<h2>&#128640; Recruiter (Bilingual – Spanish) | Contract-to-Hire</h2><p><strong>Location:</strong> Chicago, IL</p><p><br></p><p><strong>Industry:</strong> Privately Held Manufacturing</p><p><br></p><p><strong>Employment Type:</strong> Contract-to-Hire</p><p><br></p><p><strong>Experience Level:</strong> Entry-Level - Intermediate </p><p><br></p><p>Join a highly reputable, privately held manufacturing company in Chicago where your talent for building strong teams will shape the workforce of tomorrow. We&#39;re seeking a dynamic <strong>Bilingual Recruiter (Spanish/English)</strong> to lead impactful hiring initiatives and collaborate closely across departments. If you&#39;re driven, organized, and passionate about creating opportunity—this role might be the perfect next step in your HR journey.</p><h3><br></h3><h3>&#129513; What You’ll Be Doing</h3><ul><li>Lead engaging staffing events, including open house recruiting sessions</li><li>Strategically post job openings via internal systems, job boards, social media &amp; community outreach</li><li>Partner with department leaders to identify staffing needs and deliver smart recruiting strategies</li><li>Guide managers on employee relations issues, performance management, and coaching practices</li><li>Deliver clear communication and education on HR policies and procedures</li><li>Track recruitment metrics (time-to-fill, source of hire, turnover trends) to measure success</li><li>Conduct exit interviews and support documentation for onboarding and separations</li><li>Organize records and maintain compliance with food safety and labor laws</li><li>Prioritize tasks in a fast-paced environment and meet tight deadlines with confidence</li></ul><h3>✅ What You Bring</h3><ul><li>Associate’s Degree (required)</li><li>3+ years’ full-cycle recruiting experience</li><li>Previous experience in a <strong>manufacturing environment</strong> (highly preferred)</li><li><strong>Bilingual in Spanish/English</strong> (highly preferred)</li><li>Hands-on expertise with Applicant Tracking Systems (ATS)</li></ul><h3>&#128161; Bonus Skills</h3><ul><li>Proficiency in CareerBuilder or similar job platforms</li><li>A proactive approach to candidate screening and onboarding</li><li>Enthusiasm for talent acquisition and workforce development</li></ul><p>If you thrive in fast-paced environments and enjoy helping others grow professionally, we want to hear from you! &#128172; Apply today and be part of a company that values its people, fosters innovation, and builds careers from the inside out.</p>

public

Bilingual Recruiter

<h1><strong>Bilingual Sales Admin/Receptionist </strong></h1><p><br></p><h2><strong>Job Description</strong></h2><p>Provide support to the customer service department and handle a variety of administrative functions. This role involves daily communication with internal and external stakeholders, managing incoming calls, compiling and creating reports, and administering various programs and projects.</p><p><br></p><h2><strong>Responsibilities</strong></h2><ul><li>Communicate with internal and external stakeholders in a professional manner.</li><li>Answer and appropriately route telephone calls, screening and tactfully handling inquiries.</li><li>Handle up to 100 incoming calls per day and route them to the appropriate manager/department.</li><li>Compile, create, and modify reports using Microsoft Office applications.</li><li>Enter customer orders using Microsoft AX and Microsoft 365.</li><li>Administer various programs, projects, and processes as required by the department.</li><li>Manage various vendor contracts as assigned.</li><li>Maintain confidentiality of information and adhere to quality and productivity standards.</li></ul><h2><strong>Essential Skills</strong></h2><ul><li>1 year of relevant experience using Microsoft Office.</li><li>1 year of experience in customer service or administrative roles.</li><li>Confident phone presence.</li><li>Knowledge of office routines and general clerical procedures.</li><li>Proficient in keyboarding with the ability to proofread for errors effectively.</li><li>General math skills and the ability to create electronic spreadsheets and database reports.</li><li>Ability to understand and maintain confidentiality of information.</li><li>Strong written and verbal communication skills.</li></ul><h2><strong>Additional Skills &amp; Qualifications</strong></h2><ul><li>Experience with Microsoft AX and Microsoft 365 is a plus.</li><li>Ability to work effectively as part of a team.</li></ul>

Bilingual Representative

Bilingual Sales Admin

<h1><strong>Job Title: Billing Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented and proactive Billing Specialist to manage the full cycle of invoice and credit memo processing. This role is responsible for ensuring timely and accurate billing, maintaining customer records, and supporting internal teams with billing-related inquiries.</p><p><br></p><h2>Responsibilities</h2><ul><li>Generate and distribute invoices based on requests from the Binding and Sales teams.</li><li>Gather and verify billing data including amounts, discounts, and applicable tax rates.</li><li>Maintain up-to-date customer records with issued invoices and credit memos.</li><li>Process and track credit memos and billing exceptions.</li><li>Submit invoices via electronic data interchange (EDI).</li><li>Validate billing accuracy within AMS360/Nexsure systems.</li><li>Respond to billing inquiries from producers, Agency Assistants, CSRs, and Client Advocates.</li><li>Provide regular billing activity reports to management.</li><li>Maintain and update Specialty Lines sales tax calculations.</li><li>Conduct research to support accurate and complete billing.</li><li>Ensure high productivity and accuracy in all billing tasks.</li><li>Prioritize and organize workload to meet deadlines and avoid backlogs.</li><li>Perform additional duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>High School Diploma required; Associate degree in Business or related field preferred.</li><li>2+ years of billing or related experience, or equivalent combination of education and experience.</li><li>Strong analytical, organizational, and communication skills.</li><li>Proficiency in Microsoft Office, especially Excel and Word.</li><li>Ability to multitask, work under pressure, and maintain attention to detail.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Nexsure or AMS360.</li><li>Insurance/Agency Billing experience.</li><li>Proficiency in Excel, including navigation through its features.</li></ul><h2>Work Environment</h2><p>Enjoy working in an open office environment located in Miami, FL. The schedule is Monday to Friday with flexibility in hours as long as 40 hours are completed between 8:00 am and 6:00 pm. The work arrangement is 80% in-office and 20% work from home, with equipment such as laptops, headsets, and accessories provided. Enjoy perks such as a gym, yoga and upcoming Pilates classes, Cuban coffee, and complimentary services including airport transfers and local rides.</p>

Billing Associate

<p><strong style="font-size: 22px;">Billing Customer Service Representative</strong></p><p><br></p><p><strong style="font-size: 14px;">Job Description:</strong></p><p>This position provides back office support to client base. This includes, but is not limited to, payroll and billing processes.</p><p><br></p><p><strong style="font-size: 14px;">Top Responsibilities: </strong></p><ul><li>Data entry for invoices purchased.</li><li>New customer set up and data entry.</li><li>Accurate maintenance of all customer databases. This includes client payroll data and billing data.</li><li>Updates customer folders with changes to reflect current week&#39;s payroll and billing instructions.</li><li>Processes credits/rebills.</li><li>Assists clients in developing effective processes for reporting their payroll and billing information accurately and timely as needed.</li><li>Prepare weekly packets for invoices purchased, accounts receivable activity and reserve analysis.</li><li>Track and analyze weekly invoice information, looking for any inconsistencies which might be a sign of potential risk.</li><li>Prepare and distribute reports to <span style="background-color: none; color: rgb(8, 7, 7);"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span></span></span> management as required.</li><li>Partner with customers and other team members to achieve customer satisfaction while maintaining Advance&#39;s goals and mission.</li><li>Timely transmission of accounting and payments reports such as wires, ACH, A/R aging and multiple subsidiary financial reports.</li><li>Timely and professional response to customer enquirers.</li><li>Other duties as assigned.</li></ul><p><strong>Main Skills Required:</strong></p><ul><li>Customer service</li><li>Data entry</li><li>Excel</li><li>Oracle</li><li>Netsuite</li><li>Customer support</li></ul><p><strong>Additional Skills &amp; Qualifications:</strong></p><ul><li>Bachelor&#39;s Degree in Accounting or related field - Preferred</li><li>Comparable Work Experience.</li><li>Previous experience in payroll processing.</li><li>Intermediate Excel is must have</li><li>Oracle-NetSuite would be nice to have</li><li>Data Entry</li><li>Customer Service</li><li>Billing and Payroll</li></ul>

Billing Customer Service Representative

<p><strong style="font-size: 20px;"><u>Billing Customer Service Representative</u></strong></p><p><br></p><p><strong style="font-size: 14px;">Description:</strong></p><p><span style="font-size: 14px;">Thi</span>s position provides back office support to client base. This includes, but is not limited to, payroll and billing processes.</p><p><br></p><p><strong style="font-size: 14px;">Responsibilities: </strong></p><p>Data entry for invoices purchased. </p><p>New customer set up and data entry.</p><p>Accurate maintenance of all customer databases. This includes client payroll data and billing data.</p><p>Updates customer folders with changes to reflect current week&#39;s payroll and billing instructions.</p><p>Processes credits/rebills.</p><p>Assists clients in developing effective processes for reporting their payroll and billing information accurately and timely as needed.</p><p>Prepare weekly packets for invoices purchased, accounts receivable activity and reserve analysis. </p><p>Track and analyze weekly invoice information, looking for any inconsistencies which might be a sign of potential risk. </p><p>Prepare and distribute reports to <span style="background-color: none; color: rgb(8, 7, 7);"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> management as required. </p><p>Partner with customers and other team members to achieve customer satisfaction while maintaining Advance&#39;s goals and mission. </p><p>Timely transmission of accounting and payments reports such as wires, ACH, A/R aging and multiple subsidiary financial reports. </p><p>Timely and professional response to customer enquirers. </p><p>Other duties as assigned.</p><p><br></p><p><strong style="font-size: 14px;">Skills:</strong></p><ul><li>Customer service</li><li>Data entry</li><li>Excel</li><li>Oracle</li><li>Netsuite</li><li>Customer support</li></ul><p><strong style="font-size: 14px;">Additional Skills &amp; Qualifications:</strong></p><ul><li>Bachelor&#39;s Degree in Accounting or related field - Preferred</li><li>Comparable Work Experience.</li><li>Previous experience in payroll processing.</li><li>Intermediate Excel</li><li>Oracle-NetSuite</li></ul>

<h2>Job Description:</h2><p>Provide leadership and drive best practices supporting the billing team. Manage and oversee daily operations of the billing function, ensuring accuracy, timeliness, and compliance with company policies. Lead and mentor GMP billing specialists and collaborate with project managers and corporate accounting to ensure accurate invoicing and billing support.</p><h2>Responsibilities:</h2><ul><li>Manage and oversee daily operations of the billing function, assigning work across the team.</li><li>Monitor and analyze accounting data to ensure billing support is complete and accurate.</li><li>Lead, mentor, and guide GMP billing specialists to ensure adherence to contract terms.</li><li>Collaborate with project managers to prepare, adjust, and verify pre-bill documents before invoicing.</li><li>Prepare timely and accurate AIA progress and other billings, and enter data accurately into systems.</li><li>Collaborate with corporate accounting to obtain necessary information to support billings.</li><li>Deliver outstanding customer service to both internal and external customers.</li><li>Assist with contract preparation, review, pre-qualifications, and change orders.</li><li>Troubleshoot and resolve complex customer issues and act as an escalation point.</li><li>Prepare conditional and unconditional waivers.</li><li>Assist with special projects, billing/collection research, and ad hoc analysis.</li><li>Ensure all billing processes comply with accounting standards, contractual obligations, and legal requirements.</li><li>Conduct thorough billing audits to verify compliance with contract guidelines.</li></ul><h2>Qualifications:</h2><ul><li>3+ years of Construction Billing Manager experience.</li><li>6+ years of overall construction billing experience, including GMP billing.</li><li>6+ years of AIA billing experience.</li><li>3+ years of GMP billing experience with complex billings and cost plus.</li><li>Intermediate to advanced Excel skills, including pivot tables and v-lookups.</li><li>Preferred experience with ERP systems.</li></ul><h2>Work Environment:</h2><p>The role offers a flexible hybrid work schedule, with the expectation to be in the office one day a week, and additional flexibility as needed. The candidate will lead a team that works remotely across various states. Office locations include St. Paul, MN; Phoenix, AZ; Bowie, MD; Las Vegas, NV, and more.</p>

Billing Manager

<h1><strong>Job Title: Billing Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Billing Specialist to join our team. The primary responsibility is to support municipal billing, with a flexible schedule starting at three days per week. However, if the right candidate prefers full-time work, we are open to making it a full-time opportunity. The ideal candidate comes from the skilled service-based industries such as HVAC, Electrical, Construction, Plumbing, etc.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage and process invoices accurately and efficiently.</li><li>Assist with data entry related to billing processes.</li><li>Support municipal billing operations effectively.</li><li>Submit certified payroll reports as required.</li><li>Collaborate with a small team to ensure billing accuracy and compliance.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 2 years of billing experience</li><li>Proficiency in service software, including QuickBooks.</li><li>Experience working with government, towns, villages, or schools.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Understanding of certified payroll reporting.</li><li><span style="color: rgb(8, 7, 7); background-color: none;">Background</span> in trades industries such as HVAC, Electrical, Construction, Plumbing, etc.</li></ul><h2>Work Environment</h2><p>This position is based in an office located in Westbury, within a small business environment. The office team comprises approximately 10 people, with this role being part of a smaller team of 3-4 members. The company values a close-knit, family-run atmosphere and rewards employees who demonstrate dedication and commitment.</p>

Billing Specialist

<p>Construction company looking for a Billing Specialist to support their team! Great role to work with a growing company!</p><p><br></p><h2><strong>Qualification:</strong></h2><p>Minimum of 2 years experience in Accounts Receivable/Billing.</p><p>Must have experience in the utilities or construction industry.</p><p>Billing experience with Southern California Edison (SCE).</p><p>Proficiency in Microsoft Excel</p><p><br></p><h2>Job Description:</h2><p>The Billing Specialist is responsible for preparing, reviewing, and submitting accurate and timely invoices in accordance with client contracts, including Southern California Edison (SCE) standards. This role works closely with project managers, field teams, and finance staff to ensure billing accuracy, resolve discrepancies, and maintain organized financial records.</p><p><br></p><p>Responsibilities include:</p><ul><li>Prepare, review, and submit invoices accurately and in a timely manner.</li><li>Ensure all billing complies with Southern California Edison (SCE) standards.</li><li>Collaborate with project managers and field teams to gather billing data.</li><li>Resolve discrepancies in billing data and documentation.</li><li>Track and reconcile billing issues such as change orders and purchase orders.</li><li>Maintain organized billing records for month-end close processes.</li><li>Respond promptly to client inquiries regarding billing matters.</li><li>Assist in audits and generate necessary reports.</li></ul>

<h1 style="font-weight: 700;">Job Title: Billing Specialist</h1><br><h2>Job Description</h2><p>Prepare, review, and submit accurate invoices in accordance with client contracts and billing schedules. Ensure compliance with Southern California Edison (SCE) billing standards and documentation requirements. Collaborate with project managers and field teams to gather necessary billing data and resolve discrepancies. Track and reconcile billing issues, including change orders, purchase orders, and time/materials. Maintain organized billing records and support month-end close processes. Respond to client inquiries regarding billing and provide timely resolution. Assist with audits and reporting as needed.</p><br><h2>Responsibilities</h2><ul><li>Prepare, review, and submit invoices accurately and in a timely manner.</li><li>Ensure all billing complies with Southern California Edison (SCE) standards.</li><li>Collaborate with project managers and field teams to gather billing data.</li><li>Resolve discrepancies in billing data and documentation.</li><li>Track and reconcile billing issues such as change orders and purchase orders.</li><li>Maintain organized billing records for month-end close processes.</li><li>Respond promptly to client inquiries regarding billing matters.</li><li>Assist in audits and generate necessary reports.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 2 years experience in Accounts Receivable/Billing.</li><li>Experience in the utilities or construction industry.</li><li>Direct billing experience with Southern California Edison (SCE).</li><li>Proficiency in Microsoft Excel and ERP/accounting software like SAP or Oracle.</li><li>Strong understanding of billing systems and financial documentation.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with union labor billing or time-and-materials billing models.</li><li>Familiarity with utility contract structures and compliance requirements.</li><li>Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.</li><li>Excellent attention to detail and organizational skills.</li><li>Ability to work independently and collaboratively.</li><li>Strong communication skills and customer service orientation.</li></ul><h2>Work Environment</h2><p>This position is fully onsite, Monday through Friday. The role reports to the controller and requires collaboration with various teams in a dynamic and fast-paced environment.</p><br>

<h1><strong>Job Title: Part-Time or Full-Time Billing Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Billing Specialist to join our team. The primary responsibility is to support municipal billing, with a flexible schedule starting at three days per week. However, if the right candidate prefers full-time work, we are open to making it a full-time opportunity. The ideal candidate comes from the skilled service-based industries such as HVAC, Electrical, Construction, Plumbing, etc.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage and process invoices accurately and efficiently.</li><li>Assist with data entry related to billing processes.</li><li>Support municipal billing operations effectively.</li><li>Submit certified payroll reports as required.</li><li>Collaborate with a small team to ensure billing accuracy and compliance.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 2 years of billing experience</li><li>Proficiency in service software, including QuickBooks.</li><li>Experience working with government, towns, villages, or schools.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Understanding of certified payroll reporting.</li><li><span style="color: rgb(8, 7, 7); background-color: none;">Background</span> in trades industries such as HVAC, Electrical, Construction, Plumbing, etc.</li></ul><h2>Work Environment</h2><p>This position is based in an office located in Westbury, within a small business environment. The office team comprises approximately 10 people, with this role being part of a smaller team of 3-4 members. The company values a close-knit, family-run atmosphere and rewards employees who demonstrate dedication and commitment.</p>

<h1><strong>Billing Specialist | Orlando, FL</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Billing Specialist to assist with pharmacy billing and data entry tasks. This role offers an opportunity to progress into Accounts Receivable and requires a keen eye for detail and a proactive approach.</p><p><br></p><h2>Responsibilities</h2><ul><li>Assist the Controller with pharmacy billing processes.</li><li>Perform accurate data entry related to billing.</li><li>Provide excellent customer service and support.</li><li>Communicate effectively with team members and clients.</li><li>Handle tedious tasks with professionalism and attention to detail.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Microsoft Excel and data entry.</li><li>Strong communication and interpersonal skills.</li><li>Self-motivated with the ability to work independently.</li><li>Common sense and problem-solving abilities.</li><li>Attention to detail and reliability.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Prior experience in pharmacy or medical billing is advantageous.</li><li>Experience in Long Term Care (LTC) is beneficial.</li><li>Knowledge of Life/Health and/or Medicare Advantage is a plus.</li><li>Experience with reconciliation, month-end processes, and bookkeeping.</li><li>Bilingual capabilities are welcome, but must have a pleasant and clear voice.</li></ul><h2>Work Environment</h2><p>This position is based in an office within a Long Term Care Pharmacy. The work environment is supportive and values each team member, offering comprehensive health insurance, a retirement plan, and opportunities for professional growth and development</p>

<h1 style="font-weight: 700;">Job Title: Billing Specialist</h1><br><h2>Job Description</h2><p>We are seeking a detail-oriented Billing Specialist to prepare, review, and submit accurate invoices in accordance with client contracts and billing schedules. The ideal candidate will ensure compliance with Southern California Edison (SCE) billing standards and documentation requirements, collaborating with project managers and field teams to gather necessary billing data and resolve discrepancies.</p><br><h2>Responsibilities</h2><ul><li>Prepare, review, and submit accurate invoices as per client contracts and billing schedules.</li><li>Ensure compliance with Southern California Edison (SCE) billing standards and documentation requirements.</li><li>Collaborate with project managers and field teams to gather necessary billing data and resolve discrepancies.</li><li>Track and reconcile billing issues, including change orders, purchase orders, and time/materials.</li><li>Maintain organized billing records and support month-end close processes.</li><li>Respond to client inquiries regarding billing and provide timely resolution.</li><li>Assist with audits and reporting as needed.</li></ul><h2>Essential Skills</h2><ul><li>Minimum 2 years of billing experience, preferably in the utilities or construction industry.</li><li>Direct experience billing Southern California Edison (SCE) is required.</li><li>Proficiency in Microsoft Excel and ERP/accounting software (e.g., SAP, Oracle, or similar).</li><li>Strong understanding of billing systems, project accounting, and financial documentation.</li><li>Excellent attention to detail, organizational, and communication skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with union labor billing or time-and-materials billing models.</li><li>Familiarity with utility contract structures and compliance requirements.</li><li>Associate’s or Bachelor’s degree in Accounting, Finance, or related field.</li></ul><h2>Work Environment</h2><p>This role is fully onsite and follows a Monday to Friday schedule. The work environment is fast-paced, requiring collaboration with various teams. Dress code is business casual.</p><br>

<h1><strong>Billing Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>As a Billing Specialist, you will play a pivotal role in the financial operations by preparing, reviewing, and processing monthly invoices. You will manage account statuses and balances, ensuring accuracy and consistency in billing activities. Adhering to strict timelines, you will respond to client inquiries, review pre-bills, and generate accurate invoices while encouraging cyclical billing practices. Your dedication to follow up on unbilled accounts will ensure timely completion of all functions with high service levels. Additionally, you will assist the invoicing team and perform other accounting functions as needed.</p><p><br></p><h2>Responsibilities</h2><ul><li>Prepare, review, and process monthly invoices.</li><li>Manage the status of accounts and balances through detailed reports.</li><li>Adhere to strict timelines and invoicing requirements prior to invoice submissions.</li><li>Respond to client inquiries promptly and professionally.</li><li>Review pre-bills and generate accurate invoices.</li><li>Encourage cyclical billing practices.</li><li>Regularly follow up on unbilled accounts to ensure timely completion of functions.</li><li>Assist the invoicing team and perform other accounting functions as needed.</li></ul><h2>Essential Skills</h2><ul><li>1-3 years experience in non-medical billing and customer account maintenance.</li><li>Strong understanding of accounting principles and billing.</li><li>Proficient with Microsoft Office.</li><li>Strong communication skills with internal and external partners/clients.</li><li>Ability to meet tight deadlines.</li><li>Bachelor&#39;s Degree in Accounting or Finance.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Tech savvy with the ability to learn in a fast-paced environment.</li><li>Ability to self-direct, prioritize tasks, and work with minimum supervision.</li><li>Excellent written and verbal communication skills.</li></ul><h2>Work Environment</h2><p>This full-time position requires working onsite for five days a week, with an 8-hour workday and a 30-minute unpaid lunch break. You will have flex hours from 7 am to 9 am, as long as it is a set schedule every day. The office environment consists of pit style cubicles, promoting interaction and collaboration. Employees enjoy free parking at a garage next to the office and proximity to the Bethesda Metro, just three blocks away.</p><p><br></p><p><strong><em>Contact Me:</em></strong></p><p><strong>Kaitland Clawson</strong></p><p><strong>View my availability here:</strong></p><p>https://www.linkedin.com/in/kaitland-clawson-552605154/</p><h2><strong>Book an appointment</strong></h2>

<p><strong>Description</strong></p><p>-  Prepare/Review/Process monthly invoices</p><p>-  Manage the status of accounts and balances thorough reports on billing activity with reliable data to identify inconsistencies.</p><p>-  Adhere to strict timelines and invoicing requirements prior to invoice submissions</p><p>-  Respond to client inquiries</p><p>-  Review pre-bills, generating accurate invoices and encouraging cyclical billing practices</p><p>-  Regularly follow up on unbilled accounts, ensuring that all functions are completed timely and with high service levels</p><p>-  Assist invoicing team and perform other accounting functions as needed</p><p><strong>Skills</strong></p><p>Invoicing, Data entry, Accounting, Invoice processing, Customer service, billing</p><p><br></p><p><strong>Additional Skills &amp;amp; Qualifications</strong></p><p>-  1+ years of experience in non-medical billing and customer account maintenance or someone with a Bachelor&#39;s Degree in Accounting, Finance, or a related subject </p><p>-  Strong computer skills and proficient with Microsoft Office</p><p>-  Ability to self-direct, prioritize tasks and work with minimum supervision and with Individuals at all levels of the organization</p><p>-  Excellent written and verbal communication skills</p><p>-  This position is Full-Time (currently in office).</p>

<p><strong>Description</strong></p>
					<p>We are seeking a detail-oriented Bookkeeper to support our Finance Manager and Accounting Department. This role will report directly to the Chief Operating Officer (COO) and will focus on maintaining accurate financial records, assisting with routine accounting tasks, and ensuring the smooth operation of our financial processes. This is a full time benefits eligible role, working onsite at our Greenwood location.</p>
					<p><strong>Skills</strong></p>
					<p>Accounts payable, Accounts receivable, General ledger, Reconciliation, Bookkeeping, Medical, Accounting, Finance</p>
					<p><strong>Top Skills Details</strong></p>
					<p>Accounts payable,Accounts receivable,General ledger,Reconciliation,Bookkeeping,Medical</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>•	Record and verify daily financial transactions, including accounts payable and receivable.
•	Assist in maintaining accurate general ledger entries.
•	Prepare and reconcile monthly bank statements.
•	Support the preparation of financial reports for management review.
•	Organize and maintain financial documentation and files.
•	Assist with account reconciliations and variance analysis.
•	Respond to internal financial inquiries as needed.
•	Support the annual audit process by gathering required documentation.
•	Collaborate to ensure compliance with accounting policies.
•	Perform other related duties as assigned to support the finance function.</p>
					<p><strong>Experience Level</strong></p>
					<p>Intermediate Level</p>

Bookkeeper

<p><strong>Description</strong></p><p>Position Summary:</p><p>We are seeking a detail-oriented and experienced Bookkeeper (or Accounting Manager) to oversee all accounting and financial operations. This role is critical in ensuring accurate financial reporting, maintaining internal controls, managing budgets, and supporting strategic financial planning. The ideal candidate will be highly proficient in QuickBooks and Paylocity, with a strong <span style="background-color: none; color: rgb(8, 7, 7);"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> in both accounting and finance.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Accounts Payable &amp; Receivable</li><li>Manage invoicing, payment processing, customer statements, and client communications.</li><li>Process bills, manage vendor relationships, oversee cash flow, and handle subscriptions.</li><li>Pay bills online and by paper check; record auto-pays and ACH payments.</li><li>Set up new vendor accounts and maintain accurate vendor records.</li><li>Banking &amp; Reconciliation</li><li>Perform regular bank and credit card reconciliations.</li><li>Record QuickBooks deposits and payroll entries.</li><li>Manage recurring transfers and auto-pay setups.</li><li>Financial Reporting &amp; Compliance</li><li>Prepare and submit quarterly MBT reports.</li><li>Generate and distribute daily financial reports and spreadsheets for management.</li><li>Prepare financials for credit applications and banking relationships.</li><li>Ensure compliance with tax laws and regulatory requirements.</li><li>Handle tax payments and reporting, including year-end financials.</li><li>Budgeting &amp; Strategic Planning</li><li>Support monthly budget reporting and bonus calculations.</li><li>Assist in annual budget creation and forecasting.</li><li>Collaborate with outsourced CPA and CFO for audits, tax filings, and strategic planning.</li><li>General Ledger &amp; Journal Entries</li><li>Prepare and post journal entries to maintain accurate general ledger records.</li><li>Maintain and reconcile the balance sheet.</li><li>Track and manage bad debt.</li><li>Payroll &amp; HR Integration</li><li>Import and reconcile weekly payroll data from Paylocity into QuickBooks.</li><li>Record payroll transactions and ensure accuracy in reporting.</li><li>System &amp; Process Management</li><li>Set up services and classes in QuickBooks for accurate tracking.</li><li>Renew licenses and subscriptions as needed.</li><li>Ensure internal controls and process documentation are up to date.</li><li>Team Collaboration</li><li>Work closely with the billing clerk to ensure smooth daily operations.</li><li>Coordinate with internal and external stakeholders to support business needs.</li></ul><p><strong>Skills</strong></p><p>Month end, reconciliation, financial reporting, gaap accounting, payroll, paylocity, accounts payable/receivable</p><p><strong>Top Skills Details</strong></p><p>Month end,reconciliation,financial reporting,gaap accounting</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>Qualifications:</p><ul><li>Proven experience with QuickBooks and Paylocity.</li><li>Proficiency in Google Workspace and Microsoft 365.</li><li>Strong written communication and organizational skills.</li><li>Ability to manage multiple priorities and meet deadlines.</li><li>Experience in accounts receivable/payable, budgeting, forecasting, and financial reporting.</li><li>Familiarity with GAAP, balance sheets, and bank reporting</li></ul>

<h1 style="font-weight: 700;">Job Title: Bookkeeping Assistant</h1><br><h2>Job Description</h2><p>Join our team as a Bookkeeping Assistant, where you&#39;ll support the financial operations of our business by maintaining accurate financial records. Your role will encompass basic data entry, assisting with financial reporting, managing calendars, scheduling meetings, handling correspondence, and preparing reports.</p><br><h2>Responsibilities</h2><ul><li>Assist the office Bookkeeper in daily tasks.</li><li>Support financial operations through accurate record maintenance.</li><li>Conduct basic data entry tasks.</li><li>Assist with the preparation of financial reports.</li><li>Manage calendars and schedule meetings efficiently.</li><li>Handle correspondence with professionalism.</li><li>Prepare various reports as needed.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in calendar management.</li><li>Strong administrative support skills.</li><li>Understanding of human resources functions.</li><li>Executive support capabilities.</li><li>Proficiency in Microsoft Office Suite.</li><li>Customer service skills.</li><li>Basic accounting skills.</li><li>Ability to interpret financial statements.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High level of professionalism is essential.</li><li>Entry-level accounting experience required.</li><li>Prior administrative experience is a must.</li><li>Strong computer skills are necessary.</li><li>No specific industry experience is required.</li></ul><h2>Work Environment</h2><p>You will be working in a family-owned company with about 60 employees, where company culture is highly valued, focusing on both tasks and attitudes. The work schedule is Monday through Friday during the first shift. The company is expanding, having recently launched a new product for cattle.</p><br>

Bookkeeping Assistant

<h1><strong>Job Title: Bookkeeping Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>Join our team as a Bookkeeping Assistant, where you&#39;ll support the financial operations of our business by maintaining accurate financial records. Your role will encompass basic data entry, assisting with financial reporting, managing calendars, scheduling meetings, handling correspondence, and preparing reports.</p><p><br></p><h2>Responsibilities</h2><ul><li>Assist the office Bookkeeper in daily tasks.</li><li>Support financial operations through accurate record maintenance.</li><li>Conduct basic data entry tasks.</li><li>Assist with the preparation of financial reports.</li><li>Manage calendars and schedule meetings efficiently.</li><li>Handle correspondence with professionalism.</li><li>Prepare various reports as needed.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in calendar management.</li><li>Strong administrative support skills.</li><li>Understanding of human resources functions.</li><li>Executive support capabilities.</li><li>Proficiency in Microsoft Office Suite.</li><li>Customer service skills.</li><li>Basic accounting skills.</li><li>Ability to interpret financial statements.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High level of professionalism is essential.</li><li>Entry-level accounting experience required.</li><li>Prior administrative experience is a must.</li><li>Strong computer skills are necessary.</li><li>No specific industry experience is required.</li></ul><h2>Work Environment</h2><p>You will be working in a family-owned company with about 60 employees, where company culture is highly valued, focusing on both tasks and attitudes. The work schedule is Monday through Friday during the first shift. The company is expanding, having recently launched a new product.</p>

<hr><h3>&#127775; <strong>Now Hiring: Bookkeeping Assistant (6-Month Contract-to-Hire)</strong></h3><p>&#128205; Ames, IA<em> | First Shift | Family-Owned Company</em></p><p>Are you looking to grow your career in accounting and administration with a company that values both your skills and your attitude? We’re seeking a <strong>Bookkeeping Assistant</strong> for a <strong>6-month contract-to-hire</strong> role that offers the potential to transition into a permanent position with a growing, people-first organization.</p><h3>&#128188; <strong>What You’ll Do:</strong></h3><ul><li>Support the Bookkeeper with daily financial tasks and data entry</li><li>Maintain accurate financial records and assist with reporting</li><li>Manage calendars, schedule meetings, and handle correspondence</li><li>Prepare internal reports and assist with HR and executive support tasks</li></ul><h3>&#129504; <strong>What You Bring:</strong></h3><ul><li>Entry-level accounting experience and strong administrative skills</li><li>Proficiency in Microsoft Office Suite (especially Excel and Outlook)</li><li>Ability to interpret financial statements and maintain confidentiality</li><li>Excellent communication and customer service skills</li><li>A high level of professionalism and attention to detail</li></ul><h3>✅ <strong>Why This Role Stands Out:</strong></h3><ul><li><strong>Contract-to-hire</strong>: A chance to prove yourself and grow into a long-term role</li><li><strong>Culture-first environment</strong>: Join a tight-knit team that values collaboration and positivity</li><li><strong>Growth opportunity</strong>: Be part of a company that’s expanding and launching new products</li><li><strong>Work-life balance</strong>: Monday–Friday, first-shift schedule</li></ul><h1><br></h1>

<h1 style="text-align: center;"><strong><em>Bookkeeper/Office Manager</em></strong></h1><p><br></p><h2>Job Description</h2><p>The Bookkeeper/Office Manager will be responsible for managing the company’s day-to-day financial transactions, office organization, and administrative tasks. This is a hands-on position that involves balancing bookkeeping with general office management duties to support the company&#39;s operations and ensure a smooth workflow.<strong> This role will start out as a part-time position working 3 days a week</strong>. It will eventually turn into a full time position .</p><p><br></p><h2>Responsibilities</h2><ul><li>Process payroll efficiently and accurately.</li><li>Enter deposits and expenses into QuickBooks.</li><li>Manage accounts payable and receivable.</li><li>Conduct job costing and Work in Progress (WIP) tracking.</li><li>File and pay monthly and quarterly liabilities, employer withholding, sales tax, and Bureau of Workers&#39; Compensation (BWC).</li><li>Reconcile bank, credit card, and vendor accounts.</li><li>Prepare and send customer estimates and invoices.</li><li>Track job flow and progress.</li><li>Enter orders and manage purchasing of materials.</li><li>Handle phone duties with professionalism.</li><li>Maintain office organization and efficiency.</li></ul><h2>Essential Skills</h2><ul><li>Proficient in QuickBooks Desktop Pro 2017 or other recent Desktop versions.</li><li>Experience with Windows 10, Excel, and Word.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to maintain a positive attitude while working with deadlines, interruptions, and unexpected situations.</li><li>Reliable transportation.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>5 years of experience as an Office Manager or Office Assistant, including payroll processing and tax filings.</li><li>Experience working in a small business or startup environment.</li><li>Proficiency in Microsoft Office Suite, including Excel and Word.</li></ul><h2>Work Environment</h2><p>The work environment is casual and relaxed, starting out as three days a week, with the potential to increase to four to five days in the future. This is a small manufacturing facility with a close-knit team and a good culture, offering room for growth.</p>

Bookkeper/office Manager

<h1 style="text-align: center;"><strong><em>Bookkeeper/Office Manager</em></strong></h1><p><br></p><h2>Job Description</h2><p>The Bookkeeper/Office Manager will be responsible for managing the company’s day-to-day financial transactions, office organization, and administrative tasks. This is a hands-on position that involves balancing bookkeeping with general office management duties to support the company&#39;s operations and ensure a smooth workflow.<strong> This role will start out as a part-time position working 3 days a week. It will eventually turn into a full time position .</strong></p><p><br></p><h2>Responsibilities</h2><ul><li>Process payroll efficiently and accurately.</li><li>Enter deposits and expenses into QuickBooks.</li><li>Manage accounts payable and receivable.</li><li>Conduct job costing and Work in Progress (WIP) tracking.</li><li>File and pay monthly and quarterly liabilities, employer withholding, sales tax, and Bureau of Workers&#39; Compensation (BWC).</li><li>Reconcile bank, credit card, and vendor accounts.</li><li>Prepare and send customer estimates and invoices.</li><li>Track job flow and progress.</li><li>Enter orders and manage purchasing of materials.</li><li>Handle phone duties with professionalism.</li><li>Maintain office organization and efficiency.</li></ul><h2>Essential Skills</h2><ul><li>Proficient in QuickBooks Desktop Pro 2017 or other recent Desktop versions.</li><li>Experience with Windows 10, Excel, and Word.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to maintain a positive attitude while working with deadlines, interruptions, and unexpected situations.</li><li>Reliable transportation.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>5 years of experience as an Office Manager or Office Assistant, including payroll processing and tax filings.</li><li>Experience working in a small business or startup environment.</li><li>Proficiency in Microsoft Office Suite, including Excel and Word.</li></ul><h2>Work Environment</h2><p>The work environment is casual and relaxed, starting out as three days a week, with the potential to increase to four to five days in the future. This is a small manufacturing facility with a close-knit team and a good culture, offering room for growth.</p>

<h1 style="font-weight: 700;">Job Title: Branch Administrator</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Branch Administrator to join our team. The ideal candidate will prepare accounting reports and analysis to reflect P&amp;L by project and crew, assist in the Work-In-Progress report, and support billing, customer relations, and collections. Additionally, you will maintain documentation and reports of work activities, coordinate with leadership for vehicle requirements, and manage timekeeping tasks.</p><br><h2>Responsibilities</h2><ul><li>Prepare accounting reports and analysis to reflect P&amp;L by project and crew.</li><li>Assist in the preparation of Work-In-Progress reports.</li><li>Support billing, customer relations, and collections.</li><li>Assist with the creation of project presentation materials.</li><li>Maintain documentation and reports of work activities.</li><li>Oversee employee onboarding and offboarding, including I9 completion.</li><li>Coordinate vehicle requirements and availability with leadership.</li><li>Manage timekeeping and assist in reviewing timesheets and payroll preparation.</li><li>Perform a variety of administrative duties, including managing emails, phone calls, mail, couriers, preparing correspondence, and ordering office supplies.</li><li>Prepare correspondence and other documents as needed.</li></ul><h2>Essential Skills</h2><ul><li>Proficient in administrative support, data entry, and office management.</li><li>Experience in accounts payable and receivable, billing collections, and accounting.</li><li>Proficient with Excel pivot tables and vlookups.</li><li>Experience in construction, utilities, or union environments.</li><li>Strong customer service and bookkeeping skills.</li><li>Proficient use of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Strong organizational and time management skills.</li><li>Ability to handle multiple priorities and work to meet deadlines.</li><li>Strong interpersonal and communication skills (both oral and written).</li><li>Ability to learn quickly, work independently, and prioritize work.</li><li>Attention to detail and accuracy in preparation and editing of information.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Post-secondary education or a combination of relevant training and related experience.</li><li>Two years of experience in a similar position.</li><li>1-2 years of accounting experience.</li><li>Construction and/or union experience is an asset.</li></ul><h2>Work Environment</h2><p>Work hours are Monday through Friday, 8 am to 5 pm, with potential early starts based on workload or projects. You will report directly to the VP of Operations and work within a small team of fewer than five members.</p><br>

Branch Administrator

<h1 style="font-weight: 700;">Job Title: Accounts Receivable Specialist</h1><br><h2>Job Description</h2><p>Join a dynamic team where you will play a vital role in managing invoicing and accounts receivable functions. You will have the opportunity to work cross-functionally with field and sales staff, ensuring a seamless process through our ERP system.</p><br><h2>Responsibilities</h2><ul><li>Manage invoicing processes with precision and attention to detail.</li><li>Handle accounts receivable tasks efficiently, ensuring timely payments.</li><li>Collaborate with vendors to obtain purchase orders and facilitate smooth transactions.</li><li>Work closely with field and sales staff to support business operations.</li><li>Utilize Excel skills for accurate data management and reporting.</li></ul><h2>Essential Skills</h2><ul><li>Proven experience in accounts receivable, invoicing, or related roles, ideally 6 months to 1 year.</li><li>Proficiency in Excel.</li><li>High School Diploma.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Strong communication skills, both written and verbal.</li><li>Professional email etiquette.</li><li>Eagerness to learn and grow within the company.</li></ul><h2>Work Environment</h2><p>You will be part of a small, close-knit team of five, including one lead admin, where communication is key and camaraderie is valued. The dress code is business casual, and the hours are 8am to 5pm, fully onsite with potential for remote work after training. Flexibility is offered for early arrivals. Our team often enjoys socializing after work, fostering a supportive and engaging work culture.</p><br>

<h1><strong>Brokerage Coordinator (6 month contract-to-hire)</strong></h1><p><br></p><h2>Job Description</h2><p>As a Brokerage Coordinator, you will provide high-quality support to clients in various aspects of their business, including brokerage operations, advisory accounts, transfers, and direct business. You will assist clients in navigating systems associated with the broker-dealer and utilize the CRM tool to accurately record each call. You will work independently within the team to assist callers without requiring outside help and participate in research projects as needed. A solid understanding of the financial services industry and its role is essential.</p><p><br></p><h2>Responsibilities</h2><ul><li>Provide high-quality support to clients in brokerage operations, advisory accounts, transfers, and direct business.</li><li>Assist clients in navigating various systems associated with the broker-dealer.</li><li>Utilize the CRM tool to accurately record each call.</li><li>Work independently within the team to assist callers without requiring outside help.</li><li>Participate in research projects as required.</li><li>Demonstrate understanding of the financial services industry and its role.</li></ul><h2>Essential Skills</h2><ul><li>Data entry</li><li>Customer service</li><li>Brokerage</li><li>Banking operations</li><li>Microsoft Office proficiency</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>2+ years of experience in Banking or Financial Services</li><li>3+ years of proficiency with Microsoft Office</li></ul><h2>Work Environment</h2><p>The position offers a hybrid work environment, with initial weeks spent onsite to acclimate to the role.</p>

Brokerage Coordinator

<h1 style="font-weight: 700;">Job Title: Brokerage Coordinator</h1><br><h2>Job Description</h2><p>As a Brokerage Coordinator, you will provide high-quality support to clients in various aspects of their business, including brokerage operations, advisory accounts, transfers, and direct business. You will assist clients in navigating systems associated with the broker-dealer and utilize the CRM tool to accurately record each call. You will work independently within the team to assist callers without requiring outside help and participate in research projects as needed. A solid understanding of the financial services industry and its role is essential.</p><br><h2>Responsibilities</h2><ul><li>Provide high-quality support to clients in brokerage operations, advisory accounts, transfers, and direct business.</li><li>Assist clients in navigating various systems associated with the broker-dealer.</li><li>Utilize the CRM tool to accurately record each call.</li><li>Work independently within the team to assist callers without requiring outside help.</li><li>Participate in research projects as required.</li><li>Demonstrate understanding of the financial services industry and its role.</li></ul><h2>Essential Skills</h2><ul><li>Data entry</li><li>Customer service</li><li>Brokerage</li><li>Banking operations</li><li>Microsoft Office proficiency</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>2+ years of experience in Banking or Financial Services</li><li>3+ years of proficiency with Microsoft Office</li><li>2+ years of customer-focused experience in a high-level production/quality setting</li></ul><h2>Work Environment</h2><p>The position offers a hybrid work environment, with initial weeks spent onsite to acclimate to the role.</p><br>

<h1><strong>Job Title: Business Analyst </strong></h1><h2>Job Description</h2><p>One of our medical manufacturing clients is looking to add a Business Analyst to their team. This individual will be accountable for delivering monthly updates on financial performance, comparing them to the annual plan and forecasts, conducting variance analysis, and aiding in the creation of future projections for local management and headquarters contacts. The role involves examining, verifying, and communicating financial results on a monthly basis, providing actionable insights and analysis to inform business decisions.</p><h2>Responsibilities</h2><ul><li>Accountable for delivering monthly updates on financial performance, comparing them to the annual plan and forecasts, conducting variance analysis, and aiding in the creation of future projections for local management and headquarters contacts.</li><li>Examine, verify, and communicate financial results on a monthly basis, providing actionable insights and analysis to inform business decisions.</li><li>Offer comprehensive sales analysis by product line, customer, and key products.</li><li>Conduct profitability analyses of business models and identify optimization levers.</li><li>Assist in evaluating pricing, costs, and profitability, and propose improvements to management.</li><li>Support sales leadership in setting annual and multi-year targets for revenue, market share, and profit margin analysis.</li><li>Develop analytical models and tools to evaluate the impact of various strategic and product growth scenarios.</li><li>Define measures to optimize the Earnings Before Tax (EBT) of the US company.</li><li>Automate reporting using BI and CRM tools.</li><li>Enhance efficiency and streamline processes in company projects.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in budgeting, KPI tracking, forecasting, SAP, and SAP ERP.</li><li>Expertise in Excel pivot tables and VLOOKUP functions.</li><li>Strong skills in trend analysis, variance analysis, and financial reporting.</li><li>Experience in financial modeling and sales analysis.</li><li>.Familiarity with SAP / Infor.</li><li>Experience with Click Sense and HubSpot preferred. </li></ul><h2>Work Environment</h2><p>The work environment begins with a six-month in-office period, after which it transitions to a hybrid model, with two days per week at the office. The position offers great benefits and is within a growing company.</p>

Business Analyst

<h1 style="font-weight: 700;">Job Title: Business Operations Specialist</h1><br><h2>Job Description</h2><p>This role offers the opportunity to work on high-impact sustainability initiatives, influence process improvements, and engage with a variety of teams across a large, complex organization. You will have exposure to cutting-edge ESG regulations and the chance to shape reporting processes.</p><br><h2>Responsibilities</h2><ul><li>Establish and maintain communication services across business units or from the project team to the organization.</li><li>Maintain the storage and retrieval of all project communications data and business metrics.</li><li>Review contracts, cost proposals, and contract supplements.</li><li>Set up project and work breakdown structures.</li><li>Establish and document business processes.</li><li>Track project budgets and expenditures, monitor transaction controls and costs against potential budget overruns, and offer solutions.</li></ul><h2>Essential Skills</h2><ul><li>Minimum 5-7 years of experience in relevant roles.</li><li>Familiarity with Sustainability/ESG Reporting.</li><li>Proficiency in Power BI for analytics and reporting.</li><li>Effective communication in large organizations, experience liaising with SMEs and <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span></span> leadership, ideally in complex matrixed environments.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Degree in sustainability, environmental, scientific, or numerate disciplines is preferred.</li><li>Experience with Energy Efficiency Directive, Corporate Sustainability Reporting Directive, and Carbon/Climate Risk Reporting.</li><li>Project management skills and interest in agentic AI are valued extras.</li></ul><h2>Work Environment</h2><p>The role is remote, ideally suited for PST time zone. You will be very involved with a Europe-based team, working Monday to Friday, 40 hours per week with no overtime. The role is part of a team focused on sustainability and ESG reporting, ensuring compliance with various regulations for data center operations and responding to customer ESG requests.</p><br>

Business Analyst 3 = BUSINESS OPERATIONS SPECIALIST #154397-1 / O-5038055

<h1 style="font-weight: 700;">Job Title: Business Operations Specialist</h1><br><h2>Job Description</h2><p>This role offers the opportunity to work on high-impact sustainability initiatives, influence process improvements, and engage with a variety of teams across a large, complex organization. You will have exposure to cutting-edge ESG regulations and the chance to shape reporting processes.</p><br><h2>Responsibilities</h2><ul><li>Establish and maintain communication services across business units or from the project team to the organization.</li><li>Maintain the storage and retrieval of all project communications data and business metrics.</li><li>Review contracts, cost proposals, and contract supplements.</li><li>Set up project and work breakdown structures.</li><li>Establish and document business processes.</li><li>Track project budgets and expenditures, monitor transaction controls and costs against potential budget overruns, and offer solutions.</li></ul><h2>Essential Skills</h2><ul><li>Minimum 5-7 years of experience in relevant roles.</li><li>Familiarity with Sustainability/ESG Reporting.</li><li>Proficiency in Power BI for analytics and reporting.</li><li>Effective communication in large organizations, experience liaising with SMEs and <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> leadership, ideally in complex matrixed environments.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Degree in sustainability, environmental, scientific, or numerate disciplines is preferred.</li><li>Experience with Energy Efficiency Directive, Corporate Sustainability Reporting Directive, and Carbon/Climate Risk Reporting.</li><li>Project management skills and interest in agentic AI are valued extras.</li></ul><h2>Work Environment</h2><p>The role is remote, ideally suited for PST time zone. You will be very involved with a Europe-based team, working Monday to Friday, 40 hours per week with no overtime. The role is part of a team focused on sustainability and ESG reporting, ensuring compliance with various regulations for data center operations and responding to customer ESG requests.</p><br>

Business Operations Analyst

<h1><strong>Business Operations Manager | Washington, DC</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking an experienced Business Operations Manager to support our team in Washington, DC. This role is pivotal in translating financial analysis into actionable program decisions, collaborating closely with technical leads and program management to ensure projects remain on track, on budget, and strategically aligned with sponsor expectations. The position requires part-time on-site presence in a classified environment, with no remote work available.</p><p><br></p><h2>Responsibilities</h2><ul><li>Serve as the primary liaison between the financial analyst, Cost Account Managers (CAMs), and the Program Manager, synthesizing data and operational insights to inform program decisions.</li><li>Collaborate with engineering system leads to identify programmatic issues, resource gaps, and potential risks, and propose actionable solutions.</li><li>Lead the development and management of the staffing plan, ensuring proper alignment of personnel to project needs and funding levels.</li><li>Coordinate with the scheduler and systems engineering teams to assess and mitigate programmatic risks.</li><li>Interface directly with new and existing government sponsors, developing funding profiles and managing &#39;color of money&#39; (COM) allocations across contracts.</li><li>Act as the business advisor to the Technical Program Manager, providing strategic guidance on funding execution, procurement planning, contract actions, and staffing forecasts.</li><li>Lead and facilitate Program Management Reviews (PMRs) with the sponsor, ensuring clear, data-driven communication of program status and strategy.</li><li>Support internal and sponsor-driven reporting requirements, ensuring accuracy, compliance, and timely delivery.</li></ul><h2>Essential Skills</h2><ul><li>Program management</li><li>Process improvement</li><li>Operation</li><li>Project management</li><li>Operations management</li><li>FAR, DFAR</li><li>Bachelor&#39;s degree in related field and 12 or more years of industry experience</li><li>Current active security clearance with the ability to obtain and maintain SCI</li><li>Exceptional understanding of business operations and program management recurring tasks, reports, and workflows across supporting functional areas and operational teams</li><li>Strong working knowledge of DoD financial management, including funding types (RDT&amp;E, O&amp;M, etc.) and contract execution processes</li><li>Proven experience supporting engineering-led programs with cross-functional coordination (engineering, finance, contracts)</li><li>Excellent written and verbal communication skills, with the ability to lead sponsor-facing presentations and reviews</li><li>Demonstrated ability to assess program risks and work across teams to implement mitigations</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience supporting NRL, DoD labs, or other R&amp;D-focused government organizations</li><li>Familiarity with Earned Value Management (EVM) principles</li><li>Experience outlining and executing project objectives, goals, milestones, and completion</li><li>Comfortable serving as focal point for coordinating with multiple geographically separated work centers in different time zones to achieve time-sensitive deadlines for products, work plans, or deliverables</li><li>Strong attention to detail; Excellent organization, planning skills, verbal and written communication</li><li>Ability to work independently in a fast-paced environment and collaborate with others</li><li>Ability to quickly learn new scope of work and grow with a scaling team</li><li>Proficient in Microsoft Office Suite</li></ul><h2><br></h2>

Business Operations Manager

<h1><strong>Business Operations Manager | Onsite in Washington, DC | 12-month contract-to-hire |190k - 200k/yr</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking an experienced Business Operations Manager to support our team at the Naval Research Laboratory in Washington, DC. This role is pivotal in translating financial analysis into actionable program decisions, collaborating closely with technical leads and program management to ensure projects remain on track, on budget, and strategically aligned with sponsor expectations. The position requires part-time on-site presence in a classified environment, with no remote work available.</p><p><br></p><h2>Responsibilities</h2><ul><li>Serve as the primary liaison between the financial analyst, Cost Account Managers (CAMs), and the Program Manager, synthesizing data and operational insights to inform program decisions.</li><li>Collaborate with engineering system leads to identify programmatic issues, resource gaps, and potential risks, and propose actionable solutions.</li><li>Lead the development and management of the staffing plan, ensuring proper alignment of personnel to project needs and funding levels.</li><li>Coordinate with the scheduler and systems engineering teams to assess and mitigate programmatic risks.</li><li>Interface directly with new and existing government sponsors, developing funding profiles and managing &#39;color of money&#39; (COM) allocations across contracts.</li><li>Act as the business advisor to the Technical Program Manager, providing strategic guidance on funding execution, procurement planning, contract actions, and staffing forecasts.</li><li>Lead and facilitate Program Management Reviews (PMRs) with the sponsor, particularly for NRL programs, ensuring clear, data-driven communication of program status and strategy.</li><li>Support internal and sponsor-driven reporting requirements, ensuring accuracy, compliance, and timely delivery.</li></ul><h2>Essential Skills</h2><ul><li>Program management</li><li>Process improvement</li><li>Operation</li><li>Project management</li><li>Operations management</li><li>FAR, DFAR</li><li>Bachelor&#39;s degree in related field and 12 or more years of industry experience</li><li>US Citizenship with current active security clearance with the ability to obtain and maintain SCI</li><li>Exceptional understanding of business operations and program management recurring tasks, reports, and workflows across supporting functional areas and operational teams</li><li>Strong working knowledge of DoD financial management, including funding types (RDT&amp;E, O&amp;M, etc.) and contract execution processes</li><li>Proven experience supporting engineering-led programs with cross-functional coordination (engineering, finance, contracts)</li><li>Excellent written and verbal communication skills, with the ability to lead sponsor-facing presentations and reviews</li><li>Demonstrated ability to assess program risks and work across teams to implement mitigations</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience supporting NRL, DoD labs, or other R&amp;D-focused government organizations</li><li>Familiarity with Earned Value Management (EVM) principles</li><li>Experience outlining and executing project objectives, goals, milestones, and completion</li><li>Comfortable serving as focal point for coordinating with multiple geographically separated work centers in different time zones to achieve time-sensitive deadlines for products, work plans, or deliverables</li><li>Strong attention to detail; Excellent organization, planning skills, verbal and written communication</li><li>Ability to work independently in a fast-paced environment and collaborate with others</li><li>Ability to quickly learn new scope of work and grow with a scaling team</li><li>Proficient in Microsoft Office Suite</li></ul><h2><br></h2>

<h1><strong>Business Operations Manager | Onsite in Washington, DC | 12-month contract-to-hire |190k - 200k/yr</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking an experienced Business Operations Manager to support our team at the Naval Research Laboratory in Washington, DC. This role is pivotal in translating financial analysis into actionable program decisions, collaborating closely with technical leads and program management to ensure projects remain on track, on budget, and strategically aligned with sponsor expectations. The position requires part-time on-site presence in a classified environment, with no remote work available.</p><p><br></p><h2>Responsibilities</h2><ul><li>Serve as the primary liaison between the financial analyst, Cost Account Managers (CAMs), and the Program Manager, synthesizing data and operational insights to inform program decisions.</li><li>Collaborate with engineering system leads to identify programmatic issues, resource gaps, and potential risks, and propose actionable solutions.</li><li>Lead the development and management of the staffing plan, ensuring proper alignment of personnel to project needs and funding levels.</li><li>Coordinate with the scheduler and systems engineering teams to assess and mitigate programmatic risks.</li><li>Interface directly with new and existing government sponsors, developing funding profiles and managing &#39;color of money&#39; (COM) allocations across contracts.</li><li>Act as the <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> business advisor to the Technical Program Manager, providing strategic guidance on funding execution, procurement planning, contract actions, and staffing forecasts.</li><li>Lead and facilitate Program Management Reviews (PMRs) with the sponsor, particularly for NRL programs, ensuring clear, data-driven communication of program status and strategy.</li><li>Support internal and sponsor-driven reporting requirements, ensuring accuracy, compliance, and timely delivery.</li></ul><h2>Essential Skills</h2><ul><li>Program management</li><li>Process improvement</li><li>Operation</li><li>Project management</li><li>Operations management</li><li>FAR, DFAR</li><li>Bachelor&#39;s degree in related field and 12 or more years of industry experience</li><li>US Citizenship with current active security clearance with the ability to obtain and maintain SCI</li><li>Exceptional understanding of business operations and program management recurring tasks, reports, and workflows across supporting functional areas and operational teams</li><li>Strong working knowledge of DoD financial management, including funding types (RDT&amp;E, O&amp;M, etc.) and contract execution processes</li><li>Proven experience supporting engineering-led programs with cross-functional coordination (engineering, finance, contracts)</li><li>Excellent written and verbal communication skills, with the ability to lead sponsor-facing presentations and reviews</li><li>Demonstrated ability to assess program risks and work across teams to implement mitigations</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience supporting NRL, DoD labs, or other R&amp;D-focused government organizations</li><li>Familiarity with Earned Value Management (EVM) principles</li><li>Experience outlining and executing project objectives, goals, milestones, and completion</li><li>Comfortable serving as focal point for coordinating with multiple geographically separated work centers in different time zones to achieve time-sensitive deadlines for products, work plans, or deliverables</li><li>Strong attention to detail; Excellent organization, planning skills, verbal and written communication</li><li>Ability to work independently in a fast-paced environment and collaborate with others</li><li>Ability to quickly learn new scope of work and grow with a scaling team</li><li>Proficient in Microsoft Office Suite</li></ul><h2>Work Environment</h2><p>This role is based on-site at the Naval Research Laboratory in Washington, DC. The work environment is classified and requires on-site presence, with no options for remote work.</p>

<h2>Job Description</h2><p>We are seeking a highly skilled Business Analyst to join our dynamic team. This role involves providing analytics around schedule management and building tools for tracking and managing the procurement process. You will work in a relaxed and collaborative environment that offers opportunities for learning and development. This is a fully remote position, with a standard workweek of 40 hours, Monday through Friday.</p><p><br></p><h2>Responsibilities</h2><ul><li>Review and approve contracts, cost proposals, and contract supplements.</li><li>Approve project and work breakdown structures.</li><li>Review and approve documentation of business processes.</li><li>Approve project budgets and expenditures, monitor transaction controls and costs, and offer solutions for potential budget overruns.</li><li>Consult with corporate offices, project managers, auditors, clients, and sub-consultant representatives regarding future proposals.</li><li>Prepare sub-agreements and review/input sub-consultant invoices to ensure contract compliance.</li></ul><h2>Essential Skills</h2><ul><li>Minimum 5 years of experience with Power Platform: Power App and Power Automate.</li><li>Minimum 5 years of experience with Power BI.</li><li>Minimum 5 years of experience with JavaScript.</li><li>8-10 years of experience in business relationship, analysis, business analytics, and project management.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s degree in business management, economics, finance, accounting, or a relevant field is required.</li><li>Strong verbal and written communication skills.</li><li>Attention to detail, customer service, and interpersonal skills.</li><li>Ability to work independently and manage time effectively.</li><li>Strong knowledge of business and management principles involved in strategic planning, resource allocation, and production.</li><li>Ability to apply accounting and mathematical principles as needed.</li><li>Experience with Microsoft Word and Excel; Enterprise Application experience is a plus.</li></ul><h2>Work Environment</h2><p>This is a fully remote role with a standard core workweek of 40 hours, Monday to Friday. The position encourages autonomy and independent work in a relaxed, collaborative environment. The team has strong expertise in the Power Platform, providing ample opportunities for learning and development.</p>

Business Operations Specialist

<h1><strong>Job Title: Business Systems Manager</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a skilled Business Systems Manager with technical expertise in multiple business applications, including CRM and ERP systems. The ideal candidate will have prior SAS experience and the ability to collaborate effectively with various stakeholders, both internal and external.</p><p><br></p><h2>Responsibilities</h2><ul><li>Serve as the primary administrator for platforms such as POS &amp; booking software, Freshdesk, Vonage, Microsoft 365, ScreenCloud, Sonos, and MS Teams.</li><li>Manage hardware assets including phones, TVs, sound systems, laptops, iPads, desktops, and monitors.</li><li>Maintain and manage content on the internal portal and shared file systems.</li><li>Configure systems, manage user access and permissions, and oversee integrations.</li><li>Act as the first line of support for system issues across the retail network.</li><li>Collaborate with IT, vendors, and operations to resolve technical issues, including networking, internet access, and surveillance systems.</li><li>Maintain and update IT policies to reflect current best practices.</li><li>Own and manage cybersecurity policies, procedures, and training programs.</li><li>Identify and implement workflow improvements and system enhancements.</li><li>Maintain up-to-date SOPs and documentation.</li><li>Ensure platform settings align with operational needs, including service configuration, pricing, scheduling, and client communications.</li><li>Train HQ and studio teams on system usage and best practices.</li><li>Develop and maintain training materials and user guides.</li><li>Support system setup for new studio launches, franchise locations, and conversions.</li><li>Ensure data accuracy across platforms and support operational reporting.</li><li>Collaborate with finance, marketing, and operations to generate reports and maintain clean data practices.</li><li>Support special projects such as new system rollouts, integrations, and upgrades.</li><li>Work cross-functionally to ensure systems align with business strategy and scale effectively.</li></ul><h2>Essential Skills</h2><ul><li>3+ years of experience managing technology platforms in a retail or service environment.</li><li>Proficiency with POS and Booking systems.</li><li>Working knowledge of Freshdesk, Vonage, and Microsoft 365.</li><li>Strong troubleshooting and problem-solving skills.</li><li>Excellent communication skills with both technical and non-technical stakeholders.</li><li>Highly organized with the ability to manage multiple priorities.</li><li>Experience supporting both HQ and field-based teams.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Technical expertise working with multiple business applications (CRM and ERP).</li><li>Prior SAS experience.</li><li>Ability to work with multiple stakeholders (internal and external).</li></ul><h2>Work Environment</h2><p>This role is hybrid, requiring onsite work in Boston, MA at least 3 days per week. The office is located in the vibrant area of Faneuil Hall. We offer a competitive salary, equity incentives, a comprehensive benefits package including medical, dental, vision, and 401(k), paid time off, employee discounts on services and retail, and opportunities for career growth and development.</p>

Business Systems Manager

<h1><strong>Job Title: Buyer</strong></h1><p><strong>MUST BE PROFICIENT WITH PIVOT TABLES AND VLOOKUPS ON MICROSOFT EXCEL!!</strong></p><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Buyer to manage vendor relationships and negotiate pricing, including annual contracts. The successful candidate will develop policies and procedures for procuring goods and services, monitor market conditions affecting material pricing and availability, and track inventory levels and lead times.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage vendor relationships and negotiate pricing, including annual contracts.</li><li>Develop policies and procedures for the procurement of goods and services.</li><li>Monitor market conditions that may affect material pricing and availability.</li><li>Track inventory levels and lead times, identifying lead-time risks.</li><li>Maintain a preferred supplier program in close cooperation with Quality Assurance.</li><li>Hold monthly meetings to review potentially obsolete materials.</li><li>Source back-up vendors to ensure a constant supply.</li><li>Actively participate in the quarterly physical inventory process.</li><li>Evaluate and monitor vendor performance.</li><li>Take on project work that includes updating product specifications.</li></ul><h2>Essential Skills</h2><ul><li>3-5 years of purchasing experience.</li><li>Strong negotiation skills, especially for new vendor onboarding.</li><li>Experience with purchasing, procurement, and purchase orders.</li><li>Knowledge of supply chain management.</li><li>Direct and indirect buying experience.</li><li>Proficiency in ERP and SAP systems.</li><li>Advanced Microsoft Excel skills, including pivot tables and V/H lookups.</li><li>Experience in vendor management.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in the food and beverage industry.</li><li>Familiarity with MRP systems.</li></ul><h2><br></h2>

Buyer

<h3><strong>Job Title: Buyer</strong></h3><p>** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! **</p><p><br></p><p><strong>Overview:</strong></p><p>We are seeking a proactive and detail-oriented Buyer to manage the procurement of a diverse range of materials and services, including raw materials, machined parts, hardware, MRO supplies, and specialized components. This role plays a key part in ensuring timely, cost-effective purchasing aligned with customer and engineering specifications. The ideal candidate will bring hands-on experience across multiple commodities and a strong understanding of supplier management in a fast-paced, quality-driven environment.</p><hr><h3><strong>Key Responsibilities:</strong></h3><ul><li>Generate and manage purchase orders for materials, components, and services.</li><li>Source and evaluate suppliers to ensure competitive pricing, quality standards, and on-time delivery.</li><li>Negotiate pricing, terms, and Long Term Agreements (LTAs) with vendors.</li><li>Collaborate with engineering and production teams to interpret specifications and resolve procurement issues.</li><li>Monitor supplier performance and follow up on late or urgent orders.</li><li>Drive cost-saving initiatives and support lean supply chain practices.</li><li>Maintain compliance with industry standards and regulatory requirements (e.g., ITAR, DFAR, AS9100).</li></ul><hr><h3><strong>Qualifications:</strong></h3><ul><li>3–5 years of purchasing experience, preferably in aerospace or manufacturing.</li><li>Bachelor’s degree in Business, Supply Chain, or related field.</li><li>Proficient in Excel (pivot tables, VLOOKUP) and ERP systems.</li><li>Strong negotiation and communication skills.</li><li>Ability to read technical drawings and understand material specifications.</li></ul>

<h1 style="font-weight: 700;">Job Title: Buyer</h1><br><h2>Job Description</h2><p>The primary role of a Buyer is to procure machinery, equipment, tools, parts, supplies, or services essential for the functioning of an establishment. As a Buyer, you will be responsible for acquiring goods and services for your organization, ensuring quality and cost-effectiveness.</p><br><h2>Responsibilities</h2><ul><li>Research and evaluate suppliers based on price, quality, selection, service, support, and availability.</li><li>Purchase the highest quality merchandise at the lowest possible price and in correct amounts.</li><li>Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services.</li><li>Monitor shipments to ensure timely delivery and resolve issues related to undelivered goods.</li><li>Analyze and maintain purchasing and quality data, including purchase orders, quotations, invoices, and supplier data.</li><li>Implement local or regional sourcing strategy under the guidance of a Manager and experienced Buyers.</li><li>Manage requests for quotations, issue purchase orders, and oversee cost changes.</li></ul><h2>Essential Skills</h2><ul><li>Intermediate to advanced proficiency in Microsoft Word, Excel, Access, Visio, PowerPoint, purchasing systems, and e-mail systems.</li><li>Strong verbal and written communication skills.</li><li>Attention to detail, negotiation skills, and interpersonal skills.</li><li>Ability to analyze financial reports, price proposals, and other technical data.</li><li>Knowledge of supply chain management and applicable purchasing laws and regulations.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s degree in a financial discipline preferred; other disciplines considered.</li><li>Associate&#39;s degree with 2 or more years of related experience will be considered.</li><li>SAP experience is highly preferred.</li><li>Purchasing, procurement, or supply relationship <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> is advantageous.</li></ul><h2>Work Environment</h2><p>This is an onsite, full-time position requiring presence in the office from Monday through Friday, 7am to 4pm. The role reports to the Supply Chain/Category Management team and involves a dynamic work environment.</p><br>

<h1 style="font-weight: 700;">Job Title: Strategic Sourcing Specialist</h1><br><h2>Job Description</h2><p>Join our team as a Strategic Sourcing Specialist and be the driving force behind a high-performing supply chain. We are seeking a proactive, relationship-savvy professional to elevate our procurement operations. As a Strategic Sourcing Specialist, you&#39;ll be central to our supply chain strategy, building strong partnerships, optimizing costs, and ensuring seamless operations. This role goes beyond purchasing—it&#39;s about creating value, driving innovation, and making a measurable impact every day.</p><br><h2>Responsibilities</h2><ul><li>Forge powerful supplier relationships to secure top-quality materials, services, and equipment that meet our high standards for price, quality, and delivery.</li><li>Evaluate and elevate our supplier base by analyzing performance, reliability, and total cost to ensure we’re always working with the best.</li><li>Lead the development of long-term sourcing strategies and manage annual purchase agreements to streamline operations and reduce costs.</li><li>Collaborate cross-functionally with sourcing, engineering, manufacturing, quality, and logistics teams to align procurement with business goals.</li><li>Coordinate emergency responses to supply chain disruptions and maintain smooth operations.</li><li>Manage the procurement process, including initiating purchase orders, negotiating terms, expediting deliveries, and handling vendor communications.</li><li>Support internal teams with ERP/MRP systems and drive continuous improvement in procurement processes.</li></ul><h2>Essential Skills</h2><ul><li>A strategic mindset with a passion for efficiency and innovation.</li><li>Strong communication skills to build trust and alignment across teams and suppliers.</li><li>A knack for data-driven decision-making and process optimization.</li><li>Experience in procurement, sourcing, or supply chain management.</li><li>ERP/MRP expertise.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>1-3 years of progressive experience in purchasing practices and procedures.</li><li>Experience in the principles of lean manufacturing is preferred.</li></ul><h2>Work Environment</h2><p>This role is in person, working within a collaborative and forward-thinking team. The environment is dynamic, providing opportunities to grow, lead, and make a real difference. You’ll play a key role in shaping our sourcing strategy and driving business success.</p><br>

<h1><strong><u>We are hiring a Buyer 1 in Simi Valley, CA ASAP! </u></strong></h1><h2><strong>**If you&#39;re interested, APPLY NOW and EMAIL your updated resume to sstaso @ actalentservices.com!**</strong></h2><p><br></p><h2>Job Description</h2><p>The Buyer is responsible for performing complex purchasing activities, which include negotiating terms and long-term contracts with suppliers, obtaining volume discounts, and ensuring the efficient delivery of goods and services. The role requires maintaining compliance with government laws, regulations, and procurement policies while achieving the highest quality at the best value.</p><p><br></p><h2>Responsibilities</h2><ul><li>Negotiate the best terms including price, delivery, and payment terms with suppliers.</li><li>Efficiently manage the output of purchase orders to ensure high-quality procurement at the best value.</li><li>Establish source selection criteria for evaluating quotations and target pricing.</li><li>Evaluate quotations from prospective suppliers and make decisions regarding the awarding of purchase orders.</li><li>Implement formal and legal contractual documentation into purchase orders, complying with corporate and government requirements.</li><li>Resolve discrepancies between purchase order requirements and supplier performance.</li><li>Identify problem areas, initiate corrective actions, and establish problem resolution timelines.</li><li>Maintain current and accurate purchase order data in the purchasing system, including delivery dates, pricing, and change orders.</li><li>Exercise independent judgment and discretion in matters of significance.</li><li>Ensure regular, consistent, and punctual attendance; may require working nights and weekends, variable schedules, and additional hours as necessary.</li></ul><h2>Essential Skills</h2><ul><li>Experience in purchasing, procurement, and SAP.</li><li>Proficiency in Excel and communication skills.</li><li>Ability to explain processes and provide customer updates.</li><li>Bachelor’s Degree or equivalent experience.</li><li>Minimum of 5 years of relevant experience.</li><li>Strong sense of urgency and experienced buyer.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in the aerospace industry.</li><li>Ability to solve problems and multitask effectively.</li><li>Knowledge of procurement principles and practices in aerospace/manufacturing environments.</li><li>Ability to write specifications and prepare bid documents.</li><li>Demonstrated success in negotiating license contracts.</li><li>Proficiency in Microsoft Office Suite and database management tools.</li></ul><h2>Work Environment</h2><p>The role operates in a dynamic environment where regular attendance is crucial. Work hours are typically Monday to Friday, from 7:00am to 3:30pm or 8:00am to 4:30pm. The position may require working nights and weekends, with a variable schedule and additional hours as necessary.</p>

<h2><strong>Work Environment</strong></h2><p>Monday through Friday 8am to 5pm Onsite. </p><p><br></p><h2>Job Description</h2><p>We are seeking a dynamic and detail-oriented Buyer to join our team. This role involves overseeing procurement, managing inventory, fostering supplier relationships, and optimizing supply chain processes. The ideal candidate will have a proactive approach to problem-solving and a commitment to ensuring smooth operations.</p><p><br></p><h2>Responsibilities</h2><ul><li>Review, prioritize, schedule, and expedite delivery of material components to meet target dates and prevent stock shortages.</li><li>Resolve issues or discrepancies with suppliers, including PO issues, pricing, quality, and shipping, promptly and professionally.</li><li>Ensure accurate visibility to delivery dates on open material orders from vendors and suppliers.</li><li>Design and implement inventory reduction projects to meet organizational inventory reduction and days on hand (DOH) target levels.</li><li>Conduct regular inventory reviews by supporting cycle count initiatives to identify slow-moving or obsolete inventory and adjust internal standards for minimums and maximums.</li><li>Cultivate and maintain strong relationships with key suppliers to foster collaboration, improve delivery, quality, and drive continuous improvement.</li><li>Conduct regular supplier reviews and identify opportunities for consolidation, alternate sourcing, or strategic partnerships.</li><li>Support supply chain optimization by managing MRP system, reporting, and analysis to improve business processes.</li><li>Partner with the strategic sourcing team to support cost reduction and risk mitigation initiatives.</li></ul><h2>Qualifications:</h2><ul><li>4+ Years of recent experience in purchasing, supply chain, and purchase order management.</li><li>Proficiency in ERP systems and inventory management.</li><li>Experience in procurement, buyer purchasing, production, and logistics.</li><li>Previous experience in a manufacturing or supply chain role is required.</li><li>Experience with Sage 50 is a plus.</li></ul><h2><br></h2>

<h1 style="font-weight: 700;">Job Title: Buyer</h1><br><h2>Job Description</h2><p>The Buyer will maintain a thorough understanding of process-related systems for suppliers and parts, ensuring accurate material releases and service parts maintenance within GPCS to support warehouse packing operations and plant production. This role involves establishing communication networks with the supply base to promote positive relationships and delivery performance. The Buyer will identify, evaluate, and escalate critical issues to management, developing specific countermeasures to mitigate risks. Collaboration with departments and project leaders is essential to support Mass Production Site Delivery Frame department projects, aiming to meet Key Performance Indicators (KPI) targets. The Buyer will manage New Model and Mass Production design change activities, ensuring quality and effective date implementation to minimize production impact and costs. Reporting and Gemba activities are required for root cause analysis and countermeasure implementation. Continuous improvement is achieved through Plan Do Check Action (PDCA) cycles, and developing capability through training and mentoring is encouraged.</p><br><h2>Responsibilities</h2><ul><li>Maintain process-related systems for suppliers and parts, ensuring accurate material releases and service parts maintenance within GPCS.</li><li>Establish and maintain communication networks with suppliers to promote positive relationships and delivery performance.</li><li>Identify, evaluate, and escalate critical issues to management, developing countermeasures to mitigate risks.</li><li>Develop communication networks both externally and internally to ensure operational success.</li><li>Collaborate with departments and project leaders to support Mass Production Site Delivery Frame department projects.</li><li>Manage New Model and Mass Production design change activities through close collaboration with impacted suppliers.</li><li>Maintain reporting and Gemba activity for root cause analysis and countermeasure implementation.</li><li>Strive for continuous improvement through PDCA cycles for areas such as supplier ordering and design change control management.</li><li>Develop capability through training, mentoring, and sharing experiences in technical expertise.</li><li>Support company vision and Business Plan activities by leading or supporting theme activities or project initiatives.</li></ul><h2>Essential Skills</h2><ul><li>Experience in purchasing, procurement, purchase order, and supply chain management.</li><li>Proficiency in SAP and ERP systems.</li><li>Bachelor&#39;s Degree in Business, Supply Chain Management, or equivalent related experience.</li><li>Average of 4 years of experience if no degree in related field.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Knowledge of basic inventory management and manufacturing workflow.</li><li>Strong communication and interpersonal skills.</li><li>Strong organizational skills.</li><li>Ability to prioritize tasks and work with limited direction.</li><li>Ability to troubleshoot complex problems in a team-based environment.</li><li>Consistently identify opportunities for continuous improvement.</li><li>Collect and apply business knowledge to solve a range of problems.</li><li>Effectively lead project themes and sell ideas securing buy-in from individuals or teams.</li><li>Proficient in Microsoft Excel, PowerPoint, and Outlook.</li></ul><h2>Work Environment</h2><p>This hybrid role requires working 4 days in the office and 1 day from home, with hours from Monday to Friday, 7:30 AM to 4:30 PM. The work environment includes benefits such as PTO, Holiday Pay, and Paid shutdown while on contract.</p><br>

<h1 style="font-weight: 700;">Job Title: Buyer</h1><br><h2>Job Description</h2><p>We are seeking a motivated, collaborative, and results-oriented individual to support our US global Procurement team. This role will be responsible for purchasing NPI indirect and direct preproduction instruments and consumable raw materials, as well as managing key supplier relationships for the assigned categories.</p><br><h2>Responsibilities</h2><ul><li>Manage communication with key preproduction raw material suppliers and act as the primary point of contact for supplier communication and issue resolutions for the assigned commodity categories.</li><li>Ensure timely issuing of purchase orders to support the manufacturing needs.</li><li>Maintain and set up purchasing and sourcing related data fields for the assigned materials and suppliers in the ERP system.</li><li>Monitor purchase order statuses and update or escalate if needed.</li><li>Help to define and monitor supplier performance matrix.</li><li>Lead or support RFQ/RFP projects.</li></ul><h2>Essential Skills</h2><ul><li>2+ years of procurement, sourcing, or relevant supply chain or operations experience.</li><li>Experience in both indirect and direct sourcing.</li><li>NPI experience (New Product Introduction) required.</li><li><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">Background</span></span> in Biotech or life sciences, medical device, or instrument required.</li><li>Proficiency in Oracle Fusion strongly preferred.</li></ul><h2>Work Environment</h2><p>The position requires working on-site five days per week.</p><br>

<h1><strong>Job Title: Buyer</strong></h1><p><br></p><h2>Job Description</h2><p>The primary role of a Buyer is to procure machinery, equipment, tools, parts, supplies, or services essential for the functioning of an establishment. As a Buyer, you will be responsible for acquiring goods and services for your organization, ensuring quality and cost-effectiveness.</p><p><br></p><h2>Responsibilities</h2><ul><li>Research and evaluate suppliers based on price, quality, selection, service, support, and availability.</li><li>Purchase the highest quality merchandise at the lowest possible price and in correct amounts.</li><li>Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services.</li><li>Monitor shipments to ensure timely delivery and resolve issues related to undelivered goods.</li><li>Analyze and maintain purchasing and quality data, including purchase orders, quotations, invoices, and supplier data.</li><li>Implement local or regional sourcing strategy under the guidance of a Manager and experienced Buyers.</li><li>Manage requests for quotations, issue purchase orders, and oversee cost changes.</li></ul><h2>Essential Skills</h2><ul><li>Intermediate to advanced proficiency in Microsoft Word, Excel, Access, Visio, PowerPoint, purchasing systems, and e-mail systems.</li><li>Strong verbal and written communication skills.</li><li>Attention to detail, negotiation skills, and interpersonal skills.</li><li>Ability to analyze financial reports, price proposals, and other technical data.</li><li>Knowledge of supply chain management and applicable purchasing laws and regulations.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s degree in a financial discipline preferred; other disciplines considered.</li><li>Associate&#39;s degree with 2 or more years of related experience will be considered.</li><li>SAP experience is highly preferred.</li><li>Purchasing, procurement, or supply relationship experience is advantageous.</li></ul><h2>Work Environment</h2><p>This is an onsite, full-time position requiring presence in the office from Monday through Friday, 7am to 4pm. The role reports to the Supply Chain/Category Management team and involves a dynamic work environment.</p>

<h1><strong>Job Title: Buyer</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented and proactive individual to join our procurement team. This junior-level role is ideal for candidates with 3+ years of experience in buying, purchasing, or procurement, or those with a <span style="color: rgb(8, 7, 7); background-color: none;">background</span> in engineering, supply chain, or production planning. You will be responsible for managing purchase orders, maintaining supplier relationships, and ensuring the timely delivery of materials and components. The position involves minimal negotiation, as most suppliers are long-standing partners. The ideal candidate will be organized, collaborative, and capable of working in a fast-paced manufacturing environment.</p><p><br></p><h2>Responsibilities</h2><ul><li>Place and manage purchase orders for materials, parts, and supplies.</li><li>Monitor inventory levels and coordinate with production and planning teams to ensure material availability.</li><li>Maintain accurate records of purchases, pricing, and delivery schedules.</li><li>Communicate with suppliers to confirm order status, resolve issues, and ensure on-time delivery.</li><li>Collaborate with engineering and production teams to support project timelines and material requirements.</li><li>Assist in identifying cost-saving opportunities and process improvements.</li><li>Ensure compliance with company policies and quality standards.</li></ul><h2>Essential Skills</h2><ul><li>Procurement experience</li><li>Purchasing expertise</li><li>Proficiency in managing purchase orders</li><li>Strong customer service skills</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>3+ years of experience in purchasing, procurement, or a related field</li><li>Experience in a manufacturing or engineering environment</li><li>Familiarity with supply chain or production planning processes</li><li>Strong organizational and communication skills</li><li>Proficiency in Microsoft Office and ERP systems</li><li>Ability to work independently and as part of a team</li></ul><h2><br></h2>

Learn more about free job search tools, learning opportunities, and exclusive member events.

Discover CareerCircle

Access resources to advance your job search and career growth.

Tools & Training

Explore a wide range of job opportunities that match your skills and career goals.

Search Jobs

Create a professional resume that captures the attention of top employers with our easy-to-use tool.

Resume Builder

Prepare for your next interview with our expert tips and strategies.

Interview Prep

Discover in-depth profiles of leading employers to find your ideal workplace.

Search Companies

Develop in-demand skills with curated courses for today’s job market.

Courses

Access career resources and job postings anytime, anywhere with our app.

Mobile App

Source skilled talent and build your team.

Talent Acquisition

Access skilled talent ready to excel via our AI-driven platform, virtual events, and recruitment services.

CareerCircle TalentConnect

Transform your workforce and hiring practices with essential training and continuing education.

InclusiveU

Broaden your talent pool with dedicated support for individuals with disabilities.

Getting Hired Powered by CareerCircle

Mission aligned solutions supporting Non-Profit Organizations, Educational Institutions, Local Workforce Development Boards, and Learning Providers.

Upskilling & Job Advocacy

Upskilling solutions designed to empower members with in-demand skills training and ongoing support for successful certificate completion.

CareerReady

Job advocacy solutions to connect job seekers to inclusive employers through dedicated recruiting support.

CareerAdvocacy

Learn how we connect all communities with careers and build skilled talent pipelines.

About CareerCircle

Discover answers to common questions and gain insights into our goals and services.

Reach out to us for inquiries, support, or to learn more about our mission and services.

Contact

Explore our blog for latest news and trends for job seekers and employers.

Blog

Access our virtual career fairs, job seeker workshops, and employer focused webinars.

Events

Discover valuable resources to enhance your hiring strategy and drive organizational success.

Employer Resources

Get the latest news and updates on our mission, partnerships, and community impact.

Aston Carter Jobs

Browse Aston Carter Jobs

JOB SEEKERS

EMPLOYERS

COMMUNITY PARTNERS

ABOUT

RESOURCES