<h1><strong>*** HYBRID Customer Service Representative ***</strong></h1><p><br></p><h2>Job Description</h2><p>As a Field Support Center Representative, you will serve as the hub for field technicians who are installing and supporting high-speed internet services in customer homes. Each day, you will compile the daily workload for technicians and assign work orders for various job types, such as service installations, changes, trouble calls, and disconnections. By supporting our technicians, you will help ensure timely installations, resolutions, and overall customer satisfaction.</p><p><br></p><h2>Responsibilities</h2><ul><li>Dispatch service technicians, installers, and other technical personnel using Work Force Management tools, phones, and other technologies.</li><li>Review customer account information and input appropriate data regarding reschedule dates, service changes, and trouble call information using CRT/computer.</li><li>Monitor field technicians’ locations and routes throughout the day.</li><li>Close technician and installer jobs and add equipment or services to customer accounts as necessary.</li><li>Maintain database and system accuracy by ensuring that customer account records reflect the work completed in the field each day.</li><li>Reschedule missed appointments at a time convenient for the customer.</li><li>Compile, maintain, and prepare various required operational reports, logs, and files.</li></ul><h2>Essential Skills</h2><ul><li>Proficient in customer service and data entry.</li><li>Experience with Microsoft Office applications.</li><li>Capability to handle inbound calls effectively.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>1 to 2 years of prior work experience in a customer-facing role.</li><li>High School Diploma or GED required.</li></ul><h2>Work Environment</h2><ul><li>The work environment is business casual inside the corporate office in Chester, NY.</li><li>The Field Support Team operates in an office setting rather than a traditional call center.</li><li>Work hours are from 8:00 AM to 9:00 PM Monday to Friday<ul><li>Shifts may vary between five-day, eight-hour schedules and four-day, ten-hour schedules based on business needs.</li><li>After six months, employees will work remotely for three weeks each month and in-office for one week, with all Saturdays being remote.</li></ul></li><li>Mandatory training occurs for the first four weeks, Monday to Friday, from 8:30 AM to 5:30 PM.</li><li>Benefits become eligible after 60 days, including cable internet and TV reimbursement.</li><li>The facility offers a gym and cafe on-site, providing a supportive and growth-oriented work culture.</li></ul><p>This position is <strong><em>moving extremely fast</em></strong> as this is an urgent need for the client. If interested, please send over your <strong><u>most up to date resume to kvespia @astoncarter.com</u></strong> along with your availability for a 10-minute phone call.</p>

public

Customer Service Representative - Entry Level

<p><strong>Customer Service Representative – Entry Level</strong>  </p><p><br></p><p><strong>Location:</strong> Chester, NY (Hybrid - 75% remote after six months)  </p><p><strong>Schedule:</strong> Monday–Friday (8:00 AM–9:00 PM) &amp; Saturday (8:00 AM–11:00 PM) - Must be open to different shifts within the timeframe listed </p><p><br></p><p>Are you looking for a dynamic role in customer service with opportunities for <strong>growth and flexibility</strong>? Join our <strong>Field Support Center</strong> team as a <strong>Customer Service Representative</strong>, where you’ll help coordinate technicians supporting high-speed internet services in customer homes.</p><h3><br></h3><h3><strong>﻿What You’ll Do:</strong></h3><ul><li>Dispatch service technicians and installers to assist customers.</li><li>Monitor technicians’ locations and work schedules.</li><li>Update customer accounts and reschedule missed appointments.</li><li>Maintain accurate service records and operational reports.</li></ul><h3><strong>What You Bring:</strong></h3><ul><li><strong>Customer service</strong> experience (1–2 years preferred).</li><li><strong>Data entry</strong> and <strong>Microsoft Office</strong> proficiency.</li><li>Strong communication skills and ability to handle inbound calls.</li><li>High School Diploma or GED required.</li></ul><h3><strong>Why Join Us?</strong></h3><ul><li><strong>Hybrid work model</strong> – 75% remote after six months.</li><li><strong>Flexible schedules</strong> – choose between 5-day, 8-hour shifts or 4-day, 10-hour shifts.</li><li><strong>Comprehensive benefits</strong> – available after 60 days.</li><li><strong>Career advancement</strong> – potential for promotion within six months.</li><li><strong>On-site perks</strong> – corporate amenities including a gym and café.</li><li><strong>Cable internet and TV reimbursement</strong> included.</li></ul><p>If you’re ready to <strong>start your career</strong> in customer service and be part of a <strong>supportive, fast-paced environment</strong>, apply today!</p><p><br></p><p><strong>Company Benefits</strong></p><p>• Medical, dental &amp; vision</p><p>• Critical Illness, Accident, and Hospital</p><p>• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available</p><p>• Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents)</p><p>• Short and long-term disability</p><p>• Health Spending Account (HSA)</p><p>• Transportation benefits</p><p>• Employee Assistance Program</p><p>• Time Off/Leave (PTO, Vacation or Sick Leave)</p>

Customer Support Representative (Entry Level)

<h1><em>One of the largest tech companies based in Seattle, WA is hiring multiple Entry Level Data Analysts to join a growing team. </em></h1><p><strong>About the role:</strong></p><ul><li>Must be local to Seattle, WA due to team events (100% remote)</li><li>$24/hr.</li><li>Contract position with potential for extension/conversion</li></ul><h2>Job Description</h2><p>Join a dynamic team dedicated to enhancing data quality and customer experience for a diverse product catalog. This role involves managing and improving the data quality program, focusing on personalized and custom product offerings. You will play an essential part in increasing customer trust and conversion rates through meticulous data management and seller communication.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage day-to-day operations of the data quality program.</li><li>Pull reports, review selections and policies, and organize data into groups.</li><li>Curate content for seller-side experiments, ensuring quality content setup.</li><li>Maintain effective communication with Selling Partners, addressing queries and establishing best practices.</li><li>Implement quality control measures, review policies and content for accuracy.</li><li>Efficiently manage workflow, set deadlines, prioritize tasks, and monitor progress.</li><li>Resolve issues and discrepancies promptly during audit and curation processes.</li><li>Document program progress, including expenses and encountered issues, for transparency and future reference.</li></ul><h2>Essential Skills</h2><ul><li>Strong communication skills with internal stakeholders and partners.</li><li>Proficiency in reporting, capturing trends, and distilling information.</li><li>Ability to be a self-starter, handle ambiguity, and create processes.</li><li>Proficient in using Pivot tables.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>1-3 years of relevant experience.</li><li>Degree strongly preferred, flexibility for exceptional candidates.</li><li>SQL knowledge is a plus but not required.</li></ul>

Data Administrative Specialist

<p><strong>Description</strong></p><p>We are seeking a skilled Data Analyst with solid experience in data analytics and proficiency in SQL to</p><p>join our team temporarily. The successful candidate will be key in extracting, analyzing, and interpreting</p><p>data from our ERP system to support our business operations and decision-making processes. The</p><p>primary focus will be assessing gross margins, monitoring key performance indicators (KPIs), and</p><p>providing actionable insights through reports and dashboards.</p><p>Key Responsibilities:</p><p>• Data Extraction: Utilize SQL to extract material and labor data from the ERP system on a</p><p>per-shipment basis.</p><p>• Gross Margin Analysis: Perform detailed gross margin assessments by analyzing material, labor,</p><p>and overhead costs as a percent of revenue.</p><p>• Reporting: Develop and maintain regular reports to communicate findings, trends, and insights</p><p>to organizational stakeholders.</p><p>• Dashboard Creation: Collaborate with the team to design and implement interactive</p><p>dashboards that visualize crucial metrics and KPIs, enabling real-time monitoring and datadriven decision-making.</p><p>• Data Integrity: Ensure data accuracy and consistency by conducting regular audits and validating</p><p>data sources.</p><p>• Ad-Hoc Analysis: Respond to requests for specific data analyses, reports, and visualizations to</p><p>support various business functions.</p><p><strong>Skills</strong></p><p>Data analysis, Microsoft excel, sql, sql queries, sql query writing, sql query analyzer, power bi, gross margin, gross margin analysis, data reporting, dashboard, data extraction, tableau, manufacturing erp</p><p><br></p><p><br></p>

Data Analyst

<p><strong>Description</strong></p>
					<p>We are seeking a skilled Data Analyst with solid experience in data analytics and proficiency in SQL to
join our team temporarily. The successful candidate will be key in extracting, analyzing, and interpreting
data from our ERP system (M1) to support our business operations and decision-making processes. The
primary focus will be assessing gross margins, monitoring key performance indicators (KPIs), and
providing actionable insights through reports and dashboards.
Key Responsibilities:
• Data Extraction: Utilize SQL to extract material and labor data from the M1 ERP system on a
per-shipment basis.
• Gross Margin Analysis: Perform detailed gross margin assessments by analyzing material, labor,
and overhead costs as a percent of revenue.
• Reporting: Develop and maintain regular reports to communicate findings, trends, and insights
to organizational stakeholders.
• Dashboard Creation: Collaborate with the team to design and implement interactive
dashboards that visualize crucial metrics and KPIs, enabling real-time monitoring and datadriven decision-making.
• Data Integrity: Ensure data accuracy and consistency by conducting regular audits and validating
data sources.
• Ad-Hoc Analysis: Respond to requests for specific data analyses, reports, and visualizations to
support various business functions.</p>
					<p><strong>Skills</strong></p>
					<p>Data analysis, Microsoft excel, sql, sql queries, sql query writing, sql query analyzer, power bi, gross margin, gross margin analysis, data reporting, dashboard, data extraction, tableau, m1, manufacturing erp</p>
					<p><strong>Top Skills Details</strong></p>
					<p>Data analysis,Microsoft excel,sql,sql queries,sql query writing,sql query analyzer,power bi,gross margin,gross margin analysis,data reporting,dashboard,data extraction,tableau</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Qualifications:
• Experience: Proven experience in data analytics, with a strong focus on financial and
operational data.
• SQL Proficiency: Advanced SQL skills, including writing complex queries and optimizing
database performance.
• ERP Experience: Familiarity with ERP systems, particularly M1, is highly desirable.
• Analytical Skills: Strong problem-solving abilities, a keen eye for detail, and a deep
understanding of data analysis techniques.
9355 RUFFIN COURT, • SAN DIEGO, CA 92123 • (858) 974-1600 • FAX (858) 974-1200
 Page 2 of 2
• Reporting Tools: Experience with data visualization and reporting tools (e.g., Excel, Tableau,
Power BI) are preferred. Cognytics experience is highly desired
• Communication: Excellent communication skills, with the ability to present complex data
clearly and promptly.
Team Collaboration: Ability to work independently and collaboratively with cross-functional
teams.

3.	What do they need to know day 1 that you are not willing to train on? What are the must have’s you need to see on a resume? – deep comfort with data systems, don’t need to be prfcient in debits/credits accounting, or understanding manufacturing process – its just the strength in data, comfort and confidence to go into m1 and learn it
a.	On a resume I want to see them moving across multiple platforms, breath of knowledge across various platforms

4.	What are the nice to have’s, that would be like a bonus for this person to have to succeed in the role?
a.	M1 exposure or some sort of manufacturing ERP would really help
b.	Proficience in SQL is a big one – that indicates a level of capability that will help them accelerate

5.	How many years of experience – learning attitude, enthusiasm for job can make up for a lack of experience. Would love someone more seasoned but, sometimes they are too set in how they do things, less flexible. Need to be an active listener, youthfulness of a learning attitude, don’t want to discount someone at 30 yoe. targeting 3-5 YOE sweet spot</p>
					<p><strong>Experience Level</strong></p>
					<p>Intermediate Level</p>

<p><strong>Job Description</strong></p><p>The ideal candidate will have knowledge in ETL processes, SQL queries, and data integration, combined with strong scripting and reporting skills. This role</p><p>focuses on extracting, transforming, and loading (ETL) data from various sources, and creating custom reports to meet client-specific requirements.</p><p><strong>Additional Information</strong></p><ul><li><strong><u>Experience working with financial data or working with financial data conversions</u></strong><ul><li><strong><u>Financial/accounting <span style="color: rgb(8, 7, 7); background-color: none;">background</span> would be preferred – accounting principles, debits/credits, transactions, etc.</u></strong></li></ul></li><li><strong><u>Strong experience in SQL, Oracle is another system that is preferred</u></strong></li><li><strong><u>Ability to write scripts</u></strong></li><li><strong><u>Some experience with programming or developing</u></strong></li><li><strong><u>Very analytically minded – strong problem-solving skills</u></strong><ul><li><strong><u>A lot of the data they work with does not have much information tied to it. This person needs to be able to problem solve on understanding the data and its source before being able to convert it. The more systems they have experience in, the easier the transition will be.</u></strong></li></ul></li></ul><p>Manager&#39;s team requires candidates who have experience writing scripts from scratch. Some developer/programmer experience will be helpful (we</p><p>do not want a full blown programmer or developer</p><p>- just someone that has experience in this area). Manager also is looking for someone that has a good understanding of financial/accounting principles since his team works a lot with financials.</p><p>-Knowledge in ETL processes</p><p>-Minimum of 5 years experience with SQL</p><p>-Experience writing scripts from scratch</p><p>-Understanding of accounting principles such as debits and credits or experience in data conversion from a financial or accounting industry </p><p>-Experience within the justice industry preferred but not required </p><p>- Data integration and conversion </p><p>-Strong reporting skills</p><p>- Some programming or developer experience is highly preferred</p><p><strong>Responsibilities</strong></p><ul><li>Knowledge of ETL processes.</li><li>Ability to write conversion scripts with an understanding of accounting/financial principles.</li><li>Some programming or developer experience is highly preferred.</li><li>Extract data from various sources, transform it to meet business needs, and load it into target systems.</li><li>Work with a variety of database and file formats, including SQL Server, dBase, Advantage, Excel, and text files.</li><li>Develop and execute SELECT, UPDATE, INSERT, DELETE, and ALTER queries and stored procedures for data cleansing and transformations.</li><li>Utilize SSIS for importing and managing data in test, development, and production environments.</li><li>Familiarity with core SSIS components such as Control and Data Flow tasks, OLEDB and Flat File Sources, OLEDB Destinations, Derived Column, Data Conversion, Sort, and Lookup tasks, and Parameters.</li><li>Use Crystal Reports and Visual Studio to customize reports tailored to specific requirements.</li><li>Work with VB, SQL, XML, and JSON to create and modify import scripts.</li><li>Analytical and detail-oriented, ability to identify patterns and trends, and ensure accuracy.</li><li>Set up Windows scheduled tasks.</li><li>Create SQL Queries and test cases to validate post-conversion data.</li></ul><p><strong>Essential Skills</strong></p><ul><li>Ability to write conversion scripts with an understanding of accounting/financial principles.</li><li>Excellent verbal and written communication.</li><li>Excellent time management skills.</li><li>Experience in a client-facing role.</li><li>Experience in stakeholder management.</li><li>Experience of working in a diverse and challenging environment.</li><li>Ability to determine estimates of effort and impacts on a variety of solutions.</li><li>Ability to manage rapid change in a fast-paced environment.</li><li>Ability to manage deliverables and provide support to multiple projects.</li><li>Data Conversion experience.</li><li>Knowledge of Microsoft Windows applications.</li><li>Developed analytical and problem-solving skills.</li><li>Meticulous attention to detail.</li><li>Experience in testing and validation of output data including reports.</li><li>Must have a minimum of two years of experience with SQL.</li></ul><p><strong>Additional Skills &amp; Qualifications</strong></p><ul><li>Bachelor’s degree in Information Technology, Accounting/Finance/Economics or related field, or equivalent experience.</li><li>Experience in County/municipal Government software operations and processes is a plus.</li><li>Minimum of 5 years experience with SQL.</li><li>Experience writing scripts from scratch.</li><li>Understanding of accounting principles such as debits and credits or experience in data conversion from a financial or accounting industry.</li><li>Experience within the justice industry preferred but not required.</li></ul><p><strong>Work Environment</strong></p><p>100% remote</p>

Data Conversion Specialist

<p><strong>Description</strong></p><p>•	Prepping: Sorting documents for the record, removing staples, dividers, and paper clips, smoothing and separating pages, and ensuring documents are in order.</p><p>•	Indexing: Placing documents into the correct patient record in the EMR and sorting by document type for easy retrieval.</p><p>•	Scanning: Physically scanning documents into the EMR, ensuring legibility and cleanliness. This includes maintaining the scanning equipment and verifying the quality of scanned documents.</p><p>•	Quality Review: Conducting quality checks to ensure accuracy in prepping, indexing, and scanning. Errors are reported monthly, and re-education or corrective actions are taken as needed.</p><p><br></p><p><br></p>

Data Entry Clerk

<p><strong>Looking for:</strong></p><p><strong>1+ years of recent office experience (also open to entry-level Bachelor&#39;s Degree with no experience)</strong></p><p><strong>Proficient in Microsoft Office</strong></p><p><strong>HS Diploma/GED Minimum Completed</strong></p><p><br></p><p><strong>Hours:</strong></p><p>Monday - Friday from 8am-4:30pm</p><p><br></p><p><strong>BRAND NEW OFFICE IN NAPERVILLE:</strong></p><p>- Gym, basketball court, coffee shop, convenience store</p><p>- Modern environment</p><p>- Great energy on the floor</p><p>- Nice kitchen area</p><p><br></p><p><strong>Description:</strong></p><p>This position is responsible for the review, investigation, and evaluation determining eligibility of claims created, and negotiating as necessary the resolution of claims that comply with all policies and any state regulatory requirements. This role manages a large claim volume.</p><p><br></p><p>- Ensure customers and providers are paid timely and accurately.</p><p>- Ability to communicate effectively with customers (Internal &amp; External).</p><p>- Responsible for handling customer reimbursement requests.</p><p>- Validate daily wire payments and exceptions.</p><p>- Manage the reconciliation of Customer Preferred Pricing transactions.</p><p>- Assist with inquiries regarding claim status with customers.</p><p>- Analyze/Validate high level of claims data and entry into propriety operating system.</p><p>- Indexing - Invoice comes in the inbox and moves them to the appropriate location.</p><p>- There will be some filing involved.</p><p>- Other administrative duties as needed.</p><p><br></p>

<h1 style="text-align: center;"><strong>Data Entry Representative</strong></h1><p><br></p><h2>Job Description</h2><p>In this role, you will primarily work with specific customer accounts, maintaining relationships and taking customer service calls via phone, email, or fax. You will answer questions regarding shipments or billing and build strong relationships, becoming familiar with customers on a first-name basis.</p><p><br></p><h2>Responsibilities</h2><ul><li>Maintain and manage specific customer accounts.</li><li>Take customer service calls and handle inquiries through phone, email, or fax.</li><li>Answer questions related to shipments and billing.</li><li>Enter extensive data using computer software.</li><li>Take orders and accurately input them into the system.</li><li>Develop strong relationships with customers.</li></ul><h2>Essential Skills</h2><ul><li>Customer service expertise.</li><li>Proficiency in Excel and Microsoft Office.</li><li>Experience with data entry and order entry.</li><li>Clerical skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma.</li></ul><h2>Work Environment</h2><p>The role requires a 37.5-hour work week, Monday through Friday, from 8:30 AM to 4:30 PM. The work environment is business casual with a small company feel, featuring an open office layout where everyone has a desk in one large office space. There is room to grow within the company in terms of salary and responsibilities.</p>

Data Entry Representative

<h1 style="font-weight: 700;">Job Title: Data Entry Specialist</h1><br><h2>Job Description</h2><p>As a Data Entry Specialist, you will play a crucial role in transferring and processing time-sensitive information, primarily related to invoices. You will be responsible for entering invoices into the system, reviewing them for accuracy, and assisting with payment processing. Daily use of Excel, along with high volumes of email correspondence and data entry, will be essential components of your role.</p><br><h2>Responsibilities</h2><ul><li>Transfer data from one system to another.</li><li>Process time-sensitive information, primarily related to invoices.</li><li>Enter invoices into the system.</li><li>Review invoices for accuracy.</li><li>Assist with processing payments or reviewing payments made on invoices.</li><li>Use Excel daily for tasks such as spreadsheets and filter/sorting.</li><li>Engage in high amounts of email correspondence and data entry.</li><li>Assist the management team with any other duties they require.</li><li>Help with printing, filing, faxing, and scanning paperwork.</li><li>May assist other teams with data entry.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Order Entry and administrative tasks.</li><li>Computer proficiency including typing and using Outlook.</li><li>Strong multi-tasking and time management skills.</li><li>3+ years of data entry experience.</li><li>Basic Excel skills.</li><li>Experience with invoices, purchase orders, and data input.</li><li>Knowledge of QuickBooks.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>3+ years of data entry experience.</li><li>Basic Excel skills.</li><li>Proficiency in typing and using Outlook.</li></ul><h2>Work Environment</h2><p>The work environment is an office setting with a cubicle setup, where equipment is provided. The working hours are Monday to Friday from 7am to 3:30pm. The dress code is business casual, with jeans allowed on Fridays, except for ripped jeans. The company promotes a positive team culture with celebrations onsite, providing benefits such as medical, dental, and vision once permanent. Pay increases are considered upon conversion, along with annual raise considerations.</p><br>

Data Entry Specialist

<h1><strong>Job Title: Data Processing Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>This position involves ensuring compliant business shipments for domestic and international orders, both commercial and military. The role requires managing customer orders, internal repairs, and overhauls, while maintaining efficient data processing and order management.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process compliant business shipments for domestic and international orders with commercial and military requirements.</li><li>Transfer and manage shipments of materials between sites.</li><li>Verify accurate ECO shipping terms.</li><li>Provide exceptional customer service through verbal, written, and face-to-face communication.</li><li>Upload accurate data within SAP ERP system and customer-specific portals.</li><li>Monitor packaging materials inventory and approve invoices.</li><li>Document and manage inventory of customer containers.</li><li>Accurately file and scan documents for audits.</li><li>Support induction of customer sales and work orders for commercial and military programs.</li><li>Extract data from SAP for reporting purposes.</li><li>Create accurate military documents for shipments.</li><li>Review contracts and customer PO flow-down requirements.</li><li>Support customer requests, traffic activities, and contract administration.</li></ul><h2>Essential Skills</h2><ul><li>Knowledge and experience with Office Package and SAP ERP system.</li><li>1 to 3 years of business work experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Customer service skills, including verbal, written, and face-to-face communication.</li><li>Proficiency in data entry, order processing, and shipment management.</li><li>Experience in inventory data entry and invoice approval.</li></ul><h2><br></h2>

Data Processing Clerk

<h1><strong>Job Title: Demand Planner</strong></h1><p>For this position, all you need is an interest in breaking into the procurement, purchasing space. This is a great role for entry-level, recent graduates who want to get their foot in the door with a great company. You will be trained on all aspects of the role.</p><h2>Responsibilities</h2><ul><li>Manage vendor performance relevant to lines of business, focusing on lead time, delivery accuracy, and percentage of delivery on first receipt.</li><li>Optimize the balance of system data, forecasting, lead time, and other demand drivers to ensure inventory aligns with demand.</li><li>Provide input and resupply models to buyers to build purchase patterns, supply and resupply methods, and monitor line performance.</li><li>Perform inventory optimization and SKU rationalization by analyzing cost and demand needs to provide a profitable inventory assortment.</li><li>Manage redistribution of inventory to correct locations and identify if relocation is the most profitable method of closeout.</li><li>Work closely with branches to forecast and analyze trends, ensuring forecast accuracy and placing purchasing orders.</li><li>Address discrepancies on purchase orders and ensure supply needs are met.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in data entry, email correspondence, and Excel.</li><li>Bachelor’s Degree in Supply Chain, Logistics, Business, Information Technology, Computer Science, or a related area, or equivalent substantive work experience.</li></ul><h2>Work Environment</h2><p>The work schedule is from 8:00 AM to 5:00 PM or 8:30 AM to 5:30 PM. The position offers growth opportunities, great benefits, and a supportive work culture with long-term team members. The position is open due to company growth and offers a pay increase upon going permanent.</p>

Demand Planner

<h1><strong>Job Title: Supply Planner</strong></h1><p><br></p><h3>Job Title: Supply Planner </h3><p>Location: Kenosha, WI</p><p>Department: Supply Chain / Operations</p><p>Reports To: Supply Chain Manager</p><h4>Job Summary:</h4><p>We are seeking a detail-oriented and proactive Supply Planner with strong experience in SAP to manage and optimize supply planning processes. This role is responsible for ensuring product availability, maintaining optimal inventory levels, and supporting production and procurement planning through effective use of SAP tools.</p><h4>Key Responsibilities:</h4><ul><li>Develop and maintain supply plans to meet customer demand while optimizing inventory levels and minimizing costs.</li><li>UtilizeSAP (APO, IBP, or ECC)to manage material requirements planning (MRP), production schedules, and procurement activities.</li><li>Collaborate with cross-functional teams including procurement, production, logistics, and sales to align supply plans with business goals.</li><li>Monitor and analyze supply chain performance metrics, identifying risks and implementing corrective actions.</li><li>Maintain accurate master data in SAP, including lead times, safety stock levels, and planning parameters.</li><li>Participate in S&amp;OP (Sales and Operations Planning) processes and contribute to forecasting accuracy and capacity planning.</li><li>Support new product launches and phase-outs by coordinating supply chain readiness and inventory transitions.</li><li>Generate reports and dashboards to communicate supply status, KPIs, and planning insights to stakeholders.</li></ul><h4>Qualifications:</h4><ul><li>Bachelor’s degree in Supply Chain Management, Business, Operations, or related field.</li><li>3+ years of experience in supply planning or related supply chain roles.</li><li>Proficiency inSAP(preferably SAP APO, IBP, or ECC modules).</li><li>Strong analytical and problem-solving skills with attention to detail.</li><li>Excellent communication and collaboration abilities.</li><li>Proficiency in Microsoft Excel and other planning tools is a plus.</li><li>APICS/ASCM certification (CPIM, CSCP) is a plus.</li></ul>

<h1><strong>Job Title: Demand Planner</strong></h1><h2>Job Description</h2><p>As a Demand Planner, you will manage ERP and demand planning software, initiate weekly and monthly reports to determine product demand, and work to eliminate shortages due to seasonal items. You will collaborate with line of business leaders, vendors, and historical data to develop the best statistical forecast. Your role will involve implementing Sales and Operations Planning (S&amp;OP) at the product family level, creating separation between SKUs that require a base statistical resupply model and those that require more manual input.</p><h2>Responsibilities</h2><ul><li>Manage vendor performance relevant to lines of business, focusing on lead time, delivery accuracy, and percentage of delivery on first receipt.</li><li>Optimize the balance of system data, forecasting, lead time, and other demand drivers to ensure inventory aligns with demand.</li><li>Provide input and resupply models to buyers to build purchase patterns, supply and resupply methods, and monitor line performance.</li><li>Perform inventory optimization and SKU rationalization by analyzing cost and demand needs to provide a profitable inventory assortment.</li><li>Manage redistribution of inventory to correct locations and identify if relocation is the most profitable method of closeout.</li><li>Work closely with branches to forecast and analyze trends, ensuring forecast accuracy and placing purchasing orders.</li><li>Address discrepancies on purchase orders and ensure supply needs are met.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in data entry, email correspondence, and Excel.</li><li>Experience with vendor management, account management, and purchase orders.</li><li>Strong skills in supply chain, schedule planning, production planning, and inventory management.</li><li>Ability to use advanced systems for forecasting and trend analysis.</li><li>Familiarity with AS400, inventory, order entry, and production scheduling.</li><li>Bachelor’s Degree in Business, Information Technology, Computer Science, or a related area, or equivalent substantive work experience.</li></ul><h2>Work Environment</h2><p>The work schedule is from 8:00 AM to 5:00 PM or 8:30 AM to 5:30 PM. The position offers growth opportunities, great benefits, and a supportive work culture with long-term team members. The position is open due to company growth and offers a pay increase upon going permanent.</p>

<h1 style="text-align: center;"><strong>Job Title: Digital Content Designer</strong></h1><p><br></p><h2>Job Description</h2><p>This is a 6-month contract role with the possibility of extension. Only candidates local to St. Louis, MO will be considered. The position requires working on-site from Monday to Thursday with the option to work from home on Fridays. Candidates must be able to work in a pet-friendly environment. A link to the candidate&#39;s portfolio must be included in the resume to be considered. Creatives here are naturally curious and self-motivated individuals who enjoy the excitement of agency life with all the benefits of a big company. We share a passion for pets. You will create and version online content for client brands where digital solutions will be applied in real-time.</p><p><br></p><h2>Responsibilities</h2><ul><li>Design and execute online communications under the direction of a creative director with excellent design capabilities and a complete understanding of interactive space and user experience empathy.</li><li>Exercise quality assurance and strong attention to detail against master creative templates while versioning multiple pieces of content for eCommerce, CRM communications, social media content, and more.</li><li>Operate with a degree of autonomy by receiving project assignments, completing them on time, understanding direction, and applying feedback.</li><li>Collaborate effectively with community managers, internal and external teams, legal clients, and vendor partners.</li><li>Stay current on trends and technology in the digital, mobile, and social spaces and understand their application to client business. Be able to collaborate and share knowledge for the betterment of the idea and/or project.</li><li>Contribute to long-range agency and company goals relating to the growth of interactive capabilities and business.</li><li>Apply skills concurrently to multiple projects on different client brand assignments.</li><li>Maintain a positive attitude, passion for creating effective solution-oriented work.</li></ul><h2>Essential Skills</h2><ul><li>1 year of experience in the digital space, preferably with a creative agency.</li><li>1 year of experience with paid social campaigns, digital display, and eContent.</li><li>1 year of experience with After Effects and motion design.</li><li>Strong Photoshop and Illustrator skills for both digital and print design.</li><li>Strong understanding of designing for social, eCommerce, and digital display.</li><li>Strong typography skills.</li><li>Strong motion design skills including After Effects and animated GIFs.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s degree required.</li><li>Basic video editing skills are a plus.</li><li>Good organizational skills.</li><li>Ability to work collaboratively.</li><li>Ability to think strategically.</li><li>Ability to contribute to brainstorming and general problem-solving.</li><li>Experience in social media marketing.</li></ul><h2>Work Environment</h2><p>The role requires working on-site from Monday to Thursday, with Fridays as work from home. The environment is pet-friendly, requiring comfort around animals. The team is dynamic and passionate, ensuring a vibrant workspace.</p>

Digital Content Designer

<h1 style="font-weight: 700;">Job Title: Director of Accounting</h1><br><h2>Job Description</h2><p>We are seeking a dynamic and experienced Director of Accounting to lead a key leadership position within our service center. This role involves the management of multiple teams responsible for accounting records, monthly close activities, and variance analysis. You will ensure our financial results are accurate and comply with accounting policies, GAAP, and IFRS requirements. The ideal candidate will play a critical role in developing, modifying, and maintaining internal controls and ensuring compliance with SOX requirements.</p><br><h2>Responsibilities</h2><ul><li>Lead accounting and process operations related to Record to Report accounting.</li><li>Ensure monthly accounting close deadlines are consistently met and accurately reflect operational changes.</li><li>Communicate financial results to key internal stakeholders.</li><li>Apply appropriate judgement in developing accounting estimates and accruals.</li><li>Maintain compliance with established accounting policies, GAAP, and IFRS requirements.</li><li>Ensure effective internal controls are in place in accordance with SOX and industry best practices.</li><li>Implement new or modified accounting policies efficiently and communicate their impact.</li><li>Partner with operational teams to understand changes affecting financial results or internal controls.</li><li>Participate in cross-functional initiatives to identify accounting requirements and financial impacts.</li><li>Hire, coach, train, and lead a diverse team of professional accountants.</li><li>Promote a motivated and effective workforce focused on continuous improvement.</li><li>Develop department budget, staffing plans, and quarterly/annual objectives.</li></ul><h2>Essential Skills</h2><ul><li>Minimum of 10+ years of progressive experience in accounting or finance.</li><li>Minimum of 7+ years of people management experience.</li><li>Bachelor’s degree in Accounting or a related field.</li><li>Strong understanding of accounting theory and internal controls.</li><li>Public accounting experience, preferably from Big 4 firms.</li><li>CPA certification.</li><li>Technical accounting experience.</li><li>Experience with ERP systems such as Oracle and SAP.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Shared Service Center experience.</li><li>Public company experience with $1 billion+ revenue.</li><li>Communications, technology, or retail industry experience.</li><li>Demonstrated ability to make fact-based decisions and recommendations.</li><li>Ability to manage multiple responsibilities and meet deadlines.</li><li>Experience in successful partnership with systems teams for system solutions.</li><li>Understanding of large-scale data mining and reporting tools like PowerBI, SQL, Alteryx.</li></ul><h2>Work Environment</h2><p>Our work environment offers a hybrid schedule with 3 days in the office and 2 days remote. The campus boasts impressive amenities including a full gym, locker room, cafeteria with free lunch, ping pong tables, putting greens, and foosball.</p><br>

Director Of Accounting

<h2 style="text-align: center;">Hiring for an Operations/Accounting Manager</h2><p><strong><u>Must Have Skills &amp; Qualifications:</u></strong></p><ul><li>Associates or Bachelor’s degree in Business Administration, Accounting, or related field (preferred).</li><li>5+ years of experience in office management with accounting responsibilities.</li><li>Fluency in English and Spanish.</li><li>Proficiency in QuickBooks, Microsoft Office Suite, and accounting software.</li><li>Strong organizational, communication, and multitasking skills.</li></ul><p><br></p><p><strong>Job Description:</strong></p><h4>Operations Management:</h4><ul><li>Manage day-to-day office operations, including supplies, equipment, and facility needs.</li><li>Coordinate meetings, schedules, and internal communications.</li><li>Supervise administrative staff and ensure efficient workflow.</li><li>Maintain organized records and ensure compliance with company policies.</li></ul><h4>Accounting &amp; Financial Duties:</h4><ul><li>Process accounts payable and receivable, including invoicing and vendor payments.</li><li>Reconcile bank and credit card statements.</li><li>Prepare monthly financial reports and assist with budgeting and forecasting.</li><li>Administer payroll and maintain accurate employee records.</li><li>Collaborate with external accountants for audits and tax filings.</li></ul><h4>Administrative &amp; Bilingual Support:</h4><ul><li>Serve as a liaison for bilingual clients, vendors, or staff.</li><li>Assist with onboarding and HR documentation for bilingual employees.</li><li>Maintain confidentiality and professionalism in all communications.</li><li>Proficiency in QuickBooks, Microsoft Office Suite, and accounting software.</li><li>Strong organizational, communication, and multitasking skills.</li></ul>

Director Of Business Operations

<p><strong>Description</strong></p><p>Our client is seeking a Director, Financial Reporting responsible for the Company’s consolidated financial statements and the application of U.S. Generally Accepted Accounting Principles (GAAP), ensuring compliance with both external and internal financial reporting processes. This position will work closely with various departments across the organization to ensure the accurate and timely preparation and reporting of financial data. The Director, Financial Reporting will be responsible for overseeing the preparation of financial statements and providing guidance on complex accounting issues. This role plays a critical part in maintaining the integrity of the Company’s financial statements.</p><p><br></p><p>Support month-end accounting close process, including recording certain journal entries.</p><p>Lead preparation and review of monthly financial consolidations and development of consolidated financial statements including income statements, balance sheets, equity statements and statements of cash flows.</p><p>Analyze fluctuations in financial statements and report on variances to management.</p><p>Ensure compliance with U.S. GAAP and other regulatory and statutory reporting requirements.</p><p>Analyze revenue and lease contracts for proper accounting treatment and document related technical accounting conclusions.</p><p>Evaluate and implement new accounting pronouncements.</p><p>Build and manage staff by ensuring staff are meeting expectations and promoting staff professional development.</p><p>Serve as a liaison to external auditors.</p><p>Assist with ERP system implementations and special projects.</p><p>Maintain professional demeanor and behavior at all times in all forms of communication.</p><p>Perform other duties as assigned by manager.</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>Bachelor’s degree in accounting or finance.</p><p>Typically, fifteen years progressive accounting experience.</p><p>CPA required.</p><p>Strong technical accounting skills with extensive US GAAP experience.</p><p><br></p>

Director Of Financial Reporting

<p><strong>Director of Procurement</strong></p><p style="text-align: center;"><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Establish and nurture strong partnerships with vendors and service providers</li><li>Monitor procurement metrics and implement continuous improvement initiatives</li><li>Design and execute procurement strategies that align with organizational goals and growth plans</li><li>Lead cost-reduction initiatives through effective sourcing and supplier negotiations</li><li>Collaborate with internal stakeholders including legal, finance, and project teams to streamline operations</li><li>Oversee warehousing and logistics with a focus on scalability, accuracy, and cost-efficiency</li><li>Utilize digital tools and ERP platforms to manage procurement workflows</li><li>Forecast material needs and manage procurement planning to ensure consistent supply</li><li>Coordinate delivery schedules and optimize inventory storage and distribution</li><li>Ensure timely and accurate delivery of materials to support field and installation teams</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum of 10 years of experience in procurement, sourcing, and supply chain management</li><li>Excellent communication and interpersonal skills</li><li>Ability to work effectively across all levels of the organization, from executive leadership to operational teams</li><li>Proficiency in supply chain systems and technologies</li><li>Strong <span style="background-color: none; color: rgb(8, 7, 7);"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> in inventory control, warehousing, and logistics operations</li><li>Strategic mindset with a proven ability to lead negotiations and manage vendor relationships</li><li>Skilled in using workflow and project management tools</li></ul>

Director Of Procurement

<p><strong>Description</strong></p>
					<p>Our client is seeking a Director, Financial Reporting responsible for the Company’s consolidated financial statements and the application of U.S. Generally Accepted Accounting Principles (GAAP), ensuring compliance with both external and internal financial reporting processes. This position will work closely with various departments across the organization to ensure the accurate and timely preparation and reporting of financial data. The Director, Financial Reporting will be responsible for overseeing the preparation of financial statements and providing guidance on complex accounting issues. This role plays a critical part in maintaining the integrity of the Company’s financial statements.

Support month-end accounting close process, including recording certain journal entries.
Lead preparation and review of monthly financial consolidations and development of consolidated financial statements including income statements, balance sheets, equity statements and statements of cash flows.
Analyze fluctuations in financial statements and report on variances to management.
Ensure compliance with U.S. GAAP and other regulatory and statutory reporting requirements.
Analyze revenue and lease contracts for proper accounting treatment and document related technical accounting conclusions.
Evaluate and implement new accounting pronouncements.
Build and manage staff by ensuring staff are meeting expectations and promoting staff professional development.
Serve as a liaison to external auditors.
Assist with ERP system implementations and special projects.
Maintain professional demeanor and behavior at all times in all forms of communication.
Perform other duties as assigned by manager.</p>
					<p><strong>Skills</strong></p>
					<p>gaap accounting, CPA, month end, journal entries, erp implementation</p>
					<p><strong>Top Skills Details</strong></p>
					<p>gaap accounting,CPA,month end,journal entries,erp implementation</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Bachelor’s degree in accounting or finance.
Typically, fifteen years progressive accounting experience.
CPA required.
Strong technical accounting skills with extensive US GAAP experience.</p>
					<p><strong>Experience Level</strong></p>
					<p>Expert Level</p>

Director, Financial Reporting

<p><strong>***Dispatcher – Interview Happening This Week***</strong></p><p><strong>Location: </strong>Carteret, New Jersey</p><p><strong>Job Description:</strong></p><p>We are seeking a skilled Dispatcher to join our team on a temporary basis to help manage the backlog in the office. This role involves coordinating logistics and providing customer service to ensure efficient truck loading and unloading.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage truck loading and unloading, ensuring all paperwork meets corporate, customer, and governmental requirements.</li><li>Pay close attention to detail and adhere to standard operating procedures.</li><li>Interact professionally with truck drivers, dispatchers, and customers.</li><li>Dispatch trucks by issuing proper placards, seals, labels, material safety data sheets, bills of lading, and other necessary paperwork to meet DOT hazardous material regulations and security procedures.</li><li>Communicate effectively with operations and administrative personnel to expedite product movements.</li><li>Coordinate with Caleb Brett Labs &amp; Lab Services Inc. on product analysis and specifications.</li><li>Sort and file records, maintaining various filing systems in a neat and accurate manner, including customer orders, correspondence, and permits.</li><li>Check and proofread customer orders and computer-generated data reports.</li><li>Write, type, and enter information into several computer databases to prepare loading instructions for drivers, bills of lading, and other documents.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Customer service and logistics coordination experience for shipments.</li><li>Full commitment to working variable shifts and reliable transportation.</li><li>Proficiency in Microsoft Excel for formulas, worksheets, and data entry.</li><li>Nice to Haves: Data entry experience or Logistics and scheduling delivery experience.</li></ul><p>Interviews are happening this week! If interested, please send over your most recent resume to sammurray@ astoncarter.com along with your availability for a 10-minute phone screen to go over the position in more detail.</p>

Dispatcher

<h1 style="font-weight: 700;">Job Title: Transportation Coordinator</h1><br><h2>Job Description</h2><p>Schedule and dispatch drivers, vehicles, or equipment to appropriate locations according to customer requests, specifications, or needs. Monitor and track transportation activities using GPS and dispatch software. Communicate with drivers, customers, and other departments to ensure timely deliveries and resolve issues. Maintain accurate records of dispatch times, routes, mileage, fuel usage, and delivery confirmations. Prepare and process transportation documentation such as bills of lading, invoices, and compliance reports. Ensure compliance with DOT regulations and company safety policies. Assist in route planning and optimization to improve efficiency and reduce costs. Provide administrative support including data entry, filing, and reporting. Respond to emergency calls and coordinate appropriate responses.</p><br><h2>Responsibilities</h2><ul><li>Schedule and dispatch drivers, vehicles, or equipment to appropriate locations according to customer requests.</li><li>Monitor and track transportation activities using GPS and dispatch software.</li><li>Communicate with drivers, customers, and other departments to ensure timely deliveries.</li><li>Resolve issues related to transportation and delivery.</li><li>Maintain accurate records of dispatch times, routes, mileage, fuel usage, and delivery confirmations.</li><li>Prepare and process transportation documentation such as bills of lading, invoices, and compliance reports.</li><li>Ensure compliance with DOT regulations and company safety policies.</li><li>Assist in route planning and optimization to improve efficiency and reduce costs.</li><li>Provide administrative support including data entry, filing, and reporting.</li><li>Respond to emergency calls and coordinate appropriate responses.</li></ul><h2>Essential Skills</h2><ul><li>2-3 years of dispatch experience.</li><li>High School Diploma.</li><li>Proficiency in Microsoft Suite, particularly Excel.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Knowledge of transportation logistics.</li><li>Experience in transportation administration.</li></ul><h2>Work Environment</h2><p>This position is located on-site from Sunday to Thursday, with working hours from 6am to 2:30pm and a 30-minute unpaid lunch break.</p><br>

<h1><strong>Qualifications: </strong></h1><ul><li>2-3+ years of dispatch experience.</li><li>Proficiency in Microsoft 365 (Microsoft Teams, Microsoft Office).</li><li>Experience in high-growth and fast-paced environments.</li><li>Strong communication skills for verbal and written interactions.</li><li>Experience in utilities, HVAC, EMS, or related fields.</li><li>Skills in customer service, data entry, administrative support, and dispatch customer service.</li></ul><p><strong>Work Environment</strong></p><p>The work hours are from Monday through Friday 8:00 AM to 4:30 PM, with remote work available on Fridays after training. Our brand-new office in Naperville offers a modern, energetic environment with amenities such as a gym, basketball court, coffee shop, convenience store, and a well-equipped kitchen area with a soda machine.</p><p><br></p><p>There will also be opportunities for overtime. </p><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Dispatcher to provide exceptional support to our technicians. This role offers a unique opportunity for career growth in an exciting industry, whether you are an experienced dispatcher or new to the field. You will manage a daily workload of approximately 50 calls and ensure timely responses to all required work. This position requires the ability to prioritize and dispatch emergency work efficiently while delivering best-in-class service to our customers.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage and reallocate daily workload to ensure timely response to all required work.</li><li>Dispatch emergency work efficiently and accurately, providing exceptional customer service.</li><li>Utilize Google Maps to route technicians effectively.</li><li>Communicate with management regarding issues, errors, and customer complaints promptly.</li><li>Apply strong decision-making skills to manage resources in alignment with company and customer requirements.</li></ul><h2><br></h2><h2><br></h2>

<h2>Job Description</h2><p>Join a dynamic and rapidly growing team responsible for ensuring the seamless operational execution of logistics within a major supply chain network. As a Logistic Specialist III, you will be integral in supporting regions and shippers, ensuring on-time pickup and delivery of freight across various hubs. You will play a key role in addressing disruptions, analyzing network trends, and contributing to the delivery of a world-class transportation product.</p><p><br></p><h2>Responsibilities</h2><ul><li>Communicate effectively with customers, carriers, railroad partners, vendors, suppliers, stakeholders, and program managers</li><li>Pull and analyze data from numerous databases using Excel, SQL, and other data management systems</li><li>Understand performance metrics to drive business results</li><li>Rectify disruptions and breaks in the process, following standard work to make informed decisions</li><li>Provide real-time customer experience in a fast-paced operating environment</li><li>Systematically escalate problems or variances to relevant owners and teams</li><li>Deliver and ensure follow-through on resolutions to ensure information delivery</li><li>Work within various time constraints to meet critical business needs, measuring and identifying activities performed</li><li>Communicate findings and data trends both verbally and in writing</li></ul><h2>Essential Skills</h2><ul><li>Critical thinking skills to make inferences and informed decisions</li><li>1+ years of experience working with computers and Microsoft Office, including Outlook, Word, and Excel</li><li>Drive for results and interest in logistics and transportation</li><li>Intermediate knowledge of Excel, including pivot tables, charts, and data analysis functions</li><li>Proficiency in managing large data sets to drive performance and process improvements</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Must be at least 18 years old</li><li>High school diploma or equivalent</li><li>2 years of experience in logistics or transportation</li><li>Ability to work overtime as required</li><li>Proficiency in reading and taking direction in English</li><li>Experience with SQL is a plus</li><li>Experience using Inventory Management Systems</li><li>Understanding of inventory control methodology</li><li>Demonstrated positive work attitude and leadership skills</li><li>Commitment to a culture of safety</li><li>Bachelor&#39;s degree is preferred</li></ul><h2>Work Environment</h2><p>This role offers a hybrid work environment with a 4/10 schedule. Shifts are either Sunday to Wednesday or Wednesday to Saturday, from 6:30 am to 5 pm or 6 am to 4:30 pm. The role includes a mix of in-office days, with the front half of the week in the office on Monday and Tuesday, and the back half on Thursday and Friday.</p>

<h1><strong>Document Administrator | Onsite in Richmond, VA | $27 - $28/hr | 6-Month Contract-to-hire</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Administrator to join our dynamic team. This role is integral in ensuring efficient tracking, distribution, and management of quote packages, while supporting various administrative tasks essential for the smooth operation of our processes.</p><p><br></p><h2>Responsibilities</h2><ul><li>Track quote packages received and ensure timely distribution to the team for review and processing.</li><li>Review incoming quote documents for key data points and maintain detailed records in designated systems such as SharePoint.</li><li>Accurately enter and update data within internal tracking tools to ensure visibility and traceability of active quote activity.</li><li>Coordinate with plant planners across multiple facilities to gather updated project or quote information for weekly internal status calls.</li><li>Support the team by relaying requests from other departments and identifying urgent or high-priority action items.</li><li>Monitor internal communications and assist in prioritizing daily team focus areas.</li><li>Maintain organized documentation to support audit-readiness and project accountability.</li><li>Contribute to continuous improvement initiatives within the documentation and data management processes.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in administrative support and data entry.</li><li>Expertise in Microsoft Office Suite, particularly Excel and SharePoint.</li><li>Strong attention to detail and organizational skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work effectively across departments and prioritize multiple tasks.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or equivalent required; associate’s or bachelor’s degree in business administration or related field preferred.</li><li>2+ years of experience in an administrative, documentation, or project coordination role, preferably in a manufacturing or engineering environment.</li><li>Experience with data entry, document control, or quote tracking is a plus.</li></ul><h2>Work Environment</h2><p>This position operates fully onsite, with working hours from 8 AM to 5 PM. The office features an open concept layout, where multiple team members work within a &#39;pit&#39; style environment, creating a lively and collaborative atmosphere.</p>

Documentation Administrator

<p><strong><u>Drone Pilot Location: San Francisco Bay Area (Bay Point)</u></strong></p><p><br></p><p><u>About the Role: </u>Join a small, innovative tech team revolutionizing the future of food delivery with drones.</p><p><br></p><p><u>As a Drone Pilot</u>, you will play a key role in executing our autonomous delivery initiatives in a dynamic and fast-paced environment. This role offers a unique opportunity to:</p><p>● Operate and fly drones as part of cutting-edge delivery operations.</p><p>● Support the logistics and execution of drone delivery projects.</p><p>● Gain hands-on experience in operations and technology, working independently with minimal day-to-day oversight.</p><p>● Embrace new challenges and grow in a rapidly evolving field where adaptability and enthusiasm are essential.</p><p><br></p><p><strong><u>We’re Excited About You Because…</u></strong></p><p>● You’re Certified: You have passed the Unmanned Aircraft General– Small (UAG) certification and have logged drone flights. (Part 107 preferred)</p><p>● You have experience with Full Manual flight mode</p><p>● You have 50+ hours of flight experience</p><p>● You have reliable transportation as you will be required to travel between facilities and pivoting between tasks.</p><p>● You Understand the Rules: You have a solid understanding of airspace rules and regulations.</p><p>● You’re Passionate About Innovation: Technology and autonomous delivery excite you, and you’re motivated to shape the future of this industry.</p><p>● You Solve Problems with Strategic Thinking: You bring a mix of analytical skills and adaptability to tackle challenges in a fast-paced environment.</p><p>● You’re a Team Player: You thrive in collaborative settings, effectively working with diverse teams and stakeholders to achieve project goals.</p><p>● You Communicate with Clarity: Your strong communication skills enable you to engage effectively with partners, customers, and team members, fostering trust and understanding.</p><p><br></p><p><u>Why Join Us? </u>Be part of a forward-thinking company driving innovation in autonomous delivery. This role offers hands-on experience in a groundbreaking industry and the chance to contribute to building the future of logistics and food delivery</p><p><br></p><p><strong>Hours</strong>:</p><p>Monday - Friday 9am-5pm - Flexibility for weekend coverage as needed is highly preferred. Overtime will be provided for overtime hours</p><p><br></p><p>This role will be on-site based out of Bay Point, CA</p>

Drone Pilot

<p><strong>Description</strong></p>
					<p>ERP System Support (QAD / Progress DB Preferred)

 Provide technical support and troubleshooting for ERP system issues.
 Help train QAD users by providing directions, corrections and enhancements. Communicate with users to find solutions to cases.
 Analyze user requirements, procedures, and problems to provide coaching on system use, recommend changes and automation to improve efficiency.
 Ability to analyze data, processes, identifying gaps and propose solutions.
 Develop business reports.
 Ability to work effectively and positively within a team environment while maintaining.
 Ensure compliance with company policies.


UiPath RPA Support and Maintenance

 Daily maintenance and support for existing automation processes
 Design and implement changes to automations that yield higher performance and resiliency while achieving lower operations overhead.
 Own the delivery of automation and serve as a technical lead.
 Code, test, debug, implement, and document Process Automation (Lifecycle)
 Develop and maintain funnels of projects for robotic process automation.
 Lead Programmer on implementation projects.
 Maintain and Support Process Automation ‘Robot/Development’ uptime.
 Roll out automation programs with demonstrable benefits.
 Work with corporate RPA team to ensure Uipath systems are up to date, etc.</p>
					<p><strong>Skills</strong></p>
					<p>uipath, erp system, software programming</p>
					<p><strong>Top Skills Details</strong></p>
					<p>uipath,erp system,software programming</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Skills:

 UiPath RPA programming
 Code, test, debug, implement, and document new Automation programs.
 MS SQL / Progress DB Database programming and administration
 Process assessment experience for end-to-end process automation.
 ERP Software support and development.
 Business software support and development
 Strong problem solving and analytical skills.
 Strong communication and interpersonal skills
 Strong organization and time management skills
 Ability to effectively handle multiple priorities.
 Ability to operate across the business and in different environments and cultures.
 Team oriented.


Desired Knowledge:

 UiPath
 QAD ERP System
 Progress 4GL / Microsoft SQL
 Strong Manufacturing / Supply Chain knowledge
 SDFC (Salesforce Administration and Development)
 Manufacturing / Supply Chain experience
 PowerBI / CyberQuery</p>
					<p><strong>Experience Level</strong></p>
					<p>Intermediate Level</p>

ERP Business Analyst And RPA Developer

<h1 style="font-weight: 700;">Job Title: ESS Account Specialist</h1><br><h2>Job Description</h2><p>The Enterprise Special Services team is expanding rapidly and is seeking a highly skilled and motivated Account Specialist to enhance the shipper experience for vendors and sellers engaging with Inbound Transportation. As the organization continues to innovate within transportation and logistics, we consistently evaluate our current network shipper defects and drive improvements through shipper coaching and performance management. In this role, you will work directly with shippers to develop solutions and take action to improve shipper performance metrics.</p><br><h2>Responsibilities</h2><ul><li>Monitor, verify, and present data daily.</li><li>Overcome transportation disruptions and other barriers in real time.</li><li>Identify transportation defect root causes.</li><li>Maintain daily logs on assigned shippers.</li><li>Lead weekly calls with assigned shippers.</li><li>Lead Daily Business Review Stand-up calls.</li></ul><h2>Essential Skills</h2><ul><li>Account Management/Customer Service</li><li>Proficiency in Excel</li><li>Problem-solving capabilities</li><li>Expertise in logistics, transportation, intermodal, and supply chain</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Good relationship-building skills and organizational skills.</li><li>Effective communication abilities.</li><li>Experience managing disruptions as they occur.</li><li>Supply chain technical skills.</li><li>Preferred experience: 2 years in Logistics, Supply Chain, or relevant field.</li><li>Understanding of basic data analytical skills.</li><li>Experience writing documents on topics such as process improvement proposals.</li><li>Entry-level knowledge of MS Excel; familiarity with Excel spreadsheets and ability to navigate and interpret data.</li><li>Interpersonal and customer service skills.</li></ul><h2>Work Environment</h2><p>This role offers a hybrid work environment, with 3 days a week in-office initially and transitioning to 5 days in-office by Summer of 2025. Training is conducted in-person for 2 weeks. You will have the opportunity to work with top customers and gain exposure to potential full-time employment conversion.</p><br>

ESS Account Specialist

<h1 style="text-align: center;"><strong>Job Title: Operations Coordinator</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented and proactive Operations Coordinator to join our team in Pevely, MO. This role is critical to supporting our purchasing operations and front-office coordination in a fast-paced aerospace manufacturing environment. The ideal candidate will have strong communication skills, a knack for vendor relations, and the ability to manage multiple priorities with accuracy and professionalism.</p><p><br></p><h2>Responsibilities</h2><ul><li>Source and purchase in-house supplies and raw materials.</li><li>Solicit bids from 2–3 vendors to ensure competitive pricing.</li><li>Negotiate pricing and terms with vendors.</li><li>Enter purchase orders into the ERP system.</li><li>Coordinate international and domestic shipments, including truck scheduling.</li><li>Track and follow up on invoice requests and vendor payments.</li><li>Build and maintain strong relationships with current and prospective vendors.</li><li>Meet with vendors to discuss pricing, delivery timelines, and service quality.</li><li>Communicate regularly regarding order status, issues, and payment updates.</li><li>Serve as the first point of contact at the front lobby—greet visitors and answer incoming calls.</li><li>Coordinate with internal departments to ensure smooth operations.</li><li>Maintain accurate purchasing records and documentation.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Microsoft Excel.</li><li>Strong communication skills.</li><li>Experience in purchasing, operations, or administrative coordination preferred.</li><li>Strong verbal and written communication.</li><li>Strong organizational skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>ERP knowledge preferred but not required.</li><li>Negotiation skills preferred.</li><li>Go-getter mentality and willingness to learn.</li></ul><h2>Work Environment</h2><p>The work schedule consists of Monday through Thursday with 4 ten-hour shifts from 7am to 5:30pm, with potential flexibility. The team environment is highly collaborative, and the company offers annual pay increases based on performance. Employees enjoy a supportive and engaging workplace.</p>

Entry Level Operations Coordinator

<h1><strong>Seeking recruiters or sourcers that are looking for an opportunity to grow within one of the largest tech companies!</strong></h1><p><br></p><p><strong>About the role:</strong></p><ul><li>100% onsite in Seattle, WA</li><li>$36-37/hr DOE</li></ul><p><strong>Business Group:</strong></p><p>-	The team is a top of funnel recruiting team/ sourcing of external candidates for positions within the Ads team</p><p>-	Sourcing/recruiting team</p><p>-	Very collaborative team</p><p>-	Pretty large onsite team, close to 30-40 recruiters</p><p><br></p><p><strong>Key Projects:</strong></p><p>-	Mostly the business aligned to is for Ads business (fastest growing business )</p><p>-	Team in particular supports SDE’s. <span style="color: rgb(8, 7, 7); background-color: none;">Background</span> in this is a plus</p><p>-	Supporting high growth in Ads/ TPM/SDE/Product Management/Sales side of business.</p><p><br></p><p><strong>Interaction level with team:</strong></p><p>-	Office hours with HM (weekly)</p><p>-	Lead program that will do stand ups a few times a week, helpful for questions</p><p>-	In office, always happy to answer questions</p><p>-	Many helpful team members (peers for answering questions)</p><p><br></p><p><strong>Day to Day:</strong></p><p>-	Sourcing</p><p>-	Screen candidate profiles</p><p>-	Reach out</p><p>-	Initial recruiter phone screens</p><p>-	Speak with candidates,</p><p>-	Get to business phone screen or onsite interview</p><p>-	Partner with business aligned screens and move through the process.</p><p><br></p><p><strong>Required Skills</strong></p><ul><li>Experience in non technical OR technical sourcing/recruiting</li><li>Proficiency in using ATS systems.</li><li>Strong recruiting skills with a focus on metrics-driven approaches.</li><li>1-2+ years of experience</li><li>Bachelors degree</li></ul><h2><br></h2>

Entry Level Recruiter

<h1><strong>Job Title: Entry-Level Demand Planner</strong></h1><p>For this position, all you need is an interest in breaking into the procurement, purchasing space. This is a great role for entry-level, recent graduates who want to get their foot in the door with a great company. You will be trained on all aspects of the role.</p><h2>Responsibilities</h2><ul><li>Manage vendor performance relevant to lines of business, focusing on lead time, delivery accuracy, and percentage of delivery on first receipt.</li><li>Optimize the balance of system data, forecasting, lead time, and other demand drivers to ensure inventory aligns with demand.</li><li>Provide input and resupply models to buyers to build purchase patterns, supply and resupply methods, and monitor line performance.</li><li>Perform inventory optimization and SKU rationalization by analyzing cost and demand needs to provide a profitable inventory assortment.</li><li>Manage redistribution of inventory to correct locations and identify if relocation is the most profitable method of closeout.</li><li>Work closely with branches to forecast and analyze trends, ensuring forecast accuracy and placing purchasing orders.</li><li>Address discrepancies on purchase orders and ensure supply needs are met.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in data entry, email correspondence, and Excel.</li><li>Bachelor’s Degree in Supply Chain, Logistics, Business, Information Technology, Computer Science, or a related area, or equivalent substantive work experience.</li></ul><h2>Work Environment</h2><p>The work schedule is from 8:00 AM to 5:00 PM or 8:30 AM to 5:30 PM. The position offers growth opportunities, great benefits, and a supportive work culture with long-term team members. The position is open due to company growth and offers a pay increase upon going permanent.</p>

Entry-Level Demand Planner

<p><strong>Description</strong></p>
					<p>Develop, implement and manage safety programs, policies and procedures.
Identify hazardous conditions/actions within the plant and recommend corrective measures.
Investigate and prepare presentations for all incidents and property losses.
Organize and oversee all required safety training, i.e. fork truck, lockout, new hire onboarding, etc.
Provide safety orientation to new employees.
Conduct Management of Change on new equipment.
Provide Supervisors/Group leaders with safety training information for weekly and monthly safety meetings.
Track training to ensure compliance with Corporate Regulatory Task Schedule.
Identify gaps in training curriculum by analyzing injury/illness data.
Manage the contractor safety program and ensure compliance.
Assist inspection personnel from insurance carriers, OSHA, EPA, DOT, etc.
Manage all federal, state and local environmental permits and ensure compliance.
Assist in purchasing appropriate personal protective equipment.
Prepare monthly incident summary reports.
Supervise maintenance of OSHA 300 log.
Supervise safety teams.
Support site as safety mentor for visitors.
File and maintain SDS sheets.
Assist with the administration of the workers compensation program.
Recommend and budget for safety capital expenditure items and annual safety budget.
Manage all property/casualty insurance claims.
Perform any other duties established by the Regional EHS Director.</p>
					<p><strong>Skills</strong></p>
					<p>Safety, Ehs, Osha, Health &amp; safety, Compliance, Environmental health, Safety training, Safety program, Osha safety, Ehs management, Safety procedures, Auditing, Reporting</p>
					<p><strong>Top Skills Details</strong></p>
					<p>Safety,Ehs,Osha,Health &amp; safety,Compliance,Environmental health,Safety training,Safety program,Osha safety,Ehs management,Safety procedures,Auditing,Reporting</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Degree in Industrial Safety Management preferred.
Excellent written and oral communication skills.
1 - 3 years Safety Experience in an industrial setting.
Strong organizational skills with proven ability to complete multiple tasks simultaneously.
Extensive knowledge of OSHA, EPA, and other government regulations.
Equal amounts of time spent sitting, standing, and walking.
Enclosed office space with daily exposure to manufacturing and warehouse environment; must be able to wear all required PPE protection.</p>
					<p><strong>Experience Level</strong></p>
					<p>Intermediate Level</p>

Environmental Health And Safety Manager

<p><strong>Job Description</strong></p><ul><li>Develop, implement and manage safety programs, policies and procedures.</li><li>Identify hazardous conditions/actions within the plant and recommend corrective measures.</li><li>Investigate and prepare presentations for all incidents and property losses.</li><li>Organize and oversee all required safety training, i.e. fork truck, lockout, new hire onboarding, etc.</li><li>Provide safety orientation to new employees.</li><li>Conduct Management of Change on new equipment.</li><li>Provide Supervisors/Group leaders with safety training information for weekly and monthly safety meetings.</li><li>Track training to ensure compliance with Corporate Regulatory Task Schedule.</li><li>Identify gaps in training curriculum by analyzing injury/illness data.</li><li>Manage the contractor safety program and ensure compliance.</li><li>Assist inspection personnel from insurance carriers, OSHA, EPA, DOT, etc.</li><li>Manage all federal, state and local environmental permits and ensure compliance.</li><li>Assist in purchasing appropriate personal protective equipment.</li><li>Prepare monthly incident summary reports.</li><li>Supervise maintenance of OSHA 300 log.</li><li>Supervise safety teams.</li><li>Support site as safety mentor for visitors.</li><li>File and maintain SDS sheets.</li><li>Assist with the administration of the workers compensation program.</li><li>Recommend and budget for safety capital expenditure items and annual safety budget.</li><li>Manage all property/casualty insurance claims.</li></ul><p><br></p><p><strong>Skills &amp; Qualifications:</strong></p><ul><li>Degree in Industrial Safety Management preferred.</li><li>Excellent written and oral communication skills.</li><li>1 - 5 years Safety Experience in an industrial setting.</li><li>Strong organizational skills with proven ability to complete multiple tasks simultaneously.</li><li>Extensive knowledge of OSHA, EPA, and other government regulations.</li><li>Equal amounts of time spent sitting, standing, and walking.</li><li>Enclosed office space with daily exposure to manufacturing and warehouse environment; must be able to wear all required PPE protection.</li></ul>

<h1 style="font-weight: 700;">Job Title: Estimator</h1><br><h2>Job Description</h2><p>We are seeking a skilled Project Estimator to join our team. As a subcontractor and supplier specializing in specialties on commercial projects, we require a candidate with a <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> in estimation for a General Contractor, Sub Contractor, or Supplier. This role focuses on producing numerous bids daily, strictly dedicated to estimating. We are a growing regional supplier/installer, offering opportunities for professional growth.</p><br><h2>Responsibilities</h2><ul><li>Read drawings and perform takeoffs.</li><li>Send out quote requests to manufacturers and review them for accuracy.</li><li>Manage different estimates using Excel spreadsheets.</li></ul><h2>Essential Skills</h2><ul><li>Experience in estimation, construction, and blueprint reading for at least 1 year.</li><li>2 years of experience or a Bachelor&#39;s degree in Construction Science, Estimating, or Project Management.</li><li>Proficiency in using Excel, Outlook, Bluebeam, and The Edge Estimating Software.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Valid driver&#39;s license.</li><li>Strong organizational skills and the ability to manage multiple tasks simultaneously.</li><li>Experience in commercial construction estimating.</li><li>2+ years of experience in bidding projects in a relevant field or a Bachelor&#39;s Degree in Construction Management/Sciences.</li></ul><h2>Work Environment</h2><p>The position is 100% onsite, with potential visits to work sites accompanied by another full-time employee for training. Otherwise, all work will be conducted in the office. The company provides a comprehensive benefits package including 401(k), dental, health, life, and vision insurance, paid time off, and an employee assistance program. Bonus opportunities are also available.</p><br>

Estimator

<h1><strong>Job Title: Executive Administrator</strong></h1><p><br></p><h2>Job Description</h2><p>The Executive Assistant plays a pivotal role in providing comprehensive support to Sr. VP on the Business Development team. This position requires exceptional organizational skills and the ability to manage complex schedules, travel arrangements, and communications. The ideal candidate will serve as a primary liaison between the Business Development team and other departments, ensuring seamless coordination and communication.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage complex and dynamic calendars for Business Development leaders.</li><li>Coordinate domestic and international travel, including preparing detailed itineraries.</li><li>Prepare, review, and submit expense reports via the company’s expense system, such as Concur or Expensify.</li><li>Draft and edit internal and external communications, presentations, and reports.</li><li>Act as the primary point of contact and liaison between Business Development and other departments or external partners.</li><li>Maintain executive contact lists, tracking systems, and documentation.</li><li>Monitor key deliverables, action items, and deadlines, ensuring follow-through.</li><li>Conduct research or compile <span style="color: rgb(8, 7, 7); background-color: none;">background</span> materials for meetings or strategy sessions.</li><li>Maintain confidentiality and handle sensitive business information with discretion.</li></ul><h2>Essential Skills</h2><ul><li>3–5 years of experience as an Executive Assistant, preferably supporting <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> leadership.</li><li>Strong organizational and multitasking skills with the ability to adapt quickly.</li><li>Proficient in Microsoft Office Suite, Google Workspace, and expense management platforms.</li><li>Exceptional written and verbal communication skills.</li><li>High level of professionalism, integrity, and discretion.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Prior experience in a sales or business development environment.</li><li>Experience with CRM systems, such as Salesforce.</li></ul><h2>Work Environment</h2><p>This role requires onsite presence five days a week, providing a dynamic and engaging work environment where you will work closely with business leaders and collaborate across various department</p>

Executive Administrator

<h2><strong>Qualifications:</strong></h2><ul><li>High school diploma or GED required.</li><li>4+ years of recent experience as an Executive Assistant or Sr Administrative Assistant.</li><li>Experience working with global teams and internal/external business partners.</li><li>Exceptional Outlook calendar management and scheduling skills.</li><li>Exceptional knowledge of PowerPoint, Word, Excel, Outlook, and computers/systems.</li><li>Highly proficient in invoice/PO processing.</li><li>Exceptional knowledge of Zoom, WebEx, Teams, and video conferencing.</li></ul><p><br></p><h2>Job Description</h2><p>The Executive Assistant plays a meaningful role on the team, providing dedicated support to executives and their functions. You will have exposure to high levels of the organization, partnering with other Executive Assistants and external stakeholders as part of your day-to-day responsibilities.</p><p><br></p><h2>Responsibilities</h2><ul><li>Coordinate and manage schedules for corporate leaders.</li><li>Build and prepare correspondence and complex presentations.</li><li>Develop databases and spreadsheets.</li><li>Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination.</li><li>Prepare expense reports and manage department credit line for purchases.</li><li>Apply and implement internal policies and provide training as needed.</li><li>Support departmental projects and project manage/event coordinate departmental meetings and events, which may include in-person, virtual, or mixed formats.</li></ul><h2>Work Environment</h2><p>The position requires working onsite from Monday to Thursday, with the flexibility to work from home on Fridays. </p><p><br></p><p>Typical working hours are Monday through Friday from 8 AM to 5 PM, with potential adjustments needed on some days. </p>

Executive Assistant

<p><strong>Description</strong></p>
					<p>This position will provide temporary support to <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> leaders in the Global Data Team, while collaborating with a team of Executive Assistants. Responsibilities include administrative excellence in the delivery of calendar management, superior administrative work, travel and logistics, expenses, technical support, communications, and partner support. Predominantly, this is a scheduling-heavy role.

Candidates who thrive in a fast-paced global work environment, can successfully manage competing priorities, work well with short deadlines, follow specific instructions, and diplomatically enforce key calendaring guidelines will find this role rewarding.
The role is both fast-paced and methodical, requiring a special set of skills to stay on top of both the urgent and important requests. Exceptional administrative routines and best practices are critical to managing the high volume of requests and ensuring partners are well-informed. Those who enjoy structure, problem solving, learning new skills, communicating and tracking progress are well suited to flourish and succeed in this heavily calendar-focused role.

As this is a hybrid position (in-office 3 days a week, minimum), it is critical the successful candidate be self-motivated, ambidextrous, and extremely well organized to optimize their time with the Executive. Excellent note taking, prioritization, and attention to detail are critical.


Core Responsibilities
Calendar Management (80%)
•	Manage complex, high-volume scheduling for the Chief Data Officer (CDO)
•	Use Excel-based tracking tools for time prioritization
•	Coordinate standing meetings (weekly, monthly, quarterly, annual)
•	Block time for reviews, travel, and deep work
•	Provide twice-weekly updates to the CDO on scheduling priorities
•	Solve scheduling conflicts and protect time blocks
•	Prepare materials in advance of meetings
Administrative Excellence
•	Summarize complex issues concisely
•	Maintain distribution lists and manage delegate coverage
•	Collaborate with other EAs and internal stakeholders
•	Use GenAI tools (e.g., Copilot), MS Teams, and New Outlook
•	Format documents and manage records
•	Draft correspondence and prepare meeting materials
Travel &amp; Logistics (20%)
•	Plan monthly travel: flights, hotels, ground transport
•	Prepare travel summaries and ensure compliance with Visa’s booking policies
•	Coordinate international travel documentation and preferences
•	Arrange catering and workspace bookings
Expense Management
•	File and manage CDO’s expenses using Concur
•	Ensure accuracy in currency, context, and documentation
•	Handle group expenses and milestone purchases
Technical Support
•	Troubleshoot or escalate tech issues, especially during travel
•	Liaise with IT and anticipate technical needs
Communication &amp; Admin Management
•	Provide clear, timely updates on tasks and obstacles
•	Take meeting notes and track action items
•	Liaise with hosts and plan logistics for executive events

Partner Support
•	Respond professionally and promptly to internal/external stakeholders
•	Manage VIP guest logistics and contact information</p>
					<p><strong>Skills</strong></p>
					<p>Calendar management, Administrative support, Outlook, Microsoft office, Executive support, Microsoft, Concur, Travel management</p>
					<p><strong>Top Skills Details</strong></p>
					<p>Calendar management,Administrative support,Outlook,Microsoft office,Executive support,Microsoft</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Preferred Qualifications
•	10+ years of experience in global/multinational organizations
•	Strong calendar management for <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> executives
•	Excellent written and verbal communication 
•	Proficiency in:
•	New Outlook
•	Excel (moderate level: formatting, merging cells, color coding)
•	PowerPoint
•	Experience with:
•	Concur
•	Budget tracking and financial reporting
•	Internal audits and compliance
•	Self-motivated, organized, and detail-oriented
•	Strong interpersonal and problem-solving skills</p>
					<p><strong>Experience Level</strong></p>
					<p>Intermediate Level</p>

<h1><strong>Executive Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>Customer Experience organization is seeking an exceptionally bright, multi-tasking, and self-motivated Executive Assistant to provide full administrative support to two directors. This role encompasses managing complex calendars and travel, maximizing time efficiency, and working closely with other Executive Assistants within this team The position will manage critical meetings in a fast-paced environment and continuously seek new opportunities to make the directors and their teams more efficient.</p><p><br></p><h2>Responsibilities</h2><ul><li>Proactively manage executives&#39; complex calendars with attention to accuracy, detail, and allocation of time to promote productivity.</li><li>Coordinate domestic and international travel, creating detailed travel itineraries and managing international travel processes including passports, visas, and other documentation.</li><li>Organize and manage meetings, including setting agendas and driving follow-up of action items, off-sites, and team-based social events with associated budgets and logistics.</li><li>Process expense reports and invoices as needed.</li><li>Act as a liaison between the directors and their directs and associated teams.</li><li>Work in partnership with organizational leaders, functional business partners (e.g., Finance, HR), and other EAs to provide seamless support to the directors and teams.</li><li>Understand business priorities and identify process improvements to create efficiency and scale for the directors and their leadership teams.</li><li>Track and drive completion of key deliverables and follow-up on outstanding items.</li><li>Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence.</li><li>Support annual operational planning processes, business planning, and performance review cycles.</li><li>Other projects as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Executive support experience</li><li>Calendar management expertise</li><li>Proficiency in Microsoft Office</li><li>Strong administrative support skills</li><li>Ability to manage complex schedules and travel arrangements</li><li>Excellent organizational skills</li><li>Attention to detail</li><li>Ability to meet tight deadlines</li><li>High level of integrity and discretion in handling confidential information</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience working in a fast-paced environment</li><li>Capacity to work successfully in a team environment</li><li>Flexibility and ability to change direction quickly</li><li>Professionalism in dealing with executives inside and outside the company</li></ul><p>We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.</p><p><br></p><p>Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:</p><ul><li>Medical, Dental &amp; Vision</li><li>401(k)/Roth</li><li>Basic/Supplemental Life &amp; AD&amp;D</li><li>Short and long-term disability</li><li>HSA &amp; DCFSA</li><li>Transportation benefits</li><li>Employee Assistance Program</li><li>Company Paid Time off or State Sick Leave</li></ul><h2><br></h2>

<p><strong>Job Title: Executive Assistant to the CEO</strong></p><p><br></p><p><strong>Position Summary:</strong>  </p><p>The Executive Assistant to the CEO provides high-level, multifaceted administrative and strategic support to the Chief Executive Officer. This dynamic role blends executive coordination, project management, external relations, and communication responsibilities in support of the CEO’s vision and leadership initiatives. The ideal candidate is poised, proactive, detail-oriented, and mission-aligned, with a deep understanding of holistic and spiritual values.</p><h3>Key Responsibilities</h3><ul><li>Manage the CEO’s complex calendar, including scheduling meetings, coordinating logistics, preparing materials, and taking detailed meeting minutes.</li><li>Act as a liaison between the CEO and internal/external stakeholders, including the Board of Trustees, directors, staff, and members.</li><li>Represent the CEO in interactions with visitors, partners, and members, ensuring a welcoming, professional experience.</li><li>Collaborate with the marketing and public relations team on media outreach and engagement strategy; draft press releases, statements, and other communications as needed.</li><li>Support the coordination of podcasts, video broadcasts, and other public appearances; contribute to media planning and serve as an associate producer for CEO-led content and events.</li><li>Participate in the development of conference and event content, identifying and coordinating guest speakers and thought leaders.</li><li>Partner with the Office of Philanthropy to support donor relations and special engagement initiatives.</li><li>Coordinate city-wide partnerships and special projects with the City of Virginia Beach, including tourism and economic development efforts.</li><li>Lead and support special initiatives through the Office of the CEO, such as the Edgar Cayce Scholarship Program and Home Study Research Project.</li><li>Contribute to the organization’s budgeting process and financial review in collaboration with the finance team.</li><li>Provide administrative support to other directors and departments at the discretion of the CEO.</li><li>Perform other related duties and responsibilities as assigned.</li></ul><h3>Qualifications</h3><p><strong>Required:</strong></p><ul><li>High school diploma and completion of a business program or equivalent.</li><li>Minimum of 5 years of progressive administrative experience, including 2+ years supporting a CEO, Executive Director, or <span style="background-color: none; color: rgb(8, 7, 7);"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> executive.</li><li>Strong written and verbal communication skills.</li><li>Proven ability to manage complex schedules and multiple projects with discretion and professionalism.</li></ul>

<h1><strong>Job Title: Executive Assistant II</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly motivated and detail-oriented Executive Assistant to support leaders within a dynamic organization. This role demands a customer-obsessed professional who can thrive in a fast-paced environment and execute tasks with precision and urgency.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage complex calendar scheduling and prioritize tasks amidst a high volume of information and requests.</li><li>Monitor and track meetings, priorities, and emails, acting as a proxy when necessary.</li><li>Handle travel arrangements and expenses, and provide comprehensive administrative support.</li><li>Manage multiple tasks and action items, ensuring timely and appropriate action on deliverables.</li><li>Assist 2-3 directors with daily activities, including booking travel, coordinating offsite activities, and processing expenses.</li></ul><h2>Essential Skills</h2><ul><li>4+ years of experience as an executive assistant in the tech industry.</li><li>Proficient in Outlook with advanced organization skills.</li><li>Strong written and verbal communication skills.</li><li>Experience with expenses and booking sites such as Trip Source and Concur.</li><li>Bachelor&#39;s degree preferred, with at least two years of college required.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Ability to manage a high volume of tasks with little to no guidance.</li><li>Exceptional attention to detail and decision-making skills.</li><li>Ability to handle confidential information with integrity and discretion.</li><li>Professionalism in dealing with experienced professionals inside and outside the company.</li></ul><h2>Work Environment</h2><p>This role is <strong>onsite </strong>in Bellevue, WA, within a vibrant and innovative team, interacting with brilliant minds in a highly visible and fast-paced environment. The position supports the AI Business Group and offers exposure to cutting-edge technology and brand recognition.</p>

Executive Assistant II

Executive Assistant III

<h1><strong>Job Title: Executive Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly motivated and customer-obsessed Executive Assistant to support our leadership team. This role involves complex calendar management, travel and expense coordination, and providing comprehensive administrative support to multiple directors. The position is critical in ensuring smooth operations and effective communication within the organization. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle confidential information with integrity and discretion.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage complex calendars and coordinate agendas for leaders.</li><li>Organize team activities and events, including offsites and all-team meetings.</li><li>Coordinate domestic and international travel arrangements and expenses.</li><li>Track key deliverables and coordinate ad hoc projects.</li><li>Establish productive partnerships and collaborate on a broad spectrum of issues.</li><li>Work independently with initiative and a natural curiosity about how things work.</li></ul><h2>Essential Skills</h2><ul><li>5 years of high-level leadership support experience.</li><li>Proficiency in Microsoft Office Suite, with advanced knowledge of Outlook.</li><li>Excellent written and verbal communication skills.</li><li>Experience managing multiple projects and tasks concurrently.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>7 years of high-level leadership support experience preferred.</li><li>Experience in a fast-paced, high-tech company.</li><li>Ability to handle confidential and sensitive information with discretion.</li><li>Experience with workspace planning and management.</li></ul><h2>Work Environment</h2><p>The role is based in Seattle, Washington; Tempe, Arizona; or Arlington, Virginia, where our directors are located. This is a temporary position with very limited travel required, approximately 5% of the time. You will have the opportunity to collaborate across multiple organizations, gaining broad exposure and contributing to a team with a global footprint.</p>

<h1><strong>Job Title: Executive Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly motivated and customer-obsessed Executive Assistant to support our <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> leadership team. This role involves complex calendar management, travel and expense coordination, and providing comprehensive administrative support to multiple directors. The position is critical in ensuring smooth operations and effective communication within the organization. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle confidential information with integrity and discretion.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage complex calendars and coordinate agendas for <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> leaders.</li><li>Organize team activities and events, including offsites and all-team meetings.</li><li>Coordinate domestic and international travel arrangements and expenses.</li><li>Track key deliverables and coordinate ad hoc projects.</li><li>Establish productive partnerships and collaborate on a broad spectrum of issues.</li><li>Work independently with initiative and a natural curiosity about how things work.</li></ul><h2>Essential Skills</h2><ul><li>5 years of high-level leadership support experience.</li><li>Proficiency in Microsoft Office Suite, with advanced knowledge of Outlook.</li><li>Excellent written and verbal communication skills.</li><li>Experience managing multiple projects and tasks concurrently.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>7 years of high-level leadership support experience preferred.</li><li>Experience in a fast-paced, high-tech company.</li><li>Ability to handle confidential and sensitive information with discretion.</li><li>Experience with workspace planning and management.</li></ul><h2>Work Environment</h2><p>The role is based in Seattle, Washington; Tempe, Arizona; or Arlington, Virginia, where our directors are located. This is a temporary position with very limited travel required, approximately 5% of the time. You will have the opportunity to collaborate across multiple organizations, gaining broad exposure and contributing to a team with a global footprint.</p>

<h1><strong>Job Title: Executive Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>Customer Experience organization is seeking an exceptionally bright, multi-tasking, and self-motivated Executive Assistant to provide full administrative support to two directors. This role encompasses managing complex calendars and travel, maximizing time efficiency, and working closely with other Executive Assistants within this team The position will manage critical meetings in a fast-paced environment and continuously seek new opportunities to make the directors and their teams more efficient.</p><p><br></p><h2>Responsibilities</h2><ul><li>Proactively manage executives&#39; complex calendars with attention to accuracy, detail, and allocation of time to promote productivity.</li><li>Coordinate domestic and international travel, creating detailed travel itineraries and managing international travel processes including passports, visas, and other documentation.</li><li>Organize and manage meetings, including setting agendas and driving follow-up of action items, off-sites, and team-based social events with associated budgets and logistics.</li><li>Process expense reports and invoices as needed.</li><li>Act as a liaison between the directors and their directs and associated teams.</li><li>Work in partnership with organizational leaders, functional business partners (e.g., Finance, HR), and other EAs to provide seamless support to the directors and teams.</li><li>Understand business priorities and identify process improvements to create efficiency and scale for the directors and their leadership teams.</li><li>Track and drive completion of key deliverables and follow-up on outstanding items.</li><li>Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence.</li><li>Support annual operational planning processes, business planning, and performance review cycles.</li><li>Other projects as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Executive support experience</li><li>Calendar management expertise</li><li>Proficiency in Microsoft Office</li><li>Strong administrative support skills</li><li>Ability to manage complex schedules and travel arrangements</li><li>Excellent organizational skills</li><li>Attention to detail</li><li>Ability to meet tight deadlines</li><li>High level of integrity and discretion in handling confidential information</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience working in a fast-paced environment</li><li>Capacity to work successfully in a team environment</li><li>Flexibility and ability to change direction quickly</li><li>Professionalism in dealing with executives inside and outside the company</li></ul><p>We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.</p><p><br></p><p>Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:</p><ul><li>Medical, Dental &amp; Vision</li><li>401(k)/Roth</li><li>Basic/Supplemental Life &amp; AD&amp;D</li><li>Short and long-term disability</li><li>HSA &amp; DCFSA</li><li>Transportation benefits</li><li>Employee Assistance Program</li><li>Company Paid Time off or State Sick Leave</li></ul><h2><br></h2>

Learn more about free job search tools, learning opportunities, and exclusive member events.

Discover CareerCircle

Access resources to advance your job search and career growth.

Tools & Training

Explore a wide range of job opportunities that match your skills and career goals.

Search Jobs

Create a professional resume that captures the attention of top employers with our easy-to-use tool.

Resume Builder

Prepare for your next interview with our expert tips and strategies.

Interview Prep

Discover in-depth profiles of leading employers to find your ideal workplace.

Search Companies

Develop in-demand skills with curated courses for today’s job market.

Courses

Access career resources and job postings anytime, anywhere with our app.

Mobile App

Source skilled talent and build your team.

Talent Acquisition

Access skilled talent ready to excel via our AI-driven platform, virtual events, and recruitment services.

CareerCircle TalentConnect

Transform your workforce and hiring practices with essential training and continuing education.

InclusiveU

Broaden your talent pool with dedicated support for individuals with disabilities.

Getting Hired Powered by CareerCircle

Mission aligned solutions supporting Non-Profit Organizations, Educational Institutions, Local Workforce Development Boards, and Learning Providers.

Upskilling & Job Advocacy

Upskilling solutions designed to empower members with in-demand skills training and ongoing support for successful certificate completion.

CareerReady

Job advocacy solutions to connect job seekers to inclusive employers through dedicated recruiting support.

CareerAdvocacy

Learn how we connect all communities with careers and build skilled talent pipelines.

About CareerCircle

Discover answers to common questions and gain insights into our goals and services.

Reach out to us for inquiries, support, or to learn more about our mission and services.

Contact

Explore our blog for latest news and trends for job seekers and employers.

Blog

Access our virtual career fairs, job seeker workshops, and employer focused webinars.

Events

Discover valuable resources to enhance your hiring strategy and drive organizational success.

Employer Resources

Get the latest news and updates on our mission, partnerships, and community impact.

Aston Carter Jobs

Browse Aston Carter Jobs

JOB SEEKERS

EMPLOYERS

COMMUNITY PARTNERS

ABOUT

RESOURCES