<h1><strong>Job Title: Dispatcher (Position Located:</strong> <strong>McKittrick, California, 93251</strong>)</h1><p><strong>shift will be a start time between 5am to 9am depending on what shift is available at the time. Weekend shifts are 5a-6pMust be able to work any of the 7 days as schedules could change week to week. Will Have to work 7 days every 3rd week rotating with the other dispatchers.</strong></p><p><br></p><p><strong>POSITION STARTS OUT AS A 6-12 MONTH TEMPORARY ROLE!!</strong></p><p><br></p><h2>Job Description</h2><p>The Dispatcher is responsible for scheduling and dispatching surface and sub-surface resources, coordinating preventative and corrective maintenance activities through efficient logistics management processes, and effectively communicating both orally and in writing. The role involves identifying opportunities for improvement in non-value-added activities, maintaining Key Performance Indicators (KPIs), supporting SAP scheduling processes, and ensuring data accuracy in SAP entries.</p><p><br></p><h2>Responsibilities</h2><ul><li>Schedule and dispatch surface and sub-surface resources.</li><li>Coordinate preventative and corrective maintenance activities through efficient logistics management processes.</li><li>Effectively communicate both orally and in writing.</li><li>Identify opportunities for improvement in non-value-added activities.</li><li>Maintain Key Performance Indicators (KPIs).</li><li>Support SAP scheduling process.</li><li>Edit work orders in SAP to ensure correct activities are entered properly.</li><li>Continuously look for opportunities to eliminate non-value-added activities and increase productivity.</li><li>Participate in Lean/continuous improvement activities.</li><li>Identify and communicate opportunities for reduction in lead/cycle time per job order.</li></ul><h2>Essential Skills</h2><ul><li>Knowledge and understanding of the work and material flow process.</li><li>Ability to map dispatch process flows.</li><li>Experience with Microsoft Office Suite (Excel, Word, Access, etc.).</li><li>SAP and ARC GIS mapping experience desired.</li><li>Understanding of data quality and its value to operations.</li><li>Proficiency in loading, transferring, manipulating, and displaying data.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Interaction with other area teams.</li><li>Strong customer service skills.</li><li>Experience in project coordination and reporting.</li><li>Analytic skills with a focus on data management.</li></ul><h2><br></h2>

public

Dispatcher

<h1><strong>Job Title: Dispatcher</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated and efficient Dispatcher to join our team. The ideal candidate will provide our customers with the best service experience from the initial phone call through the completion of the service call. Maintaining good communication and relationships with our technicians through understanding and empathy is crucial.</p><p><br></p><h2>Responsibilities</h2><ul><li>Receive incoming service requests for HVAC service.</li><li>Create work orders and schedule calls.</li><li>Review after-hours calls, contacting and scheduling appropriately.</li><li>Respond to online inquiries.</li><li>Monitor the info email for service requests and other requests, passing them along to the appropriate person.</li><li>Dispatch technicians to ensure the right tech is matched with the right job.</li><li>Perform follow-up calls as needed.</li><li>Distribute after-action items to the appropriate person, such as warranty calls or invoicing that needs to be done.</li><li>Review and schedule commercial and residential maintenance as needed, ensuring obligations to customers are fulfilled.</li><li>Complete other duties as assigned by management.</li></ul><h2>Essential Skills</h2><ul><li>2+ years of experience in dispatch for a services-based company, preferably in a trades company (i.e HVAC, plumbing, construction)</li><li>Excellent customer service and phone skills.</li><li>Strong attention to detail and ability to multitask.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Positive communication between managers, coworkers, and customers.</li><li>Ability to maximize schedules to meet customer needs and company profitability.</li><li>Focus on the HVAC side of the business.</li></ul><h2>Work Environment</h2><p>The role involves working closely with both customers and technicians to ensure smooth operations. The environment is dynamic, requiring excellent communication skills and the ability to handle multiple tasks efficiently. Dress code is professional, suitable for an office setting. Flexibility in working hours may be needed to accommodate after-hours calls.</p>

<h1><strong>Dispatcher</strong></h1><p><br></p><h2>Job Description</h2><p>This role involves overseeing customer field deliveries and returns, ensuring efficient organization of daily shipping activities with approved freight carriers. You will be responsible for gathering and reconciling shipping documents for accuracy before sending them to accounts receivable. Additionally, you will provide the Shipping Supervisor with detailed daily schedules for outbound customer loads.</p><p><br></p><h2>Responsibilities</h2><ul><li>Primary control position for all customer field deliveries and returns.</li><li>Organize daily shipping activities utilizing approved freight carriers.</li><li>Gather and reconcile all shipping documents for accuracy before sending to accounts receivable.</li><li>Provide detailed daily schedules to the Shipping Supervisor regarding outbound customer loads.</li><li>Collaborate closely with field superintendents to schedule deliveries and returns.</li><li>Generate pick lists for staging.</li><li>Dispatch the MPP personnel, ensuring effective logistics and administrative support.</li><li>Provide excellent customer service through dispatch operations.</li></ul><h2>Essential Skills</h2><ul><li>Must have experience in a $30M shipping revenue per year organization.</li><li>Excellent organizational and scheduling skills.</li><li>2-3+ years of dispatch experience within the transportation industry.</li><li>Knowledge of DOT rules and regulations.</li><li>Exceptional attention to detail and diligence.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Proficiency in using the TITAN system.</li><li>Familiarity with competitors such as Rinker and PDM.</li></ul><h2>Work Environment</h2><p>This position operates Monday through Friday from 7:00am to 3:30pm. Bonuses are paid out based on attendance. The role involves engaging with logistics and administrative tasks in a structured environment.</p>

<h1 style="text-align: center;"><strong>Seeking a Dispatcher for a company based in the Construction Industry!</strong></h1><p><br></p><h2>Job Description</h2><p>This role involves overseeing customer field deliveries and returns, ensuring efficient organization of daily shipping activities with approved freight carriers. You will be responsible for gathering and reconciling shipping documents for accuracy before sending them to accounts receivable. Additionally, you will provide the Shipping Supervisor with detailed daily schedules for outbound customer loads.</p><p><br></p><h2>Responsibilities</h2><ul><li>Primary control position for all customer field deliveries and returns.</li><li>Organize daily shipping activities utilizing approved freight carriers.</li><li>Gather and reconcile all shipping documents for accuracy before sending to accounts receivable.</li><li>Provide detailed daily schedules to the Shipping Supervisor regarding outbound customer loads.</li><li>Collaborate closely with field superintendents to schedule deliveries and returns.</li><li>Generate pick lists for staging.</li><li>Dispatch the MPP personnel, ensuring effective logistics and administrative support.</li><li>Provide excellent customer service through dispatch operations.</li></ul><h2>Essential Skills</h2><ul><li>Must have experience in a $30M shipping revenue per year organization.</li><li>Excellent organizational and scheduling skills.</li><li>2-3+ years of dispatch experience within the transportation industry.</li><li>Knowledge of DOT rules and regulations.</li><li>Exceptional attention to detail and diligence.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Proficiency in using the TITAN system.</li><li>Familiarity with competitors such as Rinker and PDM.</li></ul><h2>Work Environment</h2><p>This position operates Monday through Friday from 7:00am to 3:30pm. Bonuses are paid out based on attendance. The role involves engaging with logistics and administrative tasks in a structured environment.</p>

<h1><strong>Job Title: Dispatcher (Position Located:</strong> <strong>McKittrick, California, 93251</strong>)</h1><p><strong>shift will be a start time between 5am to 9am depending on what shift is available at the time. Weekend shifts are 5a-6pMust be able to work any of the 7 days as schedules could change week to week. Will Have to work 7 days every 3rd week rotating with the other dispatchers.</strong></p><p><br></p><h2>Job Description</h2><p>The Dispatcher is responsible for scheduling and dispatching surface and sub-surface resources, coordinating preventative and corrective maintenance activities through efficient logistics management processes, and effectively communicating both orally and in writing. The role involves identifying opportunities for improvement in non-value-added activities, maintaining Key Performance Indicators (KPIs), supporting SAP scheduling processes, and ensuring data accuracy in SAP entries.</p><p><br></p><h2>Responsibilities</h2><ul><li>Schedule and dispatch surface and sub-surface resources.</li><li>Coordinate preventative and corrective maintenance activities through efficient logistics management processes.</li><li>Effectively communicate both orally and in writing.</li><li>Identify opportunities for improvement in non-value-added activities.</li><li>Maintain Key Performance Indicators (KPIs).</li><li>Support SAP scheduling process.</li><li>Edit work orders in SAP to ensure correct activities are entered properly.</li><li>Continuously look for opportunities to eliminate non-value-added activities and increase productivity.</li><li>Participate in Lean/continuous improvement activities.</li><li>Identify and communicate opportunities for reduction in lead/cycle time per job order.</li></ul><h2>Essential Skills</h2><ul><li>Knowledge and understanding of the work and material flow process.</li><li>Ability to map dispatch process flows.</li><li>Experience with Microsoft Office Suite (Excel, Word, Access, etc.).</li><li>SAP and ARC GIS mapping experience desired.</li><li>Understanding of data quality and its value to operations.</li><li>Proficiency in loading, transferring, manipulating, and displaying data.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Interaction with other area teams.</li><li>Strong customer service skills.</li><li>Experience in project coordination and reporting.</li><li>Analytic skills with a focus on data management.</li></ul><h2><br></h2>

<h1 style="text-align: center;"><strong>Seeking a Dispatcher!</strong></h1><p><br></p><h2>Job Description</h2><p>This role involves overseeing customer field deliveries and returns, ensuring efficient organization of daily shipping activities with approved freight carriers. You will be responsible for gathering and reconciling shipping documents for accuracy before sending them to accounts receivable. Additionally, you will provide the Shipping Supervisor with detailed daily schedules for outbound customer loads.</p><p><br></p><h2>Responsibilities</h2><ul><li>Primary control position for all customer field deliveries and returns.</li><li>Organize daily shipping activities utilizing approved freight carriers.</li><li>Gather and reconcile all shipping documents for accuracy before sending to accounts receivable.</li><li>Provide detailed daily schedules to the Shipping Supervisor regarding outbound customer loads.</li><li>Collaborate closely with field superintendents to schedule deliveries and returns.</li><li>Generate pick lists for staging.</li><li>Dispatch the MPP personnel, ensuring effective logistics and administrative support.</li><li>Provide excellent customer service through dispatch operations.</li></ul><h2>Essential Skills</h2><ul><li>Must have experience in a $30M shipping revenue per year organization.</li><li>Excellent organizational and scheduling skills.</li><li>2-3+ years of dispatch experience within the transportation industry.</li><li>Knowledge of DOT rules and regulations.</li><li>Exceptional attention to detail and diligence.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Proficiency in using the TITAN system.</li><li>Familiarity with competitors such as Rinker and PDM.</li></ul><h2>Work Environment</h2><p>This position operates Monday through Friday from 7:00am to 3:30pm. Bonuses are paid out based on attendance. The role involves engaging with logistics and administrative tasks in a structured environment.</p>

<h1><strong>Job Title: Dispatcher (</strong> McKittrick, California, 93251)</h1><p><br></p><h2>Job Description</h2><p>The Dispatcher is responsible for scheduling and dispatching surface and sub-surface resources, coordinating preventative and corrective maintenance activities through efficient logistics management processes, and effectively communicating both orally and in writing. The role involves identifying opportunities for improvement in non-value-added activities, maintaining Key Performance Indicators (KPIs), supporting SAP scheduling processes, and ensuring data accuracy in SAP entries.</p><p><br></p><h2>Responsibilities</h2><ul><li>Schedule and dispatch surface and sub-surface resources.</li><li>Coordinate preventative and corrective maintenance activities through efficient logistics management processes.</li><li>Effectively communicate both orally and in writing.</li><li>Identify opportunities for improvement in non-value-added activities.</li><li>Maintain Key Performance Indicators (KPIs).</li><li>Support SAP scheduling process.</li><li>Edit work orders in SAP to ensure correct activities are entered properly.</li><li>Continuously look for opportunities to eliminate non-value-added activities and increase productivity.</li><li>Participate in Lean/continuous improvement activities.</li><li>Identify and communicate opportunities for reduction in lead/cycle time per job order.</li></ul><h2>Essential Skills</h2><ul><li>Knowledge and understanding of the work and material flow process.</li><li>Ability to map dispatch process flows.</li><li>Experience with Microsoft Office Suite (Excel, Word, Access, etc.).</li><li>SAP and ARC GIS mapping experience desired.</li><li>Understanding of data quality and its value to operations.</li><li>Proficiency in loading, transferring, manipulating, and displaying data.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Interaction with other area teams.</li><li>Strong customer service skills.</li><li>Experience in project coordination and reporting.</li><li>Analytic skills with a focus on data management.</li></ul><h2>Work Environment</h2><p>The role is situated in a center-pit environment with working hours from 6:30 AM to 4:00 PM, offering every other Friday off. The position will transition to a new office in Bakersfield, California, in Q1. The work environment is dynamic and technology-driven, providing opportunities for continuous learning and improvement.</p>

<h1><strong>Job Title: Dispatcher</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated Dispatcher/Logistics Coordinator to supervise, schedule, and dispatch drivers, vehicles, and equipment to appropriate locations. This role involves coordinating with customers and team members to ensure efficient operations, maintaining dispatch records, scheduling fleet maintenance, and ensuring compliance with regulatory requirements.</p><p><br></p><h2>Responsibilities</h2><ul><li>Supervise, schedule, and dispatch drivers and vehicles according to predetermined schedules, customer requests, or immediate needs.</li><li>Relay information such as work orders or other messages between drivers, supervisors, and emergency personnel using telephones, two-way radios, emails, or text messages.</li><li>Communicate with supervisors or customers to resolve problems or requests for services or equipment.</li><li>Prepare daily work such as schedules and work orders for drivers.</li><li>Maintain and organize dispatch requests, customer requests, and completed dispatch requests.</li><li>Schedule maintenance for the fleet and track trucks, trailers, bins, and other assets.</li><li>Ensure fleet and drivers meet regulatory requirements.</li><li>Perform project management tasks and provide administrative coverage as needed.</li><li>Seek continuous process improvements.</li><li>Maintain punctual, regular, and predictable attendance.</li><li>Work collaboratively in a team environment with a spirit of cooperation and take direction respectfully from the manager.</li><li>Other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li><em>2 years of dispatching experience, project coordination experience, or relatable administrative experience</em></li><li><em>High school diploma or GED required, associate degree preferred</em></li><li>Logistics coordination</li><li>Customer service</li><li>Data entry</li><li>Dispatching</li><li>Phone communication</li><li>Proficiency in Outlook</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High attention to detail and accuracy in documentation</li><li>Direct communication skills and excellent follow-up</li><li>Valid driver’s license, acceptable driving record, and automobile liability coverage or access to an insured vehicle</li></ul><h2>Work Environment</h2><p>The Logistics Coordinator will work three days a week in Tualatin and two days in Hillsboro, with some flexibility after training. Training will occur on the job for 90 days, focusing on successful dispatching and building relationships with drivers. The position requires an 8-hour shift, Monday to Friday, working in person to support a team of 4 drivers with various vehicles, including box trucks and roll-offs. The goal is to coordinate drivers and routes using ROM, Google Maps, and Excel.</p>

<h1 style="font-weight: 700;">Job Title: Document Control Analyst</h1><br><h2>Job Description</h2><p>The Document Control Analyst plays a crucial role in the reconciliation of Engineering Change Orders (ECO) and New Product Introduction (NPI) alongside Manufacturing Engineering, Planning, Operations, and Engineering personnel. This position supports the manufacturing processes for industry-leading semiconductor metrology capital equipment. The role involves the implementation of ECOs from Agile into Priority/Oracle, verification of new part numbers, and BOM structure verification, ensuring costs and roll-up are accurately reflected within the ERP system. Collaboration with Planning, Finance, and Supply Chain teams is essential, as is involvement in NPI for new products and modules and the Continuous Improvement Process (CIP) for existing products.</p><br><h2>Responsibilities</h2><ul><li>Review ECOs for completeness and accuracy.</li><li>Analyze and verify ECO data entry into ERP via SOP process; run reports and communicate regarding status.</li><li>Perform document change analysis for potential financial audit verification.</li><li>Enter ECO data into ERP (Priority/Oracle) and complete data entry SOP.</li><li>Collaborate with the Planning team to test the impact of changes in ERP.</li><li>Support Planning activities and act as a backup to this function as needed.</li><li>Assess ECO changes with the Finance team and develop automated reports.</li><li>Work with Manufacturing Engineering Team to execute ECR and ECO changes in Agile and ERP.</li><li>Communicate with all stakeholders on issues and status as required.</li><li>Provide weekly reports on completed activities and plans for the following week.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in document control and Excel, including pivot tables and vlookups.</li><li>Experience in accounting and finance.</li><li>Engineering Change Order management.</li><li>Expertise in Oracle ERP systems.</li><li>Experience in manufacturing engineering within semiconductor capital equipment, medical equipment, or similar industries.</li><li>Strong troubleshooting skills in document control.</li><li>Proficient use of computers, Windows operating systems, and lab electronic measurement equipment.</li><li>Knowledge of MS Office (Word, Excel) and Agile PLM software.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>5 years of experience in Document Control and/or Manufacturing Engineering.</li><li>Experience in semiconductor capital equipment, medical equipment, or similar industries is required.</li><li>Working knowledge of Agile software is a plus.</li></ul><h2>Work Environment</h2><p>The work environment offers one day of remote work per week, with flexible start hours ranging from 6:30 am to 9:00 am. The team is part of a competitive yet familial Materials Metrology Division, emphasizing collaboration and individual success to drive business growth. We leverage expertise in physics, mathematics, algorithms, software, and hardware to push the boundaries of semiconductor manufacturing.</p><br>

Document Control Analyst

Document Control Auditor

<h1><strong>Job Title: Document Control Support </strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented professional to support technical documentation and digital print operations in a fast-paced Service Center environment. The ideal candidate will apply skills in document research, scanning, printing, archiving, and quality assurance to manage engineering, scientific, and business materials. Optional skills such as experience in technical libraries or reprographic services will enhance document control, file preparation, and equipment troubleshooting.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage and support technical documentation and digital print operations.</li><li>Conduct document research, scanning, printing, archiving, and quality assurance.</li><li>Handle engineering, scientific, and business materials efficiently.</li><li>Ensure document control, file preparation, and troubleshooting of equipment.</li><li>Coordinate with multiple departments to manage print jobs from start to finish.</li><li>Maintain high standards under tight deadlines with a strong commitment to customer service and quality.</li></ul><h2>Essential Skills</h2><ul><li>Experience with technical documentation and technical manuals.</li><li>Familiarity with Service Center and Technical Library operations.</li><li>Proficiency in document research, retrieval, and archiving.</li><li>Skills in data verification and quality assurance.</li><li>Experience with digital printing, scanning, laminating, plotting, and bindery services.</li><li>Basic equipment troubleshooting and maintenance.</li><li>Ability to review and manage complex print jobs from start to finish.</li><li>Strong organizational skills, attention to detail, and customer service commitment.</li><li>High school diploma and active DoD/SAP/SAR B-2 Secret Clearance.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>QA experience with databases and tech orders.</li><li>Familiarity with digital printing systems.</li><li>Experience in technical documentation environments.</li><li>Ability to adapt quickly to changing priorities.</li><li>Optional experience in technical libraries or reprographic services.</li></ul><h2>Work Environment</h2><p>This role is onsite in Palmdale with a 4/10 AWS schedule. You will need to be flexible to work 1st shift from 5:00 AM to 3:30 PM or 2nd shift from 3:30 AM to 1:42 PM, and accommodate overtime, including evening and weekend support when necessary. You should be capable of lifting up to 25 lbs. and standing for long periods.</p>

Document Control Support 1

<h1><strong>Job Title: Engineering Administrative Assistant</strong></h1><p><br></p><h2>Why this company?</h2><ul><li>Growing Company</li><li>Extremely low turnover - most people have been there 20+ years</li><li>Room for growth - opportunity to explore other corporate departments (marketing, accounting, etc.)</li><li>Great culture - people are so friendly and treat each other like family</li></ul><p><strong>Job Description</strong></p><p>Job Summary: We are seeking a highly organized and detail-oriented Front Desk Administrative Assistant to join our team. The ideal candidate will be responsible for a variety of administrative tasks, ensuring the smooth operation of our office. This role requires excellent communication skills, proficiency in office software, and the ability to handle multiple tasks efficiently.</p><p><br></p><h2><strong>Responsibilities</strong></h2><ul><li>Handle office documents, including filing, scanning, and organizing.</li><li>Perform data entry tasks, ensuring accuracy and timeliness.</li><li>Log information into the computer database for project tracking and management.</li><li>Upload documents and maintain digital records.</li><li>Open new project numbers and manage project documentation.</li><li>Process submittals and ensure timely follow-up.</li><li>Assist with onboarding new hires, including preparing necessary documentation and coordinating orientation.</li><li>Manage badge access for employees, ensuring security protocols are followed.</li><li>Organize and distribute incoming and outgoing mail.</li><li>Order and maintain office supplies, ensuring inventory is stocked.</li><li>Provide general administrative support as needed.</li></ul><p><br></p><h2><strong>Essential Skills</strong></h2><ul><li>Minimum of 2 years of administrative and data entry experience.</li><li>Proficiency in Microsoft Excel, Word, Outlook, and Teams.</li><li>Strong organizational and multitasking skills.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>High attention to detail and accuracy.</li><li>Positive attitude and professional demeanor</li></ul><h2><strong>Work Environment</strong></h2><p>This role is based onsite in Monroe, NJ, five days a week. </p><h1><br></h1><p><strong><em><u>This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to kvespia @astoncarter.com along with your availability for a 10-minute phone call.</u></em></strong></p>

Engineering Administrative Assistant

<h1 style="font-weight: 700;">Job Title: Accounts Receivable Clerk</h1><br><h2>Job Description</h2><p>We are searching for a motivated Accounts Receivable Clerk to obtain, sort, check, and record information pertaining to accounts payable for maintaining accurate accounting records.</p><br><h2>Responsibilities</h2><ul><li>Apply payments efficiently.</li><li>Prepare invoice deduction notices as necessary.</li><li>Audit invoices for accuracy.</li><li>Answer all customer inquiries promptly.</li><li>Prepare analysis of accounts as required.</li><li>Assist in monthly closings.</li><li>Review purchase orders, delivery slips, invoices, and check information for accuracy.</li><li>Review, verify, and stamp invoices, stubs, or purchase orders and file them accordingly.</li><li>Collect, retrieve, or deliver mail or inter-office memoranda to other departments.</li><li>Check computer systems for delinquent accounts or to trace or locate missing checks or statements.</li><li>Enter and post information into the computer accurately.</li><li>Update customer information in the computer systems.</li><li>Check, sort, and stuff envelopes for mailing.</li><li>Confer with other departments to locate missing receipts or reclassify unclear information.</li><li>Answer telephone calls and take messages from customers.</li><li>Assist with accounts payable as necessary.</li><li>Participate in special projects and perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Excel, specifically using pivot tables or VLOOKUPs.</li><li>Experience with Oracle or Enterprise One systems.</li><li>Comfortable working in a manual environment.</li><li>At least 1+ month of total office experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>A Bachelor&#39;s degree is a plus.</li></ul><h2>Work Environment</h2><p>The role requires being in the office every day and working in an open floor plan setting. Employees benefit from a supportive environment with opportunities for internal growth, exposure to an ERP implementation project, and participation in team activities such as lunch-ins and company events. The company offers medical, dental, and vision benefits along with a 401k match upon permanent employment. The team is expanding, with a recent development in South Carolina where a large plant has been opened.</p><br>

Entry Level Accounting

<h1 style="font-weight: 700;">Job Title: Accounts Payable Specialist</h1><br><h2>Job Description</h2><p>We are seeking an Accounts Payable Specialist to spearhead a large-scale credit card implementation initiative involving the setup of 5,000 corporate credit cards. This project supports the broader rollout of Concur for Accounts Payable (A/P) teams and requires coordination across multiple branches and ERP systems.</p><br><h2>Responsibilities</h2><ul><li>Manage the end-to-end process of issuing 5,000 corporate credit cards.</li><li>Liaise with branch managers to collect order request forms and identify eligible cardholders.</li><li>Set up users in the root account with JPMorgan and distribute application links.</li><li>Track application completions and follow up on outstanding submissions.</li><li>Ensure all applicants complete required training and acknowledge compliance courses.</li><li>Submit completed applications to JPMorgan for processing.</li><li>Maintain accurate records of training completion and application status.</li><li>Support the development and implementation of approval workflows.</li><li>Assist in the post-issuance phase by coordinating credit card integration across multiple ERP systems.</li><li>Collaborate with A/P teams to align credit card usage with Concur implementation.</li><li>Provide regular updates to project stakeholders on progress, issues, and completion rates.</li><li>Maintain detailed documentation of processes, timelines, and user status.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in data entry and accounts payable.</li><li>Strong skills in Microsoft Excel.</li><li>Strong organizational and project coordination skills.</li><li>Excellent communication and follow-up skills.</li><li>Ability to manage large-scale data tracking and reporting.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with financial systems, ERP platforms, or expense management tools (e.g., Concur).</li><li>Familiarity with corporate credit card programs and banking platforms (e.g., JPMorgan).</li></ul><h2>Work Environment</h2><p>This role is 100% remote and offers the opportunity to work on a project team. Following the completion of the 10-week credit card rollout project, the specialist will be integrated into one of the current Accounts Payable teams, which are aligned to different ERPs within the business. The company is rapidly growing, providing strong opportunities to transition into full-time roles in Accounts Payable, Accounts Receivable, Procurement, licensing team, or other areas. The work environment continues to be fully remote.</p><br>

Entry Level Accounts Payable Specialist

<p><strong><u>Business Development Representative (Remote)</u></strong></p><p>Location: Remote (U.S.-based)</p><p>About the Role:</p><p>We’re looking for a bubbly Business Development Representative (BDR) to join our growing team! If you thrive in a fast-paced environment, love connecting with people, and have a passion for sales and customer service, this could be the perfect fit.</p><p><br></p><p>As a BDR, you’ll be responsible for making approximately60 outbound calls per day, engaging potential customers, and documenting interactions in HubSpot CRM. Your goal is to spark interest, qualify leads, and set the stage for successful sales conversations.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Conduct ~60 outbound calls daily to prospective clients</li><li>Engage leads with enthusiasm and professionalism</li><li>Document all interactions and outcomes in HubSpot CRM</li><li>Collaborate with sales and marketing teams to refine outreach strategies</li><li>Provide exceptional customer service and follow-up</li><li>Maintain a positive, upbeat attitude that reflects our brand values</li></ul><p>Qualifications:</p><ul><li>2+ years of experience in a sales, customer service, or BDR role</li><li>Familiarity with HubSpot or similar CRM platforms</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and time management abilities</li><li>A bubbly, engaging personality with a natural ability to connect with others</li><li>Self-motivated and comfortable working independently in a remote environment</li></ul><p>Why Join Us?</p><ul><li>100% remote work flexibility</li><li>Supportive and collaborative team culture</li><li>Opportunities for growth and advancement</li><li>Tools and training to help you succeed</li></ul>

Entry Level Business Development Representative

<h3 style="text-align: center;"><strong><em><u>For immediate consideration, please email your resume to (fconte@astoncarter.com along with your interview availability!</u></em></strong></h3><p><strong>&#127775; Join Our Team as a Purchasing Assistant! &#127775;</strong></p><p><br></p><p>Are you a detail-driven professional who thrives in a fast-paced environment? Do you enjoy keeping things organized, solving problems, and making sure everything runs smoothly behind the scenes? If so, we’d love to meet you!</p><p>We’re looking for aPurchasing Assistantto support our dynamic team. In this role, you’ll be a key player in ensuring our supply chain runs like a well-oiled machine—managing orders, coordinating with suppliers, and keeping our inventory in check.</p><hr><h3>&#128736;️ What You’ll Do:</h3><ul><li>Process purchase orders for stock and direct-ship customer orders.</li><li>Confirm and update factory acknowledgements to keep timelines on track.</li><li>Expedite orders and follow up with suppliers to ensure timely delivery.</li><li>Perform weekly inventory cycle counts and report findings to corporate.</li><li>Maintain accurate records of supplier pricing, part numbers, and contacts.</li><li>Verify new part numbers and reconcile invoice discrepancies.</li><li>Coordinate returns and resolve issues with damaged goods.</li></ul><hr><h3>✅ What You Bring:</h3><ul><li>Experience in purchasing, procurement, or supply chain operations.</li><li>Strong Excel skills and comfort with purchase order systems.</li><li>A knack for staying organized and juggling multiple priorities.</li><li>Great communication skills and a collaborative mindset.</li><li>A proactive attitude and a willingness to learn on the fly.</li></ul><hr><h3>&#128161; Bonus Points For:</h3><ul><li>Solid problem-solving and negotiation skills.</li><li>Familiarity with inventory management systems.</li><li>A passion for process improvement and efficiency.</li></ul>

Entry Level Buyer

<h1><strong>Job Title: Entry Level Financial Analyst</strong></h1><p><br></p><h2>Job Description</h2><p>This position is part of the Securities Administration Services group, where you will be responsible for processing the most complex transactions or reconcilements related to loan or security payments. You will provide remittance and correction information to servicers, monitor and analyze pooled loans for non-compliance, and communicate findings to investors. Additionally, you will evaluate servicer performance to ensure compliance with agreements and participate in system enhancements, user group meetings, and testing. A working knowledge of Collateral, Securities, Default, or Trust Administration is essential.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process complex transactions or reconcilements related to loan or security payments.</li><li>Provide remittance and correction information to servicers.</li><li>Monitor and analyze pooled loans for non-compliance and communicate findings to investors.</li><li>Evaluate servicer performance to ensure compliance with agreements.</li><li>Participate in system enhancements, user group meetings, and testing.</li><li>Maintain working knowledge of Collateral, Securities, Default, or Trust Administration.</li><li>Train junior staff and review their processing and reconciliations.</li><li>Propose recommendations and implement automated solutions.</li></ul><h2>Essential Skills</h2><ul><li>Strong business analysis skills.</li><li>Proficiency in Microsoft Excel, including formulas, pivot tables, and V Look Up.</li><li>Experience in finance and data analysis.</li><li>Bachelor&#39;s degree in Math, Economics, Finance, Accounting, Statistics, Business, or related field.</li><li>Preferably 1+ year in Financial Services, including internship experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Ability to research and interpret controlling legal documents.</li><li>Experience with pooled loan data from various mortgage servicers.</li></ul><h2>Work Environment</h2><p>The work environment is extremely team-oriented and deadline-driven, requiring analyses to be completed at specific times during the month, which may necessitate overtime. The role offers growth opportunities within the organization and remote flexibility, except during large conferences or team meetings held in Columbia, MD. The schedule is hybrid, with some training and monthly large team meetings conducted on-site.</p>

Entry Level Financial Analyst

<h1><strong>Job Title: Estimator</strong></h1><p>** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! **</p><p><br></p><h2>Job Description</h2><p>The Estimator is a vital part of the team, responsible for program management and estimating activities for new customer orders generated by the Outside Sales Team. The role involves estimating based on customer&#39;s RFQs (Request for Quotations) and gathering necessary information for formal quotations, including drawings, sample parts, technical data, and material sources.</p><p><br></p><h2>Responsibilities</h2><ul><li>Communicate with all facets of the organization regarding new customer inquiries and program planning.</li><li>Manage programs for new products generated by the Outside Sales Team, coordinating material, labor, machine, and other resources through the appropriate process flow once a purchase order is issued.</li><li>Oversee new products from inception to implementation.</li><li>Review RFQs to determine material and labor requirements and prepare standard cost estimates, generally within a 24-hour turnaround.</li><li>Review customer drawings and specifications, preparing notes and exceptions to be communicated to customers on quotes.</li><li>Consult with the outside sales team, customers, vendors, manufacturing, accounting, quality, or other individuals to discuss and formulate estimates and resolve issues.</li><li>Develop Bills of Materials (BOM) and Work Instructions to communicate customer requirements to manufacturing employees.</li><li>Communicate with Tool &amp; Die Makers to obtain tooling cost estimates and provide necessary information to ensure tooling ordered matches assumptions made on the cost sheet.</li><li>Submit formal quotations to appropriate customer personnel such as purchasing agents, buyers, or project managers.</li><li>Assist in developing prints for manufacturing use where no customer print exists.</li><li>Continuously evaluate the estimating process to prevent low profitability parts and make recommendations to improve quote turnaround time and cost estimate accuracy.</li><li>Function as backup for Customer Service Representative during vacations or other absences.</li><li>Maintain a knowledge base of current materials and processes.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in estimation and pricing within the manufacturing industry.</li><li>Experience with RFQs and sales administration.</li><li>3-5 years of estimator experience in the manufacturing industry.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Ability to communicate effectively with various teams and individuals.</li><li>Strong analytical and problem-solving skills.</li></ul><h2>Work Environment</h2><p>This position is based onsite in Torrance, offering a collaborative work environment with opportunities to engage with various teams and departments.</p><p><br></p><p>If interested please send your resume to rdegraw @astoncarter.com (no space between the w and @). </p>

Estimator

<h1><strong>Job Title: Estimator</strong></h1><p><br></p><h2>Job Description</h2><p>The Estimator is a vital part of the team, responsible for program management and estimating activities for new customer orders generated by the Outside Sales Team. The role involves estimating based on customer&#39;s RFQs (Request for Quotations) and gathering necessary information for formal quotations, including drawings, sample parts, technical data, and material sources.</p><p><br></p><h2>Responsibilities</h2><ul><li>Communicate with all facets of the organization regarding new customer inquiries and program planning.</li><li>Manage programs for new products generated by the Outside Sales Team, coordinating material, labor, machine, and other resources through the appropriate process flow once a purchase order is issued.</li><li>Oversee new products from inception to implementation.</li><li>Review RFQs to determine material and labor requirements and prepare standard cost estimates, generally within a 24-hour turnaround.</li><li>Review customer drawings and specifications, preparing notes and exceptions to be communicated to customers on quotes.</li><li>Consult with the outside sales team, customers, vendors, manufacturing, accounting, quality, or other individuals to discuss and formulate estimates and resolve issues.</li><li>Develop Bills of Materials (BOM) and Work Instructions to communicate customer requirements to manufacturing employees.</li><li>Communicate with Tool &amp; Die Makers to obtain tooling cost estimates and provide necessary information to ensure tooling ordered matches assumptions made on the cost sheet.</li><li>Submit formal quotations to appropriate customer personnel such as purchasing agents, buyers, or project managers.</li><li>Assist in developing prints for manufacturing use where no customer print exists.</li><li>Continuously evaluate the estimating process to prevent low profitability parts and make recommendations to improve quote turnaround time and cost estimate accuracy.</li><li>Function as backup for Customer Service Representative during vacations or other absences.</li><li>Maintain a knowledge base of current materials and processes.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in estimation and pricing within the manufacturing industry.</li><li>Experience with RFQs and sales administration.</li><li>3-5 years of estimator experience in the manufacturing industry.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Ability to communicate effectively with various teams and individuals.</li><li>Strong analytical and problem-solving skills.</li></ul><h2>Work Environment</h2><p>This position is based onsite in Torrance, offering a collaborative work environment with opportunities to engage with various teams and departments.</p><p><br></p><p>If interested please send your resume to rdegraw @astoncarter.com (no space between the w and @). </p>

<h1><strong>Job Title: Events/Supplier Relations Administrator</strong></h1><p><br></p><h2>Job Description</h2><p>The Supplier Relations Administrator will be integral to maintaining administrative functions within the organization, with a focus on BAMA membership and Purchasing Supplier Development Knowledge Management. The role involves creating and managing the National Meeting website, tracking registrations, and developing post-event surveys. Additionally, the Administrator will issue and manage membership renewals and invoices, monitor supplier KPIs, and provide customer support to BAMA members.</p><p><br></p><h2>Responsibilities</h2><ul><li>Create and manage the National Meeting website using CVENT, issue invitations, and track registrations.</li><li>Develop and distribute post-event surveys for the National Meeting.</li><li>Issue and track Statement of Commitment submissions for membership renewals.</li><li>Manage invoices for annual dues payments.</li><li>Monitor supplier Key Performance Indicators (KPIs) and issue scorecards three times a year.</li><li>Serve as the primary contact for BAMA members, handling new member applications and general inquiries.</li><li>Communicate changes with regional leads and update region worksheets.</li><li>Maintain the support mailbox for BAMA Membership Customer Support.</li><li>Answer inquiries from PSD and suppliers and obtain executive approval for VPP coordination.</li><li>Manage training room scheduling and track training facilitator changes and attendance.</li><li>Perform other duties as specified by the <span style="color: rgb(8, 7, 7); background-color: none;">Senior</span> Manager.</li></ul><h2>Essential Skills</h2><ul><li>Experience in administrative support and data entry.</li><li>Strong customer service skills.</li><li>Proficiency in Microsoft Office Suite, particularly Excel.</li><li>Knowledge of CVENT is preferred.</li><li>Excellent communication skills, both written and verbal.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Associate degree or equivalent experience in administrative roles, preferably in membership or event management.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.</li></ul><h2>Work Environment</h2><p>The work environment is an office setting.</p>

Event Administrator

<h1><strong>One of the largest tech companies based in Seattle, WA is hiring an Event Manager to support a growing team. </strong></h1><p><br></p><p><strong>About the role:</strong></p><ul><li>Fully onsite role in Seattle, WA</li><li>Compensation- DOE</li><li>Requires 5-8+ years of experience</li></ul><p><br></p><h2>Job Description</h2><p>We are seeking an experienced Event Producer to support and execute key aspects of our conference in partnership with the Event Lead. This role demands strong project management skills, meticulous attention to detail, and the ability to coordinate multiple stakeholders across various workstreams. The candidate should be proficient in platforms such as Bizzabo, Keynote, Figma, and PowerPoint, with extensive experience in partnering and managing vendors for live events. The ideal candidate is a proactive self-starter capable of driving multiple initiatives simultaneously while maintaining high standards of quality and attention to detail. They should be comfortable in both strategic planning and hands-on execution roles, with a proven ability to deliver exceptional results in high-pressure situations.</p><p><br></p><h2>Responsibilities</h2><ul><li>Own and manage the comprehensive event agenda development and timeline.</li><li>Drive the website launch initiative through a phased approach, working closely with vendors and internal teams. Responsible for day-to-day maintenance and all event details.</li><li>Oversee the production and delivery of all printed conference materials, coordinating with design and vendor teams.</li><li>Lead and drive the presentation and rehearsals for the speakers, including preparation and technical run-throughs.</li><li>Lead and drive the event volunteer program strategy, management, including recruitment, scheduling, and coordination.</li><li>Manage the event technology platform (Bizzabo), ensuring proper setup and integration of all event components.</li></ul><h2>Essential Skills</h2><ul><li>5+ years of experience in large-scale event production and management.</li><li>Proven track record of successful volunteer program management.</li><li>Strong project management skills with the ability to handle multiple concurrent and complex workstreams.</li><li>Experience with event technology platforms, specifically Bizzabo.</li><li>Experience with key design platforms, including Figma, PowerPoint, Keynote.</li><li>Excellence in stakeholder management and cross-functional collaboration.</li><li>Strong presentation and rehearsal management experience.</li><li>Detail-oriented with exceptional organizational skills, and the ability to deliver results leading up to the event.</li><li>Experience in website launch management and printed materials production.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Ability to manage complex creative programs and projects end-to-end.</li><li>Adaptability and flexibility.</li><li>Creative problem-solving.</li><li>Strategic planning and execution.</li><li>Team leadership and coordination.</li><li>Vendor and stakeholder management.</li><li>Budget management.</li><li>Risk assessment and mitigation.</li><li>Quality control and attention to detail.</li><li>Problem-solving and decision-making.</li><li>Time management and prioritization.</li></ul><h2>Work Environment</h2><p>The role is onsite in Seattle, with regular hours from 8 AM to 5 PM, Monday through Friday, with a 1-hour lunch break. During the event days, which are October 7th and 8th, extended 12-hour workdays are expected. The work environment is fast-paced and dynamic, reflecting the excitement of large-scale event production. The Event Producer will collaborate closely with the lead event producer, manage catering, facilities, and build out workstreams, and will be instrumental in delivering a successful event attended by 2500-3000 people.</p>

Event Planner

<h1><strong>One of the largest tech companies based in Seattle, WA is hiring an Event Planning Manager to support a growing team!</strong></h1><h2>Job Description</h2><p>We are seeking an experienced Event Producer to support and execute key aspects of our conference in partnership with the Event Lead. This role demands strong project management skills, meticulous attention to detail, and the ability to coordinate multiple stakeholders across various workstreams. The candidate should be proficient in platforms such as Bizzabo, Keynote, Figma, and PowerPoint, with extensive experience in partnering and managing vendors for live events. The ideal candidate is a proactive self-starter capable of driving multiple initiatives simultaneously while maintaining high standards of quality and attention to detail. They should be comfortable in both strategic planning and hands-on execution roles, with a proven ability to deliver exceptional results in high-pressure situations.</p><p><br></p><h2>Responsibilities</h2><ul><li>Own and manage the comprehensive event agenda development for 2000 - 3000 attendees and timeline.</li><li>Drive the website launch initiative through a phased approach, working closely with vendors and internal teams. Responsible for day-to-day maintenance and all event details.</li><li>Oversee the production and delivery of all printed conference materials, coordinating with design and vendor teams.</li><li>Lead and drive the presentation and rehearsals for the speakers, including preparation and technical run-throughs.</li><li>Lead and drive the event volunteer program strategy, management, including recruitment, scheduling, and coordination.</li><li>Manage the event technology platform (Bizzabo), ensuring proper setup and integration of all event components.</li></ul><h2>Essential Skills</h2><ul><li>5+ years of experience in large-scale event production and management.</li><li>Proven track record of successful volunteer program management.</li><li>Strong project management skills with the ability to handle multiple concurrent and complex workstreams.</li><li>Experience with event technology platforms, specifically Bizzabo.</li><li>Experience with key design platforms, including Figma, PowerPoint, Keynote.</li><li>Excellence in stakeholder management and cross-functional collaboration.</li><li>Strong presentation and rehearsal management experience.</li><li>Detail-oriented with exceptional organizational skills, and the ability to deliver results leading up to the event.</li><li>Experience in website launch management and printed materials production.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Former Tech industry candidates will be prioritized</li><li>Ability to manage complex creative programs and projects end-to-end.</li><li>Adaptability and flexibility.</li><li>Creative problem-solving.</li><li>Strategic planning and execution.</li><li>Team leadership and coordination.</li><li>Vendor and stakeholder management.</li><li>Budget management.</li><li>Risk assessment and mitigation.</li><li>Quality control and attention to detail.</li><li>Problem-solving and decision-making.</li><li>Time management and prioritization.</li></ul><h2>Work Environment</h2><p>The role is onsite in Seattle, with regular hours from 8 AM to 5 PM, Monday through Friday, with a 1-hour lunch break. During the event days, which are October 7th and 8th, extended 12-hour workdays are expected. The work environment is fast-paced and dynamic, reflecting the excitement of large-scale event production. The Event Producer will collaborate closely with the lead event producer, manage catering, facilities, and build out workstreams, and will be instrumental in delivering a successful event attended by 2500-3000 people.</p>

Event Planning Manager

<h1><strong>One of the largest tech companies based in Seattle, WA is hiring an Event Planning Manager to support a growing team. </strong></h1><p><br></p><p><strong>About the role:</strong></p><ul><li>Fully onsite role in Seattle, WA</li><li>Compensation- DOE</li><li>Requires 5-8+ years of experience</li></ul><p><br></p><h2>Job Description</h2><p>We are seeking an experienced Event Producer to support and execute key aspects of our conference in partnership with the Event Lead. This role demands strong project management skills, meticulous attention to detail, and the ability to coordinate multiple stakeholders across various workstreams. The candidate should be proficient in platforms such as Bizzabo, Keynote, Figma, and PowerPoint, with extensive experience in partnering and managing vendors for live events. The ideal candidate is a proactive self-starter capable of driving multiple initiatives simultaneously while maintaining high standards of quality and attention to detail. They should be comfortable in both strategic planning and hands-on execution roles, with a proven ability to deliver exceptional results in high-pressure situations.</p><p><br></p><h2>Responsibilities</h2><ul><li>Own and manage the comprehensive event agenda development for 2000 - 3000 attendees and timeline.</li><li>Drive the website launch initiative through a phased approach, working closely with vendors and internal teams. Responsible for day-to-day maintenance and all event details.</li><li>Oversee the production and delivery of all printed conference materials, coordinating with design and vendor teams.</li><li>Lead and drive the presentation and rehearsals for the speakers, including preparation and technical run-throughs.</li><li>Lead and drive the event volunteer program strategy, management, including recruitment, scheduling, and coordination.</li><li>Manage the event technology platform (Bizzabo), ensuring proper setup and integration of all event components.</li></ul><h2>Essential Skills</h2><ul><li>5+ years of experience in large-scale event production and management.</li><li>Proven track record of successful volunteer program management.</li><li>Strong project management skills with the ability to handle multiple concurrent and complex workstreams.</li><li>Experience with event technology platforms, specifically Bizzabo.</li><li>Experience with key design platforms, including Figma, PowerPoint, Keynote.</li><li>Excellence in stakeholder management and cross-functional collaboration.</li><li>Strong presentation and rehearsal management experience.</li><li>Detail-oriented with exceptional organizational skills, and the ability to deliver results leading up to the event.</li><li>Experience in website launch management and printed materials production.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Former Tech industry candidates will be prioritized</li><li>Ability to manage complex creative programs and projects end-to-end.</li><li>Adaptability and flexibility.</li><li>Creative problem-solving.</li><li>Strategic planning and execution.</li><li>Team leadership and coordination.</li><li>Vendor and stakeholder management.</li><li>Budget management.</li><li>Risk assessment and mitigation.</li><li>Quality control and attention to detail.</li><li>Problem-solving and decision-making.</li><li>Time management and prioritization.</li></ul><h2>Work Environment</h2><p>The role is onsite in Seattle, with regular hours from 8 AM to 5 PM, Monday through Friday, with a 1-hour lunch break. During the event days, which are October 7th and 8th, extended 12-hour workdays are expected. The work environment is fast-paced and dynamic, reflecting the excitement of large-scale event production. The Event Producer will collaborate closely with the lead event producer, manage catering, facilities, and build out workstreams, and will be instrumental in delivering a successful event attended by 2500-3000 people.</p>

Events Manager

<p><strong>Description</strong></p><p>1. Manage information flow in a timely and accurate manner.</p><p><br></p><p>2. Manage executive’s calendars and set up meetings.</p><p><br></p><p>3. Rack daily expenses and prepare daily, weekly, monthly, and quarterly reports.</p><p><br></p><p>4. Oversee the performance of other clerical staff.</p><p><br></p><p>5. Act as an office manager by keeping up with office supply inventory.</p><p><br></p><p>6. Format information for internal and external communication – memos, emails presentations, reports.</p><p><br></p><p>7. Take minutes during meetings.</p><p><br></p><p>8. Screen and direct phone calls and distributes correspondence.</p><p><br></p><p>9. Organize and maintain the office filing system.</p><p><br></p><p>10. Audit the Internal process.</p><p><br></p><p>11. Market Maker all RFQ’s.</p><p><br></p><p>12. Manage the Escrow.</p><p><br></p><p>13. Maintain a clean and safe work area. .</p><p><br></p><p>14. Performs other related duties as assigned or requested.</p><p><br></p><p>15. Data Exchange reserves the right to change or revise job duties as the need arises.</p><p><br></p><p>16. Will adhere to DEX’s quality system policies, applicable standards, and quality manual as dictated.</p><p><br></p><p><br></p><p><br></p><p>Qualifications</p><p><br></p><p>Bachelor&#39;s and <strong>MBA required.</strong></p><p>3-5 years previous experience as an executive assistant reporting to Executive level Management. Successful track record in above areas as described.</p><p>Excellent Excel (including advanced experience with graphs, charts and presentations), Word, and PowerPoint skills.</p><p>Must be detail oriented and have great organizational, computer and communication skills (written and verbal).</p><p>Outstanding work ethic with highest degree of integrity.</p><p><span style="background-color: none; color: rgb(8, 7, 7);">Positive energy</span>, focused, self starter who can take the initiative and follow up, even when not asked.</p><p>Excellent interpersonal and communication skills, ability to present views and ideas in a convincing and clear manner, and a high degree of integrity and maturity. </p><p>Ability to work under pressure and meet deadlines. Good attention to detail and accuracy.</p><p><strong>Skills</strong></p><p>Microsoft office, Excel, Executive admin, Masters degree</p><p><strong>Top Skills Details</strong></p><p>Microsoft office,Excel,Executive admin,Masters degree</p><p><strong>Experience Level</strong></p><p>Intermediate Level</p><p><br></p><p>If interested you can email your resume to rdegraw @astoncarter.com (no space between the w and the @)</p>

Executive Administrative Assistant

<p><strong>100% On-Site </strong></p><p><strong>Contract Position </strong></p><p><strong>Description</strong></p><p>-Perform day-to-day administrative duties as required for executives as needed</p><p>-Maintain Calendar(s)</p><p>-Process Travel Requests as appropriate</p><p>-Coordinate Materials for Business Meetings</p><p><strong>Skills</strong></p><p>Calendar management, Administrative support, Executive administrative support, Travel management, Executive administrative, Administrative assistance, Outlook, Microsoft office, Calendaring, Administration, Executive support, Microsoft</p><p><strong>Top Skills Details</strong></p><p>Calendar management,Administrative support,Executive administrative support,Travel management,Executive administrative,Administrative assistance</p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>-Must possess good interpersonal skills and communication skills</p><p>-Demonstrated dependability</p><p>-Experience in administrative/office position</p><p>-3+ years of experience in Microsoft Office suite Products (Office, Outlook, Excel, PowerPoint, etc.)</p><p>-3+ years of experience in administrative role supporting Executives</p><p>-Resourcefulness</p><p>-Confidence, courage, and independence</p><p>-Strong interpersonal and influencing skills, collaborator</p><p>-Drive for results and sense of urgency</p><p><strong>Experience Level</strong></p><p>Entry Level</p>

<h1 style="font-weight: 700;">Job Title: Executive Assistant</h1><br><h2>Job Description</h2><p>Join a vibrant and values-driven firm where authenticity and community care are at the forefront. As an Executive Assistant, you will play a crucial role in supporting executives and teams by handling a variety of administrative tasks. This position requires independent and sound business judgment to manage a dynamic workload in a fast-paced environment. You will be part of a culture that values growth, collaboration, and problem-solving in a supportive and fun work environment.</p><br><h2>Responsibilities</h2><ul><li>Manage calendars, office space reservations, and travel logistics for assigned executives.</li><li>Handle time and expense entry for assigned executives.</li><li>Assist with the production of client deliverables, including reports.</li><li>Support client engagement activities, including new client acceptance and billing assistance.</li><li>Draft, format, and proofread business correspondence and presentations.</li><li>Coordinate and execute internal/external events and meetings.</li><li>Leverage internal networks to effectively manage workflow.</li><li>Serve as a liaison for internal and external clients, facilitating communications.</li><li>Participate in onboarding new administrative team members.</li><li>Assist with Continued Professional Education (CPE) activities for teams.</li><li>Perform other duties and special projects as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).</li><li>Strong verbal and written communication skills.</li><li>Excellent organizational skills with the ability to prioritize effectively.</li><li>Proven commitment to exceptional client service.</li><li>Ability to collaborate across functions and build trusted relationships.</li><li>Strong attention to detail and accuracy.</li><li>Critical thinking and problem-solving capabilities.</li><li>Discretion in handling confidential information.</li><li>Minimum of 1 year of related experience required.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School Diploma/GED required.</li><li>Experience in a professional services environment preferred.</li><li>Ability to speak Mandarin is highly preferred.</li><li>Flexibility for overtime and ability to travel as needed, approximately 5%.</li></ul><h2>Work Environment</h2><p>This position is onsite, where you will engage in a collaborative and supportive work culture. The role may require some overtime hours and occasional travel. The environment fosters growth, learning, and the opportunity to work on complex and interesting business challenges.</p><br>

Executive Assistant

<h1><strong>Job Title: Executive Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>Join a vibrant and values-driven firm where authenticity and community care are at the forefront. As an Executive Assistant, you will play a crucial role in supporting executives and teams by handling a variety of administrative tasks. This position requires independent and sound business judgment to manage a dynamic workload in a fast-paced environment. You will be part of a culture that values growth, collaboration, and problem-solving in a supportive and fun work environment.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage calendars, office space reservations, and travel logistics for assigned executives.</li><li>Handle time and expense entry for assigned executives.</li><li>Assist with the production of client deliverables, including reports.</li><li>Support client engagement activities, including new client acceptance and billing assistance.</li><li>Draft, format, and proofread business correspondence and presentations.</li><li>Coordinate and execute internal/external events and meetings.</li><li>Leverage internal networks to effectively manage workflow.</li><li>Serve as a liaison for internal and external clients, facilitating communications.</li><li>Participate in onboarding new administrative team members.</li><li>Assist with Continued Professional Education (CPE) activities for teams.</li><li>Perform other duties and special projects as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).</li><li>Strong verbal and written communication skills.</li><li>Excellent organizational skills with the ability to prioritize effectively.</li><li>Proven commitment to exceptional client service.</li><li>Ability to collaborate across functions and build trusted relationships.</li><li>Strong attention to detail and accuracy.</li><li>Critical thinking and problem-solving capabilities.</li><li>Discretion in handling confidential information.</li><li>Minimum of 1 year of related experience required.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School Diploma/GED required.</li><li>Experience in a professional services environment preferred.</li><li>Ability to speak Mandarin is highly preferred.</li></ul>

<h1 style="font-weight: 700;">Job Title: Executive Assistant</h1><br><h2>Job Description</h2><p>We are seeking a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive operational support to Digital Product <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> leaders. This pivotal role goes beyond traditional administrative support, requiring a strategic mindset and the ability to actively orchestrate key initiatives and manage complex workflows. If you thrive in a fast-paced environment, possess an innate ability to anticipate needs, and excel at bringing disparate elements together for a common goal and driving operational excellence, this is the perfect opportunity for you.</p><br><h2>Responsibilities</h2><ul><li>Strategically manage and optimize calendars, scheduling and coordinating complex meetings and events across multiple time zones, proactively identifying and resolving conflicts for leaders in Digital Product.</li><li>Serve as a primary communication orchestrator, efficiently filtering, prioritizing, and managing emails to ensure timely follow-up.</li><li>Prepare and refine high-quality reports and presentations synthesizing complex information, working with confidential and sensitive data to support strategic decision-making.</li><li>Orchestrate comprehensive domestic and international travel, planning detailed itineraries, accommodations, and ground transportation.</li><li>Manage and process expense reports, invoices, and other financial documentation, ensuring operational efficiency and compliance.</li><li>Drive meeting effectiveness by preparing agendas, capturing detailed minutes, tracking action items to foster accountability and ensure timely follow-through.</li><li>Act as a central hub for inter-departmental projects, proactively streamlining communication channels and information flow to enhance collaboration and project momentum.</li><li>Design, implement, and maintain robust processes for tracking key deliverables, ensuring transparency and progress.</li><li>Lead the planning and end-to-end execution of team events, workshops, and activities.</li><li>Proactively identify bottlenecks and challenges within workflows, developing and implementing effective, timely solutions to optimize processes.</li><li>Cultivate and maintain strong, collaborative relationships with internal teams and key external partners to facilitate seamless operations and communication.</li><li>Strategically anticipate and proactively prepare leaders for critical activities, ensuring they are fully equipped and briefed.</li><li>Draft and manage clear, concise internal communications on behalf of leadership, ensuring alignment with strategic messaging.</li></ul><h2>Essential Skills</h2><ul><li>10 years of progressive experience as an Executive Assistant supporting <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span>-level executives, with a demonstrated focus on operational coordination and project facilitation.</li><li>Proven ability to strategically manage and prioritize complex tasks, cross-functional projects, and critical deadlines with exceptional attention to operational detail.</li><li>Superior organizational, strategic time management, and proactive problem-solving skills, demonstrated ability to anticipate complex needs and implement solutions independently.</li><li>Exceptional written and verbal communication and interpersonal skills, capable of influencing and interacting professionally and effectively with all levels of the organization and external stakeholders.</li><li>Advanced proficiency with Microsoft Office Suite and collaboration tools (i.e., Outlook, Word, Excel, PowerPoint, Teams, and Miro).</li><li>A highly resourceful, autonomous, and adaptable mindset, consistently seeking opportunities to optimize operational processes and drive efficiency.</li><li>Discretion and integrity when handling highly confidential information.</li><li>Ability to thrive and lead in a fast-paced, dynamic, and evolving environment, expertly navigating ambiguity with resilience and a solution-oriented approach.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in Business Process Support and Administrative Assistant roles.</li><li>Preferred experience in Project Support, Process Improvement, and administrative support.</li></ul><h2>Work Environment</h2><p>The work environment is fast-paced, dynamic, and evolving, requiring adaptability and resilience. Advanced collaboration tools like Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Miro) are utilized extensively to enhance productivity and communication.</p><br>

<h2>Job Description</h2><p>This role involves independent leadership in employee engagement and task coordination for multiple directors. The Executive Assistant will provide high-level support to several Directors within the Accounting team. This position requires a proactive, customer service-oriented professional who can manage tasks with attention to detail, organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests from various stakeholders.</p><p><br></p><h2>Responsibilities</h2><ul><li>Effectively and proactively support multiple leaders within the Accounting organization, including complex calendar management and scheduling across multiple locations.</li><li>Manage expense reimbursement, including report coordination, submission, and issue tracking.</li><li>Coordinate global schedules and travel arrangements, including cost-effective air, hotel, and ground transportation, and create detailed travel itineraries.</li><li>Organize and execute team activities, including staff meeting agendas, all-team meetings, off-sites, and team social events.</li><li>Track and help drive the completion of key deliverables and follow up on outstanding items, including meeting notes and action items.</li><li>Work closely with the leadership team and other Executive Assistants to provide support to the organization.</li><li>Create, edit, and ensure the readiness of documents and presentations.</li><li>Assist with the development and maintenance of new mechanisms within the team.</li></ul><h2>Essential Skills</h2><ul><li>3-5 years of <span style="color: rgb(8, 7, 7); background-color: none;">senior</span>-level leadership support experience.</li><li>Proficiency with Microsoft Office products and applications.</li><li>High school or equivalent diploma.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience leading process improvements.</li><li>Experience in a fast-paced, high-tech company.</li><li>Experience designing processes to maximize efficiency.</li><li>Bachelor&#39;s degree is preferred for potential conversion to a full-time role.</li><li>Calendar management for several leaders across multiple time zones using Outlook.</li><li>Event planning experience.</li><li>Domestic and international travel booking experience, including visas.</li><li>Expense management experience, ideally with Concur.</li></ul><h2>Work Environment</h2><p>The position is located 100% onsite at the corporate office in Arlington, VA, US. The role entails working five days a week, generally from 9 AM to 5 PM, with flexibility required for events and meetings at headquarters. The role requires 40 hours of work per week with no option for overtime. The company culture emphasizes inclusion and values work-life balance, offering a flexible schedule to accommodate personal and professional life. The team supports mentorship and career growth, fostering an environment of knowledge sharing and development.</p>

<h1 style="text-align: center;"><strong>Hiring for an Executive Assistant in Hartford!</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly organized and proactive Executive Assistant to support the President in a dynamic and fast-paced environment. This role is perfect for someone with a robust administrative <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> and a passion for real estate. The position requires managing schedules, coordinating travel, and tracking multiple long-term deals.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage the President’s calendar, schedule meetings, and coordinate travel arrangements.</li><li>Track and support multiple real estate deals, ensuring timelines and communications are up to date.</li><li>Serve as a liaison with clients, maintaining regular correspondence and providing updates.</li><li>Assist with deal-related paperwork and offer guidance to clients throughout the process.</li><li>Respond to residential sales inquiries and provide administrative support as needed.</li><li>Handle incoming calls and manage email communications professionally and efficiently.</li><li>Assist with marketing for the organization.</li><li>Maintain confidentiality and professionalism in all interactions.</li></ul><h2>Essential Skills</h2><ul><li>3+ years of administrative experience in a fast-paced, professional environment.</li><li>Exceptional organizational skills and attention to detail.</li><li>Strong written and verbal communication skills.</li><li>Ability to multitask and manage competing priorities.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Real estate <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> preferred (commercial or residential).</li><li>Comfortable working onsite daily in Hartford, CT.</li><li>Flexible and adaptable with a proactive mindset.</li></ul><h2>Work Environment</h2><p>This position is located onsite in Hartford, CT, in a professional office setting. The work schedule is Monday to Friday, from 8:30 AM to 5:00 PM, totaling 37.5 hours per week with a one-hour lunch break. The team size ranges from 15 to 20 employees, fostering a family-feel environment. </p>

<h1 style="font-weight: 700;">Job Title: Executive Assistant</h1><br><h2>Job Description</h2><p>We are seeking a seasoned and proactive Executive Assistant to support our SVP of Global Operations during a medical leave coverage for his current assistant. This role is critical in ensuring continuity of executive support, with a strong emphasis on calendar management, travel coordination, and cross-functional communication.</p><br><h2>Responsibilities</h2><ul><li>Serve as a gatekeeper and primary point of contact for scheduling and prioritization.</li><li>Manage complex calendars, resolve scheduling conflicts, and coordinate across multiple time zones, including Europe and Asia.</li><li>Book and organize domestic and international travel; manage expense reports via Concur.</li><li>Coordinate with other executive admins to align priorities and free up time.</li><li>Prepare and send internal communications and announcements.</li><li>Support logistics for face-to-face meetings and executive events.</li><li>Maintain and update Outlook calendars; no email access required.</li><li>Shadow and train with current assistant from August 11–15.</li><li>Use tools such as Outlook, Teams, PowerPoint, Concur, and SharePoint.</li></ul><h2>Essential Skills</h2><ul><li>3–5+ years experience in executive-level administrative support.</li><li>Proficiency in Microsoft Office Suite, Concur, Teams, and PowerPoint.</li><li>Highly organized, detail-oriented, efficient, and self-sufficient.</li><li>Comfortable with a direct, fast-paced, and results-driven executive.</li><li>Ability to flag priorities, anticipate needs, and keep the executive on track.</li></ul><h2>Work Environment</h2><p>Full-time, 40 hours/week (8 AM – 5 PM CST, some flexibility). The role offers hybrid flexibility but with altering weeks and no defined Monday-Friday hybrid schedule. The work environment includes employee appreciation events throughout the year, and the campus is located on Lake Hazeltine with walking trails between buildings. The location is convenient to central Chaska shops and restaurants, and it is a 25-minute drive from downtown Minneapolis.</p><br>

<h1><b>Hiring Executive Assistant for a large tech company! Must be able to work onsite in Seattle. </b></h1><h2>Job Description</h2><p>This role involves performing a variety of administrative functions, scheduling appointments, providing information to callers, and taking dictation. The Executive Assistant is responsible for composing memos, transcribing notes, researching and creating presentations, generating reports, handling multiple projects, and preparing and monitoring invoices and expense reports. The role may also assist with compiling and developing the annual budget.</p><p><br></p><h2>Responsibilities</h2><ul><li>Perform administrative support tasks including calendar management and scheduling appointments.</li><li>Provide information to callers and take dictation.</li><li>Compose memos, transcribe notes, and research and create presentations.</li><li>Generate reports and handle multiple projects.</li><li>Prepare and monitor invoices and expense reports.</li><li>Assist with compiling and developing the annual budget.</li><li>Direct and lead the work of others when required.</li><li>Report to a manager or head of a unit/department.</li></ul><h2>Essential Skills</h2><ul><li>High school diploma with at least 5 years of experience in the field or related area.</li><li>Familiarity with a variety of concepts, practices, and procedures in the field.</li><li>Proficient in Microsoft Office Suite and calendar management.</li><li>Experience in executive support with a minimum of 5 years.</li><li>Ability to plan and accomplish goals with creativity and latitude.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in mentoring other Executive Assistants.</li><li>MAC computer experience is preferred.</li><li>Experience reporting to multiple Vice Presidents is preferred.</li><li>Executive support experience.</li></ul><h2>Work Environment</h2><p>This position is fully onsite in Seattle. The team is growing, and there is potential for the role to become a full-time equivalent based on performance.</p>

<h1 style="font-weight: 700;">Job Title: Executive Assistant</h1><br><h2>Job Description</h2><p>We are seeking a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive operational support to Digital Product <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span></span> leaders. This pivotal role goes beyond traditional administrative support, requiring a strategic mindset and the ability to actively orchestrate key initiatives and manage complex workflows. If you thrive in a fast-paced environment, possess an innate ability to anticipate needs, and excel at bringing disparate elements together for a common goal and driving operational excellence, this is the perfect opportunity for you.</p><br><h2>Responsibilities</h2><ul><li>Strategically manage and optimize calendars, scheduling and coordinating complex meetings and events across multiple time zones, proactively identifying and resolving conflicts for leaders in Digital Product.</li><li>Serve as a primary communication orchestrator, efficiently filtering, prioritizing, and managing emails to ensure timely follow-up.</li><li>Prepare and refine high-quality reports and presentations synthesizing complex information, working with confidential and sensitive data to support strategic decision-making.</li><li>Orchestrate comprehensive domestic and international travel, planning detailed itineraries, accommodations, and ground transportation.</li><li>Manage and process expense reports, invoices, and other financial documentation, ensuring operational efficiency and compliance.</li><li>Drive meeting effectiveness by preparing agendas, capturing detailed minutes, tracking action items to foster accountability and ensure timely follow-through.</li><li>Act as a central hub for inter-departmental projects, proactively streamlining communication channels and information flow to enhance collaboration and project momentum.</li><li>Design, implement, and maintain robust processes for tracking key deliverables, ensuring transparency and progress.</li><li>Lead the planning and end-to-end execution of team events, workshops, and activities.</li><li>Proactively identify bottlenecks and challenges within workflows, developing and implementing effective, timely solutions to optimize processes.</li><li>Cultivate and maintain strong, collaborative relationships with internal teams and key external partners to facilitate seamless operations and communication.</li><li>Strategically anticipate and proactively prepare leaders for critical activities, ensuring they are fully equipped and briefed.</li><li>Draft and manage clear, concise internal communications on behalf of leadership, ensuring alignment with strategic messaging.</li></ul><h2>Essential Skills</h2><ul><li>10 years of progressive experience as an Executive Assistant supporting <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span></span>-level executives, with a demonstrated focus on operational coordination and project facilitation.</li><li>Proven ability to strategically manage and prioritize complex tasks, cross-functional projects, and critical deadlines with exceptional attention to operational detail.</li><li>Superior organizational, strategic time management, and proactive problem-solving skills, demonstrated ability to anticipate complex needs and implement solutions independently.</li><li>Exceptional written and verbal communication and interpersonal skills, capable of influencing and interacting professionally and effectively with all levels of the organization and external stakeholders.</li><li>Advanced proficiency with Microsoft Office Suite and collaboration tools (i.e., Outlook, Word, Excel, PowerPoint, Teams, and Miro).</li><li>A highly resourceful, autonomous, and adaptable mindset, consistently seeking opportunities to optimize operational processes and drive efficiency.</li><li>Discretion and integrity when handling highly confidential information.</li><li>Ability to thrive and lead in a fast-paced, dynamic, and evolving environment, expertly navigating ambiguity with resilience and a solution-oriented approach.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in Business Process Support and Administrative Assistant roles.</li><li>Preferred experience in Project Support, Process Improvement, and administrative support.</li></ul><h2>Work Environment</h2><p>The work environment is fast-paced, dynamic, and evolving, requiring adaptability and resilience. Advanced collaboration tools like Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Miro) are utilized extensively to enhance productivity and communication.</p><br>

<h1><strong>Job Title: Executive Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>This high-level administrative position requires a candidate proficient in both <strong>English and Korean</strong>, who can effectively support executive functions.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage executive calendars, ensuring efficient scheduling and coordination of meetings.</li><li>Provide comprehensive administrative support, including document preparation and correspondence.</li><li>Engage with stakeholders at all levels, demonstrating strong communication skills.</li><li>Adapt to business travel internationally as needed, maintaining flexibility.</li><li>Organize and prioritize multiple tasks, showcasing excellent organizational and time management skills.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in English and Korean.</li><li>Experience with Microsoft Office Suite.</li><li>Strong organizational and time management abilities.</li><li>Effective communication and interpersonal skills.</li><li>Experience in administrative support and executive assistance.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bilingual in Korean.</li><li>Proactive and disciplined approach.</li><li>Outgoing personality with a go-getter attitude.</li></ul><p>If interested email your resume to rdegraw @astoncarter.com (no space between the w and the @)</p>

<h1><strong>Job Title: Executive Assistant</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a seasoned and proactive Executive Assistant to support our SVP of Global Operations during a medical leave coverage for his current assistant. This role is critical in ensuring continuity of executive support, with a strong emphasis on calendar management, travel coordination, and cross-functional communication.</p><p><br></p><h2>Responsibilities</h2><ul><li>Serve as a gatekeeper and primary point of contact for scheduling and prioritization.</li><li>Manage complex calendars, resolve scheduling conflicts, and coordinate across multiple time zones, including Europe and Asia.</li><li>Book and organize domestic and international travel; manage expense reports via Concur.</li><li>Coordinate with other executive admins to align priorities and free up time.</li><li>Prepare and send internal communications and announcements.</li><li>Support logistics for face-to-face meetings and executive events.</li><li>Maintain and update Outlook calendars; no email access required.</li><li>Shadow and train with current assistant from August 11–15.</li><li>Use tools such as Outlook, Teams, PowerPoint, Concur, and SharePoint.</li></ul><h2>Essential Skills</h2><ul><li>3–5+ years experience in executive-level administrative support.</li><li>Proficiency in Microsoft Office Suite, Concur, Teams, and PowerPoint.</li><li>Highly organized, detail-oriented, efficient, and self-sufficient.</li><li>Comfortable with a direct, fast-paced, and results-driven executive.</li><li>Ability to flag priorities, anticipate needs, and keep the executive on track.</li></ul><h2>Work Environment</h2><p>Full-time, 40 hours/week (8 AM – 5 PM CST, some flexibility). The role offers hybrid flexibility but with altering weeks and no defined Monday-Friday hybrid schedule. The work environment includes employee appreciation events throughout the year and it is a 25-minute drive from downtown Minneapolis.</p>

<h2>Job Description</h2><p>This role involves independent leadership in employee engagement and task coordination for multiple directors. The Executive Assistant will provide high-level support to several Directors within the Accounting team. This position requires a proactive, customer service-oriented professional who can manage tasks with attention to detail, organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests from various stakeholders.</p><p><br></p><h2>Responsibilities</h2><ul><li>Effectively and proactively support multiple leaders within the Accounting organization, including complex calendar management and scheduling across multiple locations.</li><li>Manage expense reimbursement, including report coordination, submission, and issue tracking.</li><li>Coordinate global schedules and travel arrangements, including cost-effective air, hotel, and ground transportation, and create detailed travel itineraries.</li><li>Organize and execute team activities, including staff meeting agendas, all-team meetings, off-sites, and team social events.</li><li>Track and help drive the completion of key deliverables and follow up on outstanding items, including meeting notes and action items.</li><li>Work closely with the leadership team and other Executive Assistants to provide support to the organization.</li><li>Create, edit, and ensure the readiness of documents and presentations.</li><li>Assist with the development and maintenance of new mechanisms within the team.</li></ul><h2>Essential Skills</h2><ul><li>3-5 years of high-level leadership support experience.</li><li>Proficiency with Microsoft Office products and applications.</li><li>High school or equivalent diploma.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience leading process improvements.</li><li>Experience in a fast-paced, high-tech company.</li><li>Experience designing processes to maximize efficiency.</li><li>Bachelor&#39;s degree is preferred for potential conversion to a full-time role.</li><li>Calendar management for several leaders across multiple time zones using Outlook.</li><li>Event planning experience.</li><li>Domestic and international travel booking experience, including visas.</li><li>Expense management experience, ideally with Concur.</li></ul><h2>Work Environment</h2><p>The position is located 100% onsite at the corporate office in Arlington, VA, US. The role entails working five days a week, generally from 9 AM to 5 PM, with flexibility required for events and meetings at headquarters. The role requires 40 hours of work per week with no option for overtime. The company culture emphasizes inclusion and values work-life balance, offering a flexible schedule to accommodate personal and professional life. The team supports mentorship and career growth, fostering an environment of knowledge sharing and development</p>

Executive Assistant (Onsite)

<h1 style="font-weight: 700;">Job Title: Executive Assistant</h1><br><h2>Job Description</h2><p>This role involves performing a variety of administrative functions, scheduling appointments, providing information to callers, and taking dictation. The Executive Assistant is responsible for composing memos, transcribing notes, researching and creating presentations, generating reports, handling multiple projects, and preparing and monitoring invoices and expense reports. The role may also assist with compiling and developing the annual budget.</p><br><h2>Responsibilities</h2><ul><li>Perform administrative support tasks including calendar management and scheduling appointments.</li><li>Provide information to callers and take dictation.</li><li>Compose memos, transcribe notes, and research and create presentations.</li><li>Generate reports and handle multiple projects.</li><li>Prepare and monitor invoices and expense reports.</li><li>Assist with compiling and developing the annual budget.</li><li>Direct and lead the work of others when required.</li><li>Report to a manager or head of a unit/department.</li></ul><h2>Essential Skills</h2><ul><li>High school diploma with at least 5 years of experience in the field or related area.</li><li>Familiarity with a variety of concepts, practices, and procedures in the field.</li><li>Proficient in Microsoft Office Suite and calendar management.</li><li>Experience in executive support with a minimum of 5 years.</li><li>Ability to plan and accomplish goals with creativity and latitude.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in mentoring other Executive Assistants.</li><li>MAC computer experience is preferred.</li><li>Experience reporting to multiple Vice Presidents is preferred.</li><li>Executive support experience.</li></ul><h2>Work Environment</h2><p>This position is fully onsite in Seattle. The team is growing, and there is potential for the role to become a full-time equivalent based on performance.</p><br>

Executive Assistant III

<p><strong>Description</strong></p><p>Seeking a proactive and detail-oriented Site/Facilities Manager to oversee the daily operations. This role is essential to maintaining a productive, safe, and welcoming environment for both employees and visitors. The ideal candidate is hands-on, resourceful, and thrives in a dynamic setting where no task is too small or too big.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist visitors while ensuring compliance with all onsite protocols.</li><li>Manage daily office operations to maintain a smooth and efficient work environment.</li><li>Uphold facility standards by coordinating with building management, utility providers, and ensuring adherence to ITAR and other security regulations.</li><li>Oversee vendor relationships, including selection, budgeting, and coordination for services such as maintenance, cleaning, security, and office improvements.</li><li>Conduct regular office inspections and ensure compliance with safety regulations.</li><li>Maintain and manage office inventory and supplies.</li><li>Collaborate with the supply chain team to handle shipping, receiving, and tracking of packages.</li><li>Respond to ad hoc operational requests to support overall office functionality.</li></ul><p><strong>Qualifications</strong></p><ul><li>Full-time, on-site presence required (5 days per week).</li><li>Hands-on, can-do attitude with a willingness to take initiative and solve problems.</li><li>Strong analytical skills and attention to detail, with a continuous improvement mindset.</li><li>Experience managing office budgets and reconciling expenses.</li><li>Proven organizational skills and ability to follow through on tasks.</li><li>Excellent communication and interpersonal abilities.</li><li>Proactive problem-solver with a strong sense of ownership.</li><li>Proficiency in standard office software and online tools.</li></ul><p><strong>Skills</strong></p><ul><li>Microsoft Office Suite</li><li>Project Management</li><li>Office Management</li><li>Administrative Support</li><li>Site Management</li></ul><p><strong>Additional Skills &amp; Qualifications</strong></p><ul><li>Project Management Experience: Ability to lead and coordinate office improvement or relocation projects.</li><li>IT Coordination: Basic understanding of IT infrastructure to support troubleshooting or liaising with IT teams.</li><li>Space Planning: Experience with office layout optimization and space utilization.</li><li>Leadership &amp; Team Coordination: Ability to manage or mentor junior staff, interns, or office assistants.</li><li>Customer Service Orientation: Strong focus on creating a positive experience for employees and visitors.</li><li>Adaptability: Comfortable working in a fast-paced, evolving environment with shifting priorities.</li><li>Discretion &amp; Confidentiality: Trusted to handle sensitive information and situations with professionalism.</li></ul><p><br></p>

Facilities Manager

<h1 style="text-align: center;"><strong>We are Hiring an Administrative Assistant!</strong></h1><h2>Job Description</h2><p>The Field Administrator plays a crucial role in providing administrative, customer, company relations, and facility support to the organization. Under the direct supervision of the Area Supervisor, this position ensures that area billing, reporting, and other day-to-day office operations are organized and functional.</p><p><br></p><h2>Responsibilities</h2><ul><li>Support field construction management and crews as required.</li><li>Assemble and maintain final job packages for handover to the billing team.</li><li>Identify issues and escalate them as necessary to management.</li><li>Maintain a professional appearance at all times.</li><li>Work well with individuals from diverse socio-economic, cultural, and ethnic backgrounds.</li></ul><h2>Essential Skills</h2><ul><li>Strong computer skills, including proficiency in MS Word, Excel, PowerPoint, and Outlook.</li><li>Excellent written and oral communication skills.</li><li>Ability to work independently and follow through on assignments.</li><li>Experience working in fast-paced, ambiguous environments.</li><li>Exceptional organizational and planning skills.</li><li>High commitment to achieving goals and tasks.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Associate Degree or Bachelor Degree preferred.</li><li>Administrative <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span> preferred.</li><li>Basic billing experience.</li><li>Experience in the utility or construction industry is a plus.</li></ul><h2>Work Environment</h2><p>The role is based in a corporate office environment with business casual attire. The working hours are Monday to Thursday from 8am to 5/6pm, and Friday is a half-day ending by 2-3pm. </p>

Field Administrator

<h1 style="font-weight: 700;">Job Title: Field Administrator</h1><br><h2>Job Description</h2><p>The Field Administrator plays a crucial role in providing administrative, customer and company relations, and facility support to the organization. Operating under the direct supervision of the Area Supervisor, this position is responsible for ensuring that area billing, reporting, and other day-to-day office operations are well-organized and functional.</p><br><h2>Responsibilities</h2><ul><li>Coordinate and support field construction management and crews as required.</li><li>Assemble and maintain final job packages for handover to the billing team.</li><li>Identify issues and escalate them as necessary to management.</li><li>Maintain a professional appearance at all times.</li><li>Manage area billing, reporting, and office operations efficiently.</li></ul><h2>Essential Skills</h2><ul><li>Ability to interact effectively with individuals from diverse socio-economic, cultural, and ethnic backgrounds.</li><li>Proficiency in computer applications such as MS Word, Excel, Outlook, and PowerPoint.</li><li>Strong written and oral communication skills.</li><li>Capability to work independently and follow through on assignments.</li><li>Excellent organizational and planning skills.</li><li>High commitment to achieving goals and tasks.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Associate Degree or higher preferred.</li><li>Administrative <span style="color: rgb(8, 7, 7); background-color: none;">background</span> preferred.</li><li>Basic billing experience.</li><li>Experience in the utility or construction industry is a plus.</li><li>High School diploma required; Associate or Bachelor Degree preferred.</li></ul><h2>Work Environment</h2><p>The position is based in a corporate office environment with business casual attire. The work schedule is Monday to Thursday from 8am to 5/6pm, and Friday is a half-day ending by 2-3pm. The role may involve working on a construction site in a well-equipped trailer.</p><br>

<h1 style="font-weight: 700;">Job Title: Finance Consultant</h1><br><h2>Job Description</h2><p>We are seeking a skilled Finance Consultant to lead the optimization and enhancement of our financial planning and analysis (FP&amp;A) system, Planful. This role involves working closely with finance, IT, and business stakeholders to realign Planful&#39;s capabilities with our organizational goals, improve its usability, and ensure long-term success.</p><br><h2>Responsibilities</h2><ul><li>Assess the current state of the failed Planful implementation and identify root causes.</li><li>Execute a roadmap for upgrading and optimizing Planful functionality.</li><li>Collaborate with finance, IT, and business stakeholders to gather requirements and align Planful capabilities with organizational goals.</li><li>Redesign workflows, templates, and reporting structures within Planful to improve usability and performance.</li><li>Provide hands-on configuration and functional support for Planful modules including budgeting, forecasting, and financial consolidation.</li><li>Train end-users and develop documentation to support adoption and long-term success.</li><li>Benchmark Planful capabilities against other FP&amp;A tools (e.g., Anaplan, Vena, Board, Prophix, Datarails) to recommend best practices and enhancements.</li></ul><h2>Essential Skills</h2><ul><li>Experience with FP&amp;A tools and processes.</li><li>Strong skills in budgeting, forecasting, and financial consolidation.</li><li>Proficiency in financial analysis, reporting, and modeling.</li><li>Experience with Ajera and Sage Intacct.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Planful Academy certification or equivalent credentials.</li><li>Experience working with enterprise clients or consulting firms on financial systems transformation.</li><li>Experience with Sage Intacct or similar cloud-based financial management systems.</li></ul><h2>Work Environment</h2><p>This is a remote position, providing flexibility to work from anywhere while collaborating with a dynamic team across various departments.</p><br>

Finance Consultant

<h1><b>Planful (ERP) Consultant/SME</b></h1><h2>Job Description</h2><p>We are seeking a skilled Finance Consultant to lead the optimization and enhancement of our financial planning and analysis (FP&amp;A) system, Planful. This role involves working closely with finance, IT, and business stakeholders to realign Planful&#39;s capabilities with our organizational goals, improve its usability, and ensure long-term success.</p><p><br></p><h2>Responsibilities</h2><ul><li>Assess the current state of the failed Planful implementation and identify root causes.</li><li>Execute a roadmap for upgrading and optimizing Planful functionality.</li><li>Collaborate with finance, IT, and business stakeholders to gather requirements and align Planful capabilities with organizational goals.</li><li>Redesign workflows, templates, and reporting structures within Planful to improve usability and performance.</li><li>Provide hands-on configuration and functional support for Planful modules including budgeting, forecasting, and financial consolidation.</li><li>Train end-users and develop documentation to support adoption and long-term success.</li><li>Benchmark Planful capabilities against other FP&amp;A tools (e.g., Anaplan, Vena, Board, Prophix, Datarails) to recommend best practices and enhancements.</li></ul><h2>Essential Skills</h2><ul><li>Experience with FP&amp;A tools and processes.</li><li>Strong skills in budgeting, forecasting, and financial consolidation.</li><li>Proficiency in financial analysis, reporting, and modeling.</li><li>Experience with Ajera and Sage Intacct.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Planful Academy certification or equivalent credentials.</li><li>Experience working with enterprise clients or consulting firms on financial systems transformation.</li><li>Experience with Sage Intacct or similar cloud-based financial management systems.</li></ul><h2>Work Environment</h2><p>This is a remote position, providing flexibility to work from anywhere while collaborating with a dynamic team across various departments.</p>

<p><strong>Description</strong></p><p>-Manage the organization&#39;s fixed assets, including the recording, tracking, and reconciliation of all asset-related transactions. </p><p>-Ensure accurate and timely recording of fixed asset acquisitions, disposals, transfers, and adjustments in accordance with accounting standards and company policies. </p><p>-Calculate, review, and maintain depreciation schedules for all fixed assets, ensuring compliance with applicable accounting guidelines and tax regulations. </p><p>-Prepare and analyze fixed assets-related financial reports and statements, providing insights and recommendations to management for decision-making. </p><p>-Collaborate with cross-functional teams, including Finance, Accounting, and Operations, to ensure accurate and timely fixed asset accounting and reporting. </p><p>-Assist in capital expenditure budgeting, monitoring, and reporting processes, providing insights on asset utilization and investment opportunities.</p><p><br></p><p><strong> Qualifications</strong></p><p>-Bachelor&#39;s degree in Accounting, Finance, or a related field </p><p>-A minimum of 3 years of progressive experience in accounting or finance, with at least 2 years of hands-on experience in fixed assets management.</p><p>-Strong knowledge of accounting principles, practices, and financial reporting requirements related to fixed assets. </p><p>-Familiarity with federal, state, and local regulations related to fixed assets and property taxes, ensuring compliance with applicable laws and guidelines preferred. </p><p>-Proven experience in managing fixed asset records, including acquisition, depreciation, disposal, and reconciliation preferred. </p><p>-Excellent analytical, problem-solving, and decision-making skills. </p><p>-Strong interpersonal and communication skills, with the ability to effectively collaborate with cross-functional teams and communicate complex financial matters to non-finance professionals. </p><p>-Demonstrated ability to maintain a high level of accuracy and attention to detail in managing fixed asset records, schedules, and reports preferred. </p><p>-Proficiency in financial systems and software, including ERP systems, and Microsoft Office applications, especially Excel, Word, and PowerPoint.</p>

Finance Fixed Assets Associate

<h1><strong>Job Title: Finance Lead</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly skilled <span style="color: rgb(8, 7, 7); background-color: none;">Senior</span> or Lead Financial Analyst to join our team on a temporary basis, with potential for a permanent placement. This role will support G&amp;A budgeting, forecasting, and ad hoc financial projects, working directly with the AVP. The ideal candidate will be a strategic thinker with strong analytical skills, excellent presentation abilities, and advanced Excel proficiency.</p><p><br></p><h2>Responsibilities</h2><ul><li>Lead G&amp;A budgeting and forecasting processes, including headcount planning, travel, consulting spend, and payroll analysis.</li><li>Partner with the AVP to deliver insights and recommendations on financial performance and operational efficiency.</li><li>Prepare and deliver high-impact presentations for <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> leadership.</li><li>Manipulate and summarize complex data sets to support decision-making.</li><li>Contribute to ad hoc financial projects and strategic initiatives.</li><li>Monitor and report on open positions and associated financial implications.</li></ul><h2>Essential Skills</h2><ul><li>Proven experience in financial planning and analysis, preferably at a <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> or lead level.</li><li>Strong understanding of G&amp;A cost structures and headcount management.</li><li>Advanced Excel skills, including data modeling and visualization.</li><li>Excellent communication and presentation skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Budgeting</li><li>Forecasting</li><li>Excel pivot tables</li></ul>

Finance Lead

<h1><strong>Finance Lead</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly skilled <span style="color: rgb(8, 7, 7); background-color: none;">Senior</span> or Lead Financial Analyst to join our team on a temporary basis, with potential for permanent placement. This role will support General and Administrative (G&amp;A) budgeting, forecasting, and ad hoc financial projects while working directly with the Assistant Vice President (AVP). The ideal candidate will be a strategic thinker with strong analytical skills, excellent presentation abilities, and advanced Excel proficiency.</p><p><br></p><h2>Responsibilities</h2><ul><li>Lead G&amp;A budgeting and forecasting processes, including headcount planning, travel, consulting spend, and payroll analysis.</li><li>Partner with the AVP to deliver insights and recommendations on financial performance and operational efficiency.</li><li>Prepare and deliver high-impact presentations for <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> leadership.</li><li>Manipulate and summarize complex data sets to support decision-making.</li><li>Contribute to ad hoc financial projects and strategic initiatives.</li><li>Monitor and report on open positions and associated financial implications.</li></ul><h2>Essential Skills</h2><ul><li>Proven experience in financial planning and analysis, preferably at a <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> or lead level.</li><li>Strong understanding of G&amp;A cost structures and headcount management.</li><li>Advanced Excel skills, including data modeling and visualization.</li><li>Excellent communication and presentation skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Excel pivot tables.</li></ul><h2>Work Environment</h2><p>The position will report to a manager, with four days spent in the office and Fridays remote. This opportunity allows you to work for a leading company in its industry.</p>

<h1 style="font-weight: 700;">Job Title: Finance Lead</h1><br><h2>Job Description</h2><p>We are seeking a highly skilled <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">Senior</span></span> or Lead Financial Analyst to join our team on a temporary basis, with potential for permanent placement. This role will support General and Administrative (G&amp;A) budgeting, forecasting, and ad hoc financial projects while working directly with the Assistant Vice President (AVP). The ideal candidate will be a strategic thinker with strong analytical skills, excellent presentation abilities, and advanced Excel proficiency.</p><br><h2>Responsibilities</h2><ul><li>Lead G&amp;A budgeting and forecasting processes, including headcount planning, travel, consulting spend, and payroll analysis.</li><li>Partner with the AVP to deliver insights and recommendations on financial performance and operational efficiency.</li><li>Prepare and deliver high-impact presentations for <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> leadership.</li><li>Manipulate and summarize complex data sets to support decision-making.</li><li>Contribute to ad hoc financial projects and strategic initiatives.</li><li>Monitor and report on open positions and associated financial implications.</li></ul><h2>Essential Skills</h2><ul><li>Proven experience in financial planning and analysis, preferably at a <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> or lead level.</li><li>Strong understanding of G&amp;A cost structures and headcount management.</li><li>Advanced Excel skills, including data modeling and visualization.</li><li>Excellent communication and presentation skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Excel pivot tables.</li></ul><h2>Work Environment</h2><p>The position will report to a manager, with four days spent in the office and Fridays remote. This opportunity allows you to work for a leading company in its industry.</p><br>

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