accountant

<p><strong>Description</strong></p><p>Are you ready to take your finance skills to the next level in a dynamic and supportive environment? Join us as an accounting assistant and be part of a team that values collaboration and growth!</p><p><br></p><p>Key Responsibilities:</p><ul><li>AR Analysis: Dive into customer payments and post cash receipts.</li><li>Bank and GL Reconciliations: Ensure accuracy and consistency.</li><li>Supplier Management: Set up new suppliers and handle amendments.</li><li>Invoice Processing: Code costs and manage approvals efficiently.</li><li>Accounts Inbox Management: Oversee and respond to daily communications.</li><li>Payment Requisitions: Create and manage payment requests.</li><li>Month-End Tasks: Prepare accruals, prepaids, and manage fixed assets.</li><li>Reconciliations: Perform balance sheet and supplier statement reconciliations.</li><li>Journal Management: Post month-end journals accurately.</li></ul><p><strong>Additional Skills &amp; Qualifications</strong></p><p>What We’re Looking For:</p><ul><li>Proficiency in SAP ERP and Blackline Reconciliation.</li><li>Ability to generate insightful Power BI reports.</li><li>Advanced skills in Microsoft Excel.</li><li>A keen eye for process improvement.</li><li>Strong written and verbal communication skills.</li><li>Exceptional attention to detail and prioritization abilities.</li></ul><p>Valuable Skills:</p><ul><li>Knowledge of ledgers and double-entry bookkeeping.</li><li>Familiarity with Microsoft PowerPowerPoint.</li></ul><p><strong>Experience Level</strong></p><p>Entry Level</p>

<p><strong>Description:</strong></p><p>Are you ready to elevate your finance skills in a dynamic and supportive environment? Join our team as an Accounting Assistant and be part of a collaborative and growth-oriented workplace!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accounts Receivable (AR) Analysis: Dive into customer payments and post cash receipts.</li><li>Bank and General Ledger (GL) Reconciliations: Ensure accuracy and consistency in financial records.</li><li>Supplier Management: Set up new suppliers and handle amendments efficiently.</li><li>Invoice Processing: Code costs and manage approvals with precision.</li><li>Accounts Inbox Management: Oversee and respond to daily communications promptly.</li><li>Payment Requisitions: Create and manage payment requests effectively.</li><li>Month-End Tasks: Prepare accruals, prepaids, and manage fixed assets.</li><li>Reconciliations: Perform balance sheet and supplier statement reconciliations.</li><li>Journal Management: Post month-end journals accurately.</li></ul><p><strong>Skills Required:</strong></p><ul><li>Accounting: Strong foundation in accounting principles.</li><li>Accounts Receivable: Expertise in managing AR processes.</li><li>SAP: Proficiency in SAP ERP.</li><li>Power BI: Ability to generate insightful reports.</li><li>Microsoft Excel: Advanced skills in Excel for data analysis.</li><li>Reconciliation: Experience with Blackline and other reconciliation tools.</li><li>Financial Statement Reporting: Knowledge of GAAP accounting and financial reporting.</li><li>Journal Entry: Accuracy in posting journal entries.</li><li>General Ledger: Familiarity with GL processes.</li><li>Accounts Payable/Receivable: Comprehensive understanding of AP/AR.</li><li>PowerPoint: Ability to create effective presentations.</li><li>Fixed Asset Management: Skills in managing fixed assets.</li><li>Accrual Accounting: Expertise in accrual processes.</li></ul><p><br></p>

<h1><strong>Job Title: Purchasing Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>Under the direction of the Purchasing Manager, the Purchasing Assistant plays a vital role in supporting the procurement department by assisting Buyer II, Buyer III, and other professionals in sourcing and purchasing goods, products, and services for the organization. The primary responsibility is to ensure the on-time fulfillment of customer orders categorized as high priority. This role requires meticulous coordination, proactive communication, and effective critical thinking skills.</p><p><br></p><h2>Responsibilities</h2><ul><li>Assist Buyers in researching, evaluating, and selecting vendors and supplies based on pricing, quality, availability, and reliability.</li><li>Identify and categorize customer orders that fall under the &#39;High Alert&#39; status based on predetermined criteria such as urgency, customer importance, or specific requirements.</li><li>Collaborate with the purchasing team to ensure these orders receive immediate attention.</li><li>Regularly update stakeholders, highlighting potential delays or opportunities.</li><li>Work closely with sales, production, logistics, purchasing, and customer experience teams for seamless coordination.</li><li>Communicate special requirements related to High Alert orders.</li><li>Maintain open communication with Customer Experience Representatives, providing updates on escalated challenges.</li><li>Address concerns or inquiries promptly and professionally.</li><li>Liaise with vendors to expedite procurement and on-time delivery for High Alert orders.</li><li>Coordinate special arrangements for tight deadlines, delivery schedules, or specific customer needs.</li><li>Ensure procurement documentation compliance with company policies.</li><li>Generate regular reports summarizing High Alert order fulfillment performance.</li></ul><h2>Essential Skills</h2><ul><li>Proficient in Microsoft Office Suite.</li><li>1-2 years of experience in a procurement or purchasing related position.</li><li>Skills in purchasing, purchase order, data entry, inventory, procurement, and supply chain.</li><li>Proficiency in MS Office Excel.</li><li>Experience in order processing.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Strong critical thinking and problem-solving skills.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work collaboratively in a team environment.</li><li>Detail-oriented with strong organizational skills.</li></ul><h2>Work Environment</h2><p>The work environment is dynamic and fast-paced, requiring the ability to manage multiple priorities efficiently. The role involves regular interaction with various departments, including sales, production, logistics, and customer experience teams. The use of Microsoft Office Suite, particularly Excel, is essential for daily tasks. The position may require occasional overtime to meet tight deadlines and ensure the timely fulfillment of high-priority orders.</p>

Assistant Buyer

<h1><strong>Staff Accountant | St. Petersburg, FL</strong></h1><p><br></p><h2>Job Description:</h2><p>We are seeking a highly motivated Accounting Controller to join our team. This role involves preparing and maintaining formal procedures, assisting with accounts payable and receivable questions, and conducting credit card and expense report analysis. You will also be responsible for reviewing and working with international subsidiaries on month and year-end processes, reconciling balance sheet accounts, managing schedules for accurate financial reporting, processing weekly payroll, and assisting with various financial reports and projects.</p><p><br></p><h2>Qualifications:</h2><ul><li>BA degree preferred with a concentration in Accounting, Business, and/or related field.</li><li>2+ years of accounting experience required.</li><li>Intermediate knowledge of Microsoft products and basic computer programs.</li><li>Proficiency in reading, interpreting, and following safety rules and procedures.</li><li>Strong communication skills on current telephone systems.</li></ul><h2>Responsibilities:</h2><ul><li>Prepare and maintain formal procedures relative to areas of responsibility.</li><li>Assist the Accounts Payable and Accounts Receivable Manager with questions and credit card/expense report analysis.</li><li>Review and collaborate with international subsidiaries on month and year-end processes.</li><li>Prepare and maintain monthly reconciliations of all balance sheet accounts to subsidiary ledgers for domestic and international subsidiaries.</li><li>Manage and maintain various schedules for specific General Ledger accounts to ensure accurate financial reporting for domestic and international subsidiaries.</li><li>Process weekly payroll and related reports.</li><li>Prepare various miscellaneous reports, analyses, and projects as requested by others through the Controller.</li><li>Conduct bank reconciliations.</li><li>Assist during the annual physical inventory count for verification, reconciliation, and preparation of adjusting entries.</li><li>Support the annual year-end financial review as requested by the Controller and external review team.</li><li>Communicate internationally with suppliers.</li><li>Perform other projects and duties as assigned</li></ul>

Assistant Controller

<h1><strong>Job Title: Associate Business Analyst</strong></h1><p><br></p><h2>Job Description</h2><p>This role supports informed decision-making within the business unit by conducting basic operational analyses under the guidance of a Sr. Business Analyst, Business Analyst I, or immediate supervisor. The position involves managing small to medium special projects, conducting quantitative and qualitative research, designing and modifying processes, and developing reports. The candidate will utilize standardized tools and techniques.</p><p><br></p><h2>Responsibilities</h2><ul><li>Execute end-of-day recaps, reports, and trade entries into SOX applications.</li><li>Verify positions and monitor daily risk measures, such as Value at Risk.</li><li>Reconcile broker and external statements associated with transactions.</li><li>Provide management with daily profit and loss reports, as well as pricing information.</li><li>Handle electronic funds sources and other clearing transactions.</li><li>Collaborate with the IT team to support trade capture platform development and execution.</li><li>Develop ad-hoc reports using SQL and Power BI.</li><li>Automate Excel-based ad-hoc reports using macros, as needed.</li></ul><h2>Essential Skills</h2><ul><li>Research</li><li>Data analysis</li><li>Finance</li><li>Microsoft Excel</li><li>Power BI</li><li>SQL</li><li>Accounting</li><li>Analysis</li><li>Financial reporting</li><li>Reporting</li><li>Tableau</li></ul><h2><br></h2>

Associate Business Analyst

<h1 style="text-align: center;"><strong>ATTENTION! Seeking Remote 2nd Shift Associate Operations Coordinator with Experience in Data Entry!</strong></h1><p><strong><em>Location:</em></strong><em> Eden Prairie, MN</em></p><p><strong><em>Work Setting: </em></strong><em>On-site for training for two weeks then 100% REMOTE</em></p><p><br></p><h2>Job Description</h2><p>As an Associate Operations Coordinator, you will focus on quality and efficiency while executing tasks according to office and company policies and standard operating procedures (SOPs). Your responsibilities will include providing shipment information, creating orders, activating shipments, building loads, assigning loads, scheduling appointments, tracking and tracing shipments, entering events, and invoicing. You will monitor task boards and assigned email accounts to respond to customer and carrier requests, document events using SOP knowledge and experience, and follow defined escalation procedures. Your role will involve ensuring customer and carrier satisfaction by following through on requests and validating the accuracy of load data in systems.</p><p><br></p><h2>Responsibilities</h2><ul><li>Provide shipment information, create orders, activate shipments, build loads, assign loads, schedule appointments, track and trace shipments, enter events, and invoice.</li><li>Monitor task boards and assigned email accounts to respond to customer and carrier requests.</li><li>Document events utilizing knowledge gained through SOPs and experience, and follow defined escalation procedures when required.</li><li>Follow through on customer or carrier requests to ensure satisfaction and escalate questions or requests when necessary.</li><li>Validate and ensure the accuracy of load data in systems according to company and customer standards.</li><li>Perform other duties or responsibilities as assigned according to team or country-specific needs.</li></ul><h2>Essential Skills</h2><ul><li>1 year of office, restaurant, or operations experience.</li><li>Ability to use a computer.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Open to various backgrounds, excluding fast food or production.</li></ul><h2>Work Environment</h2><p>You will need to go into the office for one week of training and once a month afterward. The shift is from 4 PM to 12 AM with weekend shifts on Saturday and Sunday from 8 AM to 4 PM or 12 PM to 7 PM. You will get two days off per week. We offer extensive medical, dental, and vision insurance plans, basic life insurance coverage, employee stock purchase plans, and wealth accumulation plans. We promote flexible work arrangements, including remote and hybrid options, and value a high-performance culture rooted in excellence and innovation. Our supportive environment values teamwork and collaboration, and we are committed to community engagement, social impact, and inclusion.</p>

Associate Operations Coordinator

<h1 style="font-weight: 700;">Job Title: Associate Operations Coordinator</h1><br><h2>Job Description</h2><p>As an Associate Operations Coordinator, you will play a pivotal role in ensuring the smooth operation of shipment processes. With a focus on quality and efficiency, you will execute tasks in accordance with office and company policies and standard operating procedures (SOPs). This role requires keen attention to detail, effective communication, and a commitment to customer satisfaction.</p><br><h2>Responsibilities</h2><ul><li>Provide shipment information, create orders, and activate shipments.</li><li>Build and assign loads, schedule appointments, and track and trace shipments.</li><li>Enter events and invoicing, ensuring accuracy in load data according to company and customer standards.</li><li>Monitor task boards and assigned email accounts to respond to customer and carrier requests.</li><li>Document events using SOP knowledge and escalate issues as necessary.</li><li>Ensure customer and carrier satisfaction by following through on requests.</li><li>Perform other duties as assigned according to team or country-specific requirements.</li></ul><h2>Essential Skills</h2><ul><li>High school diploma or GED.</li><li>Previous customer service experience, especially in a call center or similar environment.</li><li>Basic proficiency in Microsoft Office Suite.</li><li>Strong communication, prioritization, and time management skills.</li><li>Attention to detail and accuracy.</li><li>Ability to work evenings and/or weekends in select roles.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Preferred: College graduate with 6 months of professional experience (not required).</li></ul><h2>Work Environment</h2><p>This position offers a balanced work environment with four days in the office and one day at home after three months. The company fosters a dynamic culture, celebrating diversity and inclusion, and hosts weekly events and activities to enhance team spirit. Employees enjoy a lively workspace with TVs broadcasting sports channels, creating an engaging and energetic atmosphere.</p><br>

<h1><strong>Job Title: Auditor I</strong></h1><p><br></p><h2>Job Description</h2><p>As an Auditor I, you will be responsible for conducting thorough corporate audits, ensuring the efficiency of internal controls, and assisting in identifying business risks. You will work closely with <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> management to develop methods for evaluating these risks and to address potential integrity situations.</p><p><br></p><h2>Responsibilities</h2><ul><li>Audit internal controls across various company operations, including accounting and operations.</li><li>Assist in identifying business risks and develop methods for evaluating them, conferring with leadership.</li><li>Investigate potential integrity situations.</li><li>Generate and analyze reports and data analytics, including detailed reports of audit findings.</li><li>Perform checks, reconciliations, comparisons, and verifications of transactions in line with approved audit programs.</li><li>Collect and analyze data to detect deficient controls, duplicated effort, extravagance, fraud, or non-compliance with laws, regulations, and management policies.</li><li>Perform testing for Sarbanes-Oxley and JSOX requirements.</li><li>Supervise auditing of establishments and determine the scope of investigation required.</li><li>Inspect account books and accounting systems for efficiency and compliance with accepted accounting procedures.</li><li>Examine records and interview workers to ensure compliance with laws and regulations.</li><li>Examine and evaluate financial and information systems, recommending controls to ensure system reliability and data integrity.</li><li>Evaluate whether the organization&#39;s objectives are reflected in its management activities and if employees understand these objectives.</li><li>Make recommendations to improve controls and operating efficiency.</li><li>Perform work in accordance with accepted professional standards.</li><li>Make informal presentations to management during and after examinations, reporting asset utilization and audit results.</li></ul><h2>Essential Skills</h2><ul><li>Strong auditing and internal audit skills.</li><li>Proficiency in accounting and Microsoft Excel, including VLOOKUPs.</li><li>Bilingual in Spanish.</li><li>Understanding of SOX compliance and general compliance knowledge.</li><li>Bachelor&#39;s Degree in Accounting or Finance.</li><li>Excellent written and verbal communication skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>1+ years of experience in accounting is preferred.</li></ul><h2>Work Environment</h2><p>This position is fully remote, with a requirement to travel to different branch locations across the country approximately 30% of the time, no more than 3 days at a time. Candidates should be comfortable with this travel schedule, and it is preferred that they reside in Houston, TX for training and occasional department meetings. </p>

Auditor I

<h1 style="font-weight: 700;">Job Title: Collections Specialist</h1><br><h2>Job Description</h2><p>Join a dynamic Equipment Finance Team with 10 open positions available. As a Collections Specialist, you will manage delinquency levels of an assigned portfolio of accounts within the 30-89 day aging categories. Your role involves making outbound calls and sending letters to collect past due amounts, reconciling moderately complex payment and billing histories, and negotiating payment arrangements. You will analyze credit information to recommend actions on problem accounts, including repossession, modification, and transfer to late-stage collections. Additionally, you will interact with program and dealer partners to assist with account issues.</p><br><h2>Responsibilities</h2><ul><li>Manage delinquency levels within the assigned portfolio through outbound calls, letters, and third-party providers.</li><li>Assist customers with account reconciliations utilizing payment and billing histories.</li><li>Access and analyze appropriate credit information, including consumer and commercial credit bureau reports.</li><li>Communicate effectively with customers and internal business partners to resolve delinquency issues.</li><li>Recommend paths to resolution to customers and internal stakeholders, including negotiation of payment arrangements, modification, default, or repossession.</li></ul><h2>Essential Skills</h2><ul><li>3+ years of B2B Collections or Accounts Receivable experience.</li><li>Strong written and verbal communication skills with attention to detail.</li><li>Proficiency with Microsoft Suite (Excel, Teams, Word, etc.).</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>College degree or equivalent experience.</li><li>Experience with Oracle is highly desirable.</li></ul><h2>Work Environment</h2><p>The majority of the team is located in the Minnetonka, MN office with a hybrid schedule of 3 days a week in-office. You will be joining the Asset Finance Team, which handles diverse portfolios and oversees financing for a range of commercial assets. Leadership is based in Columbus, OH, Minnetonka, MN, and Waterloo, IA.</p><br>

B2B Credit/Collections Specialist

<p>Job Summary:</p><p>We are seeking a dedicated Benefits Specialist to join our HR team at our corporate headquarters. </p><p>The ideal candidate will administer benefit programs, oversee disability plans, and coordinate wellness initiatives to ensure our employees receive the best possible coverage and support.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Administer benefit programs to ensure employees receive the best possible coverage.</li><li>Oversee the disability plan to support employees during challenging times.</li><li>Conduct benefit orientations to educate new hires about their options.</li><li>Process benefit enrollments/changes, employee terminations, and status changes in the HR system.</li><li>Collaborate with benefit vendors to maintain high-quality service.</li><li>Coordinate wellness initiatives such as blood drives and walking challenges to promote a healthy workplace.</li><li>Research and resolve benefit issues, including claims assistance.</li><li>Assist with Open Enrollment and ACA (Affordable Care Act) compliance.</li><li>Conduct annual benefits webinars to keep employees informed.</li><li>Maintain employee benefit files for accurate record-keeping.</li><li>Manage and administer employee leave of absences to ensure compliance and support.</li></ul><p>Essential Skills:</p><ul><li>Experience with benefits administration and HRIS systems.</li><li>Proficiency in Excel for data management and analysis.</li><li>2+ years of experience within Human Resources with benefits experience.</li><li>Associate&#39;s Degree minimum in a related field.</li></ul>

Benefits Specialist

<h1 style="text-align: center;"><strong>Hiring for a Bilingual Accountant</strong></h1><p><br></p><h2><strong>Essential Skills</strong></h2><ul><li>Bilingual proficiency (80% of conversations with vendors who speak Spanish).</li><li>5+ years of accounting experience.</li><li>Experience in small to midsize manufacturing environments, preferably food manufacturing.</li><li>Proficiency in accounting software, particularly QuickBooks.</li><li>Strong understanding of banking processes and financial data analysis.</li><li>Working knowledge of national and local tax regulations and compliance reporting.</li><li>Experience in managing payroll with a focus on streamlining accounting processes.</li><li>Proven track record of financial project management.</li></ul><h2>Job Description</h2><p>We are seeking a highly skilled Bilingual Accounting Specialist to manage our accounts payable and receivable processes. The ideal candidate will have extensive experience in accounting, particularly within small to midsize manufacturing environments. This role will involve developing financial strategies, ensuring compliance with accounting policies, and providing detailed financial updates to management.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage accounts payable and receivable processes to ensure timely and accurate payment and collection.</li><li>Monitor and reconcile accounts payable and receivable balances, resolving discrepancies as needed.</li><li>Develop strategies to optimize cash flow and reduce outstanding receivables.</li><li>Safeguard revenue receipts, costs, and team and organizational budgets and actual expenditures.</li><li>Establish financial and operational benchmarks, budgets, program monitoring, and reporting standards on a weekly, monthly, and annual basis.</li><li>Implement consistent accounting policies, practices, and procedures across all programs, adhering to national and local legal standards while staying informed of proposed legislation.</li><li>Partner with the operations team to develop and execute short- and long-term operational strategies.</li><li>Develop and enforce internal controls to protect company assets, policies, procedures, and workflows.</li><li>Deliver detailed financial updates to <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> management by evaluating, analyzing, and reporting relevant data.</li><li>Guide financial decisions by applying company policies and procedures to the current economic landscape.</li><li>Develop, implement, and maintain robust financial controls and guidelines.</li><li>Achieve budgeting goals through effective scheduling, analysis, and corrective actions.</li><li>Enhance payroll efficiency through innovative process improvements.</li></ul><h2><br></h2>

Bilingual Accountant

<h1 style="text-align: center;"><strong>Hiring for a Bilingual Accountant</strong></h1><p><br></p><h2><strong>Essential Skills</strong></h2><ul><li>Bilingual proficiency (80% of conversations with vendors who speak Spanish).</li><li>5+ years of accounting experience.</li><li>Experience in small to midsize manufacturing environments, preferably food manufacturing.</li><li>Proficiency in accounting software, particularly QuickBooks.</li><li>Strong understanding of banking processes and financial data analysis.</li><li>Working knowledge of national and local tax regulations and compliance reporting.</li><li>Experience in managing payroll with a focus on streamlining accounting processes.</li><li>Proven track record of financial project management.</li></ul><h2>Job Description</h2><p>We are seeking a highly skilled Bilingual Accounting Specialist to manage our accounts payable and receivable processes. The ideal candidate will have extensive experience in accounting, particularly within small to midsize manufacturing environments. This role will involve developing financial strategies, ensuring compliance with accounting policies, and providing detailed financial updates to management.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage accounts payable and receivable processes to ensure timely and accurate payment and collection.</li><li>Monitor and reconcile accounts payable and receivable balances, resolving discrepancies as needed.</li><li>Develop strategies to optimize cash flow and reduce outstanding receivables.</li><li>Safeguard revenue receipts, costs, and team and organizational budgets and actual expenditures.</li><li>Establish financial and operational benchmarks, budgets, program monitoring, and reporting standards on a weekly, monthly, and annual basis.</li><li>Implement consistent accounting policies, practices, and procedures across all programs, adhering to national and local legal standards while staying informed of proposed legislation.</li><li>Partner with the operations team to develop and execute short- and long-term operational strategies.</li><li>Develop and enforce internal controls to protect company assets, policies, procedures, and workflows.</li><li>Deliver detailed financial updates to <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> management by evaluating, analyzing, and reporting relevant data.</li><li>Guide financial decisions by applying company policies and procedures to the current economic landscape.</li><li>Develop, implement, and maintain robust financial controls and guidelines.</li><li>Achieve budgeting goals through effective scheduling, analysis, and corrective actions.</li><li>Enhance payroll efficiency through innovative process improvements.</li></ul><h2><br></h2><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience helping a company grow and improve its accounting processes.</li><li>Ability to develop and implement financial strategies and controls.</li><li>Strong analytical and problem-solving skills.</li></ul><h2><br></h2>

<p><strong>Fully onsite Monday through Friday</strong></p><p>8am to 5pm </p><p><br></p><p><strong>Qualifications</strong></p><p>3+ years of professional office admin experience. - (food manufacturing, highly preferred)</p><p>Microsoft Office Proficient </p><p>Bilingual in Spanish</p><p><br></p><p><strong>Description</strong></p><p>Assist in daily office operations </p><p>Answer phone calls (minimal)</p><p>Respond to voicemails and redirect to the right contact</p><p>Assist with processing invoices</p><p>Schedule meetings or calls for the office</p><p>Assist with recruitment for sanitation workers when needed</p><p>Assist with onboardings </p><p>Run errands for the office when needed and support managers/owner</p><p>Maintain the cleanliness of the office/pack fridge or cafeteria space</p><p><br></p>

Bilingual Administrative Assistant (Spanish)

<h4>Day-to-Day Responsibilities:</h4><ul><li>Office Operations: Assist in daily office operations to ensure smooth functioning.</li><li>Communication: Answer phone calls (minimal) and respond to voicemails, redirecting them to the appropriate contact.</li><li>Invoice Processing: Assist with processing invoices efficiently.</li><li>Scheduling: Schedule meetings or calls for the office.</li><li>Recruitment: Assist with recruitment for sanitation workers when needed.</li><li>Onboarding: Support the onboarding process for new employees.</li><li>Errands: Run errands for the office and provide support to managers and the owner.</li><li>Maintenance: Maintain the cleanliness of the office and ensure the fridge or cafeteria space is well-stocked.</li></ul><h4>Skills Required:</h4><ul><li>Bilingual: Proficiency in both English and Spanish.</li><li>Office Support: Experience in office administration and support.</li><li>Technical Skills: Proficiency in Outlook, Excel, QuickBooks, and data entry.</li><li>Industry Knowledge: Familiarity with the manufacturing industry, particularly food manufacturing.</li></ul><h4>Additional Skills &amp; Qualifications:</h4><ul><li>Experience: 3+ years of professional office admin experience, preferably in food manufacturing.</li><li>Computer Proficiency: Strong computer skills.</li><li>Language Skills: Bilingual in Spanish.</li></ul><h4>Experience Level:</h4><ul><li>Intermediate Level</li></ul><p><br></p>

Bilingual Office Assistant

<h1 style="font-weight: 700;">Job Title: Bilingual Onboarding Associate</h1><br><h2>Job Description</h2><p>Onboarding Assistants will be assisting applicants through the company&#39;s application and hiring process. They will help applicants with their new-hire paperwork and assist multiple applicants at once. Additionally, they might assist with the fingerprinting process. There are usually about 40-60 applicants completing the hiring process per day. Assistants will also manage documentation, file paperwork, and store applications.</p><br><h2>Responsibilities</h2><ul><li>Assist applicants through the application and hiring process.</li><li>Help applicants with new-hire paperwork.</li><li>Assist with the fingerprinting process.</li><li>Manage documentation, file paperwork, and store applications.</li><li>Provide excellent customer service and ensure a positive experience for applicants.</li></ul><h2>Essential Skills</h2><ul><li>Onboarding</li><li>Customer service</li><li>Data entry</li><li>New hire orientation</li><li>Microsoft Office</li><li>Administrative support</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School Diploma required.</li><li>Must be bilingual (fluent in spoken and written communication).</li><li>1-2 years of retail or customer service experience.</li><li>Excellent verbal and written communication skills.</li><li>Ability to navigate computer systems.</li></ul><h2>Work Environment</h2><p>Work within an office environment on a team with about 10 other Onboarding Assistants. There are around 30 computers in the room to assist applicants. The role involves direct interaction with applicants to provide a seamless onboarding experience.</p><br>

Bilingual Onboarding Associate

<h1 style="text-align: center;"><strong> Our client, a leading healthcare organization in Greenwich, CT, is looking for a talented Patient Navigator to join their team!</strong></h1><h2><strong>Job Description</strong></h2><p>We are seeking a dedicated and professional Bilingual Patient Navigator with a strong healthcare skills. The ideal candidate will have at least two years of experience in front desk roles (handling referrals) and be fluent in Spanish.</p><h2><br></h2><h2><strong>Responsibilities</strong></h2><ul><li>Handle patient referrals</li><li>Maintain patient charts/records/clinic logs and database in the health center.</li><li>Schedule patients&#39; medical and dental appointments, maintaining appointment books to ensure adequate provider coverage and smooth patient flow.</li><li>Request and verify all demographic and insurance information, including authorization and precertification.</li><li>Initiate follow-up calls as necessary and gather information for meetings to ensure well-organized events.</li><li>File and scan documents to maintain complete records regarding patients and office operations.</li><li>Perform duties related to patient registration and billing in the absence of other staff.</li><li>Audit office supplies and inventory monthly, document what is needed, and order necessary supplies.</li><li>Contact and complete work orders for the IT and facilities department.</li><li>Assist in distributing surveys and assessments.</li><li>Demonstrate professional, courteous, and respectful attitude during interactions with patients and guests of the health center.</li><li>Be on call for dental patients and transfer calls to the appropriate provider when necessary.</li><li>Perform other duties as assigned by the Front Office Coordinator and Health Center Manager.</li><li>Update the MSDS book and Q.A. manual.</li></ul><h2><strong>Essential Skills</strong></h2><ul><li>Bilingual in Spanish.</li><li>At least two years of front desk and experience with patient referrals</li><li>Healthcare <span style="color: rgb(8, 7, 7); background-color: none;">background</span>.</li><li>Excellent communication and interpersonal skills.</li><li>Demonstrated computer skills including typing.</li><li>Ability to handle multiple priorities and deal calmly with individuals under pressure.</li></ul><h2><strong>Additional Skills &amp; Qualifications</strong></h2><ul><li>Associates Degree or Business Institute Certificate</li><li>Prior administrative/executive assistant experience preferred.</li><li>Exposure to or experience with medical terminology and physician billing practices.</li></ul>

Bilingual Patient Navigator

<h1 style="text-align: center;"><strong>Sr. Billing Analyst </strong></h1><p><br></p><h2>Job Description</h2><p> In this role, you will review and reconcile subrecipient billings and cost share for accuracy and compliance with federal cost principles, award requirements, and internal policies. You will work collaboratively with subrecipients to resolve inconsistencies and problems identified within billings submitted, ensuring all transactions are accurately recorded and compliant.</p><p><br></p><h2>Responsibilities</h2><ul><li>Review and reconcile subrecipient billings and cost share for accuracy and compliance with federal cost principles, award requirements, and internal policies.</li><li>Collaborate with subrecipients to resolve inconsistencies and problems identified within billings submitted.</li><li>Respond to inquiries related to invoices, payments, and account balances promptly and professionally.</li><li>Prepare and submit monthly invoices, accruals, and supporting documentation to DOE through the VIPERS platform, ensuring accuracy and adherence to contractual and regulatory requirements.</li><li>Process cash receipts and subrecipient payments in accordance with approved policies and procedures.</li><li>Maintain accurate records of all transactions related to DOE billings, accounts payable, and subrecipient cost share contributions.</li><li>Prepare monthly and quarterly financial summaries of federal and cost share activity.</li><li>Maintain a tracking log of all subrecipient and customer billing issues.</li><li>Maintain copies of project budgets, reports, vouchers, reconciliations, etc. in an accessible, organized, well-documented, and auditable fashion.</li><li>Prepare monthly bank reconciliations.</li><li>Support the annual financial audit and for-profit federal award compliance audit as well as customer-specific audits by preparing assigned schedules and documentation.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Strong understanding of customer contract requirements, policies and procedures, and regulatory requirements related to funding, including Uniform Guidance (2 CFR 200), Federal Acquisition Regulation (FAR 31), and Cost Accounting Standards (CAS).</li><li>Excellent oral and written communication skills and interpersonal skills.</li><li>Coordination and communication with program managers, customers, subrecipients, auditors, and other key stakeholders.</li><li>Well organized and detail-oriented with a high level of accuracy.</li><li>Proficiency in Microsoft Office, including Excel pivot tables and formulas.</li><li>Ability to work well with internal and external stakeholders through both written and verbal interpersonal communication skills.</li><li>Excellent problem-solving skills.</li><li>Effective time management to accomplish goals and resolve problems.</li><li>Comfortable with strict deadlines.</li><li>Initiative to actively collaborate with others.</li><li>Ability to anticipate, identify, and define problems and root causes, and develop timely and practical solutions.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>BA or BS in Accounting or Finance or equivalent combination of education and experience required.</li><li>Minimum five years of project accounting and grant/contract accounting experience.</li><li>Experience with QuickBooks Online and Adobe Pro is preferred.</li><li>Experience with complex Federal Government grants/contracts and knowledge of cost accounting principles of allowability, allocability, and reasonableness, along with characterization of direct and indirect costs, in compliance with Uniform Guidance (2 CFR 200), Federal Acquisition Regulation (FAR 31), and Cost Accounting Standards (CAS).</li></ul><h2><br></h2>

Billing Analyst

<p><strong>Description</strong></p>
					<p>Overseeing the check-in process for pre-bill binders and managing related communications.
Printing and mailing invoices that are sent as hardcopy.
Submitting electronic bills through the eBilling Hub.
Handling the Billing Support mailbox, answering questions or opening tickets when needed.
Editing pre-bills, including narrative edits and transfers.
Gathering expense backup documents for client invoices.
Providing support and backup to the billing team generally.
Engaging in various activities in response to current and future business needs.
Inquiries from clients (both internal and external) and other third parties are addressed in a manner that meets established department standards and are appropriately resolved.</p>
					<p><strong>Skills</strong></p>
					<p>Invoicing, Invoice processing, billing customer service</p>
					<p><strong>Top Skills Details</strong></p>
					<p>Invoicing,Invoice processing,billing customer service</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Legal Billing/Law firm experience big plus</p>
					<p><strong>Experience Level</strong></p>
					<p>Entry Level</p>

Billing Specialist

<h1 style="font-weight: 700;">Job Title: Billing Specialist</h1><br><h2>Job Description</h2><p>Prepare and issue accurate invoices to clients based on project milestones and contract terms. Review and verify billing data, including project costs, time sheets, and expense reports. Monitor accounts receivable and follow up on outstanding invoices. Resolve billing discrepancies and respond to client inquiries in a timely manner. Collaborate with project managers and other departments to ensure accurate and timely billing. Maintain and update billing records and client information in the accounting system. Generate and analyze billing reports to identify trends and areas for improvement. Assist with month-end and year-end closing processes. Ensure compliance with company policies and industry regulations.</p><br><h2>Responsibilities</h2><ul><li>Prepare and issue accurate invoices to clients based on project milestones and contract terms.</li><li>Review and verify billing data, including project costs, time sheets, and expense reports.</li><li>Monitor accounts receivable and follow up on outstanding invoices.</li><li>Resolve billing discrepancies and respond to client inquiries in a timely manner.</li><li>Collaborate with project managers and other departments to ensure accurate and timely billing.</li><li>Maintain and update billing records and client information in the accounting system.</li><li>Generate and analyze billing reports to identify trends and areas for improvement.</li><li>Assist with month-end and year-end closing processes.</li><li>Ensure compliance with company policies and industry regulations.</li></ul><h2>Essential Skills</h2><ul><li>Proven experience as a Billing Specialist or in a similar role, preferably in the engineering or construction industry.</li><li>Strong understanding of billing processes and accounting principles.</li><li>Must have Microsoft Dynamics Experience.</li><li>Excellent attention to detail and organizational skills.</li><li>Strong communication and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li><li>2+ years of billing experience.</li><li>2+ years of experience creating invoices with an understanding from an A/P and A/R perspective.</li><li>1+ years of change orders experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience within the AEC Industry (architecture, engineering, or construction).</li></ul><h2>Work Environment</h2><p>100% remote.</p><br>

<p><strong>Description</strong></p><p>This position is responsible for assisting in the completion of accounting and financial reporting to ensure that on-going reporting requirements are met. Additional responsibilities include job setup, processing daily production, the tracking of unbilled revenue, invoicing customers timely and accurately, reconciling customer payments and integrity of accounts receivable records.</p><p><br></p><p><strong>Top Skills&#39; Details</strong></p><p>Associate degree and 2+ years of related experience or bachelor’s degree in Accounting</p><p>Must have the ability to research and analyze various financial data and have a solid understanding of accounting principles</p><p>Effective, oral and written communication skills, excellent interpersonal skills and be computer literate</p><p>Proficient in Microsoft Excel – ability to work with pivot tables, formulas such as V-lookups</p><p>Organized, detail oriented with reconciliation skills</p><p>Must have the ability to work independently and prioritize duties as well as on team projects</p><p><br></p><p><strong>Performance Expectations</strong></p><p>Review, and post work-in-progress revenue journal entries to the general ledger, ensuring recognition of revenue is supported with proper documentation</p><p>Act as lead for job setup (creation and coding of new job #s in our accounting software, Spectrum)</p><p>Update/maintain pricing tables (used for unit-based billing) in our accounting software</p><p>Generate customer invoices in accordance with contract requirements and internal SOX controls</p><p>Produce and maintain Excel spreadsheets to reconcile billing and payment discrepancies</p><p>Ensure unbilled revenue is reported properly with required field documentation and support</p><p>File all revenue reporting and invoicing with proper supporting documents</p><p>Work with field personnel and customers to resolve billing discrepancies</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>Construction industry experience a plus</p><p>Experience with Spectrum or other enterprise accounting software a plus</p><p><br></p><p><strong>Experience Level</strong></p><p>Entry Level</p>

<h2 style="text-align: center;">Aston Carter is looking to add a Bookkeeper to their team!!</h2><p><br></p><h2>Job Description</h2><p>The bookkeeper will be responsible for budget forecasting, general ledger month-end entries, financial reporting, accounts payable (AP), accounts receivable (AR), client invoices, employee benefits and payroll, including W2s and year-end 1099s. You will also be tracking expenses for invoicing purposes by project, managing corporate credit card expenses, and recording current assets and reporting.</p><p><br></p><h2>Responsibilities</h2><ul><li>Budget forecasting</li><li>General ledger month-end entries</li><li>Financial reporting</li><li>Handling accounts payable and accounts receivable</li><li>Preparing client invoices</li><li>Managing employee benefits and payroll, including W2s and year-end 1099s</li><li>Tracking expenses for invoicing purposes by project</li><li>Managing corporate credit card expenses</li><li>Recording and reporting current assets</li></ul><h2>Minimum Qualifications:</h2><ul><li>3+ years of experience with accounts payable, accounts receivable, month-end entries in the general ledger, payroll, expense and credit card reconciliations</li><li>Advanced Microsoft Excel skills</li><li>Proficiency in QuickBooks</li></ul>

Bookkeeper

<p>Veteran-owned small business specializing in engineering, manufacturing, and technology services. With over 30 years of experience, we provide innovative solutions to both government and commercial clients. Our state-of-the-art facility in San Diego is dedicated to delivering high-quality products and services. If you are interested in being our Bookkeeper, apply now!</p><p><br></p><h2>Qualifications</h2><p>3+ years of experience in full-cycle accounts payable</p><p>Experience working with purchase-orders</p><p>Must have experience with QuickBooks</p><p>Experience with month-end, journal entries, general ledger</p><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Accountant responsible for managing accounts payable using QuickBooks software and other programs. The ideal candidate will ensure bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures. The role involves performing account reconciliations, monitoring inboxes for vendor invoices, establishing and maintaining relationships with new and existing vendors, processing transactions, and performing accounting duties such as account maintenance, recording entries, and reconciling books of accounts.</p><p><br></p><h2>Responsibilities</h2><ul><li>Managing accounts payable using QuickBooks software and other programs.</li><li>Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures.</li><li>Performing account reconciliations.</li><li>Journal entries, month-end close, and reporting.</li><li>Monitoring inboxes for vendor invoices, establishing and maintaining relationships with new and existing vendors.</li><li>Processing transactions and performing accounting duties such as account maintenance, recording entries, and reconciling books of accounts.</li><li>Performing standard 3-way match on invoices, verifying terms of payment and charges.</li><li>Entering invoices in QuickBooks.</li><li>Communicating with vendors about accounts payable and credits.</li><li>Preparing and updating cost reports for billing purposes.</li><li>Working with financial statements and financial reporting.</li><li>Assisting the company with other accounting and administrative duties as needed.</li></ul>

<h1><strong>Job Title: Bookkeeper / Administrative Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a Bookkeeper / Administrative Assistant to join our team. This role requires proficiency in QuickBooks for accounts receivable and accounts payable tasks, along with payroll responsibilities. Training will be provided for payroll if needed. The ideal candidate will have strong skills in Microsoft Office, particularly Word and Excel, and familiarity with Adobe. Construction experience is beneficial, but not mandatory if you are eager to learn. We offer medical insurance, AFLAC, Simple IRA, and paid time off.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage accounts receivable and accounts payable using QuickBooks.</li><li>Perform payroll duties, with training provided if necessary.</li><li>Utilize Microsoft Office and Adobe for various administrative tasks.</li><li>Communicate effectively via telephone and email.</li><li>Organize files and maintain a clean workspace.</li><li>Visit the Post Office and Bank daily for company errands.</li><li>Participate in weekly meetings with owners and provide daily updates to the office manager.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in QuickBooks for AR and AP.</li><li>Experience or willingness to learn payroll.</li><li>Strong skills in Microsoft Word and Excel.</li><li>Good communication skills via telephone and email.</li><li>Organizational skills for filing and office maintenance.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Familiarity with Adobe.</li><li>Construction experience is a plus, but not required.</li></ul><h2><br></h2>

<h1 style="font-weight: 700;">Job Title: Business Analyst</h1><br><h2>Job Description</h2><p>We are seeking a skilled Business Analyst to enhance our business operations and collaborate with stakeholders to provide insightful suggestions. The role involves gathering and analyzing data, interpreting findings, and submitting detailed reports to management. The Business Analyst will play a crucial role in identifying patterns and trends, assisting in setting business goals, and developing new data gathering techniques.</p><br><h2>Responsibilities</h2><ul><li>Gather and analyze data to provide insights for business improvements.</li><li>Interpret data and submit comprehensive reports to department heads and management.</li><li>Identify patterns and trends in the analyzed data to assist in business strategy development.</li><li>Assist management in setting and achieving business goals and needs.</li><li>Establish new data gathering and analysis techniques within the organization.</li><li>Formulate procedural manuals for all departments.</li><li>Support migration from legacy data systems to current platforms.</li><li>Aid in the regional design and launch of iERP systems.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 1+ years experience as a business analyst or project manager.</li><li>At least 1+ years experience with ERP/SAP systems.</li><li>Strong data analysis skills and proficiency in Excel.</li><li>Experience in creating Standard Operating Procedures (SOPs) for teams.</li><li>Ability to work cross-functionally to maintain and update processes.</li><li>Bachelor&#39;s Degree in a related field.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Familiarity with business analysis and reporting tools.</li><li>Experience in data entry and using SAP systems.</li></ul><h2>Work Environment</h2><p>The position operates on a hybrid schedule with 3 days onsite at Wagner Place/Rotunda Center and 2 days from home (Monday and Friday). The workweek is 40 hours, typically from 8 AM to 5 PM. The dress code is business casual, including khakis or dress pants paired with a button-down shirt or blouse. The company culture is family and team-oriented, focusing on shared beliefs and ideals. The organization values putting people first, doing the right thing, being curious, creating tomorrow, building tough, playing to win, and fostering a sense of belonging.</p><br>

Business Analyst

<h1><strong>Job Title: Business Analyst</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a talented Business Analyst to join our team. The ideal candidate will possess strong analytical skills and experience in data analysis, reporting tools, and ERP/SAP systems. You will be responsible for gathering and analyzing data, interpreting findings, and providing actionable insights to improve business operations. This role involves close collaboration with stakeholders to help define business goals and needs, as well as the formulation of procedural manuals for various departments.</p><p><br></p><h2>Responsibilities</h2><ul><li>Generate ideas to improve business operations and meet with stakeholders to provide suggestions based on analysis.</li><li>Gather and analyze data from various sources.</li><li>Interpret gathered data and identify patterns and trends.</li><li>Submit comprehensive reports to relevant department heads and management.</li><li>Assist management and other teams in drawing business goals and needs.</li><li>Establish new data gathering and analysis techniques within the organization.</li><li>Formulate procedural manuals for all departments.</li><li>Support migration from legacy data systems to current systems.</li><li>Support the regional design and launch of integrated ERP systems.</li></ul><h2>Essential Skills</h2><ul><li>1+ years of experience as a Business Analyst.</li><li>1+ years of experience with ERP/SAP systems.</li><li>Strong data analysis skills and proficiency with Excel.</li><li>Bachelor&#39;s Degree in a related field.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with business analysis and reporting tools.</li><li>Strong analytical skills.</li><li>Effective communication and coordination skills.</li></ul>

<h1><strong>Trade Analyst </strong></h1><p><br></p><h2 style="text-align: center;">Job Description</h2><p>Conduct basic operational analyses to support informed decision-making within the business unit, under the direction of a <span style="color: rgb(8, 7, 7); background-color: none;">Senior</span> Business Analyst, Business Analyst I, or immediate supervisor with mentoring and guidance. Key responsibilities include small to medium special projects, quantitative and qualitative research, process design and modification, and report development. Apply standardized tools and techniques.</p><p><br></p><h2>Responsibilities</h2><ul><li>Enter trades into SOX Application and execute end-of-day recaps and reports.</li><li>Verify positions and monitor daily Value at Risk and other risk-related measures.</li><li>Reconcile broker and other external statements associated with transactions.</li><li>Provide management with daily Profit and Loss and pricing information.</li><li>Handle Electronic Funds Sources and other clearing transactions.</li><li>Support the development and execution of the trade capture platform in close collaboration with the IT team.</li><li>Develop ad-hoc reports using SQL &amp; Power BI.</li><li>Develop and automate Excel-based ad-hoc reports using macros.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>3 years of experience in a related role</li><li>Bachelor&#39;s Degree in Finance or a related field</li><li>Knowledge in reporting, accounting, financial reporting, reconciliation, data analysis, profit &amp; loss, financial analysis, mathematics, economics, operations analysis, regulatory, and banking</li></ul><h2><br></h2>

<h1 style="text-align: center;"><strong>Job Title: Business Communication Specialist (Kinyarwanda Interpreter)</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated and bilingual Business Communication Specialist to join our team. This role involves working as an Interpreter for employees whose first language is Kinyarwanda. You will be essential in ensuring clear and effective communication between the employees and the management team.</p><p><br></p><h2>Responsibilities</h2><ul><li>Provide interpretation services for employees whose first language is Kinyarwanda.</li><li>Facilitate clear and effective communication between Kinyarwanda-speaking employees and English-speaking management.</li><li>Assist in translating documents and instructions from English to Kinyarwanda and vice versa.</li><li>Support employees in understanding company policies, procedures, and safety guidelines.</li></ul><h2>Essential Skills</h2><ul><li>Fluency in both Kinyarwanda and English.</li><li>Strong verbal and written communication skills in both languages.</li><li>Ability to work overnight shifts.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in a similar interpreter or translator role.</li><li>Strong interpersonal skills.</li><li>Knowledge of business communication practices.</li></ul><h2>Work Environment</h2><p>This position requires working an overnight shift from 5:45 PM to 6:00 AM, Weekends uou will be working a total of 40 hours per week at the St. Peter&#39;s location. The work environment involves communicating with employees who primarily speak Kinyarwanda and ensuring they understand English instructions and communications.</p>

Business Communication Specialist And Interpreter

<h1><strong>Job Title: Business Development Manager</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dynamic Business Development Manager who will play a crucial role in expanding our market presence and driving business growth. This role involves identifying new business opportunities, maintaining relationships with existing customers, and collaborating with international teams to support global product opportunities.</p><p><br></p><h2>Responsibilities</h2><ul><li>Identify and develop new business opportunities to increase market share.</li><li>Introduce and support strategies to enhance company presence in the market.</li><li>Liaise and communicate with international teams for global product opportunities.</li><li>Maintain and expand existing customer bases through effective relationship management.</li><li>Research and identify growth opportunities in new markets.</li><li>Identify and manage company risks to prevent hindrance to growth.</li><li>Complete pre-qualification documentation for new customers.</li><li>Communicate with new and existing customers to understand their needs and provide solutions.</li><li>Champion the development and implementation of a Customer Relationship Management (CRM) tool and process.</li><li>Create and deliver presentations to prospective and current customers.</li><li>Gather and analyze customer and competitor data for strategic planning.</li><li>Negotiate contract terms with customers and communicate effectively with <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> leadership.</li><li>Develop rapport with key decision makers within customer organizations.</li><li>Foster a collaborative environment within the business.</li><li>Create positive, long-lasting relationships with current and potential customers.</li><li>Analyze financial data to strategize increased revenue and decreased expenses.</li><li>Support business efforts to meet or exceed revenue targets.</li><li>Collaborate with managers and leadership to set and assess priorities across teams.</li><li>Create and develop sales presentations, literature, and website content.</li><li>Lead active marketing initiatives on social media platforms to enhance exposure.</li><li>Prepare and provide relevant sales forecasts for future business planning.</li></ul><h2>Essential Skills</h2><ul><li>10+ years of management/leadership experience in an automotive business development capacity.</li><li>Excellent interpersonal skills.</li><li>Intermediate knowledge of Microsoft Excel and Word.</li><li>Proven track record of meeting and exceeding goals.</li><li>Basic knowledge of other Microsoft Office applications.</li><li>Intermediate experience with MRP/ERP systems.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in material handling and/or automotive plant equipment design or construction is preferred.</li><li>Intermediate knowledge of Adobe Acrobat DC (Pro application).</li></ul><h2>Work Environment</h2><p>This Business Development role involves a balanced schedule of customer visits, presentations, and internal meetings with leadership. The position offers an engaging work environment that combines strategic thinking with practical application, providing opportunities to work collaboratively across teams. Hybrid based work schedule, ideally needing someone onsite 3 days a week.   </p>

Business Development Manager

<h1><strong>Job Title: Business Development Representative</strong></h1><p><strong><em>Location: Stamford, CT or New Haven, CT or Hartford, CT </em></strong></p><p><strong><em>Schedule: Monday - Friday 8:30am - 5:00pm</em></strong></p><p><strong><em>Work Environment: Working in the field &amp; remote</em></strong></p><p><br></p><h2><strong>Job Description</strong></h2><p>We are seeking a motivated and dedicated Business Development Representative to join our team. This role involves phone outreach to potential program partners across the US to generate leads for the delivery partner program. You will manage and assign leads to the sales team, maintain the flow of incoming leads, create and maintain sales reports, and analyze lead data conversion rates and costs. Additionally, you will work as a liaison with other groups in the company to help improve sales processes.</p><p><br></p><h2><strong>Responsibilities</strong></h2><ul><li>Field outreach to apartment buildings in the Stamford Area to procure new partnerships</li><li>Maintain and assign leads to the sales team, including prospecting for new leads</li><li>Manage the flow of incoming leads</li><li>Create and maintain sales reports</li><li>Analyze lead data conversion rates and costs</li><li>Work as a liaison with other groups in the company to help improve sales processes</li></ul><h2><strong>Essential Skills</strong></h2><ul><li>Sales</li><li>Customer service</li><li>Account management</li><li>Sales support</li><li>Sales administration</li><li>Salesforce.com</li></ul><h2><strong>Additional Skills &amp; Qualifications</strong></h2><ul><li>Prior experience in a role with high volume phone calls</li><li>Prior sales support experience including reporting, lead tracking, and list management</li><li>Excellent attention to detail</li><li>Intermediate/advanced knowledge of Microsoft Excel</li><li>Online research experience</li><li>Previous experience with ACT!, Goldmine, Salesforce.com, or other SFA tools</li></ul><h2><br></h2>

Business Development Representative

<p><strong>***** BUSINESS OPERATIONS | INTERVIEWS HAPPENING THIS WEEK!!*****</strong></p><p><strong><u>Job Type</u></strong>: Business Operations Coordinator</p><p><strong><u>Location:</u></strong> West Palm Beach, FL </p><p><strong><u>Pay: </u></strong>$18/hr </p><p><strong><u>Duration:</u></strong> 2 month contract </p><p>A leading organization is looking for a business operations coordinator to support their organization for the interim future. This coordinator will be responsible for overseeing their ticketing system, creating work orders, and following-up on requests. This requires organization and strong customer service skills. </p><p><strong><u>What you&#39;ll be responsible for:</u></strong></p><ul><li>Maintain an orderly system to track direct materials for the business</li><li>Enter PO requests within the B.C. system to generate purchase orders.</li><li>Constantly monitor the Facilities inbox and Vixxo portal to vet, qualify, and authorize work of the Facilities Maintenance Vendors.</li><li>Enter all preventative maintenance contracts, as required by lease, and other vendor contacts in CoStar.</li><li>Monitor response times and communicate with vendors to ensure quality work is performed within expected time frames.</li><li>Manage all shipping and receiving, including UPS, FedEx, and any other shipments. This includes receiving and reshipping hearing aids and supplies inadvertently shipped to the Support Center.</li><li>Assist IT with the shipping of equipment for new or terminated staff.</li><li>Provide assistance to subtenants when needed.</li><li>Communicate with landlords and property managers regarding any issues for which they are responsible, including roof access or required landlord approvals. Maintain the Property Manager spreadsheet in Teams.</li></ul><p><strong><u>What you’ll bring:</u></strong></p><ul><li>1+ years of customer facing experience</li><li>1+ years of administrative experience</li><li>Exposure to property management is a plus</li><li>Strong communication and organization skills</li><li>Knowledge of MS Office Suite</li></ul><p><strong><u>What you’ll get</u></strong>:</p><ul><li>An immediate start date</li><li>Benefits available (Medical, Dental, Vision, 401k, etc.)</li><li>Exposure to a leading organization</li><li>Gain experience and grow a department</li></ul><p><em>Interviews are happening this week! If interested, please send over your most recent resume to </em><em>smauriello@ astoncarter.com</em> <em>along with your availability for a 10-minute phone screen to go over the position in more detail. </em></p>

Business Operations Coordinator

<h1 style="font-weight: 700;">Job Title: Buyer</h1><br><h2>Job Description</h2><p>We are looking for a motivated Buyer to join our team. The successful candidate will be responsible for managing the inventory and the flow of the buying process, both internally and externally. The role involves using the ERP system Syspro, communicating with suppliers, and ensuring timely delivery of materials for production needs.</p><br><h2>Responsibilities</h2><ul><li>Analyze daily requirements to determine materials needs and execute purchase orders to satisfy demand schedules.</li><li>Maintain accurate delivery information on open purchase orders through supplier acknowledgements.</li><li>Expedite material delivery where necessary for production and service.</li><li>Continually review stocking levels for each item to provide targeted service levels.</li><li>Communicate with suppliers to best support the inventory plan and provide timely delivery for production needs.</li><li>Regularly update backlog status reports and communicate with customer service expected delivery for customer orders.</li><li>Review and recommend disposition of all excess and obsolete inventory.</li><li>Perform root cause analysis of service outliers to identify and implement improvements in the overall process.</li></ul><h2>Essential Skills</h2><ul><li>Purchasing, Procurement, Supply chain, Buyer purchasing, Negotiation.</li><li>Bachelor&#39;s degree from an accredited university or college preferred.</li><li>5 years of Buyer/Planner experience in a manufacturing environment.</li><li>Previous experience with MRP material related system.</li><li>Proficient in the use of computer applications Microsoft Word, Excel, and Access.</li><li>Ability to read blueprints, good mathematical aptitude, and knowledge of quality assurance philosophies, practices, and techniques.</li><li>Excellent verbal and written communication skills.</li><li>Ability to interact and clearly communicate with other functional areas of the organization, management, and suppliers.</li><li>Understanding of LEAN techniques including material pull systems.</li><li>Excellent interpersonal skills.</li><li>Effective presentation of information and ability to respond to questions from managers, employees, and customers.</li><li>Purchase order, Inventory, Buying experience, Microsoft Excel, Purchasing experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Syspro experience is preferred but not required.</li><li>Ability to handle multiple tasks at the same time.</li><li>Go-getter mentality.</li><li>Organizational skills.</li><li>Familiarity with Nordco equipment is a plus.</li></ul><h2>Work Environment</h2><p>The position requires being in the office every day, Monday through Friday, from 8 AM to 5 PM. The role starts as a 6-month contract, with the possibility of extension or permanent hire based on performance.</p><br>

Buyer

<h1 style="font-weight: 700;">Job Title: Buyer</h1><br><h2>Job Description</h2><p>As a Buyer, you will play a crucial role in ensuring the seamless operation of our production, service, and engineering departments by planning and placing orders for necessary materials. This position requires a detail-oriented and proactive individual who can navigate vendor relationships, manage purchase orders, and contribute to cost-saving initiatives.</p><br><h2>Responsibilities</h2><ul><li>Plan and place orders for Production, Service, and Engineering Departments.</li><li>Ensure on-time delivery for all materials ordered.</li><li>Review current vendors and prospective vendors for optimal pricing and service.</li><li>Develop supplier qualification and manage vendor relationships.</li><li>Place orders for office supplies, equipment, furniture, and other miscellaneous items for all departments.</li><li>Negotiate and administer purchase orders and vendor contracts.</li><li>Target cost savings and achieve inventory turn ratio goals.</li><li>Participate in inventory control through physical inventory.</li><li>Maintain records for reporting on supplier accreditation and service level management.</li><li>Utilize Epicor accurately to ensure data and transactional integrity.</li><li>Perform all job duties following 5S/LEAN manufacturing requirements and according to all safety and health policies.</li><li>Participate in other projects as assigned.</li></ul><h2>Essential Skills</h2><ul><li>1-2 years of experience in purchasing, buying, and using ERP systems.</li><li>Mandatory Excel skills.</li><li>Experience in manufacturing environments.</li><li>Proficient in negotiation and purchasing practices.</li><li>Experience with inventory control and supply chain management.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Epicor is a plus.</li><li>Demonstrated knowledge of purchasing practices and proven negotiation skills.</li><li>Ability to manage a dynamic environment and changing requirements.</li><li>Commitment to continuous improvement of skills.</li><li>Strong interpersonal skills to develop and maintain relationships.</li><li>Well organized with the ability to manage and prioritize several tasks.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency with Windows suite of programs and willingness to learn new software.</li></ul><h2>Work Environment</h2><p>You will work closely with the planning, materials, engineering, and production teams daily. The team is described as fun and easy-going, fostering a close-knit and supportive environment. The workplace is dynamic, engaging, and values teamwork. Enjoy fun events like summer Olympics and bag tournaments, reflecting a culture that cares about its people.</p><br>

<h1><strong>Buyer</strong></h1><p><br></p><h2>Job Description</h2><p>This role is designed to help manage the increased workload and ensure smooth purchasing operations. The ideal candidate will be responsible for supporting various purchasing activities and acting as a liaison between different departments.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage and support various purchasing activities.</li><li>Act as a liaison between different departments.</li><li>Create tables for purchase orders (POs) and purchase requisitions (PRs) using Microsoft Excel.</li><li>Handle and process purchase orders.</li><li>Utilize SAP and PRISM software for purchasing operations.</li></ul><h2>Essential Skills</h2><ul><li>Degree in Economics, Business, or related field.</li><li>Proficiency in Microsoft Excel, including creating tables for POs and PRs.</li><li>Excellent communication skills.</li><li>Ability to multi-task and work in a fast-paced environment.</li><li>Experience with SAP and PRISM software.</li><li>Knowledge of FAR/DFAR regulations.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in the aerospace and defense industry.</li><li>Experience in manufacturing settings.</li></ul><h2>Work Environment</h2><p>The first few weeks will be onsite but once fully onboarded and running, it will be a hybrid environment with 3 days onsite and 2 days remote. You will have the opportunity to work in one of the biggest aerospace and defense companies, with your efforts directly impacting the operation as a whole.</p>

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